The History

of the Pelynt Institute

1920 – 1992

by O G Gilbert

April 1993

PELYNT INSTITUTE 1920 - 1992

This is the story of our Institute from the beginning in 1920 to the present day. A diligent search of all the old records, Institute minute books and Treasurers’ records has revealed a fascinating story leading us from the early twenties to the present day. To the reader who may not be familiar with the origin of the Institute the following points will be of interest. The original Institute building, a wooden First World War army hut size 60'x 20'x 10', was purchased from the military at Tregantle, Torpoint. The hut was brought to the village by Mr. Sydney Libby on behalf of Scott & Company by traction engine and truck and erected on what was then the Village Green. It was opened on 14th May, 1920 to Members. At that time the local population was small and widely scattered. To raise funds to keep and support such a building required constant effort by the Members. However, by excellent foresight and good management by the founder members sufficient funds were raised, not only keeping the Institute open to Members, but keeping the building in a good state of repair, evident by the fact that it stood the test of time until it was demolished in 1986. This wooden building, with galvanised sheet metal roof, afforded to the men and boys of the village many happy hours over sixty six years between 1920 and 1986. When reading through old records it is particularly interesting to note the various literary styles of the Secretaries through the years. Each had his individual style some being plain and straightforward, recording simply the issues discussed, others adding their own thoughts as the minutes were recorded - nevertheless, a record was kept and it is from these that the most interesting and amusing have been taken and listed in this short history of our Institute. Our present building was originally the Village V. P. School and comprised of what is now the lounge bar (schoolmaster's accommodation) and the snooker room above, (original schoolroom). The section which is now the day Bar (pool and darts room) was erected some time after - the original having been built in 1841. What is now our function room was built in 1901. Much of the stone used in the original building was drawn by local farmers from Budleigh Water Quarry and as in 1986 much self-help was in evidence. In 1980 the Old School was closed and the building began to fall into a state of disrepair. The Parish Council subsequently asked that the building be listed as a Grade II building of historical interest. The building was acquired in 1985 by the Institute Committee. When taken over the building was much dilapidated and needed complete renovation. Much of the site clearance and demolition was undertaken by volunteer Institute Members. It is said that everything has a beginning and an end, often we can recall the beginning but it is the in-between parts which are lost. This account of our Institute covers the beginning and the years between to the present day. It has been written so that present Members may be aware of the early struggles to keep going and for future generations who will one day be new members. It is with pride today that we can say that we have a ‘Club’ second to none in the South East of Cornwall.

To the reader:- The first year's working balance sheet is produced in full. At first one full size billiard table and one smaller table, table tennis and darts were available for members. As funds improved, the original table was changed and a second full sized table acquired - table tennis was disposed of. The first full inventory of the Institute was ordered in 1933. Lighting was originally by means of oil lamps, then by gas and later by electricity. Originally the heating was by means of a coal fire - later oil fired units were installed. A lavatory was installed at a cost of £10.0.0d in 1932. How the members managed before is not known. Play on the billiard table was determined as 100 up or one frame of snooker. With the installation of electric meters the determination of play was governed by time and not length of game. A small section of the building was sectioned off to form a separate room. This room was rented out to various bodies. Before the erection of the new Health Centre this room was habitually used as the Doctors' Surgery. During the first years membership was divided into four classes (1) Annual, (2) Half-yearly, (3) Quarterly, (4) A membership known as 'Winter Membership' which was really the same as half-yearly. The Winter Membership ran from November to March. These arrangements obviously made it difficult for the Treasurer to keep and collect subscriptions and this led to many forms of book-keeping in the early stages. Income for the upkeep and daily running, repairs, painting, etc. of the Institute was obtained from many sources, the following are just a few:- Letting out the building to outside bodies - Flower Show 1937 -Army (1950) Functions -Dances - Concerts -Fetes -Whist Drives. There is one entry of the entire building being let for the wedding reception of a Member. Members' subscriptions brought in very little. Latterly, sheep dog trials, and raffles were a principal source of income. During the war years 1939-45 and immediately afterwards the building was sited as a First Aid Post and during the years after 1945 the building was used by the Civil Defence on one night per week. The absence of members during the war years led to fewer meetings being held and as a result few records were kept, in most instances recording only that a meeting had been held. Throughout the records, especially during the early years many references are made to a decision to 'paint and tar' the building - a simple system then used and was obviously the cheapest and easiest way of treating a building with a galvanised roof. The old building had been a 'Mens Institute' since erected. Members elected their own Committee annually and this Committee was entrusted to manage the Institute. In the years it was not always that members wished to offer themselves for appointment and in some instances difficulty was experienced in getting Members to accept a position on the Committee. Additional points of interest are as follows:- On entering the Club the present Club notice board has been made from one of the original school blackboards. The old desk in the foyer is the original headmaster's desk. The clock in the lounge bar is the old school clock which had been left in the building when taken over. Originally clockwork, this has now been converted to electric motor power. All the timbers forming the main bar, bar counter and surrounds to the windows and doorways were cut from a local elm tree, kindly given to the Club by a Member. A grant from the Shell Better Britain was received to enable the land not used for car parking to be developed as gardens to enhance the external approach to the Club and create a focal point in the village.

PELYNT INSTITUTE

Reproduced here is a copy of the first year's balance sheet which was presented by the Treasurer on the 14th May 1921

Receipts £ s d Expenditure £ s d Donations collected by J. Rowe 26 17 0 Hut ( 60’x 20’x 10’) 100 0 0 A. Ede 22 2 6 4 stoves 2 16 0 E. Tamblyn 6 7 0 Haulage (Scott & Co.) 19 0 0 W. L. Pearce 15 15 0 Billiard Table 25 0 0 J. Hambly 8 7 6 Dismantling & Fixing 5 2 9 J. N. Button (Oxford) 1 0 0 Pipes etc 1 2 4 Welcome Home Fund 5 0 0 Cement 1 3 0 Old Reading Room 1 11 0 Concert Expenses 2 0 0 Furniture from “ 1 12 0 Mr Bowden – Catering 7 12 8 Loan – J. Marshall 20 0 0 Fixing Hut – Bettinson 18 15 9 R. G. Pearce 20 0 0 2 Cues 12 9 Proceeds of Concerts 17 18 5 Morning News 6 6 Proceeds of Dances 16 0 0 Repairing Clock 5 0 Concert 13th May 22 9 6 1 cwt coal 2 6 Teas etc 13th May 10 13 6 Bucket & Brush 10 2 Membership Fees 6 3 6 Cleaning – 2 weeks 10 0 Billaird Box receipts 2 19 0 Mr Northcott – labour 5 11 0 C Liddicoat Subs 2 0 0 Lean & Broad 6 9 6 Membership fees 2 11 9 Mrs Northcott – cleaning 15 0 Billiard Box 1 11 2 Marshall repaid on loan 5 0 0 Billiard Box 3 15 0 Billiard Table cover 1 2 0 Membership fees 2 17 6 Cleaning 2 x 4 weeks 2 0 0 Billiard Box 6 7 6 Jeys & Oil 3 6 Billiard Box 6 12 6 Morning News 6 6 Membership fees 1 2 0 Small Billiard Table 5 10 0 Membership fees 5 7 6 Pearce – loan repaid 20 0 0 Billiard Box 2 7 6 Clamps for sheeting 3 0 Membership fees 1 10 0 Cleaning 4 weeks 1 0 0 Membership fees 2 6 3 Oil funnel & papers 8 1½ Dances 2 13 0 400’ matching boarding 3 6 0 Billiard Box 6 6 6 Cleaning 4 weeks 1 0 0 Membership fees 4 1 6 Morning News 6 6 Galvanise surplus 2 6 0 Petrol Tin 3 0 Membership fees 2 1 6 2 cues 9/- chalk 2/6 11 6 Surplus timber 5 0 0 Cleaning 2 x 4 weeks 2 0 0 Surplus boarding 15 0 Marshall repaid on loan 5 0 0 Membership fees 2 14 6 Casement cloth 12 6 Billiard Box 2 5 6 Labour 2 0 Concert 7 10 0 3 lamp chimneys 5 6 Cue tips 3 10½ 3 cwt coal 13 9 Oil 32 gals 3 qts @ 2/- 3 5 6 Papers 15 10 Western Morning 6 6 Labour 6 0 3 cwt coal 13 3 2 cwt coke & lampglass 8 5 Cleaning 8 weeks 2 0 0 Brush – blacklead 3 6 3 cwt coal 13 3 Marshall final payment 10 0 0 Cleaning 4 weeks 1 0 0

1920 – 21 Balance Sheet continued Receipts £ s d Expenditure £ s d Western Morning News 8 8 Labour 2 12 0 Oil 1 8 4 Cleaning 4 weeks 1 0 0 Labour 1 11 6 Treasurers Expenses 7 6 Coal Coke & oil 1 6 10 Smiths labour 4 16 8 Balance in hand 28 14 9 ____ _____ _____ ____ _____ _____ 309 11 2 309 11 2 To the reader-:

The following items are noteworthy 1. Donations collected to support the new Institute. 2. Loans given by individual members. 3. Membership fees were obviously paid in when collected. 4. The Billiard Box was likewise cleared as required. 5. The proceeds from Concerts & Dances. It has not been established where these were held.

If held in the Institute itself it must have been under adverse conditions.

* * * * * * *

During the first ten years the overall income and expenditure fluctuated, there being very few capital items purchased. Members' subscriptions and Billiard Table takings, plus the odd Concert and Dance would appear to have been the main source of income. The following balance sheets shows the annual accounts:- Year Income Expenditure Balance 1921/22 £70 16 0 £66 18 0 £3 18 0 22/23 70 19 9 45 2 11 25 16 10 23/24 58 3 7 34 18 4 23 5 3 24/25 48 10 3 28 13 8 19 16 7 25/26 48 10 7 27 18 3 20 12 4 26/27 41 17 10 35 16 2 6 1 8 27/28 42 8 8 42 4 4 4 4 28/29 31 11 7 18 13 3 12 18 4 29/30 43 2 4 24 0 9 19 1 7 to 1950/51 71 15 5 60 6 10 11 8 7

PELYNT INSTITUTE

Reproduced here is a copy of the first inventory of the property owned by Pelynt Mens Institute. As drawn up by the Institute Secretary on 15th May 1933

* * * * * * *

As purchased by funds raised from time to time:- 28 Whist Drive folding tables and case. 29 Lake back varnished chairs. 1 Hurricane Lamp. 13 Lake back or wall back hanging lamps. 2 Billiard Table Lamps with shades and fixtures. 2 Central hanging lamps. 1 Marking Timepiece. 1 Billiard Table Full size. I Brush. 3 Balls. 12 Curtain poles with rings and bracket fixtures. 2 Enamel Teapots. 6 Dozen Tea plates. 26 Packs of whist cards. 8 Dozen cups and saucers. 1 Mirror (small) 1 Sectional Table Tennis Court. 1 Bagatelle Table - baton and twenty balls complete. 1 Box Draught board and draughts complete. 3 Forms - each fitted with backs. 7 Forms - without backs. 1 Billiard scoring board. 1 Dozen Billiard cues. 1 Cupboard. 1 Sweeping broom. 24 Curtains. 2 Trestles. 2 Trestle Tables. 1 Large standard Table. 1 Pail. 1 Skittle Table and skittles complete. 1 Heating Iron for Table. 1 Heating Stove and fixtures. 1 Roll of Honour in Frame. 1 Billiard Table Rules. 1 Billiard Table cash box. 1 Fire Shovel. 1 Poker. 1 Billiard Table 'D' rule. 2 Large Billiard Cues. 2 Large Rests. 2 Small Rests. 1 Water Tank - 200 gallon. 1 Billiard Table cloth covering.

Certified correct as on 15th May, 1933

PELYNT INSTITUTE

The following are extracts from the records and original minutes as kept over the years.

* * * * * * *

14th May 1920 The ex-Army hut which had been purchased and erected on the Village Green

was officially opened as Pelynt Mens Institute.

A Committee was elected and the first Trustees appointed. They were, J.F. Philp Esq from Cardwen. L. Liddicoat Esq from Tremaine. L. Pearce Esq from Trelawne. W. Pearce Esq from Lanwarnick.

14th May, 1921 The only record available for the first year 1920-21 is the Treasurer's Balance Sheet. This has been reproduced in full.

The years 1921 to The only records available are the annual Balance Sheets. Items of interest

1933 from these sheets are shown against the date. 6th February 1922 Purchase of 3 pendant lamps at cost £ 11 9 0d. 29th September 1923 Purchase of 3 faggotts wood at 9d.

Mantles for lamps 1s 3d. 25th September 1925 Recorded in the Balance Sheet that a pipe was purchased and given to the

Secretary as a present. 5th January 1929 Purchase of a wireless licence at 10s 0d.

The wireless set had been given to the Institute by a Mr. C.C. Morley of Trelawne. Records show that Mr. Morley had also given the table tennis equipment and draught board and draughts.

21st May 1928 It was resolved that the Secretary be exempt from paying a subscription fee

during his term of office. l6th May 1929 It was resolved that The British Legion be allowed to use the corner of the

Institute Room, provided that they erect a Sectional partition, subject to 3 months notice on either side, and that they subscribe a quarterly donation as shall be arranged between the two Committees. To the reader - This would apparently be the room later let out to various local bodies latterly the Doctors' Surgery and at the end the small bar of the old Clubroom.

21st May 1932 A note shows that a lavatory was installed at a cost of £10.0.0d. Mr. R. Crapp was appointed Caretaker – wages of 3/- per week.

From the 6th January, 1931 It had been decided that a new Billiard Table be Purchased at a cost of dealt with in 1932 £65.0.0d. cash. The old Billiard Table to be taken by the firm at

£10.0.0d. in part payment. A subscription list to be opened at once to defray the cost, shares being 10/- each.

15th May 1933 An Annual General Meeting was held.

To the reader:- It would appear that prior to this date minutes had been kept but the book had been lost. However, pasted on the inside front cover of the Minute Book commenced with this meeting is a set of typewritten rules (a copy of which is reproduced overleaf).

Extracts from the A.G.M. l 5th May 1933 Meetings - resolved to hold Quarterly Meetings in future instead of the

Annual General Meeting as at present so that the Financial position might be better understood and any other important matter be more speedily dealt with.

Billiards - Playing by Youths. A resolution was confirmed that boys under 14 years of age were not on any account to use the Billiard Table unless is was done whilst a Senior Member was present in the Institute.

Inventory of the Institute Property. The Secretary was asked to take an Inventory of the Institute and enter same in the Minute Book. (A copy of this Inventory is reproduced in full.)

It was decided to purchase a new Minute Book and an Account Book for the Secretary.

Subscriptions. It was resolved for one year as a trial period the following scale should be:- Yearly Members 5/6d instead of 7/6d. Full Quarterly 1/6d a Qtr instead of 2/-. Winter Members 2/- per quarter. Winter Membership 14th November to 14th May.

A Mr. Saunders was asked to enquire the price of a new stove and report same to the next Quarterly Meeting. (Any other Member to obtain the price of a secondhand stove).

Loan of Institute Property.

After a discussion upon this subject it was decided that the following property may be loaned to any Society outside the Institute viz:Crockery, Chairs and Wall Lamps upon the following conditions.

Extract from That a charge of 2/6d be made in respect of each time loaned. That all A.G.M. May 1933 articles damaged or broken be replaced by a new article. That any

Society requiring the loan of same shall give reasonable notice to the Secretary in order that he may have time to call a meeting of the Committee and Members with a view to deciding the loan.

Signed John Northcott Secretary Reginald Jolliff Chairman

13th November 1933 Mr Saunders reported that he had made enquiry about a new stove and

we could have one for £2.2.0d - resolved that the stove be purchased and fixed and that Mr Saunders see to the work being can-led out forthwith and cause payment to be made from the funds now at hand.

The question of purchasing new Billiard Balls was discussed and it was decided that the Secretary write to Messrs Riley & Co and ascertain what allowance they would make on the old balls towards the cost of the new.

15th February 1934 The Treasurer reported that he had paid off the past Caretaker (Mr Crapp having resigned owing to ill-health) Mr E. Broad having been appointed and the new one was up to date. There were other minor accounts - he now had in his hands £9.13.1d.

14th February 1935 The Caretaker was put in charge of the younger members as they

were getting rather noisy.

12th November 1935 Mr Saunders had made two new shades for the Billiards Lamp which have proved very successful.

22nd February 1937 A discussion as to whether Roy Barrett should have free use of the

Institute without being a member took place and it was decided that if he desired to make use of the Institute in future that he must become a member as everybody else.

24th May 1937 No complaints were made on a proposition supported by all present

that the Treasurer have free use of the Institute for his services for the benefit of the Club.

14th November 1938 After discussion whether K. Richards and P. Pearn should be allowed

to continue as members, it was considered in view of the recent conduct that they should be barred from continuing as members.

THE PELYNT MENS INSTITUTE

Rules:- From 14th May 1924 to 14th May 1933

The following rules are brought forward from the Old Minute Book and are still applicable and in force.

14th May 1924. Subscriptions Yearly Members to be at the rate of 7/6d per annum Quarterly Members “ “ 2/- per quarter Monthly Members “ “ 1/- per month Under 16 years of age “ “ 6d per month Official Marking Resolved that the Secretary purchase an Official Marking Stamp for the Institute in order that Daily Papers etc. be stamped as the property of the Institute. Billiards That the charge for playing Billiards be at the rate of 4d per 100 up. 21st May 1928 It was resolved that the Secretary be exempt from Membership fee during his term of office 16th May 1929 It was decided that the British Legion be allowed the use of a corner of the Institute Room, provided that they erect a Sectional partition, subject to 3 months notice on either side and that they subscribe a quarterly donation as shall be arranged between the two Committees. 31st January 1931 It was decided to purchase a new Billiard Table at a cost of £65.0.0d cash. The old Billiard Table to be taken by the firm at £10.0.0d in part payment. A subscription list to be opened at once to defray the expenses, the shares to be 10s 0d each. 21st May 1932 Mr. R. Crapp was elected Caretaker as from 14th May, 1932 his wages to be at the rate of 3/- per week, with an extra 2/6 for cleaning after any entertainment in the interests of the Institute.

* * * * * *

The above Minutes are signed as from today as a true record of the transferred minutes from the Old Minute Book to the present book which commences with the minutes of the 15th May, 1933. Signed Chairman Signed John Northcott Secretary

Dated 15th May, 1933

14th November 1939 After a discussion about the Billiard Table the Secretary being

informed to get in communication with Messrs Rileys Ltd for their representative to call and give his report, also the cost of same.

May 1940 A Whist Drive held to send Christmas presents to Pelynt men serving

in the Armed Forces raised £7.6.0d - three men serving away sent parcels and those at home at Christmas handed 10/- to do as they wished. Eleven men were serving, this amounted to £5.10.0d - the balance was reserved in case any other men were called up. In the meantime this has since been divided among the eleven men - after paying for Christmas Cards and postage each received 2s 10d.

20th May 1941 Agreed to have the outside of the Institute painted and tarred.

Committee granted use of the ladies cloakroom for use as First Aid Post during war.

A number of Whist Drives have been held for charitable purposes during the year.

Our room was also used for the parents of evacuees and foster parents to meet.

The use of the Institute was granted for the wedding celebrations between Mr. F. Trengrove and Miss M. Northcott which took place on the 10th May. A gift of 10/- in appreciation of the members kindness in granting the use of the room was handed to the Secretary.

War years 1941-46 Only brief records were kept. Most of the younger Institute members

were on active service. The older members held meetings as and when required.

May 1949 A.G.M. held under the Chairmanship of R. Jolliff. A large number of

members were present.

Popular topics included a proposal to paint and tar the Institute.

Proposal to purchase a clock from Mr. Nason Looe. Mrs Hambly to bring home the clock and hand the key to the Institute Caretaker.

Proposal for table tennis players to purchase their own balls for playing.

When we get the clock - billiards to be played by the half hour - snooker by the frame.

A proposal to buy Mr Jolliff's fountain at 10/-.

Proposal to get two cylinders of gas to prevent the lights going out - keep one in reserve.

25th February 1950 Proposal to hold a whist drive - the prizes for same being provided by

various members.

24th March 1950 On a proposal from Mr G. Maddever seconded by Mr. L. Libby “That

we decorate the Institute the colours to be changed from black and white to green and cream”. Mr. Bettinson was asked to get the colour and price card.

Also proposed by Mr. G. Maddever seconded by Mr. G. Hoskin “That we have a collecting book to help pay for the materials”. Also voluntary labour by the members. Some offered to clean and scrub windows, others for the painting.

16th September 1950 Resolved to loan the institute for a short time to 70-80 Officers of the

Army for them to drop in their kit and eat their rations. The Secretary and Rev. Kelly asked to prepare a letter asking and hoping that they would be careful of tile Institute property, especially the Billiard Table.

14th November 1950 Subscriptions up to 7/6d a year. Quarterly Members 2/- (carried without

much opposition) 29th September 1951 Proposal that the Institute join the Liskeard and District League.

Selection Committee appointed to select teams. 14th November 1951 Members playing 'euchre' to pay ½d a night to help pay for the cards.

Note - It would appear that prior to this Members had free cards 17th December 1951 Meeting held to decide about joining Snooker League. 22nd January 1952 A meeting was called to consider adding sound proofing to the

small room used by the Doctors as the sounds carried into the big room - suggested that the National Health to meet cost.

22nd May 1952 General Meeting called to consider the installation of electricity in the

Institute. This agreed. On a proposal by Mr. R. Lang seconded by Mr. W. Hoskin "That we should have it only on condition that we get a guaranteed price in print. The £20.0.0d. a year asked for by the S.W.E.B. was thought a bit stiff". It was brought to the notice of the meeting the scrubbing and cleaning of the Institute proposed by Mr D. Broad seconded by Mr Tamblyn that we pay the Caretaker 30/- to do a good job.

25th October 1952 It was decided to loan the Institute for the Mothers Union Tea on

18.11.52. The charge on the crockery being 2/6d with an extra 2/6d for the fire. If needed all breakages to be replaced.

14th November 1952 A.G.M. Balance sheet showed £21.4.4½d in hand this was thought by

the members present to be very good.

Proposal by Mr A. Pote seconded by Mr. M. Tamblyn "That we have the Institute wired for electric light re price quoted by S.W.E.B. being £8.11.0d”. Note- It would appear that the Doctors' Room and lavatory were

not wired at this time.

14th November 1952 In connection with the room used by Doctors it was decided to have

estimates for the closing up of the partition. Note- Apparently the existing partition did not reach the ceiling

consequently all sounds carried into the main room.

Proposed by Mr. G. Maddever seconded by Mr J. Northcott "That we have a free will offering for the Institute" Mr Booth agreed to supply a box with key. Mr M. Tamblyn thought we might collect from friends.

10th January 1953 Proposed that the room used by the Doctors and the lavatory be wired for

electric to finish the building at a cost of £5.9.0d. 6th February 1953 Proposed to double the rental charged for the use of the room as Doctors

Surgery to help pay for the new roof. Agreed. Note- This refers to the extra partition for sound proofing and

the electric light recently installed. 15th September 1953 Institute was loaned to the football club for the purpose of holding a

Whist Drive.

Proposal to have an electric fire in the building. Mr Hoskin offered £1.0.0d towards the cost.

Proposal to have an electric power point. Mr Crapp offered 2/6d towards the cost.

13th November 1953 Proposal made to invite Mr Harward of Pelynt House to become

president of the Club.

Members playing 'euchre' to pay 1d. per evening instead of ½d. A proposal was made that a set of dominoes be obtained.

1st December 1953 The British Legion granted use of Ante room for casual meetings at 1/-

per night.

Agreed that any three members of the Committee could sanction the loaning of any of the Institute property - but only in an emergency.

Note- this was the first time that delegation of authority had been

granted - otherwise a full meeting had to be called. 3rd March 1954 A proposal to buy a ¾ size table was not proceeded with.

Agreed to buy a second full sized table from Mr Purdy at a cost of £100.0.0d. Members were asked for donations towards same also for volunteers to assist Mr Tamblyn to bring home the table from Liskeard.

18th March 1954 Proposal that the two billiard tables be placed in line

(this was how the tables remained until moved to the new premises).

Recorded in the minutes is "The members thought it very kind of our Treasurer to pay £50 deposit on the table - some payment had to be made before removal of same which was not known at first".

31st March 1954 Proposed by the Chairman seconded by Mr R. Lang "That the Insurance

premium be increased to cover the other table". Mr Hambly agreed to contact the Company. Subsequently it was agreed to get quotes from Mr Lang’s Company, Mr Howard Libby’s Company and Mr Hambly from his.

17th November 1954 A.G.M. Large number present.

On a proposal subscriptions were increased to 10/-. Proposal - For the Chairman to arrange a concert which the proposer thought would raise a substantial amount without much expense. Rules: Agreed. Any minute made at a meeting could not be rescinded in under 6 months.

15th December 1954 On account of an anonymous donor loaning us £50 without a time limit

Mr Maddever proposed, seconded by Mr R. Lang "That we pay Mr. Bettinson (Treasurer) his £50”. The Treasurer reported that he would pay Mr Purdy £25 this would then leave us only £25 to get by the date fixed 3rd December, 1955.

15th November 1955 A.G.M. - well attended. Treasurer’s report showed a balance of

£42.13.5d.

Proposal - That the Caretaker be exempt from paying subscription as was the Secretary.

Proposal - For members to carry out voluntary re-decoration in the Spring 1956.

26th April 1956 A meeting was called but owing to the small number present the

meeting was put off for a week. 8th September 1956 Proposed at meeting "To get the Table called No 2 fitted with new

cushions and cloth, the best materials to be used". 14th November 1956 Agreed that the hiring of the Institute should be £1.0.0d plus 2/6d for

Caretaker. 17th September 1957 A.G.M. 20 members present.

Proposal to have mains water brought into building also to purchase a new stove - the Chairman to see to this. Note - Throughout the years many of the proposals made by members had this added to the proposal and from the records available the Chairman for the time had dutifully carried out the proposal

19th November 1957 The Treasurer gave his report a balance of £39.10.9 which was

highly satisfactory. A very efficient report. Thank you Mr Bettinson. In view of this report it was proposed that the Treasurer pay back £25 of a £50 loan by an anonymous donor. Note - It is not recorded who actually kept the record of just who the anonymous donor was, but presumably the Treasurer knew as he was instructed to pay him back.

Unrecorded date Although it was December the Club had a spring clean, the floors

were scrubbed by members and the curtains sent to the laundry and 'the Club looks much better for it'.

9th January 1958 A Committee Meeting held to deal with hooliganism in the Club by

some of the younger members, resulting in the suspension of three members for a period of two weeks for misuse of Club Property.

The old water tank removed from ladies cloakroom to make more room - no longer needed as the Club had now been connected to the mains.

30th August 1958 Members of teams to pay 3/- towards cost of travelling expenses.

Agreed to hold whist drives in the Club to raise funds. List to be put up for members to put their names down for subscriptions towards prizes.

13th November 1958 Annual General Meeting. Chairman Mr. D. Broad

On coming to the election of Officers the Chairman declined continuing in Office giving his reasons for doing so –“these were to the point and accurate beyond doubt". Many members were proposed but all declined taking Office and the meeting closed with no Chairman for the ensuing year. The election of the Secretary - another shock, the Secretary Mr Basford declining and with no one to take on the Treasurership, well, Yes, I offered to carry out the duties of Treasurer and Secretary. The Committee were re-elected. An offer by a member to clean up the room each day and look after the fire was appreciated and in view of this was granted free membership for the year. The Secretary's minutes end “This ended a somewhat dreary meeting, let’s hope the future brightens".

27th November 1958 Chair occupied by our President

"After a few sarcastic remarks the Committee got down to business. First item on the Agenda an offer by Mr H. Libby to fill the vacant Chairman’s position. The Committee was very grateful of having such a generous offer".

6th January 1959 Committee Meeting. Chairman presided over practically a full

Committee when it was decided to repay £25 of the loan and the Secretary was asked to write a letter to the anonymous donor for lending £50 free of Interest. The Secretary immediately wrote a letter to the anonymous donor as directed and together with the £25 handed same personally to him and obtained a signed receipt for same with many thanks, but few comments.

September 1959 Liskeard and District Shield won in Billiards.

17th November 1959 Balance in hand £51.13.2d.

Subs reviewed. 10/- year 5/- half year. Quarterly subscriptions abolished.

A minute previously recorded that each person playing 'euchre' pay 1d per night was rescinded this decision brought many a smile on some of the older members faces.

17th November 1959 A discussion then took place as to whether the installation of meters for

the Billiard Tables would be detrimental or beneficial to the financial side of the Club. All agreed that it would be wise idea to purchase same. A note at the end of the minutes of this meeting reads: "This ended one of the best A.G.M.'s in the Club’s history - many members voicing their appreciation and thanks for the well conducted and happy meeting".

29th August 1960 A member, Mr G. Maddever after saying that the covers on the tables needed replacing and then after hearing the financial state - generously offered to buy one new cover and get the other repaired. The Secretary made known his intention to resign at the end on the year - giving his reasons for doing so.

17th November 1960 Balance of £20.2.3d - this was thought to be good as we have had a lot of expense in the past twelve months.

A.G.M. 1961 Subscriptions raised to £1.0.0d.

Institute name to be put up outside Clubroom. 18th October 1962 To get an estimate for repairs and painting.

Colour Grey/Green roof and sides Cream/Blue windows and doors Proposal to ask members to donate towards the cost of same.

15th November 1962 Subscriptions were again considered Senior members over 15 years £1.0.0d

under 15 years 10/- 17th October 1963 Proposal to obtain an oil heater and to find out the cost of curtains

and draft excluders. 2nd June 1964 Committee Meeting called "To deal with a few more sheep dog trial

problems". 20th November 1964 A.G.M. Balance sheet £105.15.5d.

Proposal to ask Jonathon Barron (Amateur) to come and play an exhibition match at Club.

17th November 1965 Agreed to have new meters when old ones broke down - nevertheless

one new meter to be ordered straight away. 3rd May 1966 Secretary to write to Thurstons and instruct them to do

whatever necessary to the playing tables. 15th August 1966 Proposal that a wash basin be placed in the toilet. 18th November 1966 A.G.M.

Agreed to have a wash basin in toilet and to have a fastening door for the convenience of persons using same and when visiting Surgery. This discussion ended with some remarks made about the misuse of the toilet by some members using the floor instead of the pan, which wasn't a pleasure to clean.

20th November 1968 A.G.M. A discussion took place on the proposed idea of opening

the Institute on Sundays. Also the possibility of having a slate roof. Having considered these proposals it was considered more thought should be given and hold another meeting in 1969.

22nd February 1969 Ex A.G.M. On a majority vote of the members present it was decided to open the Institute on Sundays. It was felt that further consideration should be given to the proposal to alter the Institute, the cost etc. being enquired into before any decision taken.

26th November 1969 Balance sheet profit shown as £236.1 1.2d Local Doctors had asked for an alteration to the room hired - if within reason this would be carried out and benefit all. Sunday opening was again a subject discussed. Some members felt that the voting on 22nd February meeting had been wrong. It was agreed to hold a paper ballot - each member to indicate 'yes' or 'no' ballot box to be opened at meeting to be arranged.

18th April 1970 Ex A.G.M. held, when by one vote it was decided that the Institute be closed on Sundays.

Note- It would appear that between these dates the Institute was open to members on Sundays.

8th January 1971 A.G.M. The question of opening the Institute on Sundays was again

raised. A proposal at this meeting by Mr H. Bettinson seconded by Mr. J. Northcott "That the Institute remain closed on Sundays”. An amendment by Mr. D. Puckey seconded by Mr Soady “That the Institute remain open on Sundays". Amendment carried by 15 votes to 6 against.

1972 The first deposit account opened with the Bank on the proposal “To start a fund for the time when new premises may become available”.

Note - This is the first reference to the possibility of acquiring new premises.

1973 An initial enquiry regarding the possibility of obtaining a gaming

machine. The Committee was advised at that time that the weekly rental for an electrically operated machine was £9.00 and a hand operated machine £5.50. Proposal not proceeded with.

1974 A small financial crisis arose when £150.00 was withdrawn from

the deposit account to pay outstanding bills. The current account at Bank stood at £4.95 with the deposit account at £187.42 plus interest.

1975 Cash balance had been restored at £442.00 being mainly as a result of

sheep dog trials £169.00, whist drives, dances etc. plus subs from a record eighty two members.

20th March 1976 Gaming Machine. The idea of installing a gaming machine was

discussed to raise funds. Lengthily discussed but not proceeded with. 29th May 1976 Decided that no further floral tributes would be sent on death of a

member on behalf of the Institute. Caretaker dispensed with and agreed that members carry out a general spring clean.

18th October 1976 It was resolved to purchase a small £5.00 jackpot machine from

Dobwalls Institute for £25.00 - the licence for this machine £50.00. Installed 30th October.

13th November 1976 A balance sheet produced at the 1976 A.G.M. showed a credit balance

of £521.25. During the first two weeks the takings on the Gaming Machine had been £52.00. A new caretaker was appointed.

January 1977 Ex A.G.M. A proposal by Mr P. Hambly that we should have to look at

new ways to raise funds and that the Club should consider the possibility of becoming a Registered Members Club. This was the first time that this had been proposed to the Committee. It was agreed that every member of the Institute should be written to and advised of the proposal of the possibility of the Club becoming a Registered Members Club.

21st May 1977 At a second meeting a vote was taken on this proposal and passed by

a majority vote. 18th June 1977 Mr P. Hambly set out the necessary requirements for preparing the bar

and estimates for the work involved - this was estimated at £200.00. Registration of the Club as a Registered Members Club. Mr P. Hambly informed the Committee of the steps taken by the Bar Committee - these were Registration with the Justices, Fire Officer, Police and Caradon District Council. A set of suggested rules had been submitted.

September 1977 The Institute became a Registered Members Club.

The small room previously used as a Doctors' Surgery was converted and developed into a bar and partitioned off with a serving hatch, store for liquor and washing-up facilities. Members (volunteers) worked on a rota basis as bar stewards - opening evenings 7pm - 10.30pm. The last sheep dog trials had been held in July 1977.

15th October 1977 Bar opened on 1st October, 1977. Financial report offered on 15th

October, 1977 showed that on the first two weeks working - takings of £316.00 working on a 24% profit basis.

19th December 1977 Deeds of property (previously none) drawn up by Secretary in

consultation with Mr Browning. Eight weeks working of the bar showed a profit to the Institute of £197.47.

19th November 1977 Mr P. Hambly the Bar Committee Chairman in making his report on

the new ventures said that the new status had been a huge success. This he said reflected on the many members who had contributed their services, either in creating the bar facilities and alterations or helping behind the scenes. The Institute now looked forward to a healthy and financially secure future. A vote of thanks was proposed to the Bar Committee seconded by Mr Jolliff - proposed Mr. J. Ward and especially to Mr Hambly for his untiring efforts on behalf of the Institute.

Surplus monies held at the Bank was directed to be invested with a Building Society. At this meeting Mr D. Geach declined taking further office as did the Secretary Mr. T. Northcott. The following were elected Chairman - L. Cudmore, V/Chairman - Mr. P. Hambly, Secretary - Mr O. Gilbert. Purchase of a daily newspaper was re-established.

1st February 1978 First of large gaming machines installed at rental of £18.50 a week. The

old £5 machine sold to Menheniot Institute for £10.00. 18th May 1978 Crockery held by the Institute given to the Village Hall on the

understanding that it could be borrowed at any time 30th September 1978 Main entrance altered - with double door. 18th November 1978 Qualified accountant appointed.

16th December 1978 It was agreed that ladies should be invited to the evening of the first

Club Social evening. 4th March 1979 Visit of Alex Higgins, Snooker Professional at cost of £150.00 +

V.A.T. 7th April 1979 First proposal regarding the possibility of enlarging Club premises. 18th July 1979 Enquiries from Pelynt Parish Council and Caradon re possibility of

acquiring additional land at the Green to enlarge the present building.

9th August 1979 Second gaming machine installed - weekly takings doubled. Combined

rental of the two machines £38.00 a week + V.A.T. 19th October 1979 Planning application to Caradon Planning Authority refused.

Offer to Club of new site behind School Canteen at Summerlane. Purchase of refrigerator and micro-wave oven.

17th November 1979 Requirement to register for V.A.T. with Customs & Excise -

turnover now exceeds £10,000 annually or £3,000 + per quarter. 7th March 1980 Alterations to Club bar - this had been extended to full width of building

- snooker room partitioned off - bar area carpeted. Bar now working with twenty one members working on a three-weekly

basis one night each. Interest in the Firs, Summerlane (Old Rectory) consideration for purchase and conversion to Club premises.

7th May 1980 Proposal to the Institute Committee by Mr P. Hambly 'As a new school

building was being built that an approach be made to the Church Commissioners to establish the exact position concerning the Old School building and until this had been established to defer any consideration regarding obtaining new premises for conversion to premises suitable for the Institute use'.

Note - This was the first time that a proposal to consider the Old School had been made, although prior to this mention had been made that perhaps this building could serve the purposes of the Club - subject to the state of the building on survey.

An initial enquiry to be made from the then Vicar Rev. Woods. This enquiry resulted in the fact that the building would probably be sold at Public Auction.

27th August 1980 Consideration was given to the site offered by Caradon District

Council for the erection of a purpose-built Institute.

Interest in The Firs (Old Rectory) at Summerlane was being continued with a view to the suitability of the building for Institute purposes and use of adjacent land for car parking etc. Valuation of The Firs with a view to purchase.

18th October 1980 The Institute building was broken into and theft of monies from

Gaming Machines of between £200 and £300 in 50 pence and 10 pence coins.

15th November 1980 Appointment of a full-time bar Steward 22nd November 1980 Fixing of an auto-alarm considered - to encompass the whole building.

Authority given for the Committee to take the necessary steps to obtain suitable premises for the provision of Institute premises.

10th January 1981 The Committee considered the fixing of a security floor safe. 27th August 1982 In view of a likelihood of borrowing from the bank a requirement to

appoint Trustees of the Institute was necessary. The following were appointed as Institute Trustees: Mr P. Hambly, Mr L. Cudmore, Mr D. Puckey, Mr D. Wakeham.

Mr P. Hambly again raised the question that the Old School may become available and it was generally agreed that this building would be more suitable than The Firs, but to keep this option open.

21st November 1982 Information received from Caradon Planning Authority regarding the

Old School that this site and building had been made subject of a planning application to sell as three building sites. Caradon District Council indicated that they would support the Institute interest in acquiring the Old School for Institute purposes. Financial balance on the Institute at this time showed a balance of £33,850.00.

9th January 1983 The Institute Committee agreed to visit the Old School to consider the

necessary action. Agreed to have it independently valued together with a full survey. Messrs D. Ward & Sons of Plymouth asked to carry out survey and valuation.

10th April 1983 Following the survey it was agreed to make an offer for the Old

School, listed as three building sites with the building thereon plus a parcel of land at £28,000.

8th June 1983 Following the original offer it was finally agreed with the Church

Commissioners Solicitor to purchase the three sites for £31,000. The Institute Chairman and Secretary were empowered to act on behalf of the Institute on all matters concerning the completion through the Institute Solicitor - Mr Browning.

19th June 1983 The Institute Committee decided to offer for sale of our existing

building to Pelynt Parish Council. Leading Banks were consulted regarding loan facilities, as a result our Bankers were changed from Lloyds to Midland who offered better terms.

7th July 1983 Mr R. Hancock of Ward & Sons Architects was commissioned to draw

up plans to convert the Old School a into building suitable for use for Institute purposes.

Note - The Old School building had been listed as a Grade II listed building on application by Pelynt Parish Council. This meant that the building had to be retained as original with regard to general outline.

11th June 1984 A decision was taken to have a Club Pullover with Club motif (logo. of

School Building on left breast). 2nd October 1984 A proposal that all Institute members be issued with a rule book was

carried. A specimen of this rule book is shown on another page. Later discontinued.

Special Note During the period 1982 to February 1986 protracted negotiations had

taken place between the Church Commissioners and our Solicitor regarding the purchase of the school site and it was not until 6th February, 1986 that these negotiations were completed and the Old School passed into the ownership of the Institute.

6th February 1986 Old School site purchased from the Church Commissioners.

The offer of self-help from members to assist in the clearing of the site and developing the School building.

28th February 1986 Plans for the development received from R. Hancock (D. Ward &

Sons Architects). These were accepted by the Institute Committee. 1st March 1986 At an Ex A.G.M. the overall situation was outlined in a circular to

all members of the Institute.

6th March 1986 The Chairman Mr P. Hambly reported that the Elliot Classroom had

now been cleared and that in future all the Committee Meetings could be held in that room. He directed that a special vote of thanks be recorded in the minutes thanking the Secretary and his wife who had offered their home as a meeting place over the past four years. Without this gesture he said our meetings would have been difficult to arrange and certainly not with such comfort. A very special thank you to you both.

Good Friday 1986 Self-help by volunteers from the membership commenced on Good

Friday. This proved to be of great success and was carried out with great enthusiasm and continued during the initial months of the development.

12th December 1986 The last A.G.M. was held in the old Institute.

Agreed that as from January 1st 1987 ladies be accepted for membership of the Institute as affiliated members. Pelynt Parish Council agreed to purchase the Old Institute Building for £4,000 the site to be returned to the Village Green.

1986-87 Work continued on the development of the Old School into our new

Institute with the self-help members continuing to the end with painting and decorating and generally tidying the site.

7th May 1987 The first Committee Meeting was held in the new Committee Room

of the Institute Building. 24th July 1987 Grand opening of the new Institute by the Institute President

Mr G.P. Maddever. 1989 Women members, previously affiliated members, now elected as

full members.

In conclusion the following points should not be overlooked. Although the acquisition of the Old School had taken over four years to negotiate, during which time it fell into a greater state of disrepair, the original Institute had created a strong Club and amassed enough capital to purchase the School and land when these became available. Can one ever imagine that by becoming a Registered Club and installing two gaming machines that such a sum of money could be accumulated. Note should also be made of the careful management of the Institute which contributed to the overall well being of the Club. During the development period of the Old School for conversion to Institute purposes 1985-86 Committee Meetings were held almost weekly to consider problems as these arose and there were many - owing to the state of dilapidation of the building.

In the Old Clubhouse sporting activities had been very limited mainly due to the space available - the two snooker tables occupying most of the room and with the small bar area at the southern end and there was no room to enlarge - in fact the building was literally bursting at the 'seams'. On moving to our present building a separate snooker room was provided, together with large lounge bar, separate 'day bar' with pool table and facilities for darts. The large classroom was developed as a 'function room' a room for all purposes, entertainment, dancing, Bingo evenings and most recently 'Indoor Short Mat Bowling'. Participation by members in various local leagues has enabled teams to be entered not only in snooker and billiard leagues, but also, Short Mat Bowling, Euchre, Pool and mens' and ladies' darts league. The provision of all the amenities has meant that the Institute can offer excellent facilities for visiting teams. All members can now participate in their favourite pastime. The provision of a separate stillroom and a small kitchen and modern toilet facilities has meant that the Club can now offer to the members facilities to organise private parties or receptions using the function room for these purposes. Indeed the function room can now be hired by outside bodies.

Today the old V.P. School stands proudly in the centre of our village of Pelynt, having been restored to some of its past glory. Future generations will be able to look back with pride at what was achieved over the past years. This story is dedicated to the Institute members past, present and future. I hope you enjoy reading the Story of Pelynt Institute. My sincere thanks are due to those who helped in any way, for either information or the photographs. The notes or summaries where shown are mine. O. G. Gilbert

One time Institute Secretary.

April 1993