the edit director of collections working group - background, activities, results -
DESCRIPTION
Christiane Quaisser, René Dekker, Michel Guiraud, Rob Huxley, David Mabberley, Jackie Mackenzie-Dodds & Clare Valentine. The EDIT Director of Collections working group - Background, activities, results -. 6 th EDIT BoD meeting, Carvoeiro, 17 th December 2009. WP3 Infrastructure objectives. - PowerPoint PPT PresentationTRANSCRIPT
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The EDIT Director of Collections The EDIT Director of Collections working group working group
- Background, activities, results -- Background, activities, results -
66thth EDIT BoD meeting, Carvoeiro, 17 EDIT BoD meeting, Carvoeiro, 17thth December 2009 December 2009
Christiane Quaisser, René Dekker, Michel Guiraud, Rob Huxley, Christiane Quaisser, René Dekker, Michel Guiraud, Rob Huxley, David Mabberley, Jackie Mackenzie-Dodds & Clare ValentineDavid Mabberley, Jackie Mackenzie-Dodds & Clare Valentine
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WP3 Infrastructure objectivesWP3 Infrastructure objectives
• Sustainable European infrastructure under a common research mission
• Integration of physical (collections, labs, archives) and digital infrastructure
• Reduction of the number of links in the chains of network decision making
• Common policy on the role of natural history collections in nature conservation, together with other international taxonomic infrastructures
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• Directors or heads of collections of 16 EDIT institutions: BGBM, HNHM, IBPAN, MfN, MIZPAN, MNHN, NBGB, NHML, NHN, NNM, RBGK, RBINS, RMCA, SMNS, UKBH, ZMA
• Structures: task group, coordinator• Initiated in June 2008, two full DoC, three task group meetings
Agreed policies & strategies Efficiency, cooperation with
regard to collection preservation and access
Implementation of SYNTHESYS results
Directors of Collections (DoC)
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Current and future activitiesCurrent and future activities
66thth EDIT BoD meeting, Carvoeiro, 17 EDIT BoD meeting, Carvoeiro, 17thth December 2009 December 2009
Agreed scientific loan policy including molecular collections and destructive sampling
“Clearing house” for orphaned collections Comparison of collection management organisational
structures Opportunities for and scope of a EU collection managers
association Priorities and strategies for specimen digitisation Set up a helpdesk for raising cm standards with SYNTHESYS NA2 Collections security, e.g. theft Continuation of DoC after EDIT
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Background: depending on history, politics, size of institution, staff development & needs, etc
NH museums organise their staff in many ways
Researcher with parts Fulltime collection of work devoted to CM manager
Optimal structures for CM?Optimal structures for CM?
Best practice in CM
Staff development
Communication intern CM & to user
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affects
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AimAim: : series of series of model structures with advantages and model structures with advantages and disadvantages to encourage institutions to adopt disadvantages to encourage institutions to adopt structures that help the long-term preservation of and structures that help the long-term preservation of and access to collectionsaccess to collections
HowHow: : standard interviews with key staff from a selection of standard interviews with key staff from a selection of institutions of varying sizes, status and focusinstitutions of varying sizes, status and focus
Report:Report:published in 2010published in 2010
Optimal structures for CM?Optimal structures for CM?
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EU collection managers forum?EU collection managers forum?
• Situation: A) specialist groups, B) regional to national collection management societies
• Aim: increase quality and efficiency of collection management by sharing knowledge and joining forces across disciplines and borders
• Structure: (Independent) forum integrating EU NH collection managers?
• How: questionnaire on experiences, general interest,language barrier, elements ofstructure & function, commitment
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Questionnaire – first resultsQuestionnaire – first results
82 individual replies 10 countries, 28 institutions
80 yes / 2 no58 collection management forum49 taxonomic forum
Language barrier if in English:74 no / 8 yes (French)
Functions: list server, website, meetings, on-line newsletter Membership fee: individual 20 – 40 Euro, institutional
membership Affiliation: SPNHC
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Agreed loan policy - backgroundAgreed loan policy - background
• EDIT objective: develop commonality of policy within an integrated taxonomic facility
• Loans: facilitate access, add value to collections • Risks: damage & loss, monopolising of material • Aims of common loan policy:
- prevent loss & damage- guarantee traceability of specimens- ensure access of material to users- ensure compatible quality standards and rules in all institutions
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Current statusCurrent status
• Initial document circulated
• Document revised following further discussions at DoC core group meeting in Carvoeiro on 15th Dec. 2009
• Conclusion: document will be re-organised as follows- main principles governing loans- standards for management of loans- new: model policy (guidelines) to assist institutions in drawing up their own institutional policies
• Ask the BoD to agree in principle to the development of the document as described at this meeting
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Thank you for your attention!Thank you for your attention!Christiane Quaisser, Christiane Quaisser, Museum fuer Naturkunde Berlin, Museum fuer Naturkunde Berlin,
[email protected]@mfn-berlin.de
RRenéené Dekker, Dekker, Naturalis Leiden, Naturalis Leiden, [email protected]@naturalis.nl
Michel GuirauMichel Guiraud, Muséum National d’Histoire Naturelled, Muséum National d’Histoire Naturelle, , [email protected]@mnhn.frr
Rob Huxley, Jackie Mackenzie-DoddsRob Huxley, Jackie Mackenzie-Dodds & Clare Valentine, & Clare Valentine, The The Natural History Museum, [email protected], j.mackenzie-Natural History Museum, [email protected], [email protected], [email protected]@nhm.ac.uk, [email protected]
David Mabberley, David Mabberley, Royal Botanic Gardens Kew, Royal Botanic Gardens Kew, [email protected]@kew.org
Questions?Questions?
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EDIT project overviewEDIT project overview
Human Human resourcesresources
Coordinating Coordinating researchresearch
Internet platformInternet platformfor cybertaxonomyfor cybertaxonomy
Web-basedWeb-basedtaxonomytaxonomy
Application to Application to conservationconservation
Training and Training and public awarenesspublic awareness
Managing EDITManaging EDIT
Infrastructure Infrastructure basisbasis
ProductsResources
Methods Spreading
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Models of CM structuresModels of CM structures
Full integration
Senior Researcher
Researcher Researcher
Junior /entry level researcher/technician
EntomologyDepartmentEntomologyDepartment
Diptera Coleoptera
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Head of Entomology
Models of CM structuresModels of CM structures
Collection – Research - Separation
Collections DepartmentCollections Department Research DepartmentResearch Department
Museum Head of Collections Museum Head of Research
Head of Botany
Senior Researcher
Senior Researcher
Junior researchersCollection managers
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1st DoC workshop: issue
Summary of policy documents of 13 institutions
Proposal: items and explanations
Core group (NNM, MNHN, NHM)
2nd DoC workshop: presentation & discussion of revised items
Specified proposal
Draft document to be presented to the EDIT BoD
Final document to be signed by directors
Agreed loan policy - timelineAgreed loan policy - timeline
06/2008
09/200801/200907/2009
12/2009
02/2010
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All specimens potentiAll specimens potentially available for loan, exception: ally available for loan, exception: types, extinct species and historical specimens, restriction types, extinct species and historical specimens, restriction on number of specimenson number of specimens
Approved borrowers, recognized institution, at private Approved borrowers, recognized institution, at private addresses only in exceptional caseaddresses only in exceptional casess, no forwarding to 3, no forwarding to 3rdrd parties without approvalparties without approval
Central institutional/departmental contact point for all Central institutional/departmental contact point for all loans within an institution: approval and retrievalloans within an institution: approval and retrieval
Limited duration of loans: initially 12 months, extension Limited duration of loans: initially 12 months, extension twice on application, max. 3 yearstwice on application, max. 3 years
No changes allowed, annotations in accompanying letter or No changes allowed, annotations in accompanying letter or slipslip
Agreed loan policy – components Agreed loan policy – components
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No sampling without permissionNo sampling without permission
Specified storage and disinfection conditions, appropriate Specified storage and disinfection conditions, appropriate transport, confirmation on receipt and returntransport, confirmation on receipt and return
Appropriate acknowledgments and feedback, blacklist as an Appropriate acknowledgments and feedback, blacklist as an optionoption
Molecular collections: - Molecular Advisory Panel to advise and confirm feasibility of success, assess applications and review exceptions- Compatibility check of storage conditions- Return of all remaining samples, products on request- Specific rules for IPR e.g. what concerns samples and products
Agreed loan policy - componentsAgreed loan policy - components
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FinaliFinalizingzing currecurrent activitiesnt activities
New activitiesNew activities (within the framework of WP3.1 objectives)(within the framework of WP3.1 objectives)
Liaising with science policy Liaising with science policy task groupstask groups to specify research to specify research visions and refine requirements for visions and refine requirements for collectionscollections
Reach commitment of the DoC to work according to the Reach commitment of the DoC to work according to the same standards, and to implement the results of same standards, and to implement the results of SYNTHESYSSYNTHESYS
Business plan for DoCBusiness plan for DoC
DoC – next stepsDoC – next steps
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