the university of south africa invites suitably public ... · 1. background the university of south...

The University of South Africa invites suitably

qualified service providers to participate in a

Public Tender Process to provide the University

with

Professional Services for the Replacement of

Internal, Main and Fire Services Water Supply

Pipelines at the Muckleneuk Campus

Tender Specification Document

Tender Ref. No: PT2020/09 Date of Issue: July 2020

Table of contents

1. Background

2. Proprietary and confidential information

3. Dealing with the University of South Africa

4. Pre-qualification (if applicable)

5. Registration and compulsory information session

6. Tender submission and closing date

7. Mandatory requirements

8. Other requirements

9. Environmental impact

10. Pricing

11. Payment terms

12. Sub-contracting

13. Joint arrangements

14. Evaluation criteria

15. Optional pre-screening session

16. Tender specifications

1. BACKGROUND

The University of South Africa (UNISA) is a public higher education institution governed in terms of the Higher

Education Act, 101 of 1997, as amended.

UNISA has undertaken to replace the internal, main and fire services water supply reticulation network at the

Muckleneuk Campus located in Pretoria. UNISA is planning to execute the bulk of the works during the

December festive period to limit interruptions to the University’s operations as there’s reduced activity.

The proposed project involves the removal and replacement of all the water reticulation network pipes for the

entire UNISA Muckleneuk campus. This includes the removal and replacement of the main water supply pipes

as well as the replacement of the network supply pipework into the different Muckleneuk campus buildings.

These pipes have been in operation for more than 20 years and it is apparent that they have exceeded their

design lifecycle. There have been numerous undetected leaks and burst pipes that have occurred frequently,

which have resulted in excessive water loss, inconvenience to UNISA community and high maintenance costs.

In addition, the absence of the isolation valves within the current water supply network and old pumps that are

malfunctioning need to be repaired or replaced. All the above water defects and challenges are affecting UNISA

‘s commitment to continuously supply water without any disruptions.

In order to achieve this project, professional services are required to complement internal capacity. This request

for proposal therefore seeks to invite suitably qualified service providers to participate in a tender to provide the

University with Professional Services for the engineering design and implementation monitoring of the

Replacement of Internal, Main and Fire Services Water Supply Reticulation at the University of South Africa,

Muckleneuk Campus.

2. PROPRIETARY AND CONFIDENTIAL INFORMATION

All material submitted in response to this tender shall become the property of UNISA. Any confidential

information provided by a service provider in response to this Tender will be held in confidence and will only be

used for the evaluation of this tender.

3. DEALING WITH THE UNIVERSITY OF SOUTH AFRICA

Service providers must not contact any member of UNISA and / or consultants with respect to queries they may

have with this tender. A compulsory information session will be held during which it is expected that any queries

raised, will be answered.

The service provider shall not disclose any such information or specification, whether explicit or implied, to any

third party without the written consent from UNISA.

4. PRE-QUALIFICATION

Service providers must be at least 51% owned by any of the designated groups as defined by the B-BBEE

codes of good practice in order to advance the designated groups. UNISA will use other means of validation

to confirm the B-BBEE status. Service providers that fail to meet this criterion will be disqualified.

6.5. COMPULSORY REGISTRATION AND ADMITTANCE TO THE TENDER INFORMATION SESSION

There will be no information session held, all questions must be submitted to [email protected] ,deadline

for questions submission is the 20 July 2020 and answers will be published on the tender website by

31 July 2020.

7.6. TENDER SUBMISSION AND CLOSING DATE

The (1) original and a soft copy(usb) of the tender must be submitted into the official tender box in a sealed

envelope located in the Kgorong Building Entrance, Pretoria Muckleneuk Campus, Preller Street, Muckleneuk

Ridge. Please quote the tender reference number PT2020/09 on the sealed envelope.

Closing Date: 31 July 2020 @ 12:00

The tender awarded will be conditional and subject to successful negotiations and the signing of a written

contract, failing which Unisa reserves the right to withdraw the tender and award the same to the next tenderer

without having to repeat the tender process.

Unisa reserves the right to appoint, contract with and monitor the performance of any service provider it deems

will offer the best service in line with its requirements, although it may not necessarily be the lowest Tenderer.

Unisa also reserves the right, in its sole discretion, to re-advertise, not to retender or not to award the tender.

Late submitted tenders will not be considered.

The decision of the Unisa Management Committee on awarding a tender is final

8.7. MANDATORY REQUIREMENTS

Mandatory requirements will include the following and must be labelled and submitted in the following order.

Failure to comply and submit any one of the documents will disqualify the submission:

Annexure A1: Completed and signed Supplier List Application Form (F25) including bank account details from

the bank. (www.UNISA.ac.za/tenders)

Annexure A2: Resolution to sign on behalf of the tendering unit (www.UNISA.ac.za/tenders). Own company

resolution will also be accepted.

Annexure A3: Copy of valid SARS clearance certificate to be submitted Including SARS pin

Annexure A4: Copy of company registration documents indicating list of shareholders / members

from CIPC. Copies of share certificates must be included (excluding close corporations).

Annexure A5: Pricing template. Annexure A5 must be completed.

Annexure A6: Minimum of three recent (not older than 5 years for projects above R 5 million) contactable

references from

customers to which the tenderer has provided or is providing goods/services that are

substantially similar to the service required. If current references are provided these must be

in place for a minimum of 5 years. Annexure A6 must be completed.

Annexure A7: Financial Statements

a. One set (2 years comparative figures) of the most recent audited Annual Financial Statements

together with a signed Independent Auditor’s Report or a signed letter from the Accounting

Officer for Close Corporations must be submitted unless the reporting entity is exempted in

terms of the new South African Companies Act from obtaining an Independent Auditor’s Report.

The exempted entity must then submit a signed Independent Reviewer’s report or signed

compilation engagement (ISRS 4410) report from any recognised accounting professional

mailto:[email protected]

http://www.unisa.ac.za/tenders


body. The annual financial statement submitted must be within six months of their

financial year-end to qualify for evaluation.

A complete set of Annual Financial Statements including the following:

• Independent Auditor’s Report (Letter from an External Accountant/Accounting

Officer for Close Corporations)

• Statement of Comprehensive Income (Income Statement)

• Statement of Financial Position (Balance Sheet)

• Statement of Cashflows

• Statement of Changes in Equity

• Notes to the Financial Statements

No draft summarized or extracts of financial statements will be accepted.

b. Where the financial statements of the holding company are submitted, a signed letter be

included from the holding company, on their letterhead signed by the CEO/CFO, that they would

be liable if the subsidiary defaulted. This must be attached to the financials being submitted.

Failure to submit such signed letter will disqualify the tender submission.

c. The financial statements should be submitted as a separate bound document.

Annexure A8: UNISA General Terms and Conditions to be completed and signed (www.UNISA.ac.za/tenders)

Annexure A9: NEC 3 Professional Services Contract

Annexure A10: Registration with ECSA and other relevant respective Professional registration body/ies in South

Africa should be a mandatory requirement for all qualifications

15.8. OTHER REQUIREMENTS

Annexure B1: A valid B-BBEE certificate from a SANAS accredited verification agency. An affidavit

certifying their total annual income and level of black ownership will be sufficient for EMEs

and QSEs. Failure to submit the above will result in a zero score for B-BBEE.

Note: All documents submitted in support of this tender must be the documents of the tendering unit and

may not pertain to different companies or units within a group. As an example, a tenderer cannot submit

its own B-BBEE certificate, but the SARS certificate of its holding company

17.9. PRICING

❖ All pricing must be quoted in South African Rand (ZAR) including VAT.

❖ The pricing must remain valid for 120 days from the closing date of the tender.

❖ Pricing / costing template must be completed (Annexure A5)

❖ Any pricing not included in the pricing template will not be considered.


❖ Foreign exchange rate used to be indicated (if applicable).

Prices charged by the supplier for goods delivered and services performed under the contract shall not vary

from the prices quoted by the supplier in his tender, and any variance will render the contract null and void.

18.10. PAYMENT TERMS

The payment terms of the University are 30 days after receipt of goods and services and upon receipt of the

statement. No upfront payments will be considered.

19.11. SUB-CONTRACTING

11.1 The tenderer and/or the contract, or any portion thereof, or any share or interest therein, may not be

transferred, assigned or granted to any other company without the specific written permission and

conditions of the University.

11.2 The University may consider accepting sub-contracting if an agreement is entered into only with the

primary supplier, and the agreement, or any portion thereof, or any share or interest therein, may not be

transferred, assigned or granted to someone else subject to the following principles:

a) Sub-contracting is allowed, provided that the tenderer has declared upfront at the time of submitting

the tender documents that a portion of the contract will be sub-contracted; this is limited to 20% of

the work. Annexure C must be completed. However, the University reserves the right to allow or

not allow sub-contracting.

b) The primary supplier takes full responsibility and accountability for the portion of the work sub-

contracted.

c) The name of the sub-contractor must be declared upfront to ascertain whether the sub-contractor

is not blacklisted or has not defaulted.

11.3 The University encourages sub-contracting aimed at empowering exempted micro enterprises

(EMEs) and qualifying small enterprises (QSEs), as defined in the B-BBEE Codes. In the event

that sub-contracting is to any other than EMEs and/or QSEs which is 51% or more black owned, the

sub-contracted supplier must have a B-BBEE status level equal to or higher than the appointed

supplier.

20.12. JOINT ARRANGEMENTS

The University of South Africa will accept joint arrangement proposals on condition that the following is adhered

to:

a) In case of a joint venture

• All mandatory requirements and non-mandatory documents must be in the name of the joint

venture entity (separate entity established for this purpose)

b) In case of a joint agreement

• joint operation partners must each submit their own mandatory requirements

• the joint operation agreement must be signed by all participating parties.

EVALUATION CRITERIA

Pre-qualification:

Only tenderers that meet all the mandatory requirements including the financial evaluation will proceed to stage

1 of the adjudication

Evaluation of tenders:

Tenderers will be evaluated on the basis of technical, financial offer, and preference. The evaluation of tenders

will commence with the evaluation of quality/functionality/technical, and only those who achieve the minimum

qualifying score for functionality of 75 points will be further evaluated for financial offer and preference in terms

of the preference points system.

Stage 1: – Technical evaluation:

DESCRIPTION POINTS

1 Company experience 25

2 Credentials, Qualifications & Experience of Staff 55

3 Approach and Methodology 20

Total 100

Form A1.1 - Evaluation Schedule: Tender’s Experience (25 points)

The experience of the tenderer or joint venture partners in the case of an unincorporated joint venture or consortium as

opposed to the key staff members / experts in similar projects or similar areas and conditions in relation to the scope of

work over the past five years will be evaluated

Tenderers should describe their experience in this regard and attach these to this schedule. Reference will be necessary

to any other returnable schedules submitted with this tender as is appropriate.

MAIN FUNCTIONALITY CRITERIA: SUB CRITERIA WEIGHTING FACTOR:

COMPANY EXPERIENCE Demonstrated experience of

tendering entity with respect to

relevant projects.

Bidder must provide reference

letters on client’s letterhead not older

than 5 years, confirming a

successful completion of:

ENGINEERING SERVICES FOR A

PROJECT VALUE OF R5 MILLION

OR ABOVE

Note: appointment letters /contract

must accompany corresponding

reference letters (on client’s

letterhead) not older than 5 years on

similar projects. The following must

be vividly captured:

a. Employer, contact person and

telephone number

b. Description of work (service)

c. Value of work (i.e. the service

provided) inclusive of VAT)

d. Date completed

Failure to submit appointment

letter/contract with corresponding

reference letters on client//s letter

head the service provider will forfeit

points

1.1) Five appointment letters

/contract and corresponding


letterhead) not older than 5

years on similar projects above

R 5 million = 25 points

1.2) Four appointment letters





R5 million = 20 points

1.3) Three appointment letters





R5 million = 15 points

25

2020 Water Reticulation Tender Specification 9

Form A1.2 - Evaluation Schedule: Consultant’s Resources – Personnel (55 points)

The Consultant should propose the project delivery structure and the composition of the delivery team

indicating both UNISA’s University Estate personnel and the consultants team i.e. the main disciplines

involved, the key staff member / expert responsible for each discipline, and the proposed technical and

support staff and site staff, together with names of second choice alternate personnel.

The roles and responsibilities of each key staff member / expert should be set out as job descriptions.

In the case of an association / joint venture / consortium, it should, indicate how the duties and

responsibilities are to be shared. In addition, they shall provide a summary of the key staff member’s

qualification (certificates, diplomas or degrees as well as professional registration certificates),

experience previous and current occupation. Please include full detailed CV’s of the key staff members

that will be fully dedicated to this project.

The Consultant must attach his / her organization and staffing proposals to this page. Reference

will be necessary to any other returnable schedules submitted with this tender.

PLEASE ATTACH CV`S FOR ALL KEY STAFF AND CERTIFIED QUALIFICATIONS

NOTE: Failure to submit CV`s, copy of certified qualification service provider will forfeit points

KEY STAFF

QUALIFICATION AND KEY STAFF EXPERIENCE (55)

Qualifications (15); Experience (40)

1. Project Lead

QUALIFICATION

Diploma or Bachelor’s Degree or Higher in the Built Environment and

professional registration with ECSA and or SACPCMP. =05 points

POST REGISTRATION EXPERIENCE

10 years or more Experience in multidisciplinary Infrastructure

Projects = 10 points

6 to 9 years’ Experience in multidisciplinary Infrastructure Projects =

05 points

1 to 5 years’ Experience in multidisciplinary Infrastructure Projects =

03 point

No experience = 0 point


KEY STAFF



2. Civil

Engineer/Structural

QUALIFICATION

Diploma or Bachelor’s Degree or Higher in Civil Engineering with

professional registration with ECSA = 05 point


10 years’ or more experience in the provision of Civil/Structural

engineering = 10 points

6 to 9 years’ experience in the provision of Civil/Structural


1 to 5years’ experience in the provision of Civil/Structural


No experience = 0 points

3. Quantity Surveyor

QUALIFICATION

Diploma or Bachelor’s Degree or Higher in Quantity Surveying. Must

be registered Professional Quantity Surveyor (PrQS) with SACQSP.

= 02 point


10 years’ or more experience in quantity surveying of building

projects= 10 points

6 to 9 years’ experience in quantity surveying of building projects =

05 points

1 to 5 years’ experience in quantity surveying of building projects s=

03 points

No experience= 0 points


KEY STAFF



4. Occupational Health

and Safety, Quality

and Environment

Specialists

QUALIFICATION

Diploma or Bachelor’s Degree or Higher or recognized qualification

and expertise in SHEQ in the construction environment plus

registration with relevant professional body = 02 points


10 years’ or more experience in the implementation and

management of SHEQ oversight on major construction works = 05

points

6 to 9 years’ experience in the implementation and management of

health and safety oversight on major construction works = 03 points

1 to 5 years’ experience in the implementation and management of

health and safety oversight on major construction works = 01 point

no experience = 0 points

5. Land Surveyor

QUALIFICATION

Diploma or Bachelor’s Degree or Higher in Land Surveying with

professional registration with South African Geomatics Council

(SAGC) = 01 point


10 years’ or more experience in the provision of civil engineering =

05 points

6 to 9 years’ experience in the provision of civil engineering = 03

points

1 to 5 years’ experience in the provision of civil engineering = 01

points

No experience = 0 points

6. Bidder’s capacity of

resources

List of other resources/ expert(s) in the current bidder’s employ.

Please indicate which resources have relevant experience in which

previous projects.


Form A1.3 Evaluation Schedule: Approach and Methodology (20 points)

Provide a methodology and approach for the proposed required solution- This should include a project

plan. The proposal should include

• How the bidder will ensure that the execution takes place with minimal interruptions to the

operations. = 05 Points

• Outline the bidder’s approach including the work-plan = 02 Points;

• Outline the bidder’s quality control procedures = 02 Points;

• How the bidder will maintain efficient communication with the client, etc. = 02 Points

• Please indicate your firm’s value proposition to UNISA and indicate what sets you apart –

collateral, tools and accelerators that can be leveraged by UNISA to fast track the execution of

project = 05 Points

• Quality Control Certifications (ISO 9001 certification) Policies, control practices and procedures

which ensure compliance with stated requirements of the Employer (SOP, Document

management process, competency certificates, training documents, etc.) = 02 Points

• Safety management certification (ISO 18001 certification) Policies, control practices and

procedures which ensure compliance with Employer safety policies and legislation = 02 Points

21.13. OPTIONAL PRE-SCREENING OF MANDATORY SUPPORTING DOCUMENTATION

Not applicable

22.14. TENDER SPECIFICATION

Scope of work

The proposed project involves the removal of the old water reticulation network and replacement with

a new reticulation network of all current main water pipelines for the entire UNISA Muckleneuk campus.

These pipes have been in operation for more than 20 years and it is apparent that they have exceeded

their design lifecycle. There have been numerous undetected leaks and burst pipes that have occurred

frequently, which have resulted to excessive water loss, inconvenience to UNISA community and high

maintenance costs.

In addition, the absence of the isolation valves within the current water supply network and old pumps

that are malfunctioning requires to be repaired or replaced. All the above water defects and challenges

are affecting UNISA ‘s commitment to continuously supply water without any disruptions.

In order to achieve this project, professional services are required as there is no internal capacity.

request for proposal therefore seeks to invite suitably qualified service providers to provide the

University with Professional Engineering Services for the Internal, Main and Fire Services Water Supply

Reticulation in the University of South Africa, Muckleneuk Campus.

Unisa requires the services of professional team with engineering experience in projects of a similar

nature for the work package(s):

1. Removal and Replacement of existing main water supply pipes

2. Removal and Replacement of existing internal water supply pipes

3. Removal and Replacement of existing main fire water supply pipes


The team will be required to conduct investigations / research, advise and produce the designs and

specifications for the pipelines. The scope will therefore include conducting due diligence research and

compiling all relevant data acquired during the scoping / investigation period and a statement of the

analytical work completed. The scope of services for the professional team is therefore stage 1 to 6 of

the project lifecycle (Inception, Concept and viability, design development, documentation and

procurement, construction and close out) see Annexure A. There are currently no as-built drawings for

the water reticulation network, therefore the consultants will be expected to conduct their own due

diligence of the existing network before commencing with the designs and provide as-built drawings

and new design drawings and all operational manuals at close out.

The water reticulation designs shall be carried out in line with the following SANS standards relevant to

the plumbing industry and other relevant SANS standards:

• SANS 10252 Water Supply Installations for Buildings.

• SANS 10254 The Installation, Maintenance, Replacement and Repair of Fixed Electronic

Storage Water Heating Systems.

• SABS 10400 Code of Practice for the Application National Building Regulations

22.1.14.1. Site information

The Muckleneuk campus is located in a built up area on Preller Street, Groenkloof in Pretoria, Gauteng

Province. The site is built up with concrete paving and tarred roads. Given the age of the building, the

existing building comprises of structural concrete and masonry structures. Therefore, the services of a

Structural Engineer (internal buildings) and Land Surveyor (outside due to the variance in the contours

of the campus) may be required. The site information is summarised as follows:

PACKAGE CONDITIONS

Removal and Replacement of main water supply

The pipes are located inside concrete trenches that include other services such as ICT and Electrical Services. The design should therefore take into consideration alterations/methods to separate pipework from the rest of the services.

Removal and Replacement of internal water supply

The pipes are located inside service shafts inside the university buildings. The shafts have platforms on various levels some of which are steel grating and some concrete. The designs should therefore consider methods of making the shafts suitable for maintenance purposes as some levels do not have platforms in various buildings. The design should also consider that.

Removal and Replacement of main fire services water supply

The pipes are located inside concrete trenches that includes other services such as ICT and Electrical Services. The design should therefore take into consideration alterations/methods to separate pipework from the rest of the services.

It is recommended that before submitting his/her tender, the tenderer visit the site and satisfy himself

as to the nature and extent of the work to be done and the value of the materials salvageable from the

alterations. No claim for any variations of the contract sum in respect of the nature and extent of the

work or of inferior or damaged materials will be entertained.

It is recommended that before submitting his/her tender, the tenderer visit the site and satisfy

themselves as to the nature and extent of the work to be done and the value of the materials

salvageable from the alterations. No claim for any variations of the contract sum in respect of the

nature and extent of the work or of inferior or damaged materials will be entertained.


22.2.14.2. Performance management

The performance of the Contractor will be measured two-fold on a regular basis to ensure:

1. That the UNISA’s strategic objectives and goals in relation to the execution of the project are

met

2. The effectiveness on the Contractor in:

a. Efficient utilisation of project resources and design

b. Accuracy and knowledge of the technical professional services in the team

c. Impact and effectiveness of project controls to keep the project on track

The following is the initial key performance metrics for measuring the above and may be subject to

change as and when it becomes necessary in the execution of the scope of services.

Key Performance Areas (KPA) refers to the areas of performance the professional and construction

team are responsible for and the Key Performance Indicators (KPI) refers to the measure of impact

and effectiveness of the controls in achieving the key objectives of the project. The measure is the tool

that will be used to determine the effectiveness and impact. KPIs will include both qualitative and

quantitative indicators and targets will be agreed with the successful service provider before the

contract commences. The rating scale will be as follows.

STANDARD RATING SCALE

5

Outstanding

Exceptional performance in all areas of responsibility. Planned objectives were achieved well above the established standards and accomplishments were achieved in unexpected areas.

4

Exceeds expectations

Consistently exceeds established standards in most areas of responsibility. All requirements were met, and objectives were achieved above the established standards.

3

Meets expectations

All job requirements were met, and planned objectives were accomplished within established standards. There were no critical areas where accomplishments were less than planned.

2

Needs improvement

Performance in one or more critical areas does not meet expectations. Not all planned objectives were accomplished within the established standards and some responsibilities were not completely met.

1

Does not meet minimum standards

Does not meet minimum job requirements. Performance is unacceptable. Responsibilities are not met, and important objectives have not been accomplished. Needs immediate improvement.

The KPI’s will form part of the contract terms and conditions in order to the contractor’s performance.

The Bidder is required to provide a performance management plan detailing methodology and

approach to ensure that the proposed interventions and controls are effective in meeting their

obligations.


Key Performance Management Metrics

DISCIPLINE KEY PERFORMANCE AREA (KPA) KEY PERFORMANCE INDICATOR (KPI) MEASURE P

RO

JE

CT

MA

NA

GE

R

Project Integration Management

1. Projects execution does not have a negative impact on the operations or cause reputational

damage to UNISA

1) Project execution plan

2) Stakeholder feedback

3) Project Interphase management plan

Project Scope Management

2. Scope is approved by the relevant authority and experts

3. The project is managed within the approved scope

4. Change control process is followed

1) The number and kind of change requests/variation orders


3) Signed contracts

Project Resource Management 5. The project is running on time, within budget and the quality according to industry regulations

and standards

1) Project Execution plan

2) Project Status reports

Project Schedule Management

6. On target execution of projects against the plan project baseline 1) Project execution plan

2) Project Status reports

3) Schedule performance index

Project Cost Management

7. On target execution of projects against the project baseline 1) Project execution plan

2) Bills of Quantities (BoQ)

3) Project cost reports

4) Cost performance index

Project Risk Management

8. Risks identified, monitored and mitigated timeously

9. There are little to no project issues that are impeding on progress

10. The project does not have a negative impact on UNISA’s operations and reputation

1) Risk management plan


3) Project status reports

4) Project cost reports

5) SHEQ reports

Project Communications Management

11. Accurate messaging is disseminated timeously, to the correct stakeholders.

12. The hierarchy of communication and decision making is clearly understood by all

stakeholders

1) Communication plan

2) Communique sent out, response time to requests


Project Procurement Management

13. The relevant project approvals are obtained timeously

14. The correct procurement strategy was developed and implemented

15. The correct/capable services providers, suppliers and/or contractors are appointed for

projects

16. Projects execution does not have a negative impact on the operations or cause reputational

damage to UNISA

1) Procurement strategy



4) Minutes of approval authorities’ meetings

Project Stakeholder Management

17. Communication effectiveness

18. Stakeholders support projects,

19. Trust, respect in relationship with stakeholders

20. Conflicts mitigated on time


2) Stakeholder management plan





DISCIPLINE KEY PERFORMANCE AREA (KPA) KEY PERFORMANCE INDICATOR (KPI) MEASURE

PR

OF

ES

SIO

NA

L T

EA

M

Technical accuracy of deliverables and advice provided (time, quality and cost)

1. Deliverables provided are aligned to industry standards/best practice and

constitute bankable business cases for projects

2. Little to no change requests/variations to the execution plans (time, cost, quality)

3. Little to no change requests/variations to the project scope of work

4. Deliverables are aligned to UNISA’s strategic objectives and goals

5. Stakeholder satisfaction

6. Project execution cycle is appropriate for the required turn-around time






6) Close-out documentation

Project integration 7. Loss cost of deliverable changes

8. Project lifecycle turn-around time

9. Quality of deliverables

10. Communication and interaction between the professional team and the

stakeholders

11. Involvement of key stakeholder groups

1) The total percentage of change - Extent of rework

2) Percentage delay the project


4) Project execution plans



Stakeholder Management 12. Communication effectiveness

13. Stakeholders support to the project

14. Trust, respect in relationship with stakeholders

15. Conflicts mitigated on time

16. Shared organisational knowledge of problems/issues






Statutory, regulatory, legal and institutional compliance 17. Number of non-compliance reports

18. Internal and external audit score rating

19. Number of strategic objectives met

20. Regulatory report creation cycle length

21. Turn-around time to implement new regulations, policies and processes

1) UNISA Policies, Procedures and Process

2) Industry standards and regulations

3) Regulatory compliance expense per resource

4) Non-compliant change request percentage

5) Percentage of compliance issues handled correctly

6) External complaints per resource

7) Internal audits frequency

Innovation 22. The number of innovation solutions implemented

23. Potential impact of innovative solutions implemented (time, cost, quality)

24. Risk aversion

25. Stakeholder satisfaction




4) Close-out documentation


ANNEXURE A-6- PRICING SCHEDULE

The tenderer must state whether the rate is quoted is fixed for the duration of the agreement or whether the

price is subject to escalation. In the absence of an indication in this regard the price will be considered as fixed

for the full period of the agreement.

Pricing Instructions mean the criteria as set out below, read together with all Parts of the contract document,

which it will be assumed in the contract that the bidder has taken into account when developing his prices.

1. All other rates, sums, percentage fees or prices (as applicable) tendered in the Pricing Schedule shall

be final and binding and shall not be subject to any variation throughout the period of the contract.

2. Provision for time-based services which fall beyond the scope of normal services as described in the

Scope of Work has been made in the Pricing Schedule. This provision is for services provided on

instruction from the Employer and will be deducted in whole or part if not required. The estimated period

of involvement of each category of person must be agreed with the Employer before any work in this

regard commences. The individuals involved in this work must be stated in either the schedule of Key

Personnel whose curriculum vitae must be presented to and approved by UNISA.

3. Bidders are to note that the planning for this contract is based on three-year capital budget cycles which

are subject to change. While the Employer has every intention to complete the full scope of works, the

Employer reserves the right to reduce or increase the scope of works according to the dictates of the

budget, or to terminate this contract, without adjustment to the agreed rates, sums or fees and without

payment of any penalty or surcharge in this regard. The Service Provider shall however be entitled to

pro-rata payment for all services carried out in terms of any adjustment to the Scope of Work or, in the

case of termination, remuneration and/or reimbursement

4. Rates for typing, printing, duplicating and drawings shall be as per the Department of Public Works:

Rates for Reimbursable expenses available on http://www.publicworks.gov.za

5. Distance for travelling to site for progress and technical meetings shall be remunerated on kilometre

basis from the premises of the client to the location of the site on a round trip

6. The per kilometre rate for the reimbursement of travel expenses shall be as per the Department of Public

Works: Rates for Reimbursable expenses available on http://www.publicworks.gov.za It shall be noted

that, in respect of the aforementioned, the Employer shall only be liable for travel expenses with respect

to vehicles of engine capacity up to 2500cc only, for diesel and petrol fuelled engines respectively. If the

Service Provider elects to use a vehicle with engine capacity exceeding 2500cc, the Employer shall not

be liable for any additional cost resulting from a higher rate per kilometres associated with an engine

capacity larger than 2500cc and the rate per kilometre to be paid shall be deemed to be that of a 2500cc

engine

7. No reimbursement of costs for subsistence, typing, printing/copying (other than reports, tender

documents, drawings and related schedules), communications, computer hardware and/or software will

be made, and these costs will be deemed to be included in rates, sums, percentages fees and prices for

normal and additional services rendered

8. Items for printing/copying shall be for specified contract documents, tender documents, reports,

manuals, drawings along with related schedules and shall exclude general correspondence, progress

reports, minutes of meetings etc. which shall be deemed to be included in the professional fees as they

are necessary and integral to the execution of the Service Providers’ work. Payment will only be made

for copies of reports and drawings submitted to the employer and/or issued to parties who bear an

interest in the execution of the project, as specified or requested by the Employer, and all drafts shall be

for the Service Provider’s account

http://www.publicworks.gov.za/

http://www.publicworks.gov.za/


Activity Schedule for Professional Team

1. The prices should include the full quantum of the scope of work.

2. The prices are to be provided separately on the Activity Schedule [B] below for each professional

in the bidder’s team. A The total professional fees to be summarised in [A] below.

3. The budgetary cost for the project is R 5, 000,000.00 for the entire campus. Please note that this

figure is an indicative estimate for the pricing of fee purposes only, it does not constitute the

actual magnitude of the works, and is therefore subject to confirmation during the execution.

4. The bidder must provide in addition to [A] and [B] below the detailed cost breakdown to

demonstrate how each item in the activity schedule was calculated or all team members.

I/We quote as follows for the services/goods required, including VAT:

[A] Summary of Professional Fees

Item

No. Activity description Price excluding VAT

1. Project Leader

2. Civil/Structural Engineer

3. Quantity Surveyor

4. SHEQ Specialists

5. Land Surveyor

SUB-TOTAL EXCL VALUE ADDED TAX (VAT)

Value Added Tax (VAT) @ 15%

OFFERED AMOUNT (INCL. VAT)

____________________________ _______________

Signature of Service Provider Date


[B] Activity Schedule for Professionals

Item

No. Activity description Price excluding VAT

1. Project initiation

2. Concept and Viability

3. Design development

4. Documentation and procurement

5. Construction

6. Close-out

SUB-TOTAL EXCL VALUE ADDED TAX (VAT)

Value Added Tax (VAT) @ 15%

OFFERED AMOUNT (INCL. VAT)

____________________________ _______________

Signature of Service Provider Date

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