the ultimate golf tournament planner

ULTIMATEGolf TournamentPlanner

The

NINE MONTHS PRIOR TO EVENT COMPLETION DATE

Select Tournament Director

Choose Committee Chairpersons

Hold Intial Planning Meeting with Tournament Director & Committees

Select Theme

Agree on Tournament Format

Select Contents and Events

Choose Peripheral Activities

Discuss Pre-Tournament events

Obtain Insurance Quotes

Identify and qualify sponsors and donors

Visit and inspect facility/course

Select tournament Date and Time

Select course and sign contract

Determine marketing/publicity strategies

Golf Tournament Planning Time Line Organizer

ULTIMATE Golf Tournament PlannerThe

SIX MONTHS PRIOR TO EVENT COMPLETION DATE

Holding meeting of Tournament Director & Committee

Determine if athletes or celebrities are to be included in the event

Sign agreements with sponsors

Design logo and USP for the event

Design entry forms

Finalize the budget

Secure any needed equipment

Locate and reserve communications for two ways radios

Sign agreements with athletes/celebrites

Prepare intial press release

Final and sign contracts for food and beverage functions

120 DAYS PRIOR TO EVENT COMPLETION DATE

Holding meeting of Tournament Director & Committee

Distribute Volunteer forms and waivers

Determine awards and order them

Determine player goody bags




Holding meeting with Tournament Director and Committee Leaders

Plan positioning of sign and banners

Confirm tee times and golf course responsibilies

Confirm food and beverage functions

Examine proofs for any logo product

Confirm awards and prizes are on schedule to arrive on time


Meeting with Tournament Director and Committee Leaders

Assemble Tournament goody bag content


Holding meeting with Tournament Director and Committee Leaders

Issue final press release

Check that gifts and prizes are logod correctly

Confirm ahletes/celebrities appearances



48 HOURS PRIOR TO EVENT COMPLETION DATE

Determine pairings and make necessary adjustments

Print cart signs,(by pairing and team.), rule sheets, etiquette sheets, tournament rules, pin placement sheet, complete player roster

Discuss any changes with course staff and food & beverage group

Determine final guarenteed numbers

Build money change boxes for sales of texas tees, mulligans, and peripheral

Have lines and circles placed on fairway and greens

TOURNAMENT DAY COMPLETION DATE Ice down all beverages (6-12 hours early)

Test two way radios and distribute re-test

Place sponsor signs on each tee or greens

Set up hole-in-one prize and signage

Put up packing signs

Make sure driving range is staffed

Set up registration tables



48 HOURS PRIOR TO EVENT COMPLETION DATE

Determine pairings and make necessary adjustments

Print cart signs,(by pairing and team.), rule sheets, etiquette sheets, tournament rules, pin placement sheet, complete player roster

Discuss any changes with course staff and food & beverage group

Determine final guarenteed numbers

Build money change boxes for sales of texas tees, mulligans, and peripheral

Have lines and circles placed on fairway and greens

TOURNAMENT DAY COMPLETION DATE Ice down all beverages (6-12 hours early)

Test two way radios and distribute re-test

Place sponsor signs on each tee or greens

Set up hole-in-one prize and signage

Put up packing signs

Make sure driving range is staffed

Set up registration tables

Set up sales of texas tees, pre-tournamnet activities and mulligans

Set up awards table and prize display

Set up scoring table

Set up score board


TOURNAMENT DAY CONTINUED COMPLETION TIME

Final instructions for photographer and videographer

Place contest markers on holes

Distribute goody bags at registration to all players

Make sure course monitors are on the job

Give last minute instructions to golfers

DURING THE TOURNAMENT COMPLETION TIME Indvidually great and thank all players at the turn

Continually check two way radio communications

Supervise and support volunteers

AFTER THE TOURNAMENT COMPLETION TIME Supervise scoring results

Post the scores

Direct the awards ceremony

Oversee the award ceremony

Oversee departure of players

Equipment pick up, pack up

Clean up tournament site


GO TO WWW.GOLF-TOURNAMENT-MANAGEMENT.COM TO FIND THE RIGHT COURSE FOR YOUR TOURNAMENT.

the ultimate golf tournament planner

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