the proposed annual budget 2012-2013files.cityofportsmouth.com/finance/fy13/fy13-ppt.pdf · fy 2013...

THE PROPOSED ANNUAL BUDGET

2012-2013

FY13 Proportion of Operating & Non-Operating Proposed Budget

$91,488,833

Operating 77%

Non-

Operating 23%

• Operating $70,523,439

• Non-Operating $20,965,394

FY 2013 Operating Budget

FY13 Submitted Percent

FY12 Budget $ Change ChangeGeneral Government 15,472,527 15,905,044 432,517 2.80%Police 8,589,781 8,838,885 249,104 2.90%Fire 6,973,895 7,155,250 181,355 2.60%School 37,206,584 38,302,260 1,095,676 2.94%Indoor Pool 150,000 150,000 - 0.00%Collective Bargaining 314,905 172,000 (142,905) -45.38% Total Operating 68,707,692$ 70,523,439$ 1,815,747$ 2.64%

FY13 Proposed Operating Budget $70,523,439

Includes:• $172,000 for Collective

Bargaining Contingency,• $150,000 for Indoor Pool,

Represents an increase of $1,815,747 or 2.64% from FY12

The Operating budget funds the expenditures associated with the day-to-day operations and services provided by the General Government, Police, Fire and School Departments

FY13 Proposed Operating Budget

School $38,302,260

54%

Collective Barg & Indoor

Pool$322,000

.45%

General Government $15,905,044

22.55%

Fire$7,155,250

10%

Police$8,838,885

13%

Operating Budgets from FY09Operating Budgets from FY09--FY13FY13FY 09-13 FY 09-13

FY 09 FY 10 FY 11 FY 12 FY 13 Total Average rate of Increase

230.689 232.354 236.589 238.103 245.03 % ChangeCPI Nov-Nov 0.7% 1.8% 0.6% 2.9% 6.22% 1.52%

General Government 15,653,493 15,654,946 15,444,772 15,472,527 15,905,044$ change from previous FY 1,453 (210,174) 27,755 432,517 251,551

% change from previous FY 0.01% -1.34% 0.18% 2.80% 1.61% 0.40%

Police 8,621,631 8,650,896 8,518,412 8,589,781 8,838,885$ change from previous FY 29,265 (132,484) 71,369 249,104 217,254


Fire 6,817,399 6,822,400 6,813,755 6,973,895 7,155,250$ change from previous FY 5,001 (8,645) 160,140 181,355 337,851


School 35,505,754 36,244,503 36,904,000 37,206,584 38,302,260 $ change from previous FY 738,749 659,497 302,584 1,095,676 2,796,506

% change from previous FY 2.08% 1.82% 0.82% 2.94% 7.88% 1.91%

Collective Bargaining Contingency 334,596 913,447 805,996 314,905 172,000 Transfer to Indoor Pool 155,000 150,000 150,000

Total Operating 66,932,873 68,286,192 68,641,935 68,707,692 70,523,439 $ change from previous FY 1,353,319 355,743 65,757 1,815,747 3,590,566

% change from previous FY 2.02% 0.52% 0.10% 2.64% 5.36% 1.31%

1.91%

1.22%

0.62%0.40%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

GeneralGovernment

Police Fire School

FY09

-FY1

3 A

vera

ge R

ate

of In

crea

se

FY09-FY13 CPI Average Increase 1.52%

FY09FY09--FY13 Average Operating Budget FY13 Average Operating Budget Increase by DepartmentIncrease by Department

Operating BudgetSalaries, Benefits, Other

Training/Education/Conferences

0%

Utilities3%

Pupil Transportation1%

Welfare and Outside Social Services

1%

Indoor Pool0%

Other Operating7%

Printing/Advertising/Dues/Students Books

1%

Salaries and Benefits83%

Tuition2%

Contracted services2%

Fire10%

Police12%

Collective Bargaining

Contingency0%

General Government

15%

School46%

Retirement

Retirement budgeted by Departments does not reflect any retirement increases associated with salary adjustments for unsettled contracts.

FY13 PercentFY12 BUDGET PROPOSED $ Change % Change

General Government 717,306 570,862 (146,444) -20%Police Department 918,820 957,285 38,465 4%Fire Department 923,424 961,646 38,222 4%School Department 2,202,842 2,311,796 108,954 5% Total $4,762,392 $4,801,589 $39,197 0.82%

EMPLOYER CONTRIBUTION RATES

GROUP I Employees 8.80% Teachers 11.30%

GROUP II Police 19.95% Fire 22.89%

State Contribution for Police, Fire, Teachers

(Estimates Only)

•Prior to FY10 -- 35% $1,324,000

•FY10 & FY11 -- 25% $945,000

•FY12 & FY13 -- 0%

Combined UtilitiesElectricity, Natural Gas & Gasoline/Diesel

$2,343,140

Increase of $50,947 or 2.22%

$2,343,140

$2,130,612

$2,449,275$2,410,606

$2,452,356

$2,287,454$2,292,193

$1,600,000

$1,850,000

$2,100,000

$2,350,000

$2,600,000

FY07 Actual FY08 Actual FY09 Actual FY10 Actual FY11 Actual FY12 Budget FY13 Proposed

Other General Non-Operating

1%

IT Equipment Replacement

1%

Capital Outlay7%

Debt Service 57%

Contingency1%

Rolling Stock4%

Property & Liability

2%

Overlay6%

County Tax21%

FY13 Proposed Non-Operating Budget $20,965,394

Includes:• Debt Service/TANS $11,958,196• Overlay $1,200,000• Property & Liability $414,000• County Tax $4,297,188• Contingency $250,000• Rolling Stock $773,993• IT Equip Replacement $232,000 • Capital Outlay $1,550,000• Other Non-Operating $290,017

Net Debt Serviceas a

Percentage of Budget

8.25% 8.82% 9.42% 9.48% 9.68% 9.91% 9.75% 8.89% 8.15% 7.56%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

% O

f Bud

get

Net Debt-Gen Gov Net Debt-School

County TaxEstimated at

$4,297,188

The proportion of the City’s share, which determines the actual amount due to be County, is established by the Department of Revenue at the time setting the tax rate.

$3,221,025 $3,273,969

$3,578,292 $3,628,417

$3,949,898$4,201,480 $4,181,246

$4,297,188

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

FY06 8.82%

FY07 8.69%

FY08 9.23%

FY09 9.06%

FY10 9.45%

FY11 9.95%

FY12 9.96%

EstimatedFY13 at 10%

Fiscal Year/Proportion of Equalized value of Rockingham County

$ Co

unty

Tax

8.00%

8.50%

9.00%

9.50%

10.00%

10.50%

Por

tsm

outh

's E

qual

ized

% V

alue

of C

ount

y

Capital Outlay$1,550,000

The average expenditure for Capital Outlay over an 8-year period is $1,145,144 per year.

$1,170,000 $1,200,000 $1,200,000

$1,035,500

$800,000

$1,187,500

$1,018,150

$1,550,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

FY 06 FY 07 FY08 FY09 FY10 FY11 FY12 FY13

FISCAL YEAR

Capital ImprovementsFiscal Year 2013

Taken from Capital Improvement Plan 2013-2018City Council

Budget Book AdoptedPAGE 3/19/2012

II-20 SCBA REPLACEMENT PROGRAM $100,000II-21 RADIO SYSTEM IMPROVEMENTS $35,000II-29 PRESCOTT PARK: FACILITIES CAPITAL IMPROVEMENTS $87,500II-31 MASTER PLAN PLANNING PROCESS $50,000II-32 LAND ACQUISITION $25,000II-33 JONES AVENUE CONCEPTUAL MASTER PLAN $10,000II-34 IMPLEMENTATION OF PEIRCE ISLAND MASTER PLAN PROJECT $25,000II-35 PARK AND PLAYGROUND IMPROVEMENTS $75,000II-37 RECREATION STUDY IMPLEMENTATION: OUTDOOR FIELDS $50,000II-39 HISTORIC CEMETERY IMPROVEMENTS $10,000II-40 SEAWALL REPAIRS $250,000II-42 MUNICIPAL COMPLEX BOILER REPLACEMENT AND RELATED $175,000II-58 COAKLEY RD/COTTAGE ST PEDESTRIAN IMPROVEMENTS $180,000II-60 PEVERLY HILL RD - NEW SIDEWALK & SHOULDERS $50,000II-61 CITYWIDE TRAFFIC SIGNAL UPGRADE PROGRAM $100,000II-62 WOODBURY AVE TURNING LANES $50,000II-68 CITYWIDE TREE REPLACEMENT PROGRAM $20,000II-70 GATEWAY IMPROVEMENTS-EXIT 7 $120,000II-71 ISLINGTON STREET-STREETSCAPE IMPROVEMENTS $100,000II-12 CAPITAL CONTINGENCY $37,500

TOTAL $1,550,000

Budgeted Property Tax Levy

77%

School Revenues6%

Interest & Penalties.4%

Parking Revenue (less Parking Fund

transfer)1.6%

Other Local Sources8%

Local Fees, Licenses, Permits

1%

State Revenues3%

Use of Committed Fund Balance

3%

FY13 Estimated Revenues$91,488,833 $70,427,700 Property Taxes

$7,552,611 Other Local Sources

$5,432,500 School Tuition & Other Fees

$2,772,742 Use of Committed Fund Balance

$2,681,242 State Revenue and State School Building Aid

$1,434,038 Parking Revenues (less transfer to Parking Fund

$863,000 Local Fees and Permits

$325,000 Interest and Penalties

State Revenues

1,319,022

1,377,7841,335,7981,495,048

1,949,569

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

FY09 FY10 FY11 FY12 FY 13 EST

Fiscal Year

FY09 FY10 FY11 FY12 FY 13 EST Change fromActual Actual Actual Actual Estimate FY09

Shared Revenue Block Grant 657,154 - - - - Transition Aid - 222,611 - - - Meals & Rooms Tax 921,495 917,477 917,412 948,455 948,455 Highway Block Grant Aid 370,920 354,960 418,386 429,329 370,567

1,949,569 1,495,048 1,335,798 1,377,784 1,319,022 (630,547)(454,520) (159,250) 41,986 (58,762)

-23.3% -10.7% 3.1% -4.3% -32.3%

Motor Vehicle Permits Revenue

FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13Budget 3,450,000 3,450,000 3,450,000 3,200,000 3,000,000 3,010,000 3,050,000 Actual 3,463,042 3,403,351 3,218,434 3,034,075 2,972,901

2,600,000

2,800,000

3,000,000

3,200,000

3,400,000

3,600,000

FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13

Budget Actual

Interest on Investments

FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13Budget 500,000 750,000 700,000 450,000 450,000 330,000 105,000 Actual 1,029,416 1,129,057 784,355 543,298 326,649

-

250,000

500,000

750,000

1,000,000

FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13

Budget Actual

Use of Fund Balance History

TotalUse of: FY 09 FY 10 FY 11 FY 12 FY 13 FY 09-FY13Committed Fund Balance 1,573,500 1,642,344 1,486,201 973,500 2,772,742 8,448,287 Unassigned Fund Balance - 1,053,006 1,882,000 900,000 - 3,835,006 Total Use of Fund Balance 1,573,500 2,695,350 3,368,201 1,873,500 2,772,742 12,283,293

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

FY 09 FY 10 FY 11 FY 12 FY 13Use of Committed Fund Balance Use of Unassigned Fund Balance

History of Bond Rating Relative toFund Balance

AA+ AA+ AA+ AA AA AA AA

AA- AA- AA-

A+

A

A+

10,329,07110,069,956

9,875,900

7,756,0557,330,8546,953,751

6,426,4045,955,115

5,083,8485,455,3374,952,9004,591,148

4,565,668

0

1

2

3

4

5

6

7

8

9

10

11

12

FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11

Fiscal Year

Bond

Rat

ing

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

Fund Balance

Total Bond Issue Bond Premium True Interest Cost (TIC)

FY 08 $8,700,000 $42,083 3.79%

FY 09 $21,000,000 $867,624 3.76%

FY 10 $17,300,000 $512,700 3.27%

FY 11 $0 $0 0.00%

FY 12 $32,400,000 $2,179,808 2.86%

Year City of Portsmouth Year City of Portsmouth2012 AA+ 2012 Aa12011 AA+ 2011 Aa12010 AA+ *2010 Aa12009 AA+ 2009 Aa22008 AA 2008 Aa22007 AA 2007 Aa32006 AA 2006 Aa32005 AA 2005 Aa32004 AA- 2004 Aa32003 AA- 2003 Aa32002 AA- 2002 Aa32001 A+ 2001 A12000 A+ 2000 A11999 A 1999 A1998 A 1998 A1997 A 1997 A1996 A 1996 A1995 A 1995 Baa11994 A 1994 Baa1

1993 Baa1992 Ba1991 Ba

Standard & Poor's Moody's

Bond Premiums

Tax Rate HistoryTax Rate History

Tax Rate $ Rate IncreaseFY11 17.41 FY12 17.27 (0.14) FY13 Proposed 17.84 0.57 Two-year average of 22 cents per year

Rule of Thumb:

$40,000 = 1¢ of Tax rate

$400,000 = 10¢ on tax rate

$4,000,000 = $1.00 on tax rate

Portsmouth Public LibraryBudget Proposal FY2013

Library Mission and Goals• Library established by ordinance May 1881 as a free

public library “for the use of all of our citizens”

• Gateway to reading, information, culture, community activities, and cultural heritage.

• Shared resource for the Community

• A place to learn together, to relax together, to enjoy the community of others, to discuss topics of importance locally and globally.

Goals and Objectives

• Establishment of FY13 Goals and Objectives– Assessment of current goals– Demographics. Community assessment

• Note Census 2010 / OCLC Environmental Scan 2010/ Involvement in community activity / 2012 State of America’s Libraries

– Trends in library use in Portsmouth– National trends in library service– Trends and developments in publishing and production– Developments in technology—both for consumers and for

library operations

Influencing Factors in Planning for Library Service in FY13

• Economy—Continued decrease in discretionary income• Library fills the gap

• People are connected.• 91% of Americans are reported to be online

• Mobile Devices• 5.9 billion registered devices in 2011

• E-publishing• 43% of adults reported to have read long matter electronically

• Increase in membership• 68% of Americans reported to have library cards• 80% in Portsmouth

• Library’s role in the community

Budgeting for Change

• Electronic publishing– Ebooks– Online magazines– Streaming audio and video

• Mobile devices• Social media

Budgeting for Strength

The Library Serves as a Place within theCommunity

295,682 visits to The Library 469 meeting room uses by community, municipal and school groups 1,113 Library programs were presented 2,400 unique computer users per month 1,900 unique wifi users per month

The Library Serves as a Resource for Information and Entertainment

129,000 books are available to Portsmouth library card holders 8,000 audios, 10,000 videos, 430 magazine titles, 58 online

databases, 6,000 downloadable audios and ebooks 476,711 items were checked out for use by the community 32,511 reference questions.

Library Visits per Capita

14.32

6.535.9

4.95.4

0

2

4

6

8

10

12

14

16

PORTSMOUTH PUBLICLIBRARY

Average NH Urban Libraries Average All US SuburbanLibraries

Average All NH Libraries Average All US Libraries

Reference Transactions per Capita

1.4

0.65

1.1

0.52

1.04

1.2

0

0.2

0.4

0.6

0.8

1

1.2

1.4

1.6


Average NH UrbanLibraries

Average All US SuburbanLibraries

Average All NH Libraries Average All US Libraries Average US UrbanLibraries

Comparative statistics --Performance

Source: Institute of Museum and Library Services

Total Circulation per Capita

23.62

10.869.6

7.138.1

0

5

10

15

20

25


Average NH Urban Libraries Average All US SuburbanLibraries

Average All NH Libraries Average All US Libraries

Growth Areas In house computer use Wifi use Downloaded audio books and ebooks 24/7 web page presence – door to databases of

information, downloadable materials, how-to guides Licensed databases searchable from all locations The new literacy – instruction and assistance with e-

content and mobile devices Public Programs for adults and children

Budget OverviewTotal Budget $1,521,392

Salaries and Benefits $1,095,103

Materials and Materials Support $221,275Books, magazines, newspapers, audios, videos, licenses for electronic media, processing and cataloging

Building Operations $103,000Electricity, natural gas, water and sewer

Other $102,014Programs, technology, supplies, staff training, furnishings, projects

Budget Trends

$1,521,392$1,480,315

$1,480,349$1,481,871

$1,481,714

$1,434,090

$1,368,399

$1,272,858

$1,100,000

$1,150,000

$1,200,000

$1,250,000

$1,300,000

$1,350,000

$1,400,000

$1,450,000

$1,500,000

$1,550,000

Series1 $1,272,858 $1,368,399 $1,434,090 $1,481,714 $1,481,871 $1,480,349 $1,480,315 $1,521,392

FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13

Staff cross-training /

assignment / projects /

automation

1/2 year in new building

New BuildingOpen Sunday Jan-May

7 days of Service in New Building

Decreased staff to meet budget goals

Decreased materials budget to meet goals

Decreased materials year 2

Materials to FY2009 expenditure

7.5% increase

4.8% increase

3.3% increase

0% $157 inc.0% $1468 dec.

0% $34 dec.

2.77% increase

PUBLIC WORKS DEPARTMENT

Public Works DepartmentFACTS

• 58 Employees• 136+/- Miles of roadway• 75 Miles of sidewalk• 16 Bridges• 7 Municipal buildings• 120 Pieces of equipment/vehicles• 4 Historic cemeteries• 8,100 Households (solid waste services)

Public Works DepartmentBUDGET

2.87%$5,743,971.00$5,583,948.00

58% of budget is Salaries/Benefits($3,334,684.00)

% INCREASE

PROPOSED FY13 BUDGET

FY12 BUDGET

Public Works DepartmentBUDGET BREAKDOWN

2%$ 114,403.00Mosquito Control

BUDGET %BUDGET REQUESTOPERATION

100%$ 5,743,971.00TOTAL

3%$ 166,045.00Engineering

5%$ 300,645.00Parks, Cemeteries & Trees

8%$ 443,097.00Administration

8%$ 470,788.00Snow13%$ 742,845.00Equipment Maintenance

18%$1,020,399.00Streets, Sidewalks, Bridges & Street Cleaning

20%$1,143,325.00Solid Waste Recycling23%$1,342,424.00Municipal Buildings

Public Works DepartmentMAJOR BUDGET INCREASES

$ 160,000.00TOTAL INCREASE

$ 40,000.00Repairs, Vehicles, Facilities, Equipment, etc

$ 40,000.00Gas and Diesel

$ 80,000.00Snow Operations

Public Works DepartmentSALT PRICES

FY00 / FY12

$25.31 $27.42$30.97

$28.41 $28.86

$40.86$43.73 $42.82

45.96

59.2355.41 55.92 56.76

$0.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

FY-00 FY-01 FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12

Salt Price

0.690.91 0.93 0.84

1.13 1.03

1.39

0.92

1.91 2.01

2.34 2.32

2.77

$3.29

$2.06$2.10

$2.38$2.58

$2.97

$3.343.08

3.65

0

0.5

1

1.5

2

2.5

3

3.5

4

FY-02 FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12

Gas Diesel

Public Works DepartmentFUEL PRICES

Average Gas/Diesel Prices (*Tax Exempt)

Public Works DepartmentBUDGET

FY07 / FY13

$5,246,728$5,494,095 $5,676,757 $5,637,436 $5,584,126 $5,583,948 $5,743,971

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

FY-07 FY-08 FY-09 FY-10 FY-11 FY-12 FY-13

Fiscal Year

Connie Bean Community Center

The New Connie Bean Recreation Center

Spinnaker Point Recreation Center

Portsmouth Indoor Pool

Peirce Island Outdoor Pool

Peirce Island Boat Launch

Summer Recreation Programs

Alumni-Wentworth Softball Field

Special Events

PHS Athletics

General GovernmentGeneral GovernmentFY13 Proposed BudgetFY13 Proposed Budget

Public HearingPublic HearingApril 18, 2012April 18, 2012

School $38,302,260

54%

Collective Barg & Indoor Pool

$322,000.45%

General Government $15,905,044

22.55%

Fire$7,155,250

10%

Police$8,838,885

13%

Operating BudgetOperating Budget$70,523,439$70,523,439

City Clerk/Elections1.69%

Legal 3.00%

Finance10.78%

General Admin Other7.55%

Planning 3.30%

Inspections2.38%

Health0.86%

Public Works36.11%

City Council0.20%

City Manager1.68%Human Resources

14.84%

Emergency Management0.06%

Public Welfare/Outside Social Services

3.06%

Recreation4.92%

Public Library9.57%

General Government DepartmentsGeneral Government Departments$15,905,044$15,905,044

General GovernmentGeneral Government City CouncilCity Council City ManagerCity Manager City Clerk/ElectionsCity Clerk/Elections LegalLegal Human ResourcesHuman Resources FinanceFinance

Tax CollectionTax Collection AssessingAssessing Information TechnologyInformation Technology Accounting/ProcurementAccounting/Procurement

PlanningPlanning InspectionInspection Health Health Public Works Public Works LibraryLibrary RecreationRecreation WelfareWelfare

Outside Social ServicesOutside Social Services

Emergency ManagementEmergency Management General AdministrationGeneral Administration

General Government ServicesGeneral Government Services Assessing DivisionAssessing Division -- Annual Assessments of All City PropertiesAnnual Assessments of All City Properties

Inspection DepartmentInspection Department –– Building, Electrical, Plumbing & Fire protection Building, Electrical, Plumbing & Fire protection

systemssystems

City Tax Collection DivisionCity Tax Collection Division –– 21,000+ Auto Registrations21,000+ Auto Registrations

Health DepartmentHealth Department -- Food Permits and Health Inspections. Food Permits and Health Inspections.

City Clerks OfficeCity Clerks Office –– Vital Records, City Council Meetings, ElectionsVital Records, City Council Meetings, Elections

Information TechnologyInformation Technology-- City Website and Channel 22City Website and Channel 22

Examples of General Government Services Examples of General Government Services Provided to Charter DepartmentsProvided to Charter Departments

Human ResourcesHuman Resources Negotiations for all 15 Negotiations for all 15

Collective Bargaining Collective Bargaining Agreements CityAgreements City--widewide

Benefits administration for Benefits administration for Police and Fire departments. Police and Fire departments.

Workers CompensationWorkers Compensation

LegalLegal Legal RepresentationLegal Representation Contracts & Bid ReviewContracts & Bid Review Legal research and inquiresLegal research and inquires Coordination and supervision Coordination and supervision

of prosecutorial servicesof prosecutorial services

Finance DepartmentFinance Department Cash ManagementCash Management Annual AuditAnnual Audit Payroll processing and reporting Payroll processing and reporting

of State and Federal payroll of State and Federal payroll taxes for all Departmentstaxes for all Departments

Accounts Payable & ReceivablesAccounts Payable & Receivables Capital Projects Capital Projects Bid and RFP processing for Bid and RFP processing for

major purchases and projects. major purchases and projects. 24/7 Information Technology 24/7 Information Technology

services services Health DepartmentHealth Department

Police & Fire: Police & Fire: Emergency ManagementEmergency Management

Public WorksPublic Works Police and Fire FacilitiesPolice and Fire Facilities Recycling ServicesRecycling Services

Combined ServicesCombined Services

Recreation Director Recreation Director –– Athletic DirectorAthletic Director Public Works Services to the School Public Works Services to the School

DepartmentDepartment Middle School Construction ProjectMiddle School Construction Project Youth Recreation CenterYouth Recreation Center Relocation of School's Central OfficeRelocation of School's Central Office

Operating 77%

Non-

Operating 23%

FY13 NonFY13 Non--Operating Operating BudgetBudget

Allocation to Departments Allocation to Departments

Police Fire SchoolGeneral

Government Citywide Total

Debt Related Costs 350,000 350,000 Debt Service Payments 703,094 6,112,531 4,792,571 11,608,196 Overlay 1,200,000 1,200,000 Property Liability 188,251 62,144 163,605 414,000 County 4,297,188 4,297,188 Contingency 250,000 250,000 Rolling Stock 83,993 200,000 80,000 400,000 10,000 773,993 IT Equipment Replacement 80,000 29,500 30,000 92,500 232,000 Capital Outlay 35,000 100,000 1,415,000 1,550,000 Other General Non-Operating 290,017 290,017

387,244 1,094,738 6,222,531 7,153,693 6,107,188 20,965,394

PORTSMOUTH SCHOOLSDistrict Mission

Educating all students by challenging them to become

thinking, responsible, contributing citizens who

continue to learn throughout their lives.

A school experience characterized by

Personalized Learning

with rich exposure to theArts & Athletics

and where every student graduatesCareer or College

&Citizenship

Ready

Portsmouth School Department (by the numbers)

Total Population: 2,687Preschool: 29K‐5: 1,1016‐8: 4759‐12: 1,082Post‐Secondary (2 & 4 year): 81.0%Average Daily Attendance: 95.3%Free and Reduced Percentage: 23.44%Special Education Percentage: 15.57%Drop‐out Rate: 00.9%

Expected Enrollment, Fall 2012 2,696Preschool: 30K‐5: 1,0736‐8: 4979‐12: 1,096

Points of Pride ‐ Students

ArtsBeauty & the Beast

Percussion World ChampsClipper Band – Gold Medalists

AthleticsWomens LacrosseMens BaseballMens FootballMens Basketball

Academic AchievementIsabelle HalleJack DurkinJuang Li

Points of Pride

John Stokel 2012 Role Model of the Year

Laura Barone Scholastic Science Magazine

Family, Careers, Community Leaders of America (FCCLA) Competition

7th Grade Middle School Students Winners of S.W. Cole Engineering Video Contest

Clipper News Report airing on Portsmouth Public Media TV (Channel 98)

Landscape Makeover Project by PHS Underclassmen

Work of Joint Building Committee and all involved in the Middle School Project.Phase I opens in the Fall!

FOCUS ON STUDENT ACHIEVEMENT: Northeast Curve

NECAP PERFORMANCE COMPARISON AGAINST STATE

mathreading

440

460

480

500

520

540

560

580

Scor

es

Year of Graduation

SAT

Critical Reading

Math

Writing

62%67%

58% 62% 65%72% 72% 70% 72%

81%

0%10%20%30%40%50%60%70%80%90%

Percentage taking SAT's

PSDNH

Enrollment

K-12 Enrollments by Grade Span

1. Professional Communities Learning Model

Year # 3 Implementation, Extended Day, Intervention/Enrichment Block, Summer Lab

2. Technology

Wireless Access, 5 x Bandwidth, Server Virtualization

3.Resolving elementary school space issues

CO to Municipal Complex

Shared resources (Reception, HR, Business X‐train)

LHS Additional Space (FY 2013 CIP)

Four (4) Classrooms

Reallocate: 6 paras for 4 teachers

Reallocate: Unified Arts from DO to LHS

Additional Clerical Support

Reallocate staff to provide Asst. Principal support

PEEP to Dondero

4. Teacher Quality & Effectiveness

Rigorous hiring; induction with mentoring, on‐going

professional development and targeted feedback.

330340350360370380

FTE Positions

FTEPositions

Taking Stock of FY 11 and FY 12 ImpactsFY 11 FY 12

PHS Tech Integrator .5 Auto ‐‐ .33 ArtEnglish Instructor .5 Nurse1 SPED Teacher Career Tech Guidance4 Paraprofessionals Option Guidance

PMS Behavior Intervention 2 English Teachers2 SPED Teachers

Elem Computer Teacher 2 GuidanceSPED Teacher System: SPED/TECH

DirectorsParaprofessionals Computer Tech

Admin Asst. & Maintenance

SCHOOL BOARD BUDGET PROCESS AND PRIORITIES

Portsmouth School Department Budget Priorities

Appropriate Class Size

Teacher Degree Attainment2009-2010 v. 2010-2011

% BA % MA % BeyondPortsmouth 26.6% 67.8% 5.2%

24.2% 70.7% 5.2%Gov. Wentworth 46.6% 50.6% 1.5%

41.5% 55.5% 1.6%Merrimack Valley 60.2% 39.8% 0.0%

58.0% 42.0% 0.0%Contoocook 42.4% 57.6% 0.0%

36.9% 63.1% 0.0%Oyster River 32.9% 66.5% 0.6%

33.0% 65.3% 1.7%

Average Class Size in Public Schools2009-2010 v. 2010-2011

Grades 1 & 2 Grades 3 & 4 Grades 5 to 8

Portsmouth 15.7 17.4 18.616.2 17.8 19.6

Gov. Wentworth 14.5 15.8 16.714.6 17.6 18.1

Merrimack Valley 17.9 19.4 21.819.1 18.2 19.6

Contoocook 16.6 16.8 21.615.3 14.7 20.6

Oyster River 18.6 19.6 20.319.1 20.1 20.3

Workshop Model

Teacher Effectiveness

Portsmouth School Department Budget Priorities

FY11 FY11 FY12 FY13 FY13

DEPARTMENT CITY MANAGER BUDGET ACTUAL BUDGET REQUEST RECOMMENDED

SCHOOL DEPARTMENT

TEACHERS 16,235,902 16,237,469 16,234,150 16,849,794 16,849,794 SALARIES 3,758,139 3,658,053 3,766,483 3,907,380 3,907,380 PART-TIME SALARIES 717,459 678,340 717,459 707,391 707,391 SCHOOL BOARD STIPENDS 14,000 12,825 14,000 14,000 14,000 OVERTIME 69,778 84,447 69,778 69,778 69,778 RETIREMENT 1,672,175 1,611,870 2,202,842 2,311,796 2,311,796 HEALTH INSURANCE 5,781,395 5,781,395 5,648,665 5,648,665 5,648,665 DENTAL INSURANCE 360,936 382,647 397,619 341,953 341,953 LEAVE AT TERMINATION 500,000 500,000 400,000 400,000 400,000 WORKERS' COMPENSATION 94,000 95,862 108,344 100,657 100,657 LIFE AND DISABILITY 205,139 171,267 200,139 200,139 200,139 OTHER FRINGE BENEFITS 1,922,335 1,823,127 1,869,733 1,989,438 1,989,438

CONTRACTUAL OBLIGATIONS 31,331,258 31,037,301 31,629,212 32,540,991 32,540,991

TUITION 876,927 1,062,590 981,056 1,131,549 1,131,549 TRANSPORTATION 868,917 898,135 856,161 931,598 931,598 CONTRACTED SERVICES 913,982 982,779 914,454 880,790 880,790 PRINTING 28,864 14,971 27,408 20,001 20,001 TRAVEL / CONFERENCES 35,615 32,115 34,412 34,605 34,605 UTILITIES 972,097 942,349 963,090 972,559 972,559 REPAIR/MAINTENANCE 373,463 442,926 357,081 351,717 351,717

STUDENT BOOKS / PERIODICALS 235,232 187,934 212,414 212,801 212,801

PROFESSIONAL ORGANIZATION DUES 35,869 36,389 35,015 34,895 34,895

OTHER OPERATING 1,231,777 1,266,451 1,196,281 1,190,754 1,190,754 OTHER OPERATING 5,572,742 5,866,639 5,577,372 5,761,269 5,761,269 TOTAL

36,904,000 36,903,940 37,206,584 38,302,260 38,302,260

Proposed FY 13 Budget

Teachers Delay STEP and COLA $615,644 ‐ 56%

Loss of Federal Education Jobs ($198,000)

NH Contribution to NHRS 35% ‐ 0% $108,954 ‐ 10%

City Council authorizes Health level‐funded

Other Fringe Benefits $119,705 – 11%

Personnel Full Time Employee Positions (FTE)FY 11 FY 12 FY13

Administrators 14.12 12.16 12.16Classroom Teachers 177.23 171.63 178.21Special Program Teachers 26.13 22.35 22.23Pupil Support Teachers 38.51 39.91 41.70Total Teacher 241.87 233.89 242.14Clerical 22.47 21.70 20.73 Paraprofessional 40.04 45.35 40.89Custodians 23.90 23.90 25.40Technology Support 7.80 7.0 7.0Maintenance 5.0 4.0 4.0Security 1.0 1.0 1.0Full Time Total 356.2 349.4 353.32

$1,095,676 Increase

All other salary $140,897 ‐ 13%

Grade 5 B

asketball Champs

Thank you in advance for supporting our budget to continue the good work of the district in delivering a school experience characterized bypersonalized learning with rich exposure to the arts and athletics

and where every student graduates career or college and citizenship ready.

Portsmouth Police Portsmouth Police DepartmentDepartment

FY 13 BudgetFY 13 Budget

Community • Commitment • Compassion

PUBLIC SAFETY PUBLIC SAFETY

Crime Prevention Crime Prevention

Early Intervention Early Intervention

Criminal ResponseCriminal Response

On the Job 24/7/365 The Year in Review

Wanted Man Arrested in Market Square on Drug Charges

Man made knife threat in Market Square

$42K, guns, drugs, confiscated from traffic stop

Burglary at Haps one of at least 10 break-ins

Crime StatsDowntown 300% increase

Assaults 26% increase

Warrant issued for Portsmouth bank robbery suspect

26 arrested in Drug Sweep

1.91%

1.22%

0.62%0.40%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

GeneralGovernment

Police Fire School

FY09

-FY1

3 A

vera

ge R

ate

of In

crea

se

FY09-FY13 CPI Average Increase 1.52%

FY09FY09--FY13 Average OperatingFY13 Average OperatingBudget Increase by DepartmentBudget Increase by Department

FY ’13 Budget

FY’ 12 Approved Budget $8,589,781FY’ 13 Increase of 2.9% $8,838,885FY’ 13 Status Quo $8,870,197

Difference to Reduce $ 31,312

Reductions

@31KOvertimeTraining

EquipmentSalaries

2004 COMMUNITY POLICING AWARD…

CUT Sweet 16 class by SRO

CUT PAL

AthleticsCUT Community Diversion Program

CUT School Resource

Officer x 2CUT Community Relations Officer

CUT Safe School

TeamCUT Downtown

Patrols

CUT fulltime officersCUT

Neighborhood

Watch

What OUR Kids Are Saying What OUR Kids Are Saying

Youth Risk Behavior Survey (Grades 9Youth Risk Behavior Survey (Grades 9--12)12)

23% have sold or been offered drugs 23% have sold or been offered drugs at schoolat school

70% of students drank alcohol illegally70% of students drank alcohol illegally

53% have tried marijuana53% have tried marijuana

5.3% have been raped5.3% have been raped

34% smoked a cigarette in past 30 days34% smoked a cigarette in past 30 days

26% used illegal prescription drugs26% used illegal prescription drugs

5% have attempted suicide5% have attempted suicide

1 in 5 are bullied (2009 CDC)1 in 5 are bullied (2009 CDC)

Challenges Challenges

Prescription and Synthetic Drugs:Prescription and Synthetic Drugs:450% overdose increase 450% overdose increase Exceeds traffic fatalitiesExceeds traffic fatalitiesRoot cause of robberiesRoot cause of robberies2x more prevalent than M/J2x more prevalent than M/JK2 SpiceK2 SpiceBath SaltsBath Salts

Community • Commitment • Compassion

City of PortsmouthCity of PortsmouthFire DepartmentFire Department

FY 2013FY 2013

Budget PresentationBudget Presentation

OrganizationOrganizationBoard of Fire CommissionersBoard of Fire Commissioners

Chief of DepartmentChief of Department

Executive Assistant P/T Account Clerk

Assistant Fire Chief Operations

Deputy Fire ChiefFire Prevention and Administration

A Shift B Shift C Shift D Shift Fire Inspector

Station 1Captain

4 Firefighters

Station 2Lieutenant

4 Firefighters

Station 3Lieutenant

2 Firefighters

Station 1Captain

4 Firefighters

Station 2Lieutenant

4 Firefighters

Station 3Lieutenant

2 Firefighters

Station 1Captain

4 Firefighters

Station 2Lieutenant

4 Firefighters

Station 3Lieutenant

2 Firefighters

Station 1Captain

4 Firefighters

Station 2Lieutenant

4 Firefighters

Station 3Lieutenant

2 Firefighters

Station 1

Station 2

Station 3

1

4

2

3

5

6

FIRE DISTRICTS

Resources and StaffingResources and StaffingStation 1Station 1

Resources and StaffingResources and Staffing

Fire and EMS 2011Fire and EMS 2011

Fire, 2615

EMS, 3130

Fire Service 2011Fire Service 2011

Rescue 1382

False 595

Haz Cond 221

Other 195

Service 150Fires 72

District Response District Response -- FireFire

0 500 1000 1500

Out of Town

District2

District 3

District 1

Emergency Medical Services 2011Emergency Medical Services 2011

Hospital70%

Not Transported30%

District Response District Response -- EMSEMS

0 500 1000 1500 2000

Out of Town

District 2

District 3

District 1

Ambulance Gross RevenuesAmbulance Gross Revenues

20112011 $731,847.01$731,847.01

20102010 $675,552.00$675,552.00

20092009 $501,417.89$501,417.89

20082008 $572,308.97$572,308.97

Incident Volume Last 5 YearsIncident Volume Last 5 Years

2523

23342454

2361 23142420

26772852 2615

3130

0

500

1000

1500

2000

2500

3000

3500

2007 2008 2009 2010 2011

FireAmbulance

Fire Prevention Bureau 2011Fire Prevention Bureau 2011

171 Place of Assembly Inspections 171 Place of Assembly Inspections 302 Other Inspections302 Other Inspections55 Public Education Events55 Public Education Events77 Plan Reviews77 Plan Reviews2778 Public Contacts2778 Public Contacts10 Investigations10 Investigations1486 Prevention Related Activities1486 Prevention Related Activities

Emergency ManagementEmergency ManagementSeabrook Station Seabrook Station –– 10 mile EPA10 mile EPAEmergency Operations PlanEmergency Operations PlanHazard Mitigation PlanHazard Mitigation PlanPandemic Planning Pandemic Planning –– flu, smallpox, SARSflu, smallpox, SARSPoint of Distribution (POD) plansPoint of Distribution (POD) plansPAEPT PAEPT –– Portsmouth, Newington, New Castle, Portsmouth, Newington, New Castle, Greenland, Rye and North HamptonGreenland, Rye and North HamptonSeacoast Evacuation and Planning Project Seacoast Evacuation and Planning Project Port Security Grant ProjectPort Security Grant Project

Annual BudgetAnnual BudgetFiscal Year 2013Fiscal Year 2013

Budget CommentsBudget Comments

Budget Guideline Budget Guideline -- 2.9%2.9%FY 13 budget FY 13 budget –– $7,155,250.00$7,155,250.00

All approved positions filled All approved positions filled 14 personnel per shift14 personnel per shift

Three fire stations operational Three fire stations operational

$181,355.00 or 2.6% increase$181,355.00 or 2.6% increase

City of PortsmouthCity of PortsmouthFire DepartmentFire Department

Prepare Plan ProtectPrepare Plan Protect

the proposed annual budget 2012-2013files.cityofportsmouth.com/finance/fy13/fy13-ppt.pdf · fy 2013...

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