BOARD OF ALDERMEN James P. O’Garra, Mayor Pro Tem James Christian, Alderman Soña L. Cooper, Alderwoman Jackie Jackson, Alderwoman Fredricka Sutherland, Alderwoman

CHARTERED IN 1951

OFFICE OF THE MAYOR

Larry G. Dobbins, Mayor

ADMINISTRATION William “Bill” Zell, Interim Town Manager

Rhonda D. Webb, Town Clerk Ellis Hankins, Town Attorney

VOICE: (910) 436-0241 300 Ruth Street FAX: (910) 436-2667 Post Office Box 617

Spring Lake, NC 28390-0617 www.spring-lake.org

The Town of Spring Lake

Regular Meeting of the Board of Aldermen September 9, 2019

7 p.m. PROPOSED AGENDA

1. Call Meeting to Order

2. Invocation – Alderman Christian

3. Pledge of Allegiance

4. Additions or Deletions to Agenda

5. Approval of Agenda

6. Approval of Consent Items a. Minutes of the August 26, 2019 Regular Meeting b. Bank Signature Card Changes

7. Public Forum

8. Presentations a. Census Update - Sharon Covington

9. New Business a. Approval of Interim Town Manager Employment Agreement – Mayor Dobbins b. Oath of Office, Mr. Zell, Interim Town Manager – Mayor Dobbins c. Resolution (2019) 14, Petition for Annexation, Cruciform Church of Christ – Ms. Webb d. Police Department Recruitment Initiative – Chief McDuffie e. Discussion and Clarification, Forensic Audit – Alderwoman Sutherland

10. Closed Session, G.S. 143-318.11(a)(3) – Attorney-Client Privilege G.S. 143-318.11(a)(6) – Personnel

11. Adjournment

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Attachment # ____

Agenda Item No. 6b Request for Town Aldermen Action

To: Honorable Mayor Dobbins and Spring Lake Board of Aldermen From: Claiburn B. Watson, Interim Finance Director Date: August 26, 2016 Subject: Resolution (2019) 13, Bank Signature Card Purpose: To update the required bank signature card on file to reflect current changes in positions. Overview: The Town of Spring Lake is required to have two signatures on all checks. The signers on the Town’s checking account have historically been the Mayor, Mayor Pro-Tem, Town Manager, and the Finance Director. With the recent change in the Town Manager position, the Town needs to delete Mr. Gerald and add Mr. Zell to the bank signature card. Recommendation: Adopt Resolution (2019) 13 Action Needed: Adopt Resolution (2019) 13 Attachments: Resolution (2019) 13

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Resolution (2019) 13 A Resolution by the Board of Aldermen of the Town of Spring Lake, North Carolina Providing for the Deletion of the Former Town Manager Daniel Gerald and the Addition of Interim Town Manager William “Bill” Zell as Signer on the Town’s Checking Account. WHEREAS, North Carolina General Statute 159-25 requires dual signatures on all checks and drafts

issued by the Town, and WHEREAS, The Mayor, Mayor Pro-Tem, Manager and Finance Director have historically been signers

on the Town’s checking accounting to help facilitate the compliance with N.C.G.S. 159-25, and

WHEREAS, The bank requires a signature card be placed on file with them listing all the authorized

signers for an account, and WHEREAS, The Town recently had a change in the position of Town Manager NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF SPRING LAKE, NORTH CAROLINA THAT: Section 1. William “Bill” Zell is hereby added as an official signer on the Town of Spring Lake’s

checking account. Section 2. Daniel Gerald is hereby deleted as an official signer on the Town of Spring Lake’s

checking account. Section 3. This Resolution shall become effective immediately upon its adoption. Adopted this 9th day of September, 2019.

AYE NO

__________________________ Larry Dobbins Mayor

Attest: ______________________________ Rhonda D. Webb, MMC, NCCMC Town Clerk

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Attachment # ____

Agenda Item No. 9a

Request for Town Aldermen Action

To: Honorable Mayor Dobbins and Spring Lake Board of Aldermen From: Rhonda D. Webb, Town Clerk Date: September 9, 2019 Subject: Town Manager Contract Overview: Following a consensus of the Board to engage William “Bill” Zell as the Interim Town Manager, attached please find the contract for between the Town of Spring Lake and Mr. Zell. The contract was approved by Mr. Hankins for legal sufficiency. Recommendation: Approve contract for Interim Town Manager position with William “Bill” Zell Action Needed: Approve, reject or modify contract for Interim Town Manager position with William “Bill” Zell. Attachments: Contract for Interim Town Manager position with William “Bill” Zell

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Attachment # ____

Agenda Item No. 9b Request for Town Aldermen Action

To: Honorable Mayor Dobbins and Spring Lake Board of Aldermen From: Rhonda D. Webb, Town Clerk Date: September 9, 2019 Subject: Oath of Office, Interim Town Manager Overview: Article VI, Section 7 of the North Carolina Constitution and G.S. 160A-61 instructs that anyone elected or appointed to public office must take the oath prescribed therein before entering upon the duties of the office. Since Mr. Zell has been hired as the Spring Lake Interim Town Manager, he needs to take an oath of office. Mayor Dobbins will administer the oath of office. Recommendation: Mayor Dobbins administers Oath of Office to Mr. Zell Action Needed: Administer Oath of Office to Mr. Zell Attachments: Oath of Office

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Attachment # ____

Agenda Item No. 9c

Request for Town Aldermen Action

To: Honorable Mayor Dobbins and Spring Lake Board of Aldermen From: Rhonda D. Webb, Town Clerk Date: September 9, 2019 Subject: Resolution (2019) 14, Petition Requesting Annexation, Cruciform Church of Christ Overview: Mr. Neal, Cruciform Church of Christ, has petitioned to annex into the Town of Spring Lake the listed property located at 314 Pine Tree Lane. This property is contiguous to the Town of Spring Lake. Upon receipt of the petition, the Board shall direct the clerk, by Resolution, to investigate the sufficiency thereof and to certify the result of her investigation. The Board shall also direct staff to conduct a feasibility study. Upon review of the certificate of sufficiency and the feasibility study, if the Board desires to annex this property, the clerk will schedule a public hearing on the question of annexation that will be held no earlier than the first Board meeting in October 2019. Recommendation: Receive the request for petition and adopt the attached Resolution directing the clerk to investigate petition, directing staff to conduct a feasibility study for the petition and if in order authorizing the clerk to set the date for the public hearing. Action Needed: Accept, Reject or Modify Resolution (2019) 14 Attachments: Petition for Annexation of Cruciform Church of Christ General Warranty Deed Boundary Survey Resolution (2019) 14

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DATE: NOVEMBER 7, 2018

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RESOLUTION (2017) 9 A Resolution of the Board of Aldermen of the Town of Spring Lake, NC; Directing the Clerk to Investigate a Petition for Annexation from Mr. Thomas Neal for Property Located at 314 Pine Tree Lane Received Under G.S. 160A-31, Directing Staff to Conduct a Feasibility Study and Authorizing Clerk to Set Public Hearing. WHEREAS, A petition requesting annexation of an area described in said petition has been received on

September 9, 2019, by the Board of Aldermen; and WHEREAS, North Carolina General Statute 160A-31 provides that the sufficiency of the petition shall

be investigated by the Town Clerk before further annexation proceedings may take place; and

WHEREAS, Town staff will conduct a feasibility study before further annexation proceedings may take

place; and WHEREAS, the Board of Aldermen of the Town of Spring Lake deems it advisable to proceed in

response to this request for annexation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF SPRING LAKE, THAT: Section 1. The Town Clerk is hereby directed to investigate the sufficiency of the above described

petition and to certify, as soon as possible, to the Board of Aldermen the result of her investigation.

Section 2. Town Staff is hereby directed to conduct a feasibility study for the petition and report

findings, as soon as possible, to the Board of Aldermen. Section 3. If the petition is found to be sufficient, the Board authorizes the clerk to fix the date for

the public hearing in accordance with North Carolina General Statute 160A-31. Adopted this 9th day of September, 2019

AYE NO

__________________________ Larry Dobbins Mayor

Attest: ______________________________ Rhonda D. Webb, MMC, NCCMC Town Clerk

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