the event blueprint: a 360 degree planning tool. the event blueprint envision event details from...
TRANSCRIPT
The Event Blueprint
• Envision event details from beginning to end to ensure effectiveness
• Easy to use checklist • Plan an event from various perspectives• Cultivate relationships for increased stakeholder
engagement
TARGETED DEMOGRAPHICS
• Vendors• Guests • VIPs (awardees, governmental officials, etc)• Sponsors• Volunteers• Staff
FIU SCHOLARSHIP FISHING TOURNAMENT
• C.A.S.E Award-Winning • One day, offshore tournament featuring fishing
for Dolphin• Dock party
– Features music and activities– Unlimited food and beverage sampling.
• Unique fundraising event for student scholarships– Sponsorships– Boat registrations– Dock party admissions
E S
Registration
(Dock Party)
Cocktail(Weigh-in)
Program
Check-In• Load-in time• Parking info• Wrist bandCheck in with tournament director Parking• Directional signage
Set up of designated areas
Check-In• Wristband• Role assignment• Event
map/timeline• Shifts with lunch
breakOpens at 2:00 PM
Booths/Vendors open
Volunteers stationed in assigned posts
Staff stationed in assigned posts
Check in with dock master to park
Check-In• Wristband• Carbon copy
weigh-in• Swag bag
Check-In• Wristband• Instructions for
program• Swag bag• Dock map
Check-In• Admission fee
• CC Swipe• Petty cash
• Wristband• Dock map
Shift 1 break Closes at 4:00 PM
Shift 1 break
Vendor load-out
Break down designated areas
Sponsor recognition
Recognition• Photo op
Weigh-in winners announced
Shift 2 breakShift 2 break
• Vendor• Angler• Staff• Volunteer• VIPs• Guests• Sponsors
E S
Registration
(Dock Party)
Cocktail(Weigh-in)
Program
Check-In• Load-in time• Parking info• Wrist bandCheck in with tournament director Parking• Directional signage
Set up of designated areas
Check in with tournament director
Check-In• Wristband• Role assignment• Event
map/timeline• Shifts with lunch
breakOpens at 2:00 PM
Booths/Vendors open
Volunteers stationed in assigned posts
Staff stationed in assigned posts
Check in with dock master to park
Check-In• Wristband• Carbon copy
weigh-in• Swag bag
Check-In• Wristband• Instructions for
program• Swag bag• Dock map
Check-In• Admission fee
• CC Swipe• Petty cash
• Wristband• Dock map
Shift 1 break Closes at 4:00 PM
Shift 1 break
Vendor load-out
Break down designated areas
Sponsor recognition
Recognition• Photo op
Weigh-in winners announced
Shift 2 breakShift 2 break
LEGEND• Vendor• Angler• Staff• Volunteer• VIPs• Guests• Sponsors
ACTIVITY
• In your groups you will create an events diagram for the given event
• Include day guides for Staff, VIP (Recognition Awardees) and Guests