the office of student activities. welcome student services my central experience transcript ...
TRANSCRIPT
REGISTERED STUDENT ORGANIZATION MEETING
The Office of Student Activities
AGENDA
Welcome Student Services My Central Experience Transcript Student Funding Committee Meeting & Conference Services Sodexo Accounting Services Risk Management Final Announcements
STUDENT ACTIVITIES SERVICES Hours of Operation
Monday - Thursday 8am to 8pmFriday - 8 am to 5pm
Posting of Flyers •Flyers are placed on Academic Boards and in Housing (37) -weekly
•Flyers need to be in Union 217 by Tuesday and Thursday at 5pm to be posted on Wednesday and Friday.
Poster Making• Cost is $3 or $5 depending on the paper choice
Banner Paper•$.21 a yard
Copies•Varies but ranges from $.05 –$.08 per page
Laminator•$1.00 a foot
Outdoor Signs•Reservations have to made for these boards
Button Making•$.25 a button plus print cost
Die Cut Machine•Construction Paper $.10 per page
Deadline: Feb. 20th at 5pm. Forms are in the Office of Student Activities (Union 217)
Purchases from Copy Central•The student group must first go to Copy Center (GBS Bldg.) to receive a form as to how much their copying will cost.
Purchases from the Book Store:•The student group must first come to the Student Activities Office to receive a form to take to the bookstore.
Purchases from Wal-Mart:•The student group must first come to the Student Activities Office to receive a card to take to Wal-Mart.
Using The Lamination Machine:•Organizations can use the 8 1/2 by 11 lamination machine that is housed in the Student Activities Office. Using The Poster Maker:•Organizations can use the poster maker that is housed in the Student Activities Office.
Using The Die Cut Machine:•Organizations can use the die cut machine that is housed in the Student Activities Office. This machine can be used to cut out shapes, letters, and numbers in various colors of paper.
OPERATIONAL BUDGET
Only three individuals from each organization can have authorization to use operational budget funds. Those having authorization will have their name listed on the organizations budget sheet.
There are forms with purchase guidelines located in the Office of Student Activities (Union 217)
STUDENT ACTIVITIES SERVICES: ORGANIZATION MAILBOXES
OCA offers mailboxes for organization free of charge.
Sign up in Union 217 Please check the list in the back to see
if you already have one. Please check your box on a regular
basis.
MY CENTRAL: ADDING NEW MEMBERS
Click on the “Groups” tab
ADDING MEMBERS CONTINUED…
Click on the “members” tab under the “Configuration Tools” section
Click on the “Add members” tab
You can add members by…•Adding each person individually by name•Using their 700# (you can add multiple people using this option)•Using their e-mail address (you can add multiple people using this option)
MY CENTRAL: PERMISSIONS
As leadership changes, the people allowed to make administrative changes needs to change.
Click on the “Permission” tab under the “Configuration Tools” section.
Click on “Group Leader”
STEP 1: Go through the list of “Current Members” and chose the new officer that you want to have administrative permissions.
STEP 2: Highlight their name and then click “Add”
STEP 3: Go through the list of “Current Delegated Members” and remove people who are no longer granted administrative permissions
STEP 4: Highlight their name and then click “Remove”
STEP 5: Click “Done”
We suggest that administrative permissions are only given to the President and Advisor
MY CENTRAL: UPDATING OFFICERS
1. Login to your My Central account.
2. Click on the Student Services tab and scroll to the bottom.
Click on “Group Studio Leaders Application”
UPDATING OFFICERS CONTINUED…
Select the year (2014)
Choose your group’s name in the drop down box Choose the person’s name from the drop down box (if they are not listed, they may not be added as a member of your group)
Select the officer position that they hold in this drop down box
Phone # and e-mail address is only required for the President and the advisor
As you add the officers they will be listed in this area
Once all the officers are added, you will click the “Move Leaders to Group Studio” tab
THE EXPERIENCE TRANSCRIPT
Click continue and it will take you to your experience transcript.
The experience transcript is a tool that allows students to keep track of their involvement in extracurricular activities. When applying for scholarships or internships this transcript is a great source.
In order for a student's involvement to be recorded they have to be added on the groups member list.
The semester and year you were involved will be listed
The names of the organizations that the student was involved in will be displayed
The position that the student held will be displayed (President, Secretary, member, etc.)
THE EXPERIENCE TRANSCRIPT LAYOUT
Areas included:• Campus Involvement
& Leadership• Honors• Volunteer/
Community Service• Work Experience &
Internships• Workshops/
Seminars/ Academic• Athletics• Study Abroad
EXPERIENCE TRANSCRIPT: APPROVAL PROCESS
APPROVAL PROCESS
If you currently use WorkFlow your login will be the same as you have always used. If you are a current user for Banner INB, please use the same login information for WorkFlow. If you do not fit into these 2 groups and you have been identified as an Advisor, we have created a new account for you. Please login with your network ID, and use your 700# as your password. Please be sure to change your password from your 700# following your initial logon, by clicking on Change Password in the left menu (highlighted below). If you have difficulty accessing WorkFlow, please contact the TSC, 543-4357.
To complete at a later time
To submit request
STUDENT FUNDING COMMITTEE FUNDS
What is that? Your group can apply for monetary finds through the student funding committee for programs that are targeted toward individuals of the entire campus and for travel costs to conferences that are related to helping you improve your organizations.
How do I apply? Go to http://www.ucmo.edu/osa/sfc/index.cfm and click on “Program Proposal Form”.
Complete the form and print it.
What is the deadline? The form must be turned in to the Office of Student Activities (Union 217) March 27th by 5pm.
Hearings are April 8th starting at 4pm
SFC APPLICATION HELP SESSIONS
March 5: 2 pm, Union 219
March 10: 3 pm, Union 219
March 11: 1 pm, Union 219
March 24: 12 pm, Union 219
MEETING AND CONFERENCE SERVICES
Location: Union 311Phone Number: 660-543-4342
Student Organization Contact: Laura Scott
Find more information at: http://www.ucmo.edu/meetings/
25 Live Training-Meeting and Conference Services
Sign up at www.ucmo.edu/calendar for the following sessions:
February 17th @ 2pm
February 18th @ 10am
February 24th @ 3pm
February 25th @ 11am
Additional dates available on the website
SODEXO
All food orders must go through Sodexo for events taking place on campus either
catering or shoestring.
Find more information at:http://www.ucmo.edu/diningservices/
catering.html
Sonya LasaterSodexo Catering Manager
Contact Information: [email protected] , 660-543-4440
ACCOUNTING SERVICES
Toni KrekeDirector of Accounting Services & Student Accounts
&Debbie Underwood
Financial Services Coordinator
Contact Information: [email protected], [email protected], 660-543-4700
For information on accounting services for student organizations, please visit http://www.ucmo.edu/osa/studentorgs/documents/RSO_Financial_Guidelines.pdf
RISK MANAGEMENT
Jeff RobinsonOffice of Legal Council
Contact Information: [email protected] , 660-543-4730
LEADERSHIP RECEPTION
April 28th, 2015, 4 pm, Union 240
Nominations for the following awards can be found at http://www.ucmo.edu/osa/leadership/awards.cfm and
are accepted in March:
Outstanding Student LeaderProgrammers Hall of Fame
Advisor of the YearHelen Gilbert Leadership Scholarship
Volunteer of the Year
ANNOUNCEMENTS
HLC Applications – start Feb. 1, due by Feb. 20
Mule Haul Sign-ups start March 23 ucmo.edu/mulehaul
LEAD Transition Training – April 21, 3 pm, Union 219
Homecoming Interest Meetings – April 1 General at 5, Royalty at 5:30, Union 235
Additional Services/Resources
https://ucmo.sodexomyway.com/ Shoestring Catering Form
http://www.ucmo.edu/osa/spotlight/documents/cosponsor_form_updated.pdf Spotlight Co-Sponsorship
Form
http://www.ucmo.edu/osa/leadership/events.cfm
LEAD Speaker Series
http://www.ucmo.edu/osa/leadership/togo.cfm Leadership To Go
http://www.ucmo.edu/osa/volunteer/ Volunteer Services Contact: Kristie Brinkley ([email protected]) or Lauren Crist ([email protected])
THANK YOU FOR
ATTENDING! We hope you found this information to be
helpful.