the swinfen charitable · pdf filereceived from a consultant in wales, who diagnosed...

Charity number: 1077879

The Swinfen Charitable Trust

Unaudited

Trustees' report and financial statements

For the year ended 31 December 2011


Contents

Page

Reference and administrative details of the charity, its trustees and advisers 1

Trustees' report 2 - 4

Independent examiner's report 5

Statement of financial activities 6

Balance sheet 7

Notes to the financial statements 8-12


Reference and administrative details of the charity, its trustees and advisersFor the year ended 31 December 2011

Trustees

Charity registerednumber

Principal office

Accountants

J V Dent MBEThe Hon. CRPS EadyCMH Colchester EsqThe Hon. Mrs A V E S MayoMajor General D L Macphie (resigned 9 July 2011)Professor J M Ryan FRCSProfessor R Wootton BSc, MSc, PhDThe Hon. Mrs KADS DaviesMr C M W Cox QBE, TD, FRCSEd, FRCOG (appointed 9 July 2011)Sir Anthony Figgis KCVO, CMCProfessor Karen Rheuban MD

1077879

Dene HouseWinghamCanterburyKentCT31NU

Reeves & Co LLPChartered Accountants37 St Margaret's StreetCanterburyKentCT12TU

Pagel


Trustees' reportFor the year ended 31 December 2011

The Trustees present their annual report together with the financial statements of The Swinfen CharitableTrust (the charity) for the year ended 31 December 2011. The Trustees confirm that the Annual report andfinancial statements of the charity comply with the current statutory requirements, the requirements of thecharity's governing document and the provisions of the Statement of Recommended Practice (SORP)"Accounting and Reporting by Charities" issued in March 2005.

Structure, governance and management

Constitution

The Swinfen charitable trust is a registered charity governed by its Deed of Trust dated 23 December 1997, asamended by deeds of variation dated 22 January 1999 and 7 September 1999.

Method of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under theterms of the Trust Deed.

Objectives and Activities

Policies and objectives

The principal object of the charity is to provide assistance to poor, sick and disabled people in the developingworld.

The Trustees shall hold the capital and income of the Trust Fund upon trust to apply the income, and all orsuch parts of the capital, at such time or times and in such manner to or for the benefit of such exclusivelycharitable objects and purposes in any part of the world as the Trustees may in their discretion think fit and inparticular for the provision of relief and/or treatment for anyone suffering from any such injury, ailment,complaint or disability either by direct grant to any such sufferer or by payment to any existing or future fund,foundation, hospital, institution, corporate body or trust engaged in such relief and/or treatment.

The Trustees may in their discretion, for the period of 21 years from the date of the Trust Deed, instead ofapplying the income of the Charity in any year, accumulate all or any part of such income at compoundinterest by investing the same and the resulting income, in any of the authorised investments and hold thesame as an accretion and as part of the capital of the Charity, without prejudice to their right to apply thewhole or any part of such accumulated income in any subsequent year as if the same were income of theCharity arising in the then current year.

Achievements and performance

Review of activities

The Trust continued to grow in 2011 with a steady increase in demand for its service, providing doctors andother medical staff in developing and other countries with specialist medical advice on the best treatment fortheir patients.

Over the year the number of hospitals with telemedical links increased from 148 to 164 and the number ofcountries in which we have links rose by 2 to 57. By the end of the year there were over 500 specialistmedical consultants in some 12 countries giving advice - free of charge - on diagnosis and recommendedtreatment to referring medical staff. We are most grateful to all these medical consultants, without whom wewould be unable to work. During the year advice was given on 462 referrals.

Page 2


Trustees' report (continued)For the year ended 31 December 2011

Review of activities (continued)

Examples of cases include:-

Referral from a hospital in rural Bangladesh on a 2 year old girl with developmental delay. Advice wasreceived from a Consultant in Wales, who diagnosed Opsismodysplasia probably caused by cosanguiousparents.

A case on a 69 year old woman from the Middle Hills in Nepal with a cardiology problem and a previoushistory of diabetes, where two consultants - after discussion - recommended that the patient be given IV beta-blocker.

A 5 year old boy in the Gaza strip was referred following a fever with "Connective Tissue Disease". Althoughthe consultant agreed with the diagnosis he recommended that the patient be screened for Tuberculosis ifthere was no improvement.

Advice was sought from a consultant in Northern Ireland by a British doctor working on the Tibetan plateau onthe management of a 22 year old male with epilepsy. The local hospital refused to change the medication asadvised as they were concerned about possible side effects.

An American doctor working with local doctors at a low-resource clinic in Indonesia sought advice for a 58year old male patient with a history of several weeks of urinary obstruction that was thought to be related toprostrate hypertrophy. The likelihood of getting him to a Consultant Urologist, a long boat ride, was poor. Theadvice, from a UK Consultant Urologist was to treat for a urinary tract infection, and if that was not effective totreat him for a bladder stone.

A referral from Kabul in Afghanistan was on a family of 6 all diagnosed with Hepatitis B, advice onmanagement was sought from an Hepatology Consultant in the UK. Although speedy advice was providedthe family had returned to Badakhshan, in the north, and could not be contacted.

Copies of the system that we have developed are being used by the Medecines Sans Frontieres in English,French and Spanish. In addition the University of Virginia is running a copy of our system to help themprovide medical aid to hospitals that they support in Africa. A group of dermatologists are using one of oursystems, in Spanish, in Bolivia and a Greek medical charity in Greece is using one of our systems to supporta Greek Community in Tanzania with its own hospital.

In October, one of our directors, Lady Swinfen, laid the foundation stone for the clinic that we are helping tobuild in the village of Khalte in Nepal. The clinic was blessed by both Buddhist and Hindu priests. Thevillagers have provided the land, much of the raw materials, carrying stone ten kilometres up from the river ontheir backs as well as the necessary timber. The clinic when completed will serve the inhabitants of sixvillages. Members of the community are being trained as medical assistants.

The Trustees continue to meet on a regular basis to ensure that the Trust is managed properly and tosupervise its gradual expansion.

Fundraising activities/Income generation

Income from donations has increased over the previous year by £23,001.

As at 31 December 2011 the Charity's reserves stood at £61,883, representing an increase of £34,274 whencompared to the position at 31 December 2010.

All reserves relate to unrestricted funds.

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Trustees' report (continued)For the year ended 31 December 2011

Financial review

Reserves policy

The Trustees are mindful of their responsibilities as regards formalising a policy on reserves for the Charity.We aim to hold minimum reserves of £35,000, representing approximately 6 months running costs.

The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to theoperations and finances of the Charity, and are satisfied that systems are in place to mitigate their exposureto the major risks.

Trustees' responsibilities statement

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordancewith applicable law and United Kingdom Accounting Standards (United Kingdom Generally AcceptedAccounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements foreach financial year which give a true and fair view of the state of affairs of the charity and of the incomingresources and application of resources of the charity for that period. In preparing these financial statements,the Trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities SORP;

• make judgments and estimates that are reasonable and prudent;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume thatthe charity will continue in operation.

The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy at anytime the financial position of the charity and enable them to ensure that the financial statements comply withthe Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trustdeed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonablesteps for the prevention and detection of fraud and other irregularities.

This^port was approved by the Trustees on 31 July 2012 and signed on their behalf, by:

John V Dent, MBEChairman of the Trustees

Page 4


Independent examiner's reportFor the year ended 31 December 2011

Independent examiner's report to the Trustees of The Swinfen Charitable Trust

I report on the financial statements of the charity for the year ended 31 December 2011 which are set out onpages 6 to 12.

This report is made solely to the charity's Trustees, as a body, in accordance with section 145 of the CharitiesAct 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I mightstate to the charity's Trustees those matters I am required to state to them in an Independent examiner'sreport and for no other purpose. To the fullest extent permitted by law, I do not accept or assumeresponsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for thisreport.

Respective responsibilities of Trustees and examiner

The charity's Trustees are responsible for the preparation of the financial statements, and they consider thatan audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that anindependent examination is needed.

It is my responsibility to:

• examine the financial statements under section 145 of the Act;

• follow the procedures laid down in the general Directions given by the Charity Commission undersection 145(5)(b) of the Act; and

• state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission.An examination includes a review of the accounting records kept by the charity and a comparison of thefinancial statements presented with those records. It also includes consideration of any unusual items ordisclosures in the financial statements, and seeking explanations from you as Trustees concerning any suchmatters. The procedures undertaken do not provide all the evidence that would be required in an audit, andconsequently no opinion is given as to whether the financial statements present a 'true and fair view' and thereport is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 130 of the Act; and

• to prepare financial statements which accord with the accounting records and comply with theaccounting requirements of the Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of thefinancial statements to be reached.

Signed: Dated: 31 July 2012

P R Manser FCA DChA

Reeves & Co LLPChartered AccountantsCanterbury

PageS


Statement of financial activities(incorporating receipts and payments account)For the year ended 31 December 2011

Incoming resources

Incoming resources from generated funds:DonationsClinic in NepalTelemed centreGift aid receipts

Other incoming resources

Total incoming resources

Resources expended

Charitable activitiesGovernance costs

Total resources expended

Movement in total funds for the year - Net income for the year

Unrestrictedfunds2011

Note £

22223

45

48,36742,5834,9551,516

51

97,472

61,7051,493

63,198

34,274

Totalfunds2010

£

72,904

87820

73,802

70,5191,281

71,800

2,002

Total funds at 1 January 2011

Total funds at 31 December 2011

27,609

61,883

25,607

27,609

The notes on pages 8 to 12 form part of these financial statements.

Page 6


Balance sheetAs at 31 December 2011

2011 2010Note £ £ £ £

Fixed assets

Tangible assets 9 1 457

Current assets

Cash at bank 61,882 27,152

Net assets 61,883 27,609

Charity Funds

Unrestricted funds 10 61,883 27,609

Total funds 61,883 27,609

The financial statements-were approved by the Trustees on 31 July 2012 and signed on their behalf, by:

John V Dent, MBEChairman of the Trustees

The notes on pages 8 to 12 form part of these financial statements.

Page 7


Notes to the financial statementsFor the year ended 31 December 2011

1. Accounting policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention, with theexception of investments which are included at market value, and in accordance with the FinancialReporting Standard for Smaller Entities (effective April 2008). The financial statements have beenprepared in accordance with the Statement of Recommended Practice (SORP), "Accounting andReporting by Charities" published in March 2005 and applicable accounting standards.

1.2 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees infurtherance of the general objectives of the charity and which have not been designated for otherpurposes.

1.3 Incoming resources

All incoming resources are included in the Statement of financial activities when the charity islegally entitled to the income and the amount can be quantified with reasonable accuracy.

Gifts in kind donated for distribution are included at valuation and recognised as income when theyare distributed to the projects. Gifts donated for resale are included as income when they are sold.Donated facilities are included at the value to the charity where this can be quantified and a thirdparty is bearing the cost. No amounts are included in the financial statements for services donatedby volunteers.

Donated services or facilities, which comprise donated services, are included in income at avaluation which is an estimate of the financial cost borne by the donor where such a cost isquantifiable and measurable. No income is recognised where there is no financial cost borne by athird party.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant isrecognised at the time of the donation.

Income tax recoverable in relation to investment income is recognised at the time the investmentincome is received.

1.4 Resources expended

All expenditure is accounted for on a payments basis and has been included under expensecategories that aggregate all costs for allocation to activities. Where costs cannot be directlyattributed to particular activities they have been allocated on a basis consistent with the use of theresources.

Support costs are those costs incurred directly in support of expenditure on the objects of thecharity and include project management carried out at Headquarters. Governance costs are thoseincurred in connection with administration of the charity and compliance with constitutional andstatutory requirements.

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1. Accounting policies (continued)

1.5 Tangible fixed assets and depreciation

All assets costing more than £500 are capitalised.

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at ratescalculated to write off the cost of fixed assets, less their estimated residual value, over theirexpected useful lives on the following bases:

Computer equipment 25% Straight line

2. Voluntary income

DonationsClinic in NepalTelemed centreGift aid receipts

Voluntary income

Unrestrictedfunds

2011£

48,36742,5834,9551,516

97,421

Totalfunds2010

£72,904

878

73,782

3. Other incoming resources

Bank interest received

Unrestrictedfunds

2011£

51

Totalfunds2010

£

20

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4. Support costs

Total Total2011 2010

£ £Cameras and equipment - 1,670Postage 166 1,510Communications 1,727 3,051PR & fundraising 3,652 9,434Travel and accomodation 12,549 8,363Stationery costs 1,927 1,894Bank charges 117 13Subscriptions 330 1,338Repairs and maintenance 518 2,745Legal and professional - 2,350Insurance costs 815 619Website costs 624 3,761Wages and salaries 38,824 33,315Depreciation 456 456

61,705 70,519

5. Governance costs

Unrestricted Totalfunds funds2011 2010

£ £

Accountancy fees 1,493 1,281

6. Analysis of resources expended by expenditure type

Staff costs Depreciation Other costs Total Total2011 2011 2011 2011 2010

£ £ £ £ £

Support costs 38,824 456 22,425 61,705 70,519Governance - - 1,493 1,493 1,281

38,824 456 23,918 63,198 71,800

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7. Net income

This is stated after charging:

2011 2010£ £

Depreciation of tangible fixed assets:- owned by the charity 456 456

During the year, no Trustees received any remuneration (2010 - £NIL).During the year, no Trustees received any benefits in kind (2010 - £NIL).During the year, no Trustees received any reimbursement of expenses (2010 - £NIL).

8. Staff costs

Staff costs were as follows:

2011 2010£ £

Wages and salaries 38,824 33,315

The average monthly number of employees during the year was as follows:

2011 2010No. No.

3 3

No employee received remuneration amounting to more than £60,000 in either year.

9. Tangible fixed assets

Computerequipment

£Cost

At 1 January 2011 and 31 December 2011 5,622

Depreciation

At 1 January 2011 5,165Charge for the year 456

At 31 December 2011 5,621

Net book valueAt 31 December 2011 1

At 31 December 2010 457

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10. Statement of funds

Unrestricted fundsGeneral Funds - all funds

BroughtForward

£

27,609

Incoming Resourcesresources Expended

£ £

97,472 (63,198)

CarriedForward

£

61,883

Summary of funds

General funds

Brought Incoming ResourcesForward resources Expended

£ £ £

27,609 97,472 (63,198)

CarriedForward

£

61,883

Page 12

the swinfen charitable · pdf filereceived from a consultant in wales, who diagnosed...

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