THE ROYAL COLLEGE OF PSYCHIATRISTS21 Prescot Street, London E1 8BBTel. 020 7235 2351 Fax 020 7245 1231

INFORMATION PACKProject Administrator – EE

(Enabling Environment Project)Fixed Term Contract till 31 December 2016

Salary £22,000 per annum

APPLICATION PROCEDURES

In order to apply, please submit the following to the Human Resources Team, Royal College of Psychiatrists, 21 Prescot Street, London E1 8BB or email hr@rcpsych.ac.uk

1. Covering letter, briefly stating how your skills and experience are relevant to this post;

2. Full curriculum vitae;3. Candidate information form;4. Diversity monitoring form.

The closing date for applications is Friday 27 February 2015

Please note that applications received after this date will not be considered.

Acknowledgement of receipt of applications will not be sent out, only shortlisted candidates will be contacted in writing.

Interview date: Monday 16 March 2015

Candidate Information and Guidance

At the College we ensure that our recruitment process is objective and focussed on your ability to do the job. We want high quality, talented individuals to join our organisation and we assess this though your Candidate Information form, CV and your covering letter. This is also carried out through the testing and the interview process.

The main purpose of your application is to move you to the testing and interview stage of the process where we get to meet you face to face. This Candidate Information and Guidance is designed to help give you the best opportunity to submit a successful application.

The Recruitment Pack contains the following important information:

1. Job Description and Person Specification

The Job Description describes the key responsibilities, duties and scope of the position. The Person Specification outlines the key skills, experience and qualifications that is required to carry out this role. Your Candidate Information and your covering letter should demonstrate how your ability and experience will enable you to deliver what is required to do the job.

Your Application

We believe that past performance is the best indicator of future success and our recruitment process is designed to provide you with the opportunity to tell us about your achievements, the things you are most proud of and to show us how these experiences make you the best person for the job.

You will need to apply to us using our standard Candidate Information form, CV and attaching a covering letter.

These are a few important points that you should remember:

Read the job description and person specification carefully – be clear about what the role is and about what we are looking for

Keep your Candidate Information and covering letter relevant to the job that you are applying for

Be clear and concise Sell your skills Highlight your achievements – tell us what you have

done

How to Apply

You can only apply to the College for this position via the Candidate Information Form attaching your CV with a covering letter.

Submitting an Candidate Information Form

Our Candidate Information form is designed to help you provide all the information that we need to help us shortlist applicants for interview with your attached CV and covering letter.

You must ensure that all the sections of the Candidate Information form are completed. Make sure that your Candidate Information and covering letter is relevant to the role that you are applying for.

Read the job description and specification and demonstrate to us that you are able to meet the needs of the role. If you need to, provide additional information on a separate sheet.

What happens next?

Short listing

After the closing date we will shortlist all Candidate Information forms, CVs and covering letters. The short listing process will assess your Candidate Information against the contents of the Person Specification. We aim to hopefully complete this exercise and inform successful candidates within 5 working days of the closing date.

If successful, use your time effectively to prepare for the next part of the process:

- Learn as much as you can about College; visit our website (www.rcpsych.ac.uk).- Research the position and list the skills and experience sought and match these to your own experiences. - Consider questions we are likely to ask and prepare your responses – think of examples to demonstrate your experience and ability.- Prepare a list of questions you would like to ask.

Assessments

To assist in the selection process, candidates short listed for interview will also be required to undergo an assessment as part of the interview process. This will usually take place on the same day as the interview

but in some cases a separate assessment day will be necessary.

The type of assessment depends on the role and the particular skills that we want to test. We use a variety of methods including case scenarios, presentations etc.

The Interview

The interview process is an opportunity for you to highlight your skills and experiences and to demonstrate how you meet the requirements of the job.

Interview panels will usually consist of two or three people that have a direct interest in the role, for example the line manager of the position, another senior member and a member of the HR team.

All candidates are asked the same core questions designed to test whether you have the experience, skills and attitude to deliver the requirements of the job and be an asset to College. Often supplementary questions will be asked to ensure that we get all the information we need to make the right decision.

We want you to give the best interview you can so if you require special facilities (e.g. a signer) you should inform us prior to the interview.

Contact and Feedback

We aim to let all candidates know the result of their interview as quickly as possible, normally within 5 working days.

We will keep the details of all ‘reserve’ candidates on file for up to six months and will contact you directly should a similar vacancy arise.

Remember that your Candidate Information, CV and covering letter is the only thing that we will use to shortlist applicants for interview so take your time in preparing, proof-read your Candidate Information and covering letter before you submit it and sell yourself to us.We look forward to receiving your application.

THE ROYAL COLLEGE OF PSYCHIATRISTS

JOB DESCRIPTION

JOB TITLE: Project Administrator (Enabling Environment)

DEPARTMENT: College Centre for Quality Improvement (CCQI)

RESPONSIBLE TO: Programme Manager, Centre for Quality Improvement

BAND: 2

Job Purpose

To support the day to day administrative functions of the Enabling Environments project.

KEY RESPONSIBILITIES

Communicating with the services taking part in the CCQI projects via letter, telephone and email.

Dealing with queries from mental health clinicians, managers, service users and carers.

Assisting with the preparation, design, proof reading and distribution of written materials (such as reports, data collection tools, information sheets and marketing materials).

Organising peer review visits, arranging travel and accommodation.

Organising meetings, workshops and events (making room bookings, liaising about catering requirements etc).

Attending meetings and taking minutes. Entering data onto online surveys, spreadsheets or other

databases. Using databases to clean and analyse data. Ordering stationery and other supplies. Diary management. Processing relevant invoices and paperwork and liaising with the

finance department. Providing administrative support to other CCQI projects as often

as required. To be prepared to travel (when required) across the United

Kingdom.

Undertaking any other duties related to the job purpose and which may be necessary in the development of the Centre’s work or sometimes the work of the wider CCQI, as required by the Director/Head of the Centre.

To carry out all duties in a safe and proper manner in accordance with the College’s Health and Safety Policy.

To undertake all duties in line with the College’s values, policies, procedures and regulations ensuring that the work undertaken actively promotes equality, diversity and non-discrimination.

This job description is not exhaustive and is subject to change in accordance with the business need of the College.

THE ROYAL COLLEGE OF PSYCHIATRISTS

PERSON SPECIFICATION

ESSENTIAL

Relevant experience in an administrative role

Well organised, with excellent time management skills

Experience of setting up and running administrative systems

Experience of using Word, Excel and Outlook

Knowledge of basic statistical analysis

Excellent telephone skills

Attention to detail and accuracy

Flexibility and ability to act on own initiative

Ability to work efficiently to tight deadlines and to prioritise own workload

Ability to work as part of a small multi-disciplinary team

DESIRABLE

Experience of working with people who have mental health problems

Financial administration experience

Experience of SPSS and PowerPoint

Project Administrator – EE

CURRENT PROVISIONS

Contract FTC till 31 December 2016

Salary £22,000 per annum

Hours 35

Probationary Period 6 months

Notice period 4 weeks

Holiday 28 days annual leave (including 8 Public Holidays). In addition to this the College

has a few College closure days

Pension Contributory. The eligibility requirement is 3 months’ service for all staff

References All College appointments are subject to receipt of satisfactory references

Location 21 Prescot Street, London E1 8BB.

Nearest underground stations are Tower Hill, Aldgate and Aldgate East. The College is a non-smoking environment.

THE ROYAL COLLEGE OF PSYCHIATRISTS

TOTAL REWARD STATEMENT

BENEFITS (PER ANNUM)

Based on an exampleAnnual income of: £15,000 £20,000 £25,000

Auto enrolment into Pension (10%/5% employerContribution if a member) £1,500/ £2,000/ £2,500/

£750 £1,000 £1,250

Life Assurance (if memberof pension scheme) 4/2 times annual salary on death in service.

Underwriting and restrictions may be applicable.

Group Income Protection(if on an permanent contract) 75% of salary due to sickness absence. Approval

based on decision of insurance company.

Medical, Dental, HospitalAppointments Staff are given two hours credit towards these

types of appointments, if appointments are made early or late in day.

Employee Assistance Free confidential telephone helpline available 24 hours, 365 days per year and up to 4 free face-to-face counselling sessions

INTEREST FREE Interest free is only applicable up to £9999Season ticket loan (If borrowed £1,200 at commercial rates) £230 £230 £230

Childcare Vouchers Tax free voucher scheme offered to help with the cost of childcare. Staff can purchase vouchers up to the value of £243 per month. The value of the voucher is taken directly from their gross salary before any deductions so there is no tax or National Insurance contributions on the voucher.

Holidays 20, 22.5 or 25 days paid per annum, dependent on service (pro rata). Annual leave entitlement includes below Bank Holidays.

Bank Holidays 10 days paid per annum (includes 8 public holidays plus 2 discretionary College days) (pro rata)

Flexi Scheme Most staff members have access to the College’s flexi scheme. This scheme allows staff members to take up to 5 days of flexi within any one month.

TOIL Scheme Staff who are eligible for the flexi scheme or who works at the weekends have access to the College’s TOIL scheme. This scheme allows staff members to take up to 5 days of TOIL within any one month.

Christmas Closure Variable number of days usually paid in addition to above

Subsidised Lunches The College provides subsidised breakfast and lunches within our Café 21 at 21 Prescot Street, London.

Sick Pay Ranging from 1 month’s full pay/2 months’ half pay to 6 months’ full pay/6 months’ half pay dependent on years of service (pro rata)

Paternity Leave 10 days’ paid

Maternity Leave/Pay Statutory leave

Compassionate Leave Up to 3 days paid in certain circumstances

Glasses for Computer use Annual eye tests will be paid for (vouchers) vouchers) and where applicable a contribution (vouchers) towards the cost of glasses

Coffee, tea, filtered water Free.

The Royal College of Psychiatrists

Candidate Information Form21 Prescot Street, London E1 8BB

Tel. 020 7235 2351 Fax 020 7245 1231

Please complete this form in block capitals, and then return it, together with your curriculum vitae, covering letter and the completed Diversity Monitoring Form, to the Human Resources Team at the above address or email it to hr@rcpsych.ac.uk

Position applied for: Project Administrator – EE(Enabling Environment Project)

Fixed Term Contract till 31 December 2016

PERSONAL DETAILS

Surname:__________________________ First name(s)____________________

Address: __________________________ Title(Mr.Mrs,etc)_________________

__________________________________ Email address:__________________

__________________________________ Home telephone no:______________

Postcode:__________________________ Daytime no:____________________

EMPLOYMENT RECORDPresent/Last employment

Employer’s name:__________________________ Position held:_____________________Address:________________________________ Date appointed:__________________________________________________________ Salary/hourly rate:____________________________________Postcode:____________ Notice Period:____________________

Work telephone no:______________________

May we contact you at work? Yes No

Name:____________________________ Name:____________________________

Job Title: ___________________________________ Job Title: _____________________________________

Address:__________________________ Address:__________________________

_________________________________ ________________________________

_____________ Postcode:____________ ____________Postcode:______________

Telephone no:______________________ Telephone no:_____________________

Relationship:_______________________ Relationship:______________________

Email address: ______________________ Email address: ________________________

REFERENCESPlease include your current or most recent employer, and a previous employer. Relatives may not be given as referees. The College will contact referees once a conditional offer of employment has been made and accepted.

ADDITIONAL INFORMATIONList an List any additional information you would like us to consider in connection with your application

HEALTHDo you have any particular requirements at interview or in the workplace arising from any disabilities?

Note: A disability or health problem does not preclude full consideration for the job and applications from suitable individuals with disabilities are welcome. This information helps us to make any necessary reasonable adjustments required for the interview or in role, if successful.

MISCELLANEOUS

Where did you see the advertisement? _______________________________

Have you applied to the College before Yes No If yes when? _______________

Are you legally entitled to work in the UK? Yes No(proof will be required if successful)

PREVIOUS CRIMINAL CONVICTIONSDetails of any criminal convictions which are not spent :

Note: You are not required to provide details of any previous criminal convictions which are spent under the terms of the Rehabilitation of Offenders Act 1974. A spent or non spent conviction does not preclude full consideration for the job and applications from suitable individuals with spent or non spent convictions are welcome.

The information you have supplied in connection with your application will be kept in strict confidence and will be subject to the provisions of the Data Protection Act 1998 .

I consent to the processing by the College of the information contained in this form and any related forms, by any means, for the purposes of my application and possible employment with the College.I understand and agree that any misrepresentation by me on this Application Form and/or any other information I have supplied in connection with my application will be sufficient cause for cancellation of the application and/or termination from the College's service if I have been employed. The College reserves the right to verify information and seek information from other sources.I give the College the right to investigate all references and to secure additional job related information about me. I hereby release from liability the College and its representatives for seeking such information and all other persons, corporations or organisations for furnishing such information.

Signature of Applicant :

Date:

DIVERSITY MONITORING FORMThe Royal College of Psychiatrists is committed to the active promotion of equal opportunities in employment. One aim of this policy is to make sure that applicants for jobs are not discriminated against.

To monitor if this policy is working, we need to collect information about people applying for jobs, and we would be very grateful if you would fill in and return this form. The information you give will be treated as strictly confidential and is subject to the provisions of the Data Protection Act 1998. It will not be used at any stage of the selection process.

Position applied for: Project Administrator – EE(Enabling Environment Project)

Fixed Term Contract till 31 December 2016

Candidate Number: (Office Use Only)

1. GENDER (please tick): Male --------- Female --------

2. DISABILITY (please tick) Yes --------- No --------

Nature of your disability ______________________________

3. DATE OF BIRTH______________________

4. WHAT IS YOUR ETHNIC ORIGIN? Choose ONE section from A to F, then tick the appropriate line to indicate your background. This is to comply with the Race Relations (Amendment) Act 2000 and are the categories used in the 2001 Census.

A. ASIAN OR ASIAN BRITISH

Bangladeshi -----

Indian -----

Pakistani -----

Any other Asian background, please write in

_______________________________

B. BLACK OR BLACK BRITISH

African -----

Caribbean -----

Any other Black background, please write in

_______________________________

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C. CHINESE

Chinese -----

D. MIXED RACE

White and Asian -----

White and Black African -----

White and Black Caribbean -----

Any other Mixed Race background, please write in

______________________________

E. WHITE

British -----

Irish -----

Any other White background, please write in

_______________________________

F. ANY OTHER ETHNIC GROUP please write in

_______________________________

Thank you for your help in completing this form. Please return it with yourapplication. By completing this form, I consent to the processing by theCollege of the information contained in this form, by any means, forthe purposes of my employment with the College. (See signature on theCandidate Information Form.)

PLEASE NOTE THAT THIS IS NOT A JOB APPLICATION FORM

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Royal College of Psychiatrists

About the College

What we do

The Royal College of Psychiatrists is the professional and educational body for psychiatrists in the United Kingdom and the Republic of Ireland. We aim to: Set standards and promote excellence in psychiatry and mental healthcare

The Royal College of Psychiatrists is committed to improving the understanding of psychiatry and mental health. We want there to be a greater understanding of the interaction between mental and physical health and the social and cultural context in which people live. We are at the forefront in setting and achieving the highest standards through education, training and research. We lead the way in developing excellence and promoting best practice in mental health services. We promote research and publish the results in our world-class psychiatric journals.

Lead, represent and support psychiatrists

The College actively promotes psychiatry as a career. College structures are robust and provide dedicated support to our members and associates. Nationally and internationally, the College has a vital role in representing the expertise of the psychiatric profession to governments and other agencies. This is key to promoting best practice in mental health. 

Work with service users, carers and their organisations

We collaborate with key players in the mental health field and are champions for improvements in the quality of mental healthcare throughout all sectors of society. Public education is at the heart of our activities and is an essential component of our website. As well as running its membership examination (MRCPsych), and visiting and approving hospitals for training purposes, the College organises scientific and clinical conferences and lectures and continuing professional development activities. The College publishes books, reports and educational material for professionals and the general public. It also publishes the British Journal of Psychiatry, Psychiatric Bulletin, Advances in Psychiatric Treatment and International Psychiatry, all of which are now available on-line. The Royal College of Psychiatrists has been in existence in some form since 1841. First as the "Association of Medical Officers of Asylums and Hospitals for the Insane" (later changed to the Medico Psychological Association) then, in 1926 receiving its Royal Charter to become the "Royal Medico Psychological Association, and finally, in 1971 receiving a Supplemental Charter to become the "Royal College of Psychiatrists" we know today. 

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College Centre for Quality Improvement The work of the College Centre for Quality Improvement (CCQI) has created a new and enhanced role for clinicians and their professional bodies in raising standards. Its national initiatives engage directly with clinicians, managers and service users and support them to take responsibility for improving local mental health services. More than 90% of mental health services in the UK participate in the work of the CCQI.  

The CCQI:

sets standards for the organisation and delivery of mental health services; engages with front-line staff and supports them  to measure their own service against

these standards; recognises local achievement, including by offering accreditation, and identifies areas

for improvement; works with local teams to develop and implement plans for service improvement; works actively with other professional bodies, so that staff of all disciplines are engaged

in the work; works in partnership with service users and carers, and encourages local mental health

services to do the same; works with both NHS and independent sector services in the UK (there is increasing

interest from services in other countries); encourages mental healthcare staff from different services to support each other and

share good ideas through peer-review, newsletters, email discussion groups, and workshops.

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