The Simon Fraser University Library Institutional RepositoryEntering the Mainstream

Mark JordanMay 13, 2005

A BCcampus Webcast

Abstract

This webcast discusses Institutional Repositories (IRs) in the context of the recent surge in open access to scholarly material, and presents some of the issues early implementers have encountered, with particular emphasis on the Simon Fraser University Library Institutional Repository.

Institutional Repositories are the current best practice for bringing together the intellectual output of an university in one place. Complimenting this centralized approach is IR’s capacity to be part of a larger network through the Open Archives Initiative. Combined, these two aspects ensure that working papers, journal articles, theses, reports, and course materials are discoverable and accessible into the future.

We will cover…

An overview of Institutional Repositories Open Access Open Archives Initiative

Some success stories Some reality checks Case study: The SFU Library

Institutional Repository

What are Institutional Repositories?

Provide ongoing access to an institution’s scholarly output Articles, working papers, books, theses, data

sets, computer programs… Contrasted with learning object

repositories http://www.merlot.org/

Contrasted with disciplinary archives http://arXiv.org

Attributes of IRs

Institution-based Open access Managed by libraries and

communities within institution Interoperable, standards-based Variety of content

Brief history of IRs

Eprints archives Example:arXiv (high energy physics

archive) SPARC (Scholarly Publishing and

Academic Resources Coalition) position paper

Growth of Institutional Repositories

Source:Institutional Archives Registry

The global picture

United States (127) United Kingdom (54) Germany (38) Canada (28) France (19) Brazil (18) Australia (16) Netherlands (16) Italy (15) Sweden (11)

Source:Institutional Archives Registry

What is Open Access?

Movement to make research material freely available

Developing legislation: Publicly funded research should be OA

The ROMEO/SHERPA list The proportion of "green" journals

rose from 55% to 83% between 2003-2004

What are the benefits of OA?

From faculty’s perspective, their impact factor is increased

From library’s perspective, their reliance on major journal publishers is lessened

In general, people get access

How do IRs facilitate Open Access?

They bring all of a researcher’s material together

Thy bring all of a university’s scholarly output together

The provide both published material and gray literature

They help preserve that material and make it accessible

How Do IRs preserve scholarship?

They don’t, without support from the institution

They do make scholarship more accessible

IR service must be accompanied by sensible preservation strategies

Some success stories

University of Toronto http://tspace.utoronto.ca

Australian National University http://eprints.anu.edu.au/

Lund University http://ask.lub.lu.se/

University of California http://repositories.cdlib.org/escholarship

Some reality checks

Individual faculty members not eager to self-submit

Considerable cost for libraries In general, growth of IRs is slower

than expected

The CARL project

Canadian Association of Research Libraries 6 mainstreamed IRs

University of Calgary Université Laval Université de Montreal Simon Fraser University University of Toronto University of Waterloo

7 pilot projects 8 more in the planning phase

The CARL Project: Communities

Canadian Centre for Studies in Publishing Graduate Student Association Department of Engineering Faculty of Education Alberta Gaming Research Institute (AGRI) Institute of Women’s Studies and Gender

Studies G8 Information Centre

The CARL Project: Content

Journal articles Learning objects Theses and dissertations Journal issues Photographs Images Conference Paper Music scores Data sets

The CARL Harvester

http://carl-abrc-oai.lib.sfu.ca Hosted and managed by Simon

Fraser University Library Open Archives Initiative software

developed by the Public Knowledge Project at UBC

Work is underway to develop a shared metadata standard

As of May 8/05, 4637 records from 9 archives

The CARL Harvester

U of C U de M U of S U of T SFU Laval

Harvester at SFU

SFU’s Institutional Repository

Content Activities and use Policies Technology Challenges Future directions

SFU: Content

Community Documents

Canadian Centre for Studies in Publishing

4

Simon Fraser University Library 11

Simon Fraser University Linguistics Graduate Student Association

7

Simon Fraser University Theses 105

SSHRC-Funded Projects 1

SFU: Activities

Every semester we will be adding more than 120 theses or graduate projects

Library staff papers and Library events

Conferences at SFU SFU’s 40th Anniversary

SFU: Use (during April 2005)

Downloads: average of almost 80 documents/day

Searches: average of just under 3.5 searches per day

Browsing: not used very much

SFU: Policies

Inclusive Copyright Access Preservation

SFU: The technology

Why DSpace? Metadata Document formats

Bulk loading

Conference proceedings Research documents Theses

Current (Dec 2004 - ) Electronic Theses Workflow

#!/usr/local/bin/perl

##################### Main program #####################

&OpenInputFile;&OpenOutputFiles;

theses2dspace.pl

DSpace import utility

DSpace

<dspace_import><author>….</author><title>…</title><year>…</year><dept>…</dept>…</dspace_import>

DSpace import metadata and packages

Scannedtheses PDFs

(Filenames correspondto temp. theses IDs)

Thesis Assistant’s spreadsheetwith temporary thesis ID added

LDR 00747nas 2200157za 4500005 20040903164118.1006 m d d | 007 cr u||||||||||008 040903||||||||||||||||||||d|||||||||||||100 00 _aSmith, Student P.245 00 _aThe title: _bcontaining some catchy words856 04 _uhttp://ir.lib.sfu.ca/handle/1892/99

Brief MARC records

III

#!/usr/local/bin/perl

##################### Main program #####################

&OpenInputFile;&OpenOutputFiles;

dspace2marc.pl

thesisID1 1892/99thesisID2 1892/100thesisID3 1892/101

Dspace map file

MARC 856: http://ir.lib.sfu.ca/handle/1892/99

SFU: Challenges

Building relationships with faculty Staffing the IR Ensuring sustainability Preservation / migration to new

formats Metadata

SFU: Future directions

Research project documents Conferences held on campus Individual faculty members and

departments Theses

Conclusion: The impact of IRs

• Cultural shift in the dissemination habits of researchers

• Apply preservation standards and best practices to content

• The development of disciplinary harvesters for IRs

• Further growth in the number and size of repositories

Further Information

SPARC (Scholarly Publishing and Academic Resources Coalition) position paper

Clifford Lynch, “Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age” (Feb 2003)

CARL (Canadian Association of Research Libraries) Pilot Project

Stevan Harnad, “Maximizing University Research Impact Through Self-Archiving” (December 2003)