The State Land Cadastre of Belarus: Moving Forward

Permanent Committee on Cadastre in the European Union Plenary Meeting under Polish Presidency 21‐22 November 2011, Warsaw, Poland 

Anastasiya Kudryakova

The Structure of State Land Cadastre•

a system of organized legal and spatial data concerning ownership, the 

way of use, quality and distribution of lands and land parcels.

State land Cadastre

State Land  Cadastre

Municipality 

Register

Municipality 

Register

Land Recourses 

Register

Land Recourses 

Register

Value RegisterValue RegisterPrice RegisterPrice Register

Real Property 

Register

Real Property 

Register

Address 

Register

Address 

Register

GeoportalGeoportal

The borders of the municipalitiesand territorial units

Attributive and spatial Information of legal significance

Addresses of the registeredreal estate objects

All kinds of spatial information

Prices of all contracts recordedIn the property register

Results of the market andcadastral valuation

Institutional structure of State Land Cadastre.  National Cadastral Agency 

State PropertyCommittee

Scientific and 

educational 

organizations

Scientific and 

educational 

organizations

Registration 

organization

Registration 

organization

Cartography 

and geodesy 

organizations

Cartography 

and geodesy 

organizations

Valuation organizationValuation 

organization

Surveying 

organization

Surveying 

organization

Registration 

organizations

Registration 

organizations

Surveying 

organizations

Surveying 

organizations

Valuation organizationsValuation 

organizations

I State body II National level III Local level

Responsibilities: handling of all resources of SLC except Geoportal;enterprises registration;technical inventory of the most important and extensive objects;development of all kinds of the registration software;

National Cadastral Agency –

republic organization for real property registration

integrity monitoring;development of the registration, inventory and valuation methodology;market and cadastral valuation;dissemination of cadastral information via web-resources

The Real Property Register structure 

Real Property  Register

Real Property  Register

Local 

registers

Local 

registers

Central registerCentral register

Registrars’

register

Registrars’

register

Inventory 

register

Inventory 

register

Registration filesRegistration files

Street 

register

Street 

register

Cadastral 

map

Cadastral 

map

Mortgage 

register

Mortgage 

register

The registration dynamics 

The total share of the registered objects

Land parcels1 609 790

Buildings1 880 912

Apartments2 138 706

about 60% from the total assumed number about 70% from 

the total assumed number about 70% from 

the total assumed number

2000 –

the system of the registration organizations is created

2002 –

The Law on the Registration of the Real Property Objects, Rights andTransactions is adopted

2004 –

registration is digitized, all registration agencies use registration software tool NKA_NET

2005 –

the first register web-service is set in operation

2006 –

the digital documents exchange was 1st

established2008 –

address register is created

2010 –

NKA_RESTRICTIONS

Important dates of the past

The registration circle. One‐stop‐shop in action  

Land allotted and building constructed

Applicationsubmitted

Front-office

Registrar

Necessary docs ordered

Municipality

Inventory department

Land survey

Back-office

Registrationrecord created

Registrationcertificate

Owner

7 working days+ extra documents

Around 900

active registrarsAround 2 000 000 applications executed every yearMore than 1 000

per year for 1 registrar

Digital documents exchange

NKA_E_SERVICES, NKA_RESTRICTIONS

NotariesMunicipalities send a digital query (simple electronic message) and get in response different kinds of extracts form the register (digital documents)

Courts send a query (simple electronic message) with the decree attached (digital document)

and get in response restriction registration certificate

(digital document)

Registrar’s workstations

Local server

NCA central servers

The registration  technology 

Local admin

NCA IT-

department

Local 

database

Local 

database

Local server

Central 

databas

e

Central 

databas

e

Totally about 125 local databasesall updates are sent in 125 places

All local databases are copied daily in order to updatecentral register

Web-server

Internet

Local admin

Local 

database

Local 

database

Oracle “client-server” technology

VPN

Quality monitoring system  

I. Methodology and examination

II. Software tools (database integrity control)

1. The set of methodological documents

is developed and upgraded constantly2. Every registrar has to attend courses and to pass qualification attestation

every 3 years (as a result can be disqualified for some period or fired)3. Every 3 years the registration qualityof every registrar is checked and his personal integrity level calculated

1. Special scripts

find the mistakes in the register according to the set criteria(spelling mistakes, incompletesubject data, unstructured addresses unacceptablecombination of right an subject etc.). The mistakes are corrected either manually or automatically2. Web-site www.nca.check.byCumulative information on the register database integritycontrol (statistical reports, agencies’

and registrars’(integrity rates, information about control criteria etc.)

Examples:Dates of birth:

x> 1900 1990>x>1850 x<1850

Sounds real 

(OK)

Probable 

mistake. Check 

if it’s right

Definitely a mistake. 

Should be corrected 

obligatory 

Buildingstories:

X<30 30<x<50 X>50

Sounds real 

(OK)

Probable 

mistake. Check 

if it’s right

Definitely a mistake. 

Should be corrected 

obligatory 

www.nca.check.by

E‐Services  

• geodata services: www.ate.nca.byMunicipality register web-system

• property register abstracts: www.gzk.nca.bywww.oz.nca.byNKA_REMOTE

• price and value services: www.pr.nca.bywww.vl.nca.by

• analytical data: “АИС

РЗО”

“NCA-Expert”

E‐Services. Gzk.nca.by, oz.nca.by, NKA_REMOTE  

www.gzk.nca.by365 clients 13 000 queries/month

Clients:• Banks• Realters, valuers, REM-organizations• Architectural and construction companies• Land surveys•Municipalities• Investment and law firms•etc.

www.oz.nca.by

8 clients 140 queries/month

Technology Kind of data Digital 

documents

Users Extraterritoriality Real – time 

regime 

Charge

gzk.nca.by Web‐service Object No Any that 

conclude 

a 

contract

Yes Yes Yes

oz.nca.by Web‐service Object + 

Subject

Yes State Yes Yes No

NKA_REMOTE Client‐Server Object + 

Subject

No  State Yes Yes No

NKA_REMOTE

460 clients 260 000 queries/month

E‐Services. Pr.nca.by, vl.nca.by  

http://pr.nca.by

Standard queries

Real property price data

Conclusion of 

the real 

property 

transaction

Conclusion of 

the real 

property 

transaction

Real property 

register

Real property 

registerPrice registerPrice register

Property right 

transfer 

registration

Property right 

transfer 

registration

More than 200 000 queries/year

Special queries

Data for researchand valuation

Data for researchand valuation

Value maps

Real estate marketanalysis reports

Real estate marketanalysis reports

Cadastral 

valuation 

results

Cadastral 

valuation 

results

Market 

valuation 

results

Market 

valuation 

results

Value registerValue register

Price registerPrice register

http://vl.nca.by

More than 300 000 queries/year

E‐Services. Ate.nca.by, Municipality register       web‐system  

Municipality register contains legal and spatial information about municipalities

and other territorial entities (including their borders). The register archive

is totally digitized. Now land

surveys send the registration files as a digital document

the one can get legal data

about thecertain municipality

• Only text

information • Can be used by anyone who concludes acontract

23

clients, 63

queries/month(small number of clients because we don’t have full data on the municipality borders, but nowthis is obligatory so the situation will change)

Essential upgrade

of ate.nca.by.• Spatial

information. The municipalities are positioned on the map• Authorized users have access to the registration files digital archive• Wider range of search criteria• Municipality history

is also available

Thematical mapsThematical maps

Valid borders and historyValid borders and history

Statistical reports and shp-filesStatistical reports and shp-files

Municipality register web‐system

www.ate.nca.by

E‐Services.

“АИС

РЗО”,“NCA‐Expert”

NCA-Expert

Analytical database that contains the knowledge accumulated by NCA legal experts during the years of practice, so you don’t have the money to consult a specialist.

It includes:•

legal library (all necessary legal acts and methodological documents)• questions and answers•

chat (a possibility to discuss the problem with the NCA specialist)•

projects of the documents to be adopted

Valuersweb

Digitalarchive

АИС

РЗОdatabaseАИС

РЗО

database

web

Digitaldocument + metadata

web‐

serviceEnd 

users

End 

users

Problems and Perspectives

…Still there is a lot to improve:

1.

Paper archives2.

Distributed database, 125 local registers3.

Territorial principal of registration4.

Mainly paper turnover5.

Mainly personal application6.

Lack of cartographic material and availablespatial information1.

Week marketing and commercialization2.

Lack of the state recourses interoperability

The real property registration system development program (2009-2013)

• real-time regime registration using “thin client”

technology

• digital archives• extraterritoriality principle• brand-new security system• interconnection between state informational resources • geoportal

Digital archives

Advantages:

•

Less time to access the documents•

Less space for the archive•

Less paper (don’t have to make copies or print out e-documents)•

Can provide the digital copies of the docs (e.g. to courts)•

Don’t have to form the registration file with your own hands

E‐documentsE‐documents Paper 

documents

Paper 

documents

E‐mail(state 

organizations)

E‐mail(state 

organizations)

NKA_NETNKA_NET mailmailApplicantsApplicantsApplicantsApplicants

Scanning Scanning

SigningSigningmetadatacreationmetadatacreation

Lotus NotesLotus Notes

metadatametadataDigital 

docs

Digital 

docs

Test exploitationOnly new files And submitted docs

Extraterritorial registration

Today routine:

only personal application!

MinskMinsk

MinskMinsk

GrodnoGrodno

Obstacles:

LegislationDistributed database

Stopgap:

Applicants@MinskApplicants@Minsk

registrar@Minskregistrar@Minsk(checking the docsand filling the application)

Paper or digital docs

Mail or e-mail

registrar@Grodnoregistrar@Grodno(registering)

RegistrationRegistrationcertificatecertificate

Newly created land parcels registration:

ApplicantsApplicantsSurveyorSurveyor(preparing surveying fileand filling the application)

Geoportal registrarregistrar(accessing the docsand registering)

RegistrationRegistrationcertificatecertificate

MinskMinsk

NKA_NET3

Web‐serverWeb‐server

Application 

server

Application 

server

Oracle serverOracle server

ArcGISserverArcGISserver

NCARegistrarRegistrarworkstationworkstation

ApplicantsApplicants’’computerscomputers

Digital 

archive

Digital 

archive

Address 

register

Address 

register

Population 

register

Population 

register

Enterprise 

register

Enterprise 

register

Real-time regime registrationNo local servers and local

administratorsOnly central databaseNo contradictions between central

and local dataNo need to send upgrade to 125

placesExtraterritorial registrationAbility to apply for any person from

any computer at any timeNo need to input and renew subject,

address, survey and inventory dataHigher usabilityArchive metadata is created

automaticallyLess work for registrarsCorrect registration of the extensive

objects Inventory 

register

Inventory 

register LISLIS

NKA_RH

Inventory register automation

EngineerEngineer MeasurementsMeasurements AutoCADAutoCAD

Inventory 

register

Inventory 

register

Property 

register

Property 

register

Technical Technical passportpassport

• Inventory data is easily accessible and searchable• Will be automatically loaded to NKA_NET3

and upgraded if necessary• More efficient statistical data

Thank You for the Attentionnca@nca.bykuna@nca.by