the tenure and promotion application process. each candidate is responsible for compiling the...
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The Tenure and Promotion Application Process
Each candidate is responsible for compiling the materials for
his/her application with the assistance of the Dean,
Department Chair, and college faculty support staff.
2015-2016Tenure & Promotion
Schedule
New Faculty
Key Date/ DeadlineArts &
SciencesBusiness Education Library Action
July 31, 2015(CAS)
X Student Evaluations of Teaching forms (completed by college T&P contact) are forwarded to faculty members for inclusion in their applications
August 7, 2015(CAS)
X
Applicants submit teaching section and research section of application to Department Chair to complete teaching summary narrative (refer to page 10 of application) and Assessment of Published/Creative Works (refer to page 25 of the application)
September 2, 2015 (CAS)
X Completed** T&P Applications due in Dean’s Office
September 7, 2015(CAS)
X Applications are made available to the Department Committee
September 25, 2015 (CAS)
X Department Committee reports due to Dean’s Office
Key Date/ DeadlineArts &
SciencesBusiness Education Library Action
September 30, 2015(COB, COE, LIB)
X X X
Student Evaluations of Teaching forms (completed by college T&P contact) are forwarded to faculty members for inclusion in their applications Note: Library applicants only if applicable
September 30, 2015(COB, COE, LIB)
X X X
Applicants submit teaching section and research section of application to the Dean’s Office to complete teaching summary narrative (refer to page 10 of application) and Assessment of Published/Creative Works (refer to page 25 of the application)
October 2, 2015 *(CAS)
X Candidate response due to Department Committee report due (5 days maximum)
October 5, 2015*(CAS)
X Applications made available to Department Chairs for Evaluation
* The candidate has 5 calendar days from receipt of the report by email to respond if he/she chooses to do so. Dates determined by the date of receipt.
Key Date/ DeadlineArts &
SciencesBusiness Education Library Action
October 23, 2015 (CAS)
X Department Chair reports due to Dean’s Office
October 23, 2015(COB & COE)
X X Completed** T&P Applications due in Dean’s Office
October 23, 2015(LIB)
XCompleted Promotion Applications due in Dean’s Office
October 30, 2015* (CAS)
X Candidate response due to Department Chair report (5 days maximum)
October 30, 2015*(COB, COE, LIB)
X X XApplications made available to the College T&P Committee/Library Promotion Committee
November 20, 2015 X X x XCollege T&P Committee reports due to the Dean’s Office; Library Promotion Committee report due to Dean
Key Date/ DeadlineArts &
SciencesBusiness Education Library Action
November 30, 2015*
X X x XCandidate response due to College T& P Committee/Library Promotion Committee report (5 days maximum)
January 4, 2016 X X X X Dean’s reports due
January 8, 2016* X X X XCandidate response to Dean’s report due (5 days maximum)
January 15, 2016 X X X XTenure and Promotion applications due to Vice Chancellor for Academic Affairs
January 17, 2016 X X X T&P Applications to USFSP T&P Committee
February 19, 2016 X X X USFSP T&P Committee reports due to Vice Chancellor’s Office
February 26, 2016* X X X Candidate response due to USFSP T&P Committee (5 days days)
Key Date/ DeadlineArts &
SciencesBusiness Education Library Action
March 11, 2016 X X X XVice Chancellor T&P/Library Promotion recommendations
March 18, 2016* X X X XCandidate response to Vice Chancellor recommendations (5 days max from receipt)
March 23, 2016 X X X X Vice Chancellor recommendations to Chancellor
April 18, 2016 X X X X Chancellor T&P recommendations to President
May 2016 X X X Tenure materials due to Board of Trustees ACE Workgroup
May 2016 X X X ACE Workgroup review of tenure recommendations
June 2016 X X X USF Board of Trustees meeting- Tenure actions
June/July 2016 X X X XTenure and/or Promotion Letters sent from the President
Application is Submitted as a PDF file
Application is Submitted as a PDF file
Application is Submitted as a PDF file
Application is Submitted as a PDF file
Application is Submitted as a PDF file
Application is Submitted as a PDF file
How to Assemble Your Tenure and/or
Promotion Application
Guidelines
• Follow the format of the Tenure and Promotion Application.
• Arial Font, 10 Pitch Size is the recommended format choice.
• Pages that are inserted should be labeled as a, b, c, etc. (e.g. 21a, 21b, 22a, 22b, 22c).
Guidelines
• Each section will be labeled (named as a separate file): Introduction; General Data; Assigned Duties; Teaching; Research; Service; External Reviews; Evaluations; Mid-Point Review Evaluations; Tenure Recommendation; Promotion Recommendation; Amendments, Curriculum Vitae. Sections MUST be labeled.
Common Errors
• Not following page number system
• Missing signatures
• Missing student comments
• Missing chair’s evaluation of teaching
• Missing chair's evaluation of published works.
Common Errors
• Missing annual evaluations
• Not submitting actual copy of external review letter (inserting template)
• Not including all reviews and comments
How to Assemble Your Application
• Folder # 1 (named: Your Last Name Application) will contain the Tenure and Promotion Application along with the following information for each section of the application (teaching, research and service)
• Q:\Tenure and Promotion
How to Assemble Your Application
• Your Curriculum Vitae (Part 13) should be complete with all publications listed.
Teaching Section
• In addition to your teaching narrative, include the following information in this section:– Student Assessment Data (starting on page
10; additional pages in this section will be numbered 10a, 10b, 10c, etc.) Include both the numerical data summary information and student comments from Evaluation Mart.
Teaching Section
• In addition to your teaching narrative, include the following information in this section:– Peer evaluation summaries (if applicable)– Summary of student grades– Summary narrative by the department chair or
members of the faculty review committee must be included (section F)
Research
• In addition to your research narrative, include the following information in this section:– Include information only on publications since
assuming your position at USFSP. If you received years of credit toward tenure at the time of your hire, you should include publications in the years credited.
Research
• In addition to your research narrative, include the following information in this section:– Provide an explanation of your intellectual
contribution to co-authored publications– Department Chair/Director’s Assessment of
Published/Creative Works (section D)
Service
• In addition to your service narrative, include the following information in this section:– Complete the relevant sections– Be as complete as possible (e.g., include
dates and explain the importance of your service if it’s not obvious)
Evaluations by Department, College and Dean
• Include copies of your annual evaluations
Folder #2
• Will contain supplemental information for teaching, research and service.
Teaching
• Supplemental information may include– Syllabi– Course handouts– Examples of student works (including
abstracts of directed theses), both graded and ungraded
– Letters of support from students, thank you letters, etc.
Research
• Supplemental information may include– Copies of publications (journal articles, book
chapters, book and article reviews, etc.)– Do not include copies of grant proposals or
papers presented (you need only to list them in the application)
Service
• Supplemental information may include– Thank you letters– Certificates of Recognition
IMPORTANT
• Candidates are strongly encouraged to retain a copy of the application for their files.