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The University of Sydney
School of Aerospace, Mechanical andMechatronic Engineering
Informationfor
New Students
2008
WelcomeIt is my great pleasure to welcome you to the School of Aerospace, Mechanical and Mechatronic Engineering. I wish you a very successful and enjoyable association with us and I urge you to make the most of what this university has to offer both academically and socially.
This booklet provides you with some initial guidance which will help you settle down to a normal semester's life as early as possible. Also, it attempts to give quick answers to some of the most commonly asked questions during first year at the University.
We value any comments or suggestions you may have regarding your experience at the University of Sydney, so please feel free to come and talk to us at any time. The names and contact details of your year advisers are listed in this booklet.
There is a student-staff meeting every semester. You are encouraged to attend these meetings and raise any issues of concern regarding teaching or administration. Our staff value your comments and suggestions which help improve our services.
Once again, I welcome you to the School and look forward to meeting you in the near future.
Professor Steve ArmfieldHead of School
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Contents page
Getting started 4A note about safety 8
Answers to commonly asked questions:
How do I confirm my enrolment? 10How do I change my enrolment and by what date? 10 How do I discontinue a unit of study? 10By what date should I discontinue? 11Textbooks: how many, how much and where from? 12Do I have to attend lectures and tutorials? 12Do I have to attend all laboratories? 12What are my assignment and laboratory schedules? 13How many hours should I study? 13How do I access the computing facilities? 13How do I legally obtain software that is coursework related? 14What is the Advanced Engineering Program? 14How do I access the library? 15What if I copy an assignment or a report? (Plagiarism) 15Whom do I talk to if I have difficulty? 16How do I know of upcoming events? 16How do I complain about a unit of study? 17What about exams? 17What about calculators in exams? 18What if I am ill or have a misadventure during semester? 18How do I get special consideration for a supplementary
exam? 18When are supplementary examinations held? 19What do I need to know when repeating a unit of study? 20What about extra-curricular activities? 20Does my performance in first year count toward Honours? 22
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UNIVERSITY MAP
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Getting started
By now you have probably finalised your enrolment but have not yet got a timetable. Timetables will be available during orientation week just before the start of semester by accessing your “MyUni” account via the Intranet. Study the timetable carefully and try to locate on the university map where each lecture is. One of the problems in first year is the long distances between lectures. All lectures start at 5 minutes past the hour and run for 50 minutes. The ten-minute gap between lectures is intended for transit time which tends to be "just enough" considering that in first year consecutive lectures may be located about 1km apart.
It is a good investment to buy the Faculty of Engineering Handbook which is available from the Student Centre or the Engineering Faculty Office or can be accessed at the University website address http://www.usyd.edu.au/handbooks/. The handbook gives essential information about units of study, course structure and the list of core and elective subjects. Students enrolled in a combined degree program can also purchase their other Faculty Handbook from the Student Centre. Remember to visit the School web page (www.aeromech.usyd.edu.au) and follow the [Current Students] link for the latest information on your course.
Orientation Week is held just before the beginning of first semester. This is an excellent opportunity for you to get acquainted with Campus and with the many organisations and clubs that add a special flavour to university life.
It is useful to know the locations of the following offices:
The Student Centre is located in the lower level of the Carslaw building that is immediately north of the City Road footbridge.
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Typical transactions there include purchase of the Faculty Handbook, reporting lost student cards and advice on transport passes.
The Engineering Faculty Office is located on level two of the Link building and is between Mechanical and Electrical Engineering. It has a shop front along the walkway just outside level 2 of the Link building. Typical transactions here include variation of enrolment, special consideration forms and exemption forms. Refer to the notice on the office door for normal business hours during semesters.
The ITS Access Lab is located just next to the Faculty Office (Room 222 of the Link Building), provided by the University to give general PC access for students. Web, email, word processing and printing facilities are available and there is an extended hours service. On enrolment, every student is automatically allocated a “MyUni” account and this can be used to obtain personalised information on timetables, exam arrangements and results and enrolment variation. For full information on the “MyUni” system and student information services please contact the Operator in the Lab.
The School Office is located on level 4, room S452 of the Mechanical Engineering Building. The School’s Undergraduate Administrative Officer located in room S450 is another point of contact. General enquiries about courses, timetables and other problems can be discussed here.
Electronic Notice board is available for you to access Undergraduate information, student messages, employment information, urgent notices and much more. The notice board is on the School’s website and is accessible via Internet at the following address:
http://www.aeromech.usyd.edu.au/cgi-bin/yabb2/YaBB.pl
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or accessible from the [Noticeboard] link at the School’s web page.
Please access the electronic notice board regularly or you may miss out on important information.
The School Web Page (www.aeromech.usyd.edu.au) is updated regularly and has a lot of detailed information regarding your degree structure, UoS teaching arrangements and timetables.
First & Second Year Advisers: The following academics are your year advisers. You are welcome to talk to them regarding change of enrolment or any problems you may have with your studies.
FIRST YEAR ADVISERS
MECH BIO MXMr Paul McHughRoom S318Level 3, Mechanical Engineering Building.Phone: 9351-2292E-mail: [email protected]
Combined Degree : Mr Paul McHugh
Dr Qing LiRoom S509Level 5, Mechanical Engineering Building.Phone: 9351-8607E-mail: [email protected]
Combined Degree : A/Professor Andrew RuysRoom S430Level 4, Mechanical Engineering Building.Phone : 9351-8610Email : [email protected]
Dr David RyeACFRRose Street BldgPhone : 9351-2286E-mail : [email protected]
AERO SPACEDr K C WongRoom N312Level 3, Aeronautical Engineering Building.Phone: 9351-2347;E-mail: [email protected]
Dr Doug AuldRoom N310Level 3, Aeronautical Engineering Building. Phone: 9351-2336; E-mail: [email protected]
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SECOND YEAR ADVISERS
MECH BIO MXProfessor Assaad MasriRoom S530Level 5, Mechanical Engineering Building.Phone: 9351-2288;E-mail : [email protected]
Combined Degree : Mr Paul McHughRoom S318Level 3, Mechanical Engineering Building.Phone: 9351-2292E-mail: [email protected]
Dr Qing LiRoom S509Level 5, Mechanical Engineering Building.Phone: 9351-8607; E-mail: [email protected]
Combined Degree : A/Professor Andrew RuysRoom S430Level 4, Mechanical Engineering Building.Phone : 9351-8610Email : [email protected]
Dr Steve SchedingACFRRose Street BldgPhone : 9351-8929E-mail : [email protected]
AERO SPACEDr K SrinivasRoom N322Level 3, Aeronautical Engineering Building.Phone: 9351-4289; E-mail: [email protected]
Dr Doug AuldRoom N310Level 3, Aeronautical Engineering Building.Phone: 9351-2336; E-mail: [email protected]
Photocopying: Photocopiers are available in both the Engineering Library and Fisher Library.
Telephone: You are not permitted to use any telephone of the School for private calls. In an emergency or extenuating circumstances, permission may be granted for outgoing calls.
Your mobile phone must not be activated during lectures or tutorials. As a matter of courtesy it is requested that such devices be turned off. Smoking: The University prohibits smoking in all buildings at all times and near the entrances.
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Eating and Drinking: Eating and drinking should be confined as far as possible to the student common rooms or canteen areas. Under NO circumstances should food or drink be consumed in the Computer Rooms or during lectures or tutorial sessions in the Lecture rooms.
Push Bikes: Push Bikes are not to be parked or chained inside the Mechanical Engineering Building or Aeronautical Engineering Building unless they are left in the special bike racks that have been provided. One bike rack is located outside Mechanical Engineering Building on Engineering Walk, and another bike rack on Level 1, near loading dock area of Mechanical Engineering Building.
A note about SAFETY
In the next four years or so, you will find yourself doing a range of experiments in various laboratories and under a range of conditions. Also you might be doing site visits and conducting field tests. It is important, therefore, to develop safe work practices from the start.
A professional engineer has a special responsibility in the field of industrial safety. We must all promote and encourage safe work practices. All engineering students should regard their student days as a period of education in risk management and safe working procedures.
All employers in NSW, including the University, are required to comply with Occupational Health and Safety legislation based on a risk management approach to workplace safety. A risk management philosophy assumes that hazards will always be present in a workplace and emphasises the detection and appropriate control of these hazards. The School’s procedures for OHS risk management
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and other health and safety information can be seen by following the [OHS] link from www.aeromech.usyd.edu.au
When using potentially dangerous equipment, the basic rules are: At all times, think before you act. Never work alone on experiments. Ensure that you receive instruction from a competent person
on the safe operation of equipment and instruments before operating them. If you do not understand something, ask.
Make yourself aware of any particular hazards associated with the conduct of an experiment, and discuss with the demonstrator or laboratory staff member how the hazards are to be controlled before proceeding.
Thoroughly inspect experimental equipment before operating or energising it. Be particularly careful with rotating machinery, and with electricity.
Use protective clothing (long sleeves, long pants) & safety glasses. Tie back long hair. Correct footwear is essential – the minimum requirement is sturdy shoes with covered toes. Do not wear sandals or thongs as you will be refused entry to the laboratories.
You may not attend a laboratory after consuming alcohol.
All injuries must be reported at the time of occurrence to the laboratory staff member or lecturer-in-charge of the experiment.
An Induction form needs to be completed. Further information can be obtained from lecturers, supervisors and workshop staff.
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Answers to commonly asked questions
How do I confirm my enrolment?Early in the Academic year, you will receive a letter that lists the units of study in which you have enrolled. You should check this list immediately to ensure that it agrees with your intended enrolment. If there are any discrepancies, report them to the Faculty Office. Be sure to keep this document for future reference.
If you make further changes before the second semester deadline, you will receive an updated enrolment statement. This statement should be checked carefully since it is your responsibility to ensure that your enrolment is correct. You are also responsible for making sure you complete the requirements of your course. Refer to the Engineering Handbook Resolutions of the Senate for information about degree requirements. If you have any questions about your degree program please contact your year adviser. How do I change my enrolment and by what date?You can vary your enrolment on the web using your ‘MyUni’ account or obtain a Variation of Enrolment form from the Engineering Faculty Office. The form must be signed by your year adviser and submitted to the Faculty Office for processing. The deadlines for completing enrolment are very strict. You cannot enrol in a unit of study after two weeks of the start of semester (after Friday, 14 March in Semester 1 and Friday, 8 August in Semester 2).
How do I discontinue a unit of study?If you wish to discontinue a unit of study (or all your units of study), you must lodge a variation of enrolment form signed by your Year Adviser at the Engineering Faculty Office. If you fail to do so you may be recorded as Absent Fail at the end of the year and you may be sent a warning letter or asked to "Show Cause" as to why you have not made satisfactory progress.
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By what date should I discontinue?There are three types of discontinuation results depending on the time of year you decide to discontinue:
Withdrawn:deadline: 31 March for Semester 1 units of study and 31 August for Semester 2 units of study Your enrolment is cancelled as if you have never enrolled. This does not appear on the official transcript of your academic record.
Discontinued without Failure:deadline: 25 April for Semester 1 and 12 September for Semester 2 This means that you have commenced the unit(s) of study but you have been given permission to discontinue without any academic penalty. HECS fees are still liable and a ‘DNF’ shows on the official transcript of your academic record.
Discontinued – Fail :deadline: 6 June for Semester 1 and 31 October for Semester 2This means that your discontinuation counts as a failure. HECS fees are still liable and ‘DF’ shows on the official transcript of your academic record implying failure.
See the Faculty of Engineering Handbook for a more complete description.
Textbooks: how many, how much and where from?
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Do not buy any textbooks, laboratory or lecture notes before being advised to do so by the Lecturer concerned. In first year you might have to buy quite a few textbooks. These are generally available from the University Cooperative Bookshop in the Noel Martin Centre (The swimming pool building, just opposite Chemical Engineering). For $20, you can get lifetime membership of the Cooperative Bookshop and be entitled to a 10% discount on most book purchases.
Do I have to attend lectures and tutorials?You should make every effort to attend lectures and tutorials. The university has rules for excluding students with poor attendance records from examinations if reasons for absence are not satisfactory.
Tutorials are designed to assist you with assignments and with material covered in lectures. To make the most of the tutorial, you should read the lecture notes at home and make an attempt on the assignment so that you attend the tutorials with specific questions.
Attendance at many of the workshop and group work sessions is included as part of the course assessment. By missing a session you may be penalised and lose marks.
Do I have to attend all laboratories?For units of study given by the School which have laboratory components, attendance is compulsory and a result will not be given if the laboratory component is not complete.
Students who miss laboratory classes will have to attend another session. If no place is available and it becomes necessary to schedule additional sessions then students who do not have a valid medical certificate will be charged the cost of the additional session.
What are my assignment and laboratory schedules?
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The lecturer concerned will give you details about when and where to hand in your assignments. There is normally a penalty for a latesubmission. An assignment schedule covering the whole semester is produced by the School to ensure that the workload is spread out evenly during the semester.
Laboratory sessions are normally held in afternoons. The schedule and location of the experiments will be announced by the lecturer concerned.
How many hours should I study?A rule of thumb is that one hour of contact at the University should be paralleled by one hour of independent study. Remember that here you will not be reminded or pushed to study. It is your responsibility to hand in your assignments on time so that they are marked without penalty. It is strongly recommended that you do not delay starting your assignments or reports until the last minute.
How do I access the computing facilities?The School has extensive PC laboratories containing nearly 100 machines. Two are located on level 3 of the Mechanical Engineering Building (Rooms S322 and S345). An additional PC laboratory is located in the Aeronautical Engineering Building (Room N214). Mr Paul Briozzo (Room S319A) is responsible for the management of the laboratories. Rooms S322 and N214 have access hours from 8:00 am to 5:00 pm. The main laboratory Room S345 is open from 7:00 am to 6:00 pm. Information on access to this room between 6:00 pm and 9:50 pm is available from the following web page, http://www.aeromech.usyd.edu.au/pclab
The use of Computers and Network Infrastructure within the School of AMME is subject to the University of Sydney’s ICTR (Information & Communication Technology Resources) Policy.
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The ICTR Policy can be viewed via the desktop link or at : http://www.usyd.edu.au/ICTRPolicy/
There are two printers that are available for undergraduate student use. There is a free printing quota of 200 pages per year per student. If you wish to print more pages you will have to increase your quota by paying at the rate of $0.10 per page (in 100 page lots). Payments are to be made in room S444 (Level 4) between 11:00 am and 12:00 noon daily.
The University also runs a number of general access PC labs. An Access lab is located in Room 222 of the Link building. Every student is allocated a “MyUni” account that gives free email and a limited amount of free Internet access. Much of the student administration of the University is done through the “MyUni” system. Detailed information on the “MyUni” system and extended services such as modem and VPN access can be obtained from the Engineering Access Lab Operator. Visit the “MyUni” site:http://myuni.usyd.edu.au
How do I legally obtain software that is coursework related?The School has obtained agreements with some software companies to allow the use of their products for educational use only “off campus”. The details of which may be found at :http://www.aeromech.usyd.edu.au/pclab
What is the Advanced Engineering Program?If you have a UAI of 98+, you may apply to undertake a special interdisciplinary engineering project in a group with other Advanced Engineering students. You can add this on to your normal enrolment or may be granted exemption from one of the general 6cp units of study that you have covered in the HSC. Please enquire at the Faculty Office about this program or consult with the first year adviser.
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How do I access the library?The Engineering Library is located on the ground floor of the PNR building. Your student card will entitle you to borrow books for a typical maximum duration of two weeks. You may also use Fisher Library, which has a much larger collection and is located opposite the Main Quadrangle.
What if I copy an assignment or a report? (Plagiarism)Avoid this at any cost since it is a very serious matter. It is defined as plagiarism. If caught, you risk not only getting zero on the assignment or report but you also risk being dealt with severely at the University level.
The Book of the Year, English III(1986), produced by the Department of English at The University of Newcastle provides some straightforward guidance to defining the term: “Plagiarism may take the form of repeating another's sentence as your own, adopting a particularly apt phrase as your own, paraphrasing someone else's argument as your own, or even presenting someone else's line of thinking in the development of a thesis as though it were your own. In short, to plagiarise is to give the impression that you have written or thought something that you have in fact borrowed from another. While a writer may use another persons' words or thoughts, they must be acknowledged as such."
In the preparation of any report, all material used must be acknowledged by referral to an entry in a list of references. This includes material taken from the Internet.
Any assignment, report or submission must have a cover page which indicates that you have complied with the university policy. The template for this cover page is contained in the following web link, http://www.aeromech.usyd.edu.au/admin/Plagiarism.pdfor refer to the School’s web page and follow the links [Current Students] then [Assignment Plagiarism Compliance Coversheet].
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If you knowingly allow another student to copy your material then you may also become involved in a plagiarism offence.
The School of Aerospace, Mechanical and Mechatronic Engineering regards plagiarism as a very serious matter. Any assignment or experimental report submitted which includes substantial plagiarism will not be regarded as contributing to the fulfilment of course requirements.
For more information, please refer to the University Policy on Academic Honesty (Plagiarism) on the School’s website http://www.aeromech.usyd.edu.au/admin/Plagiarism.pdf
Whom do I talk to if I have difficulty?If you are having difficulty with a particular unit of study, talk to your lecturer about it. Make an appointment to see him/her and discuss your problems openly. Normally he/she will give you useful pointers that will assist you.
If the problem persists or if you have general problems coping with the course or with University life then talk to your year adviser.
The University runs a student counselling service that provides assistance and counselling to students in trouble. You can contact them for advice on 9351 2228. The year adviser can also inform you of other sources of help that may be available to you.
How do I know of upcoming events?Visit the first and second year notice boards or the school’s electronic notice board and read the updates. You'll find various useful notices and announcements posted there including advertisements for jobs, scholarships and competitions.The first and second year notice boards are located on level 3 of the Mechanical Engineering building, just outside room S318.
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How do I complain about a unit of study?Please always ask for assistance if you have any questions or con-cerns about a unit of study. Speak to your Lecturer/Tutor in the first instance who will be happy to help you. If you cannot find a com-fortable resolution to your problem the School has a comprehensive advising structure you can follow. You can seek advice from the Unit Coordinator, your Year Adviser, the Undergraduate Director or appeal to the Head of School.
The School holds Student-Staff Liaison meetings each semester where teaching and learning issues can be discussed with the inten-tion of improving your learning practices. What about exams?For the examinations in June and November, the room locations and seat numbers are obtained via the “MyUni” Web service during the week preceding the examinations. Be sure to write down accurately your seat number and the location of each examination. Ensure that you look for the whereabouts of unfamiliar examination rooms some time before the day of each examination.
Draft examination timetables are published several weeks before the June and November examination periods. They are displayed on the Web and various notice boards throughout the University including the Student Centre. Please check for problems such as time clashes and report any difficulties to the Student Centre.
Check the final examination timetable personally to confirm dates, times and locations. Large classes are often split and located in different rooms for examination purposes.
The final edition of the examination timetable becomes available about two weeks before the examinations start and is available onthe Web at :http://www.usyd.edu.au/studentcentre/exams/index.shtml.
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You must read the rules regarding examinations as stated on the Web.
It is essential to inform the Student Centre of any changes to your semester or vacation address and telephone number(s) to allow your results and other correspondence to reach you.
What about calculators in exams?Our policy is that only non-programmable calculators are permitted in closed-book examinations unless otherwise advised.
What if I am ill or have a misadventure during semester?If you believe the illness or misadventure affected your studies or delayed the submission of your reports or assignments then you should talk to the lecturer concerned. There are various measures that may be taken depending on the circumstances. The lecturer may ask you to submit a special consideration form.
How do I get special consideration for a supplementary exam?An application for special consideration due to illness or misadventure must be submitted within one week from the end of the period for which consideration is sought. Once the completed Special Consideration form and supporting documentation have been stamped by the Faculty office they must be delivered to room S444, level 4, Mechanical Engineering Building. Note that separate forms need to be filled in for each Faculty.
Procedures and forms that must be submitted for an Application for Special Consideration can be found on the Engineering Faculty Web Site.
http://www.eng.usyd.edu.au/policies.shtml
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Special Consideration is an opportunity to show that you have reached the required standard in a unit of study, even if you are temporarily unable to sit the scheduled examination or complete a required assignment. It usually takes the form of a supplementary examination or permission to resubmit an assignment. Special consideration is not an insurance policy to avoid a scheduled exam, get an assignment deadline extended or to have a second try.
In general, special consideration will not be given in the following cases :
-If there is no good record of achievement in assignments or other forms of assessment during the semester for the unit of study concerned.
-If there is no prior medical record or verifiable evidence of claimed disability; ie. a doctor's certificate for non-verifiable one-day ailments such as dizziness, nausea, headaches etc. is not sufficient. A Doctor must supply evidence of severity and likely duration of any medical condition.
-If the claimed misadventure is avoidable; eg. late train, flat tyre, wrong timetable etc.
Students who have documented disabilities, and are able to sit for examinations can always see the Student Centre prior to the examination for special assistance eg. separate room, extra time etc.
When are supplementary examinations held?Supplementary examinations are held almost immediately after the normally scheduled exams. This means that students who have been offered a supplementary examination are given only a few days notice.
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For units of study given in the School of Aerospace, Mechanical and Mechatronic Engineering, the notices and timetables for supplementary examinations will be posted on the School’s student notice boards and the electronic notice board on dates which will be specified towards the end of semester. It is the student’s responsibility to check these notice boards and to attend the relevant supplementary examination. There is no personal notification. For units of study given outside this School, please contact the relevant department for supplementary examination details.
What do I need to know when repeating a unit of study?If you are repeating a unit of study made up of separate components you may be given exemption from these components and the mark from the previous year will be awarded for that component. This procedure is not automatic and you must consult the academic in charge of the UoS to determine how much concession, if any, you will be awarded.
What about extra-curricular activities?There are many clubs and organisations within the University. Orientation week is a good time to find out about them.
Within the Faculty of Engineering there are a number of student organisations which you may like to join:
SUEUA: Sydney University Engineering Undergraduate Association This organisation brings together students from all engineering departments. It arranges many functions and social activities such as BBQs, Revues, Balls, Harbour cruises, etc. Check it out during the orientation week.
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SUABE : Sydney University Association of Biomedical Engi-neersThis club was formed in 2004 and has regular social events, such as pancake breakfasts, BBQs, and lunchtime speakers from the Bio-medical Industry. The most important event each year is the SUABE Welcome Party in about week 2 or week 3 of semester 1, where we have a professionally catered dinner and a guest speaker from the Biomedical Industry. This is a great opportunity for first year stu-dents to meet each other, and other Biomedical Engineering students from senior years, and to meet all of the staff in the Biomedical En-gineering program.
WINDSOC : Sydney University Aerospace Engineering Student SocietyThis organisation is run by the students themselves to promote social interaction between students at various levels. Regular BBQs are run along with occasional special events such as Aerospace Industry site visits with the AIAA USyd Branch.
AIAA: USyd Student Branch of the American Institute of Aeronautics and AstronauticsThe AIAA is an international aerospace professional organisation devoted to the progress of engineering and science in aeronautics and astronautics. The University of Sydney student branch was the first AIAA student branch in Australia. This organisation is run by students with an academic adviser, currently Dr KC Wong. It promotes contact between members and the global aerospace industry. The branch holds and sponsors many events each year including field trips, site visits, competitions, workshops, conferences, and guest speakers. The branch has a rapidly-growing membership base, which is open to all students who have any interest in aeronautics, aerospace or aviation (not just aero engineers!).http://www.aeromech.usyd.edu.au/AIAA/
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These organisations arrange various social and professional functions. You are advised to join and contribute to these fun organisations.
Does my performance in first year count toward Honours?No. Pass and Honours students currently enrol in the same units of study. Honours is awarded on the basis of results achieved in all Year 2 to Year 4 Units of Study attempted and is weighted by 2 for 2nd year, 3 for 3rd year and 4 for 4th year units of study. In addition, the final year thesis is double-counted towards Honours Weighted Average Marks (WAM). See the Faculty handbook for details regarding the award of Honours.
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