the tamil nadu cooperative marketing federation ltd. … · 2. those who had executed the supply...

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Tender Date: 09.06.2015

THE TAMIL NADU COOPERATIVE MARKETING FEDERATION LTD. X‐401

91. St. Mary’s Road, Chennai – 600 018. Phone No.24936003 24936120 24936004 24936063

Fax 044 – 24936205 Email: [email protected] ; [email protected]

TENDER DOCUMENT

FOR THE SUPPLY OF 50 MT. OF

URID DHALL (WHOLE ‐ HUSKED) ‐ FAQ)

AS PER AGMARK SPECIFICATION

ON RATE CONTRACT

REFERENCE No.728/2014/AM

SL. No :

ISSUED TO :

DATE :

FOR TANFED LTD.

COST OF FORM: FREE

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1. PREAMBLE

For the supply of 50 MT.of URID DHALL (WHOLE -HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) The Registrar of Co-operative Societies has directed the TANFED to float a short term tender to procure 50 MT. of Urid Dhall (Whole-Husked) by adopting the Tender System. . (b) Accordingly, TANFED Ltd floated a short term tender for procuring 50 MT. of URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per Agmark specification. The tender notification has been floated fixing the date of opening of tender on 09.06.2015. (c) The successful tenderers should work closely with the Tamil Nadu Cooperative Marketing Federation Ltd in achieving the scheduled targets.

2. TENDER NOTICE

THE TAMIL NADU COOPERATIVE MARKETING FEDERATION LIMITED,

No: 91, St.Mary’s Road, R.A.Puram, Chennai 600 018.

“SHORT TERM TENDER NOTIFICATION FOR THE PURCHASE OF 50MT.OF

URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) AS PER AGMARK SPECIFICATION”

1 Tender inviting authority

Designation / Address

B. Balamurugan, Managing Director. Tamil Nadu Cooperative Marketing Federation Limited, No:91, St.Mary’s Road, R.A.Puram, Chennai 600 018.

a) Name of the work Supply of 50MT. of URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per Agmark Specification for issue Price Stabilization Activitiy. Urid Dhall stock has to be supplied within 10godown working days from the date of confirmation of offer.

b) Place of supply & quantity to be supplied

Godowns in Chennai TUCS Godown @ Triplicane, Rayapetah 5 Coop. Wholesale stores at Salem, Coimbatore, Trichy, Madurai and Thirunelveli

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c) Tender reference 728/2014/AM dated 03.06.2015

SIGNATURE OF TENDERER

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3 Place at which Tender document available, cost and last date for sale of tender form

Tamil Nadu Co-operative Marketing Federation Ltd. No.91 St. Mary’s Road, Chennai 18. Alternatively the form can be downloaded from www.tanfed.tn.gov.in or www.tenders.tn.gov.in at Free of Cost upto 09.06.2015 till 10.00 A.M.

4 Earnest Money Deposit amount payable

Rs.2,50,000/- (Rupees Two Lakahs Fifty thousands only) by means of D.D. drawn on any one of the banks as per annexure D in favour of TANFED Limited, Chennai-18 payable at Chennai.

5 Due date, time and place for submission of filled tender documents

Upto 10.00 AM on 09.06.2015 at Tamil Nadu Co-operative Marketing Federation Limited, No.91 St. Mary’s Road, Chennai 18

6 Place, date and time of opening of tender documents

At 10.30 AM on 09.06.2015 at Tamil Nadu Cooperative Marketing Federation Limited, No.91 St. Mary’s Road, Chennai 18

7 Any other important Criteria prescribed by the tender inviting authority

Tamil Nadu Cooperative Marketing Federation Limited, is very keen in purchasing only Quality URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) strictly conforming to the Agmark specifications. If the date fixed for opening the tender happens to be a holiday for any reason, the sealed tenders will be received upto 10.00 A.M. on the next working day and will be opened at 10.30 A.M. on the same day.

3. PRE-QUALIFICATION CONDITIONS:

ELIGIBLE BIDDERS: 1. Those who are having TIN number under TN VAT Act / CST Act. & Importer license (if any)

2. Those who had executed the supply orders either to Cooperative Societies or TNCSC Limited or to any Government / Quasi Government / any Institution / Firm covering a quantity of 500 MT. of Urid dhall for last 3 financial years. If the tenderer does not produce evidence in this regard they have to remit an additional security deposit of 5% on the total value of the ordered quantity before execution of agreement.

3. Those who are having average annual turnover of not less than Rs.50 Lakhs for Urid

Dhall in the last 3 financial years.


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4. Those who are having Trading, Profit and Loss account and Balance Sheetand the Income-tax return submitted for the last 3 financial years dulycertified by the Auditor. 5. Not blacklisted either by the Co-operative Societies or TNCSC Limited or by any Government /Government undertakings. 6. Minimum quantity offered shall be not less than 50 M.Ts. and multiples of 10 Mt. 7. There should not be any pending supply to any government agencies by causing delay for which orders have already been placed.

NOTE :

1) Tender document can also be downloaded from www.tanfed.tn.gov.in www.tenders.tn.gov.in at free of cost. 2) Contact phone No.044-24936301, 24936003, and 24936004.

TERMS AND CONDITIONS FOR THE SUPPLY OF URID DHALL 4. GENERAL INSTRUCTIONS

The tenderers are requested to go through instructions, terms and conditions and specifications given in this tender document. Failure to furnish all the required information in every respect will be at the tenderer's risk and may result in the rejection of the tender.

4.1 Amendments to the tender

a) Before the last date for the receipt of tender, TANFED may amend any of the tender conditions as may be desired by the purchaser or wherever TANFED feels that such an amendment is absolutely necessary.

b) Also, amendment to tender conditions will be given in response to clarifications by prospective tenderers and it will be solely at the discretion of TANFED Any amendment to the tender conditions will be communicated to the tenderers.

c) TANFED, at its discretion may or may not extend the due date and time for the submission of tender on account of amendments. 4.2 Language of the Tender

a) The tender prepared by the tenderer as well as all correspondences and documents relating to the tender shall be in English language only.

5. COST OF TENDERING The tenderer shall bear all costs associated with the preparation and submission of tender and the purchaser will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the tenders.

6. EARNEST MONEY DEPOSIT: i) The tenderers should furnish an Earnest Money Deposit of Rs.2,50,000/- (Rupees Two

lakhs and Fifty Thousands only) by means of Demand Draft drawn in favour of " TANFED Ltd.” payable at Chennai along with the tender. Tenders received without the Earnest Money Deposit will be summarily rejected.


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Any amount pending with TANFED will not be taken into account as Earnest Money Deposit for this Tender even if so requested. In the case of successful tenderers, the Earnest Money Deposit shall be adjusted on request towards the Security Deposit to be payable. ii) In the case of unsuccessful tenderers, the Earnest Money Deposit will be refunded within a reasonable time iii) The amount remitted towards Earnest Money Deposit is liable to be forfeited incase the tenderer resiles from his / their offer after submission of the tender or after the acceptance of the offer by TANFED Limited or fail to sign the Contract or fail to remit the Security Deposit. iv) The Earnest Money Deposit remitted will not carry any interest.

7. SUBMISSION OF TENDER UNDER TWO COVERS SYSTEM: The tender should be submitted in the prescribed form obtained from the office of the Managing Director, Tamil Nadu Cooperative Marketing Federation Limited, in the name of the intending tenderer on free of cost. The tender document can be downloaded from www.tanfed.tn.gov.in /www.tenders.tn.gov.in at free of cost. The tender should be submitted in two parts in original i.e., Part-A cover containing specification and commercial offer and Demand Draft for Rs.2,50,000/- (Rupees Two lakhs Fifty thousands only) towards Earnest Money Deposit and Part-B cover containing price offer. The Part-A and B covers should be sealed separately and both sealed covers shall be kept in an outer envelope with name and address of the Tenderer and the same should reach the Office of the Tamil Nadu Cooperative Marketing Federation Limited before 10.00 A.M. on 09.06.2015 as per office clock of the TANFED Ltd. The outer envelope should be super scribed as “Tender for the supply of URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) for Part-A and Part-B covers as the case may be with the firm Name and Address of the Tenderer.

8. OPENING OF TENDER:

a) Sealed Tenders received upto 10.00 A.M. as per this office clock on 09.06.2015will be taken-up for opening. Sealed Part-A tender cover containing “Specification andCommercial offer’ will be opened first by the Managing Director, TANFED Limited,Head Office, or by any other officers / Committee authorised by the Managing Director at 10.30 A.M. on 09.06.2015 in the presence of the available tenderer / representatives ofthe organisation who choose to be present. b) The sealed tenders thus received will be initially examined by the Tender Scrutiny Committee and the Committee reserves the right to disqualify any of the tenderer / Tenderers in case the committee do not satisfy with the requisite documents furnished including the past performances on the earlier contracts entrusted by the TANFED Limited. and also by any other government agency. The Committee reserves the right to reject the tenders such of those existing tenderers with whom orders have already been placed but causing delay in supply.


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c) Part-B cover of the tenderers will be opened only after those satisfying the standard criteria laid down by the TANFED Limited in Part-A cover including their past performance.

d) If the date fixed for opening the tender happens to be a Government holiday, the sealed tenders will be received upto 10.00 A.M. on the next working day and it will be opened at 10.30 A.M. on the same day.

9. Commercial conditions and Documents to be furnished in the part A Cover.

The time fixed for supplying 50 M.Ts. of Urid dhall (Whole Husked) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) is 10 godown working days. If the offer is less than 50 M.Ts. the time limit will be reduced proportionately. The tenderers who are capable of supplying the ordered quantity of URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per Agmark specification within time fixed from the very next day from the date of confirmation of offer to the TANFED Limited spcified godowns at Chennai, Salem, Coimbatore, Trichy Madurai and Thirunelveli are eligible to participate in the tender since the stock to be purchased is to be supplied for pice stabilization activity immediately. The tenderer should enclose the following along with the tender form. a) Earnest money deposit in the form of Demand Draft Rs.2,50,000/- (Rupees Two lakhs

Fifty thousands only) payable at Chennai as per annexure D in favour of "TANFED Limited." (Tenders not covered by requisite Earnest Money Deposit will be summarily rejected).

b) Duly attested Photostat copy of the certificate of Registration as a firm under TN VAT Act / CST Act renewed upto date. c) Annual turnover not less than one crore for dhall in the last 3 financial years in the format given in Annexure-I duly certified by the Auditor. d) Photostat copy of the Trading, Profit and Loss Account and Balance sheet and Income- tax returns filed for the last 3 financial years duly certified by the Auditor. e) Certificate for not having black listed either by Cooperatives or TNCSC Limited or by any other Government undertakings in the format given in Annexure-II duly signed by the tenderer. f) Declaration duly signed by the tenderer in the Annexure-III. g) Checklist as in Annexure-IV (A) & IV (B) for the list of documents enclosed. The documents shall be serially arranged in the order of Checklist and shall be securely tied or bound. h) The tenderer should produce sample of URID DHALL (WHOLE - HUSKED)(BOLD

VARIETY) (FAQ) weighing not less than 1 Kg., as per the Agmark specification as indicated in Annexure-A to this tender document at the time of opening of tenderer 09.06.2015. Otherwise the tender will not be considered.

i) The tenderer should quote the rate for Urid dhall (Whole Husked) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per Agmark specification in Annexure-B in the price bid.

j) Documentary evidence for having executed supply orders either to Cooperatives or TNCSC Limited or to any Government / Quasi-Government / any institution / firm covering a quantity of 500 MT. of Urid Dhall in the last three financial years. If the tenderer does not produce evidence in this regard they are liable to remit an additional security deposit of 5% on the total value of the ordered quantity before execution of agreement.


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10. OTHER CONDITIONS:

i) Each and every page of the tender document including specifications to the tenderer from the office of the Managing Director, TANFED Limited should be signed in token of having accepted all the tender conditions and submitted in part-A cover. ii) The person or persons signing the tender document shall state the capacity under which he/they/is/are signing the tender. If an individual makes tender, it shall be signed with his full name and address. If it is made by a firm, it shall be signed by all the partners of the firm or by a partner of the firm duly empowered or authorised to do so and such authorisation / Power of Attorney should also be enclosed. iii) If the tender is made by a Corporation / Company / Co-operative society, its hall be signed by a duly authorised officer, who shall produce with the tender satisfactory evidence of such authorisation. Such tendering Corporation Company/Co-operative society is required to furnish evidence of its corporate existence before the contract is executed. iv) Either the tenderer or the person duly authorised by the tenderer alone will be allowed to be present at the time of opening the tenders / Negotiation. v) The Managing Director reserves the right to reject any tender without assigning any reasons there for and the same shall not be questioned on any ground, whatsoever. vi) The officers receiving the tender will open each tender and prepare a statement. If any unattested corrections are found in the tender, the same will be handed-over to the tenderer concerned and his initial or the initial of the authorised representative got on all such corrections in the presence of the tenderers. If any of the tenderer or their agent find it inconvenient to be present at the time of opening of tender, then in such cases, the officer concerned will, on opening the tender of the absentee tenderer, make out a statement of the unattested corrections and communicate to him/ them. The absentee tenderer shall accept the statement of corrections without raising any question whatsoever. If the rates quoted in figures and in words differ, the lowest of the two will be adopted. The authorised representative shall produce satisfactory evidence of authority of the tenderer to act on behalf of the tenderer at the time of opening the tender. vii) Tenders specifying additional conditions or proposing modifications to the tender conditions will be treated as conditional tender and will be summarily rejected. viii)As this tender is on rate contract the Managing Director reserves the right to negotiate with the ‘L1’ tenderer and also to ask other tenderers to match with ‘L1’ rate and place orders accordingly with all the tenderers. ix) Tenderer should offer minimum quantity not less than 50 MT. and multiples of 10 MT.


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11. VALIDITY OF OFFER:

The offer made by the tenderers for each tender shall be valid for acceptance upto10 days. The tenderer should not quote any other date of validity for their offer. If the Tenderers quote any other validity date for their offer, the same are liable to be summarily rejected.

12. SECURITY DEPOSIT: The successful tenderers shall remit a Security Deposit amount at 5% on the total value of the quantity ordered for supply, within 3 (Three) days from the date of receipt of the first communication of acceptance of the tender by Fax/Letter from the Managing Director, TANFED Limited by means of demand draft drawn in favour of "TANFED Ltd.", payable at Chennai as per annexure D. No Cheque or Bank Guarantee will be accepted. On the written request of the successful tenderers, the Earnest Money Deposit will be adjusted against the Security Deposit payable by the tenderer. Any other amount pending with TANFED will not be adjusted against the Security Deposit even if so requested. If the Security Deposit is not paid within the time specified, the Earnest Money remitted by the tenderer shall be forfeited, besides, the TANFED shall be entitled to recover the consequential loss if any sustained by the TANFED from the tenderer due to purchase made in re-tender or in other manners. The Security Deposit will not carry any interest. Security Deposit will be refunded to the tenderer after satisfactory completion of the supply of the entire ordered quantity of Urid Dhall. In the event of non-fulfillment of contract, the Security Deposit will be forfeited. If the tenderers does not produce evidence for having executed orders for the supply of 500 MT. of Urid dhall to Government/Quasi government/any Institutions/firm, they should remit an additional security deposit of 5% of the total value of the ordered quantity in addition to regular security deposit amount before execution of agreement.

12.(1)AGREEMENT : The successful tenderers shall execute an agreement for the supply of Urid dhall (Whole – Husked) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per the terms and conditions in a stamp paper of value as prescribed in law within three days from the date of remittance of Security Deposit. In the event of failure to execute the agreement within the time prescribed, the Earnest Money Deposit / Security Deposit amount remitted by the tenderers concerned will be forfeited. Further the TANFED Limited, reserves the right to collect the consequential loss, if any sustained from such tenderers on account of purchase made through retender or in other manners and the tenderers are bound to pay the same on demand.

13. SPECIFICATIONS :

i. The TANFED is very keen in accepting only good quality URID DHALL(WHOLE -HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) strictly conforming to Agmark specification as indicated in the Annexure-A. The stock supplied should be free from artificial colour and presence of Kesari Dhall, be confirm to current seasons' crop, be in sound merchantable condition, sweet, dry, clean, wholesome, free from moulds, living insects, obnoxius smell, discolouration and admixture of deleterious substances and all other impurities except to the extent indicated in the Annexure-A. Stocks which are within the tolerance limit as indicated in Annexure-A will alone be accepted.


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ii. At the time of delivery of stocks by the suppliers, the stocks will be subjected to quality

check by the quality control staff of the Dist. Coop. Wholesale Stores at the unloading godowns. Samples will be drawn as per the usual procedure of the Dist. Coop. Wholesale Stores in the presence of suppliers or their authorised representative. One sealed sample so drawn will also be given to the suppliers. In the event of supply of stocks not conforming to specifications as indicated in the Annexure-A, such stocks are liable for rejection. The sample so drawn will be sent to the Laboratory for quality check. Quality Certificate for the refractions thereon will be issued by the Quality Control authorities concerned. The decision of the quality control staff of Dist. Coop. Wholesale Stores, at the unloading points / Laboratory will be final and should not be disputed.

iii. A copy of the analysis report will be given to the suppliers or their authorised representatives and acknowledgements obtained. The TANFED Ltd., also reserves the right to undertake Quality Check through Independent and Reputed Analytical Laboratories, if found necessary. iv. Successful tenderers should furnish their clear local address to facilitate despatch of party copy of the Quality certificates by the respective Regional Laboratories. v. Appeal against the Quality certificates can be preferred with the respective Regional

Heads within 15 days from the date of receipt of the Quality Certificates by remitting a sum of Rs.1686/- (Rupees One thousand six hundred and eighty six only) per quality certificate at the respective Regional Offices towards reanalysis charges. If no appeal is made within the stipulated period for reanalysis, it will be construed that they have no dispute over the percentage of refractions indicated therein

vi. As the moisture content of the grain is bound to vary depending upon the atmospheric temperature and humidity, no appeal will be entertained for the moisture content recorded. Moisture content of the grain once decided on the spot or determined in the laboratory and the same will be final and higher reading between the godown assessment and laboratory assessment will be adopted. As moisture content is decided on the spot, no dispute will be entertained for re-examination of the moisture content at any stage. vii. The sample of 1 Kg., of Urid Dhall (Whole Husked) produced by the tenderer for Bold

variety as per Agmark specification at the time of participation of tender will be analyzed through the reputed analytical laboratory for conformity of the fixed specification after opening of Part-B cover. The samples concerned will be retained for the purpose of comparison of quality of Urid Dhall to be supplied by the successful tenderer. If the sample do not conform with the specification as indicated in Annexure-A, the tender will be rejected.

14. PACKING:

(i) The stocks should be delivered in new bale or sound serviceable jute gunny bags of 50 Kg capacity (each) either stitched with mouth closing machine or stitched with not less than 14 stitches by Jute Twine. Stocks supplied in other than the above said categories of gunnies shall be rejected.


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(ii) The net weight of the stock packed should normally be not exceeding 50 Kg. and not less than 20 bags per M.T. should be delivered. In case, if the stock packed is over and above 50 Kg. net and in that event, whenever any short-fall in the number of gunnies to be delivered are noticed, the cost of gunnies towards such deficit will be recovered from the amount payable at the recovery rates fixed by TANFED then and there.

15. TARE WEIGHT: i) The Tare weight for the stocks supplied in new bale or sound serviceable jute gunny bags of 50 Kg capacity will be adopted at 665 grams per gunny. ii) If there is any deviation in adopting tare weight or dispute over the adoption of the tare weight at the unloading points, the orders of the Managing Director, TANFED should be obtained.

16. DURATION AND PLACE OF DELIVERY: a) The time fixed for supplying 50 M.Ts. of Urid dhall is 10 godown working days. If the

offered quantity is less, the time limit will be reduced proportionately. The ordered quantity of URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per Agmark specification should be delivered within time limit fixed to the godowns at Chennai commencing the delivery immediately from the very next day from the date of receipt of confirmation of offer from the Managing Director, TANFED Limited. The destination godown points are mentioned in the Annexure-C of this tender document. As the stock is very urgently required and to ensure uninterrupted supply to the Coop. Wholesale Stores , the TANFED Limited is very keen in getting the stock within the stipulated time. Hence the delivery schedule fixed by the TANFED Ltd., should be kept up at any cost.

b) Normally, no extension of time to effect supply beyond the time stipulated will be granted at any cost. In case, the stock is very urgently required, the successful tenderers should commence the delivery immediately after receipt of confirmation order from the Managing Director by Fax / Telex / Telegram or Phonogram or letter pending remittance of Security Deposit and execution of Agreement. c) The Tamil Nadu Cooperative Marketing Federation Limited reserves the right to vary the quantity finally ordered to be purchased to the extent of 25% either way of the requirement of dhall indicated in the tender documents. The tenderers can not claim it as a matter of contractual obligation to vary the quantity either way.

17. DETERMINATION OF THE LOWEST EVALUATED PRICE:

a) Tenderer should quote their rate for (INDEGENOUS/IMPORTED VARIETY)-FAQ of Urid dhall in the Annexure-B in the price bid.

b) Tenderer should quote a rate per metric tonne in Indian Rupee in the price bid(Annexures-B) for the delivery of stock at the destination points earmarked in Annexure-C. The tender document and the price bid (Annexure-B) should be signed by the tenderer at the bottom with the office seal duly affixed and furnished in Part-B tender cover.


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c) The Price should be legibly written and every correction in the tender should invariably be attested with full signature by the tenderer with date before submission of the tenders to the authorities concerned; failing which the tender will become ineligible for further consideration. Correction done with correcting fluid should also be attested. In the case of discrepancy between the prices quoted in words and figures, the lowest of the two will be adopted.

d) The evaluation shall include all Central duties such as customs duty and central excise duty, central sales tax and all other expenditure upto delivery in the godowns at Chennai. e) In respect of Tamil Nadu Tenderers registered under TN VAT Act, they should quote the rate per MT in Indian Rupee for delivery at the Chennai godowns since the above goods do not attract Tax. f) In a tender where all the tenderers are from within the State of Tamil Nadu or where all the tenderers are from outside the State of Tamil Nadu, the Sales-tax shall be included for the evaluation of the price bid. g) In a tender where the tenderers are both from the State of Tamil Nadu and as well as from outside the State of Tamil Nadu, the Sales-tax under the Tamil Nadu General Sales Tax Act, 1959 [T.N. Act 1 of (1999)] shall be excluded for the evaluation of price bid. h) If 'C' form is required, it should be specified in the tender schedule prescribed by TANFED Limited separately. i) No condition should be mentioned while quoting the Basic price and tax payable in the column prescribed. If any condition is mentioned, the tender will be summarily rejected. j) The evaluation will be done as per the rule 29 and para 10(5) of the Tamil Nadu Transparency in Tenders Act 1998 and Rules 2000 and further amendments thereon. k) The rates quoted by the tenderer should be per Metric tonne in Indian Rupee for delivery at the godowns specified by the TANFED in Chennai inclusive of Transport charges. One rate should be quoted per M.T. for the entire required quantity and period of supply. l) The rates should also be inclusive of cost of 50 Kg capacity Jute bags of New bale or Sound serviceable conditions used for packing. The unloading charges at godown will be borne by the TANFED or any other Government agency. The rates quoted for ex- loading stations or delivery at Rail Heads other than Chennai godowns as specified above will not be accepted and such tenders will summarily be rejected. m) The Weighment charges both for loaded and empty weight of the lorries should be borne by the supplier. The loaded lorry should be weighed first in the weigh bridge and then empty weight should be weighed. Both the weighment shall be made in the presence of the TANFED/ Dist. Coop. Wholesale Stores.


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n) In order to secure best possible procurement price, negotiation will be conducted with the ‘L1’ tenderer if the lowest offer of the tenderer is found excessive. If the tenderers (other than ‘L1’) are willing to supply Urid Dhall matching with ‘L1’rate they should give their consent letter within one hour from the time of opening of tender. In the absence of receipt of consent letter from the tenderer within the above stipulated time, it will be treated that they are not willing to supply Urid Dhall matching with ‘L1’ tenderer. Consent letter received beyond the stipulated time will not be accepted. However, the Managing Director reserves the right to accept the offer for the entire required quantity or as per the tender conditions stipulated under para- 10(viii) of the tender conditions. o) The offer in terms of quantity must be quoted as mentioned in Annexure-B(as per supplying capacity). However the Managing Director reserves the right to accept the offer for the entire quantity or as per the tender condition stipulated under para10(viii) of the tender conditions. p) Tenderer should quote the rate for URID DHALL (WHOLE - HUSKED)(BOLD VARIETY(FAQ)) in Annexure-(B) as per Agmark specification. q) It is not binding on the part of the Managing Director, TANFED Limited, to accept the lowest or any other tender and he reserves the right to reject or accept all or any other tender fully or partly without assigning any reasons therefor. The Managing Director reserves the right to accept one or more tenders for supply. r) Tenderer should specifically mention the places from where the supply is to be made. s) The Managing Director reserves the right to relax or waive or amend any of the tender conditions in full or part there of and to reject the tender if any of the conditions enumerated above are violated.

18. PAYMENT: a) The Payment will be made on presentation of the following documents by the supplier to the TANFED LTD, Chennai-18 duly deducting the quality cut and penalty for the belated supply if any.

i.) Seller's bill in duplicate on the basis of the confirmed rates. ii.) Acknowledgements / Stock Certificates issued by the TANFED/ District Coop. whole sale stores outlets officials of the unloading points indicating the weight and conditions of gunnies along with quality certificates. (party copy in original)


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iii. The payment shall be made by means of crossed cheque in favour of the tenderer. In case, demand draft is required by the supplier, it will be issued after deducting Demand Draft Commission. iv. The Managing Director also reserves the right to recover any dues from the tenderer which is found on a later date during the Audit / excess payment after final settlement is made to them. The tenderer is liable to pay such dues to the TANFED immediately on demand without any dispute / protest. b) 10% of the total value of the contract will be retained for the effective performance of the contract as per Rule-14(4)(c) of the Tamil Nadu Transparency in Tender Rules, 2000 and will be settled after fulfilling the contract satisfactorily.

19. PENALTY ON DEFAULT/EXTENSION OF TIME: a) The entire ordered quantity of Urid dhall should be supplied within the stipulated time as indicated under clause-16(a) of the tender conditions. As already indicated in clause- 16(b) of the tender conditions, normally no extension of time for the supply of Urid dhall beyond the last date fixed will be granted. But in exceptional circumstances, extension of time will be granted at the discretion of the Managing Director subject to the following conditions:- A penalty of Rs.250/- (Rupees twenty five only) will be imposed per M.T/ per day subject to a maximum of Rs.2500/- per M.T. for the quantity of Urid dhall supplied after the due date fixed at the time of payment. (b) Supply of stock less than the ordered quantity is not permitted. If the ordered quantity is not supplied in full, the Earnest Money Deposit / Security Deposit remitted by the successful tenderer will be forfeited. (c) During the extended period, in case if the rate of Urid Dhall in the subsequent tenders is confirmed is less than the approved rate at which the supplier supplies Urid Dhall, further supply will be accepted only at the lesser rate approved in the subsequent tenders without penalty or at the existing approved rate with penalty for the belated supply as per clause- 19(a) above whichever is less for the Dhall supplied beyond the scheduled time originally fixed. The seller agrees to accept this condition and undertake that they will not raise any dispute on a later date. The seller also agrees to claim the cost for the stock supplied during the extended period at the reduced rate at which the subsequent tenders rate is confirmed without penalty or at the existing approved rate with penalty for the belated supply whichever is less. (d) In the event of failure to supply the ordered quantity, by the successful tenderer within the stipulated time fixed, the Managing Director reserves the right to cancel the orders for the unsupplied quantity and place orders with the remaining suppliers for the supply of the said quantity or purchase the unsupplied quantity through limited tender system or through any other mode of alternative purchase at the risk and cost of such supplier and such supplier is liable and responsible to make good the financial loss sustained by TANFED.


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(e) In the event of failure to complete the supply of the entire contracted quantity within the time, the Managing Director reserves the right to either cancel the order for the portion of the undelivered quantity or to grant extension of time with penalty as indicated in clause- 19(a) above subject to his satisfaction on the performance of the supplier or to take action to terminate the contract, forfeit the Security Deposit and collect consequential loss if any. (f) In the event of non-performance of the contract provisions or failure to effect supply the ordered quantity of URID DHALL within the stipulated time or during the extended period and if it is found that the tenderer has not fulfilled the contractual obligations with TANFED in any manner during the currency of the contract or also found on a later date, TANFED reserves the right to disqualify such tenderer to participate in future tenders or black list the firm upto a maximum period of 5 years as decided by the Managing Director. (g) In case of supply of extra quantity over and above the ordered quantity of Urid Dhall, it

should be done only after getting the prior orders of the Managing Director, TANFED Limited. Chennai. The Managing Director reserves the right to either accept the extra quantity of Urid Dhall subject to the conditions that the payment for the extra supply will be made only at the lesser rate approved in the subsequent tenders or at the prevailing market rate ruling at the time of considering acceptance of additional quantity or at the existing approved rate to this instant tenderer whichever is less. In addition to the above, penalty at the rate fixed under clause-19 (a)of this tender condition is also leviable if the extra supply is made beyond time schedule fixed for completing such supply.

20. ARBITRATION:

i) In case of any dispute in the tender including the interpretation of any of the clauses of the tender or the agreement to be executed, the matter shall be referred by TANFED to the Registrar of Cooperative Societies and as per the condition under Tamil Nadu Cooperative Societies Act 1983 and Rules 1983. and communicate the same within 15 days from the date of receipt of the letter from TANFED iI) Any other disputes arising out of the award or any civil remedy for non-fulfillment of any of the terms and conditions of the tender / Agreement shall be subject to the Jurisdiction of the Civil Courts at Chennai city only. We agree to the above terms and conditions.

DATE: INDIVIDUAL/PROPRIETOR/PARTNER SIGNATURE OF TENDERER NAME IN BLOCK LETTERS: ADDRESS:

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ANEXURE-I

(TENDER REF.NO: 728/2014/AM)

ANNUAL TURN OVER STATEMENT

THE ANNUAL TURNOVER OF M/S.....................…………………… FOR THE PAST THREE YEARS ARE GIVEN BELOW AND CERTIFIED THAT THE STATEMENTS ARE TRUE AND CORRECT.

SL.NO YEAR TURN OVER (RS.)IN LAKHS

1 2012-2013 2 2013-2014 3 2014-2015 TOTAL

AVERAGE TURNOVER PER ANNUAL RS.............LAKHS DATE: SEAL:

SIGNATURE OF THE TENDERER

SIGNATURE OF AUDITOR CHARTERED ACCOUNTANT

NAME IN CAPITAL.

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ANNEXURE –II

TENDER REF.NO. 728/2014/AM

CERTIFICATE

CERTIFIED THAT..................................................................................................................../ THE

FIRM / COMPANY / PARTNERSHIP OR ANY OTHER FIRM/COMPANY IN WHICH THE

TENDERER IS A PARTNER/SHAREHOLDER HAD NOT BEEN BLACK LISTED EITHER BY THE

Cooperatives or TNCSC LIMITED EARLIER OR BY ANY OTHER GOVERNMENT

UNDERTAKING OFFICES.


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ANNEXURE –III

TENDER REF.NO.720/2014/AM2

DECLARATION FORM

a)WE………………………………………………..………… HAVE OUR .....................................

OFFICE AT.......................................................................................................................................DO

DECLARE THAT I/WE HAVECAREFULLY READ ALL THE CONDITIONS OF TENDER SENT

TO ME/US BY THE MANAGING DIRECTOR, TAMIL NADU COOPERATIVE MARKETING

FEDERATION LIMITED CHENNAI FOR THE TENDERS FLOATED VIDE TENDER

REF.NO.728/2014/AM, FOR THE PURCHASE OF URID DHALL (WHOLE – HUSKED)

((INDEGENOUS/IMPORTED VARIETY)-FAQ) ASPER THE AGMARK SPECIFICATION

INDICATED IN ANNEXURE-A AND COMPLETETHE SUPPLY OF THE ORDERED QUANTITY

WITHIN TIME SCHEDULE FIXEDCOMMENCING THE SUPPLY FROM THE VERY NEXT

DAY FROM THE DATE OF RECEIPT OF THE CONFIRMATION OF OFFER TO THE TANFED

SPECIFIED GODOWNS IN CHENNAI AND ABIDE BY ALL CONDITIONS SETFORTH

THEREIN. WE ALSO DO HEREBY UNDERTAKE AND ASSURE THAT WE SHALL SUPPLY THE

STOCK OF URID DHALL (WHOLE - HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ)

FREE FROM THE PRESENCE OF KESARI DHALL AS PER SPECIFICATION.

b) I/WE HAVE DOWNLOADED THE TENDER FORM FROM THE INTERNETSITE

www.tanfed.tn.gov.in / www.tenders.tn.gov.in AND I/WE HAVE NOT TAMPERED /MODIFIED THE

TENDER FORMS IN ANY MANNER. IN CASE, IF THE SAME ISFOUND TO BE TAMPERED /

MODIFIED I/WE UNDERSTAND THAT MY/OUR TENDERWILL BE SUMMARILY REJECTED

AND FULL EARNEST MONEY DEPOSIT WILL BEFORFEITED AND I/WE AM/ARE LIABLE TO

BE BANNED FROM DOING BUSINESSWITH TANFED LIMITED AND / OR PROSECUTED.

c) I/WE FURTHER DECLARE THAT I/WE POSSESS VALID LICENCEBEARING NO............... VALID UPTO............. DATE :

NAME OF THE ORGANISATION AND ADDRESS :

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ANNEXURE-A SPECIFICATION FOR URID DHALL (WHOLE - HUSKED)

(INDIGENOUS/IMPORTED VARIETY) - FAQ QUALITY:

URID (WHOLE – HUSKED)

1. be the dried mature seeds of Pulse (Phaseolus mungo Linn.) : 2. be sweet, clean, wholesome, uniform in size, shape, colour and in sound

merchantable conditions; 3. be free from living and dead insects, fungus infestation, added colouring matter,

moulds obnoxious smell, discolouration; 4. be free from rodent hair and excreta; 5. be free from toxic or noxious seeds viz. Crotolaria (Crotolaria spp.), Corn cockle

(Agrostemma githago L.), Castor bean (Ricinus communis L.), Jimson weed (Dhatura spp.), Argemone mexicana, Khesari and other seeds that are commonly recognized as harmful to health;

6. Uric acid and aglatoxin shall not exceed 100 milligrams and 30 micrograms per kilogram respectively;

7. Comply with the restrictions in regard to poisonous metals (rule-57), crop contaminants (rule 57-A), naturally occurring toxic substances (rule 57-B), use of insecticides (rule-65) and other provisions prescribed under the prevention of Food Adulteration rules, 1955, as amended from time to time.

8. be reasonably of uniform size, shape well filled seeds of smooth surface which should not pass through 2.70 mm of test sieve vide IS 460 para-3 1985 with a tolerance of 10% in addition to the other specifications indicated below;

SL. NO REFRACTIONS TOLERANCE LIMIT %

1 Moisture 12.0 2 Foregin Matter

(a) organic (b) inorganic

0.5 0.1

3 Other edible grains 0.5 4 Damaged Grains 2.0 5 Broken Grains 2.0 6 Weevilled grains percent by

count 2.0


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ANNEXURE-C

TENDER REFERENCE NO.728/2014 AM

DESTINATION POINTS FOR THE SUPPLY OF URID DHALL

(WHOLE – HUSKED) ((INDEGENOUS/IMPORTED VARIETY)-FAQ)

TANFED SPECIFIED CHENNAI TUCS TRIPLICANE, ROYAPETTAH GODOWNS AND DISTRICT COOPERATIVE WHOLE SALE STORES GODOWN IN TRICHY,MADURAI,TIRUNELVELI, COIMBATORE AND SALEM.


20

ANNEXURE-IV-(A)

CHECKLIST FOR THE TENDER TO BE OPENED ON .05.2015

(TENDER REF.NO.728/2014/AM)

PART –A COVER PLEASE WRITE PAGE NO. YES / NO 1.Whether EMD for Rs.2,50,000/- drawn on banks as per annexure D in favour of TANFED Ltd., payable at Chennai is enclosed 2. Whether duly attested Photo copy of TIN ---- number under TN VAT Act / CST Act are enclosed. 3.Whether Annual Turnover statement for 3 years as per Annexure-I is enclosed. 2012-13,2013-14 & 2014-15 Average annual turn over shall be not less than 1 crore for Urid Dhall in any one of the last 3 years 4.Whether Certificate for not having Black listed as in Annexure-II is enclosed ---- 5. Whether authorisation letter of a responsible officer is enclosed. ---- (This should be kept separately and handed over to the tender scrutiny committee at the time of opening of the tenders). 6. Documentary evidence for having executed supply orders either to Cooperatives or TNCSC Limited or to any Government / Quasi-Government / any ---- institution / firm covering a quantity of 500 M.Ts. of Urid Dhall in the last three financial years are enclosed. 7.Whether declaration form duly signed by the tenderer as in Annexure-III is enclosed. ---- 8.Whether terms and conditions of the tender in original duly signed in each page is enclosed ----


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9. Whether Photostat copy of the Trading, Profit and ---- Loss Account and Balance sheet and Income-tax returns filed for the last 3 financial years (2011-12, 2012-13 and 2013-14) duly certified by the Auditor are enclosed. 10. Whether sample of 1 Kg., of Urid Dhall produced ---- as required under clause-9(h) of the tender conditions. 11. Whether minimum quantity indicated in ---- pare 3 (6) and 10(ix) of this tender document offered.


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ANNEXURE-IV-(B)

CHECK LIST FOR THE TENDER TO BE HELD ON 09 .06.2015 (TENDER REF.NO.728/2014/AM)

PART-B COVER PLEASE WRITE YES / NO 1. Whether covering letter as ---- prescribed duly signed by the tenderer is enclosed 2. Whether Price offer for Urid dhall in Annexure-B is enclosed ---- 3. Whether corrections if any in the price offer have been duly attested by the tenderer. ----


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TENDER FOR PURCHASE OF URID DHALL TENDER DATED: 09 .05.2015

PART-B (PRICE)

PHONE : FAX :

From To The Managing Director, TANFED Limited, No.91 St. Mary’s Road, Chennai 18 Sir,

Sub: Tender for supply of Urid dhall (Whole – Husked) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per AGMARK Specification on rate contract – Tender to be held on 09.06.2015 - Submission of Part-B cover - Reg.

Ref: 1.Tender reference No. 720/2014/AM2 2. Our tender submitted to-day for “Specification” and Commercial terms.

**** In continuation of above tender, we submit herewith the Price offer in part-B cover for supply of Urid dhall (Whole – Husked) ((INDEGENOUS/IMPORTED VARIETY)-FAQ) as per AGMARK specification on rate contract as per TANFED Specifications. We agree to abide by the terms and conditions as stipulated by the TANFED Limited. Thanking you

Yours faithfully,


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ANNEXURE-B TENDER REFERENCE NO.728/2014/AM

PRICE OFFER

(To be submitted in part-B cover for the tender to be held on 09.06.2015) SCHEDULE FOR DELIVERY OF URID DHALL (WHOLE – HUSKED) (BOLD VARIETY) (FAQ) AS PER AGMARK SPECIFICATION AT THE TANFED SPECIFIED GODOWNS IN CHENNAI AS PER SPECIFICATIONS ATTACHED

VARIETY OF PULSES

OFFERED

(1)

PLACE OF DELIVERY

(2)

SCHEDULE OF

DELIVERY

(3)

QUANTITY OFFERED

IN MTS.

(4)

RATE PER METRIC TONNE

(IN WORDS AND

FIGURES) (IN RUPEES)

(5)

URID DHALL (WHOLE – HUSKED) (BOLD VARIETY) (AS PER AGMARK SPECIFICATION) (FAQ) (RUPEES IN WORDS)

TANFED SPECIFIED GODOWNS AT CHENNAI Corporation Area Salem CWS Trichy CWS Madurai CWS Coimbatore CWS Thirunelveli CWS

Within the time limit fixed from the date of receipt of confirmation of offer.

PRICE:

NOTE: 1. IF ‘C’ FORM IS REQUIRED, IT SHOULD BE SPECIFICALLY MENTIONED. 2. THE RATE SHOULD BE QUOTED ONLY IN INDIAN RUPEE. 3. IN CASE OF DISCREPANCY BETWEEN THE PRICES QUOTED IN WORDS AND FIGURES, LOWER OF THE TWO WILL BE ADOPTED. 4. RATE INCLUSIVE OF TRANSPORT CHARGES.


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ANNEXURE-D LIST OF BANKS IN WHICH D.D. TO BE DRAWN IN FAVOUR OF TANFED LIMITED TOWARDS

EARNEST MONEY DEPOSIT AND SECURITY DEPOSIT The following are the Scheduled Banks in India (Public Sector): • State Bank of India • State Bank of Bikaner and Jaipur • State Bank of Hyderabad • State Bank of Indore • State Bank of Mysore • State Bank of Saurashtra • State Bank of Travancore • Andhra Bank • Allahabad Bank • Bank of Baroda • Bank of India • Bank of Maharashtra • Canara Bank • Central Bank of India • Corporation Bank • Dena Bank • Indian Overseas Bank • Indian Bank • Oriental Bank of Commerce • Punjab National Bank • Punjab and Sind Bank • Syndicate Bank • Union Bank of India • United Bank of India • UCO Bank • Vijaya Bank The following are the Scheduled Banks in India (Private Sector): • ING Vysya Bank Ltd • Axis Bank Ltd • Indusind Bank Ltd • ICICI Bank Ltd • South Indian Bank • HDFC Bank Ltd • Centurion Bank Ltd • Bank of Punjab Ltd • IDBI Bank Ltd • Lakshmi Vilas Bank The following are the Scheduled Foreign Banks in India: • American Express Bank Ltd. • ANZ Gridlays Bank Plc. • Bank of America NT & SA • Bank of Tokyo Ltd. • BanqucM Nationale de Paris • Barclays Bank Plc • Citi Bank N.C. • Deutsche Bank A.G. • Hongkong and Shanghai Banking Corporation • Standard Chartered Bank. • The Chase Manhattan Bank Ltd. • Dresdner Bank AG.


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PART –B COVER

TENDER FOR THE SUPPLY OF URID DHALL REF.NO. 728/2014/AM

DATE OF TENDER 09.06.2015

TO THE MANAGING DIRECTOR, TAMIL NADU COOPERATIVE MARKETING FEDERATION LTD. 91 ST. MARYS ROAD, CHENNAI 18 . FROM: LIST OF DOCUMENTS TO BE CONTAINED IN PART - B COVER 1. COVERING LETTER 2. PRICE OFFER AS PER ANNEXURE-B. 3. CHECK LIST IN ANNEXURE-IV(B).


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PART - A COVER

TENDER FOR THE SUPPLY OF URID DHALL REF.NO. 728/2015/AM.

DATE OF TENDER 09.06.2015

TO THE MANAGING DIRECTOR, TAMIL NADU COPERATIVE MARKETING FEDERATION LTD, 91 ST MARYS ROAD CHENNAI-600 018. FROM: LIST OF DOCUMENTS TO BE CONTAINED IN PART - A COVER 1. Covering Letter. 2. E.M.D. 3. Photocopy of certificate of registration under TN VAT Act / CST Act & Importer License (if any) renewed upto date. 4. Documentary Evidence for the orders executed with the TANFED Ltd. / Government organization / firms. 5. Annual Turnover statement as per Annexure-I 6. Certificate for not having Black listed the firm as per Annexure-II 7. Authorisation letter to a responsible officer 8. Tender terms and conditions in original duly signed in each page. 9. Declaration for duly signed by the tenderer as in Annexure-III 10. Check list as per Annexure-IV(A)