the role of the project manager presented by - … by poet solvers limited ! the role of the project...
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The Role of the Project Manager
Presented by
Dipo Tepede, PMP, SSBB, MBA
PM tutorEmpowering Excellence
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This presentation is copyright © 2009 by POeT Solvers Limited. All rights reserved.
This presentation is protected by the Nigerian Copyright law and may not be reproduced,
distributed, transmitted, displayed, published or broadcast without the prior written permission
of POeT Solvers Limited. You may not alter or remove any trademark, copyright or other
notices.
PMP®, CAPM®, PMI®, PMBOK® Guide are registered marks of Project Management
Institute, Inc. Powered by POeT Solvers Limited
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• Be able to describe the traditional role of the PM
• Be able to describe the emerging role of the PM
• Name the project manager’s responsibilities on a project
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At the end of this training, our goal is for you to:
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Who is a Project Manager?
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A PM is a person assigned by the performing organisation to achieve
the project objectives
His role is different to that of a functional or operations manager
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PMs Skills and Responsibilities
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Coordinates technically specialized professionals in order
to achieve a common goal
Should have a keen ability to identify and resolve sensitive
organisational and interpersonal issues
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Whom does the PM report to?
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A PM may report to a functional manager depending on the organisational structure
A PM responsible for enterprise-wide projects reports
to a portfolio or program manager
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The PM can be likened to a movie director
• Ensures that all actors are working together
• Knows the capability of each actor
• Envisions how all the individual roles must fit together to result in a movie
• Is a leader, encouraging every team member to do the best possible job
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Like a movie director, the PM:
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PM vs. Functional Manager
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PM can be considered as a general manager.
Someone who gets to
know more of the total operations of the company than many
of the other executive members
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Skills required To be an effective PM, you should: • Understand the script
• Know the individual roles intimately
• Know the capabilities & weaknesses of each actor/team member
• Know when to start and stop a project and monitor every milestone
• Be constantly aware of all the details
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Characteristics of a PM
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Knowledge What the PM knows about
Project Management
Performance
Personal
What the PM is able to accomplish
How the PM acts when performing the Project
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Tasks of a PM
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Plans, manage and allocate resources
Shape priorities
Coordinates stakeholders interactions
Keeps the project team focused
Manage & respond to stakeholders needs
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Some PM responsibilities • Coordinate and integrate ac-vi-es across mul-ple, func-onal lines.
• Performs ac-vi-es necessary to:
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Develop a project plan
Execute the plan
Make changes to the plan
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PM authority
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PM often has a lot of responsibility
PM often lacks ‘real’ authority
PM is forced to negotiate with upper-level & functional mgt. for control of company resources
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PM manages relationship
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Within the project team
Between the project team and senior management
Between the project team and the functional organisation
Between the project team and the customer’s organisation
Between internal and external stakeholders
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Traditional role of PM
• Manages a specific project and is expected to meet the approved project objectives,
including project scope, budget and schedule.
• Leads the project and provides vision, direction and encouragement.
• Ensures that the project is realistic, necessary and well defined.
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Carry out the plan When?
How?
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Once the project plan is approved by the top management
Monitoring and reporting on progress
Resolving problems as they arise
Controlling changes in the project plan
Managing the risk
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Support staff • In large projects, to help with numerous
responsibilities, the PM might have a full time staff of:
– Schedulers
– Project Coordinators
– Risk Managers
– and others
• Whereas, in a small project, the PM might not have any support staff
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Overall responsibility of the PM
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Planning
Integrating
Controlling
Leading
Decision-making
Communicating
Building supportive climate for a project
Organising
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Changing role of the PM
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Traditional role
Emerging role
• Manage client-vendor relationship • Uses waterfall method
• Achieve workable results & customer satisaction • Uses iterative method
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Additional skills of a PM
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Creativity
Subject-matter expertise
Motivation
Leadership
Essential, because a PM has to help define and deliver a solution in terms of requirements, cost
and schedule
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Change in PMs role Less focus on:
More focus on:
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Managing people’s obligation in terms of compliance with processes &
procedures
Harnessing people’s creativity and then motivating and convincing them to
move in a particular direction
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Key to project success
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Be proactive!
Follow the plan!
Delegate to the team!
Raise issues & risks!
Share information with stakeholders!
Commit to an attitude of success!
Expect the same from team!
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Today’s PM
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Places the highest value on the knowedge and experience of all
team members
Is a facilitator who encourages participation to create a shared
vision