South Notts Hunt Pony Club Camp 2019

At Nottingham Race Course Jockey Hostel & Stables.Junior Camp

Sunday 18th 10am – Thursday 22nd August 5pm

Juniors are 10 years old and under, and attend on a daily basis from

8.30am – 5.00pm with the exception of Sunday, with an option to camp over with parents with prior arrangement

Senior Camp Sunday 18 th August 10am – Thursday 22nd August 5pm

Seniors are 11 years and over – having attained their 11th birthday on or before the 31st August 2019 for 2019 camp. Seniors aged 11 and over may stay overnight in dormitories, or may attend daily.

Mini camp - £75 to be received by 31st May. £90 thereafter if spaces available

Junior camp - £180.00 to be received by 31st May. £220 thereafter if spaces available

Senior camp - £250.00 to be received by 31st May. £290 thereafter if spaces available

A deposit of £50 (£30 for mini camp) to be paid online by 31st March, and application form to be posted to Lynn Davinson, 3 Grange Farm Cottages, Lowdham, Nottingham. NG14 7DL

Full payment by 31st May. Payment plans/direct debits can be arranged on application

2019 Camp will include:Four nights accommodation for horses/ponies in excellent stables including paper shavings,

fully monitored at night and securely locked. Secure storage for tack and stable equipment.Five days quality instruction by accredited, experienced instructors featuring: showjumping,

dressage/flat work, games, competitions, dismounted horse care sessions and badge workAll food and drinks including junior tea before leaving Water fight (bring water pistols (juniors and seniors!)Free time games including bouncy castleOrganized pleasure rides around Colwick ParkRace on the racecourse (tbc and subject to Nottingham Race course conditions)

For seniors staying overnight, camp will also include: Accommodation in rooms of 2-4 riders in hostel, access to bathroom facilities including

showers Breakfast, all food and drinks during the day and supper before bed Comfortable lounge facilities to relax after activities with satellite TV A full programme of evening entertainment including an evening at Nottingham

Greyhound Stadium

Seniors wishing to attend daily should be at camp by 7.30am, and can leave between 5.30 & 7.30pm. Breakfast, lunch and evening meal provided. Daily attendance or staying over must be confirmed at time of booking.

MINI CAMP. Monday 19th to Wednesday 21st August. Open to ages 3-7 years. Attendance 10am-3pm. Ponies can stay overnight.

Registration from 9.30am Sun 18th August

ACCOMMODATION AND EQUIPMENT TICK LIST HORSE / PONY PONY CLUB MEMBER

Paper bedding provided by racecourse ALL

Head Collar Wellies / Muckers

Lead Rope Waterproof Riding Coat / Jacket

Saddle / Stirrup Irons / Leathers (please check

these are in good condition)

Shirts – White Or Pale Blue – Long Sleeves or PC

long sleeved polo shirt or PC skin

Girth Body Protector

Numnah X 2 Riding Hat

Bridle Jodhpur Boots

Bits (For All Disciplines) Jodhpurs – White, Cream, Navy Or Black

Boots (If Used) Gloves

Wheelbarrow Pony Club Tie

Shavings Fork – Or… Pony Club Sweatshirt (if using)

Rubber Gloves And Skip Bucket Hacking Jacket – Presentation Day only

Shovel Hair Net (If Applicable)

Stable/yard Brush Sun Cream - High Factor

Water Buckets – 2 Stable – 1 to top up Medical Armband

Feed Buckets X 2 Named refillable drink bottle

Haynet Spending money—£2.00 per day (extra for drinks

at Greyhound Stadium)

Hay / Haylage Water pistol

Feed / Supplements etc Bike (named)

Salt Lick (if desired ) RESIDENTIAL SENIORS ONLY

Sun Block – for white noses Bed – (some provided)

Grooming Kit Bedding – Pillow / Quilt / Sheet for all

Tack Cleaning Kit Toiletries

Plaiting Kit Night Wear

Stable door sign with name of pony & rider

(and photos if wished)

Towels

Equine Passport & vaccination certificate Suitable Clothing For Evenings inc. old t-shirt for

games night Saddle stand/box (if available) Shoes

Wet Weather Coat

PLEASE ENSURE YOUR NAME IS ON EVERYTHING YOU BRING TO CAMP – PARTICULARLY PONY CLUB CLOTHES / WELLIES / BOOTS /ALL TACK / GROOMING KIT

PUT YOUR PONY / HORSE’S NAME ON THE FOLLOWING STABLE DOOR / FEED BUCKETS / WATER BUCKETS

IT IS VERY IMPORTANT THAT THE NAME ON YOUR PONY’S STABLE DOOR CORRESPONDS TO THE NAME ON HIS FEED BUCKETS AS THE SENIOR RIDES WILL FEED THE PONIES AND THEY WON’T

KNOW THEM ALL.

N.B – will all parents check the lost property box located in the dining room during the week

Camp rules/Code of ConductThe list below is not exhaustive.

No alcohol, cigarettes or illegal substances to be brought into camp for consumption by members

·No tents/motor homes/horse lorries for riders are permitted.

Mobile Phones –the following guidelines apply:No mobile phones to be brought into camp by any member aged under 16. Any phone seen being used by under 16s will be confiscated. No liability will be accepted for lost,

damaged or stolen phones.

For 16s and over, phones being used, including to text, snapchat etc. after a reasonable hour at night will be confiscated or if found being used in a manner to

offend or intimidate others will be confiscated. Any photos taken must not be posted to social media without the permission of everyone in the photo. Phones must not be

taken to the stable blocks or used during the day.

Food Parcels No food parcels or take away meals into camp at any time.

Camp safetyDue to the location of camp, riders must not be outside of the hostel after 10pm.To maintain safety, members should not post anything on social media about their presence on the racecourse during camp.Fire exits/doors must not be used at any time unless for fire evacuation purposes.Climbing out of windows or throwing items out of windows is not permitted.Any breakage or damage to hostel property must be paid for by the member/parents.No personal items or bags are to be interfered with at any time, this particularly applies to

items kept in riders rooms.No electrical equipment to be brought to camp unless PAT tested (no hair straighteners to

be brought into camp under any circumstances).Unauthorised removal of items from camp supplies or the tuck shop is forbidden.Visiting the horse yard unaccompanied or without instructor knowledge is not permitted

Bullying Bullying of any kind is not acceptable and this could be interpreted as taking or hiding

items of clothing, disturbance during the night, inappropriate photos, isolating behavior, damage to personal property etc.

BedtimeSeniors in rooms by 11pm. Members to go to their rooms when asked, and not wake

others who are trying to sleep.

Clearing upMembers & their parents are responsible for clearing stables/tack room, and hostel rooms

before leaving camp.

Senior Members of Camp Who Have Their Own Transport Must Not: Drive around the racecourseLeave camp – unless in an emergency and then only with prior consent from the DC or chief

instructor.Have any other member in the car as a passenger under any circumstances

Vaccinations & PassportsIt is a requirement that all horses and ponies have up-to-date vaccinations. Passport & vaccination form must be brought to camp. Please send photocopy of vaccination certificate and horse’s detail sheet from passport with booking form.

NEW FOR 2019! Juniors are welcome to stay overnight with their parents in tents, caravans etc. All children must be supervised on a 1 to 3 ratio. Breakfast and dinner is not included, but can be purchased for an additional cost.

THE FINAL DAY – THURSDAY 22nd AUGUST Race on the racecourse (subject to conditions) or riding demonstration – Parents are welcome to come and watch the rides from approx. 2pm (time to be confirmed).This will be followed by stable & dormitory clearing etc. and then PRESENTATION OF AWARDS at around 4pm – dress: sweatshirt, Cream Jodhpurs, White Shirt, P/C Tie, Hat

Siblings and parent attendanceOnly parent volunteers who are on that days' help rota should be on site. If you need to bring your children’s siblings to camp to carry out your help duty then this can only be authorised by Angela Hardstaff. The catering team work on a strict budget and unfortunately cannot provide food for helpers who are not on the rota. All permitted helpers/volunteers will wear clearly identifiable lanyards, Remember part of the fun of being at camp is for the rider being away from their