The Recruiting and Selection Process:Conducting a job requirements analysis

Video 1

We will conduct a job requirements analysis for the purpose of creating an

accurate job description and job specifications

document.

• Include all major tasks, leave out the non-relevant or trivial tasks

• Start with a verb• Example: Instruct children in health and

personal habits, such as eating, resting, and toilet habits

• Should be about 15 to 20 statements

Task statements

Identify the specific tasks • Write the tasks that you know to be part

of the job• Observe the job• Ask for input from individuals who are in

or have been in the position• Ask for input from other administrators• Use O*Net

Job requirements analysis

•Support children's emotional and social development, encouraging understanding of

others and positive self-concepts.

•Observe and monitor children's play activities.

•Keep records on individual children, including daily observations and information about

activities, meals served, and medications administered.

•Dress children and change diapers.

•Maintain a safe play environment.

•Instruct children in health and personal habits, such as eating, resting, and toilet habits

•Communicate with children's parents or guardians about daily activities, behaviors, and

related issues.

•Identify signs of emotional or developmental problems in children and bring them to

parents' or guardians' attention.

•Assist in preparing food and serving meals and refreshments to children

•Sanitize toys and play equipment

Vacuum at the end of the day

Clean up paint

Sweep under the table after lunch

Maintain an clean and orderly classroom

Identify the KSAOs

Knowledge, Skills, Abilities and other characteristics.

Task•Support children's emotional and social development, encouraging understanding of others and positive self-concepts.

Knowledge:•Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation.•Knowledge of child developmentSkills:•Actively looking for ways to help people•Adjusting actions in relation to others' actionsAbilities:•The ability to tell when something is wrong or is likely to go wrong•The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.Other Characteristics:•Two years experience working with children in a formal setting

Task•Sanitize toys and play equipment

Knowledge:•Knowledge of sanitation practices and procedures

Abilities:•The ability to tell when something is needs to be sanitized

Identify the Job Context

Work settingWork AttireBody positioningEnvironmental conditionsJob hazards

Job ContextWork settingTeachers are assigned a classroom which are shared by co-teachersSignificant amount of time is spent outside everyday, even in mildly inclement whetherWork AttireComfortable clothing. Collared shirts (oxford, polo or turtle neck) are required. Body positioningA lot of time is spent on the floor. Movement throughout the day.Environmental conditionsThe environmental setting is often very loudTeachers are expected to be outside in all weather with the exception of temperatures below 25 F or above 95 F or in the case of heavy rain.Job hazardsTeachers are exposed to a variety of viruses, bacteria and childhood illnessesLifting of children and equipment is required and without proper caution can lead to injury

Job Description should include…

•Name of the center•Job title•Job tasks/duties•Job context

Can also include…

•A summary of the position•Who the position reports to•Job specifications

Job specifications

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.Psychology — Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.Education and Training — Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.Service Orientation — Actively looking for ways to help people.Speaking — Talking to others to convey information effectively.Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.Coordination — Adjusting actions in relation to others' actions.Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.Reading Comprehension — Understanding written sentences and paragraphs in work related documents.Time Management — Managing one's own time and the time of others.Oral Expression — The ability to communicate information and ideas in speaking so others will understand.Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.Speech Clarity — The ability to speak clearly so others can understand you.Speech Recognition — The ability to identify and understand the speech of another person.Written Comprehension — The ability to read and understand information and ideas presented in writing.Written Expression — The ability to communicate information and ideas in writing so others will understand.Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).Selective Attention — The ability to concentrate on a task over a period of time without being distracted. Education - High School diploma or equivalentExperience - Substantial experience working with children under the age of 13Age - Must be at least 18 years of ageClearance - Must be cleared by the Statewide Central RegisterTraining - Must be willing and able to complete a minimum of 30 hours of training a year.

Create a task statement list

Identify the KSAOs that correspond with the tasks and the legal requirements for the job

Identify the job context

Create your job description

Create your job specification document.

Your assignment: Conduct a job analysis to produce a job description and job specification document.

Submit your current job description and your job requirements analysis including the description and specifications that it results in.

mstalker@earlycareandlearning.org subject line: “Assignment 1”

Remember to post a comment or question in the forum.

Resources

Heneman, Herbert, and Timothy Judge. Staffing Organizations. Middleton, WI: McGraw-Hill Higher Education, 2009. Web.

O*Net Online. U.S. Department Of Labor, n.d. Web. <http://www.onetonline.org/>.

SHRM. Society For Human Resource Management, n.d. Web. <http://www.shrm.org>.