THE CULTUS LAKE PARK BOARD

AGENDA

REGULAR MEETING OF THE PARK BOARDPARK OFFICE BOARDROOMWEDNESDAY, JUNE 22, 2011

6:30 PM

(1) CALL TO ORDER

(2) CLOSED MEETING RESOLUTION

(a) THAT the meeting be closed to the Public, except for the Chief AdministrativeOfficer and the Executive Assistant, to consider matters pursuant to Section90(1)(f) of the Community Charter;

AND THAT the June 22, 2011 Regular Meeting of the Cultus Lake Park Boardbe adjourned.

(3) RECONVENE

(a) THAT the June 22, 2011 Regular Meeting of the Cultus Lake Park Boardreconvene at 7:00 PM.

(4) ADOPTION OF AGENDA

(a) THAT the Agenda for the Regular Meeting of the Park Board held June 22,2011 be adopted.

(5) ADOPTION OF BOARD MINUTES

(a) THAT the minutes of the Regular Meeting of the Park Board held June 8, 2011be adopted.

(6) BUSINESS ARISING FROM BOARD MINUTES

(a) Future Plan Advisory Committee – Cultus Lake Park Plan

THAT a delegation request be submitted to the Fraser Valley Regional Districtfor the Chair and CAO to request assistance from the FVRD to revise the CultusLake Park Plan.

AgendaCultus Lake Park Board – June 22, 2011 Page 2

(7) DECLASSIFIED ITEMS

THAT the portion of the minutes of the closed meeting of the Cultus Lake ParkBoard held on May 25, 2011 be declassified from confidential to non-confidentialpertaining to the transfer of Lease Lot 359 Pine Street, Cultus Lake, BC; and LeaseLot 416 Maple Street, Cultus Lake, BC;

AND THAT the portion of the minutes of the June 8, 2011 closed meetingpertaining to the matter of Residential Leases on the 14 Lots referred to the LeaseAdvisory & Review (Select) Committee be declassified from confidential to non-confidential.

(8) FINANCE

(9) CORRESPONDENCE

(10) BYLAWS

(a) General Local Government Election, Bylaw No. 2011-07 – Three Readings

THAT Bylaw No. 2011-07 cited as “Cultus Lake Park – General LocalGovernment Election Bylaw No. 2011-07” be read a first, second, and thirdtime.

(b) Voting Day Registration, Bylaw No. 2011-08 – Three Readings

THAT Bylaw No. 2011-08 cited as “Cultus Lake Park – Voting DayRegistration Bylaw No. 2011-08” be read a first, second, and third time.

(11) NEW BUSINESS

(a) Special Event Policy – proposed changes to License Application and Policy

(b) UBCM 2011 Annual Convention

(c) Donation Request – KidSafe Project Society

THAT two nights camping at Sunnyside Campground, to be used in the 2011 or2012 camping season, and a Cultus Lake Park Frisbee be donated to theKidSafe Project Society for their sixth Annual Golf Tournament.

(d) Cultus Lake Leisure Rentals – Placement of Portable Sign

(12) REPORTS BY STAFF

(13) REPORTS BY COMMISSIONERS

AgendaCultus Lake Park Board – June 22, 2011 Page 3

(14) CULTUS LAKE COMMUNITY ASSOCIATION

(15) PUBLIC QUESTION PERIOD (Thirty (30) minutes)

(16) ADJOURNMENT

(17) INFORMATION ITEMS

(a) Residential Leases - Committee Referral

(b) FVRD – Highlights of the Regional Board Meeting – May 25, 2011

THE CULTUS LAKE PARK BOARD

Minutes of the Regular Park Board Meeting heldJune 8, 2011

A Regular Meeting of the Park Board of Cultus Lake held in the Boardroom onJune 8, 2011.

Present Chair S. PeterCommissioner O. Skonberg, Vice ChairCommissioner C. HallCommissioner T. WoodrowCommissioner B. Nokleby

Absent Commissioner M. EnnsCommissioner J. Cameron

Staff Chief Administrative Officer / Corporate Officer – R. CampbellExecutive Assistant / Corporate Clerk – N. McKenzie

Chair Peter called the meeting to order at 6:03 pm.

ADJOURN TO CLOSED

Adjourn to Closed Moved by Commissioner Nokleby / Seconded by Commissioner Skonberg2308-11

THAT the meeting be closed to the Public, except for the Chief AdministrativeOfficer and the Executive Assistant, to consider matters pursuant to Sections90 (1) (e) of the Community Charter;

AND THAT the June 8, 2011 Regular Meeting of the Cultus Lake Park Boardbe adjourned.

CARRIED

The meeting adjourned to Closed at 6:04 pm.

RECONVENE

The June 8, 2011 Cultus Lake Park Board Regular Meeting reconvened at7:02 PM.

REGULAR MEETING – JUNE 8, 2011 Page 2

ADDITION OF LATE ITEMS

The following amendments were made to the agenda:

- Consideration of third reading of Bylaw No. 2011-04 cited as “SunnysideCampground Bylaw No. 2011-04” was removed from the Agenda (Bylaws,Item 10.c);

- The purchase of a New 2011 Single Axel Dump Truck was added to theagenda (New Business, Item 11.c);

- Commissioner Woodrow added “Community Legacy Program” to theagenda (Reports from Commissioners, Item 13.a); and

- Commissioner Woodrow added “Citizens on Patrol’ to the agenda (Reportsfrom Commissioners, Item 13.b).

ADOPTION OF AGENDA

Agenda Moved by Commissioner Nokleby / Seconded by Commissioner Hall2309-11

THAT the agenda for the Regular Meeting of the Cultus Lake Park Board ofJune 8, 2011 be adopted as amended.

CARRIED

ADOPTION OF MINUTES

Minutes Moved by Commissioner Hall / Seconded by Commissioner Woodrow2310-11

THAT the minutes of the Regular Meeting of the Cultus Lake Park Board heldMay 25, 2011 be adopted.

CARRIED

BYLAWS

Bylaw 2011-06 Moved by Commissioner Nokleby / Seconded by Commissioner SkonbergAdoption

2311-11 THAT Bylaw No. 2011-06 cited as “Cultus Lake Park Board SunnysideCampground Bylaw Amendment 2011-06” be adopted.

CARRIED

The staff report in response to Commissioner Woodrow’s proposed changes tothe Sunnyside Campground Bylaw No. 2011-04 was discussed. It was agreedto postpone further discussion to allow the Commissioners more time to readthrough the report.

REGULAR MEETING – JUNE 8, 2011 Page 3

NEW BUSINESS

Commissioner Hall declared a conflict of interest with the next item as she is amember of the Cultus Lake Dragon Boat Club and left the meeting at 7:49 pm.

Special Event License Moved by Commissioner Woodrow / Seconded by Commissioner NoklebyDragon Boat Festival

2312-11 THAT the Special Event License application by the Cultus Lake Dragon BoatClub for the Cultus Lake Dragon Boat Festival on August 6th, 2011 at the MainBeach be approved.

CARRIED

Commissioner Hall returned to the meeting at 8:02 pm.

Commissioner Nokleby provided an update on the Future Plan AdvisoryCommittee and that there is funding available for the Fraser Valley RegionalDistrict to update the Park Plan Bylaw. It was suggested that the Chair andVice of the Committee appear as a delegation at a FVRD Board meeting.

Purchase of Single Moved by Skonberg Hall / Seconded by Commissioner NoklebyAxel Dump Truck

2313-11 THAT staff be authorized to award the tender of a New 2011 Single AxelDump Truck to Harbour International in the amount of $120,898.15 with theadditional $898.15 being allocated from the $3,800 capital surplus that wascarried forward from the 2010 budget.

REPORTS BY COMMISSIONERS

Commissioner Woodrow inquired about the Community Legacy Program thatwas mentioned in the Premier’s News Release regarding free parking inProvincial parks (included in the May 11, 2011 Agenda Package) and if staffhad applied for a grant as the trail system could be upgraded.

Chair Peter noted that staff would look into the eligibility requirements of theprogram.

Commissioner Woodrow requested that Lewis Kirkness, member of Citizenson Patrol, make an announcement to the Board.

Chair Peter sought consent from the Commissioners and granted Mr. Kirknessauthorization to address the Board.

Lewis Kirkness spoke on behalf of Citizens on Patrol and noted that they havebeen monitoring vehicle speeds. Mr. Kirkness would like to work with CultusLake Park to monitor speeding in Sunnyside Campground. He also stated thateveryone should use their signals while driving in the round-about.

PUBLIC QUESTION PERIOD

M. Wilson – 180 First Avenue – Inquired about whether or not the Boardchecks for FoodSafe certification for those selling food in the Park. ChairPeter responded that staff will look into the policies.

REGULAR MEETING – JUNE 8, 2011 Page 4

PUBLIC QUESTION PERIOD (continued)

R. Williamson, 145 First Avenue – Advised the Board of the research he haddone regarding a count of buoys performed by the Moorage Task Force, andof the availability of the Transport Canada-recommended buoys in stores. Mr.Williamson inquired as to whether or not the foreshore expansion applicationhad been approved. The CAO responded that he has been in communicationwith ILMB and that a third party has questioned the referral. Subsequently,Cultus Lake Park will be submitting the Management Plan to satisfy the 3rd

party’s inquiry.

L. Kirkness, 16 Lakeshore Drive – Suggested that food safety wording beadded to the terms and conditions of use of Park Facilities.

M. Wilson – 180 First Avenue – Inquired as to whether or not the Boardchecks that the restaurants have FoodSafe certification as well. The CAOresponded that commercial food safety is provincially regulated.

R. Williamson, 145 First Avenue – Inquired as to what steps have been takento compensate for the loss of revenue of the seasonal sites not yet rented out.Chair Peter responded that some sites will be used as full hookups. The CAOcommented that sites are being pro-rated as they are leased out and that staffare monitoring them very closely. The Park will not hire staff accordingly toavoid losses.

ADJOURNMENT

Adjournment Moved by Commissioner Skonberg / Seconded by Commissioner Hall2314-11

THAT the June 8, 2011 Cultus Lake Park Board Regular Meeting beadjourned at 8:31 pm.

CARRIED

I hereby certify the preceding to be a true and correct account of the RegularMeeting of the Cultus Lake Park Board held on June 8, 2011.

________________________ ________________________Chairman Corporate Officer

From: Brian nokleby [mailto:b.nokleby@shaw.ca]Sent: Wednesday, May 18, 2011 12:45 PMTo: Peter, Sacha; Ron Campbell; Woodrow, TerrySubject: Future Plan Advisory Committee Motion

At last night's meeting we had Nan Vye and Bill Davies , former Board chairs, as invitedguests to provide background and offer advise to the committee which is reviewing thePark Use Plan ( a review that is long past due).They recommended strongly that weshould ask the FVRD to provide us with planning resources at their expense.This wassuggested since the original document was the product of a process led and funded by theFVRD and more importantly, we are paying for this service and we should availourselves of it.The following motion was passed at the meeting:

The Committee recomends that the CLPB Chair and the CAO meet with the FVRDattheir earliest opportunity to request the assistance of the FVRD in the revision of theCultus Lake Park Plan.

In a subsequent conversation with Nan Vye, she strongly recommends that this request beplaced before the entire FVRD as opposed to any one individual to make the decision tosupport this recommendation.Thank youBrian

Cultus Lake Park BoardGeneral Local Government Election Bylaw

Bylaw No. 2011-07

A bylaw to provide for the determination of various procedures forthe conduct of local government elections and other voting.

_________________________________________________________

WHEREAS under the Local Government Act, the Board may, by bylaw, determinevarious procedures and requirements to be applied to the conduct of local governmentelections and other voting;

AND WHEREAS the Board wishes to establish voting procedures and requirementsunder that authority and in accordance with the School Act;

NOW THEREFORE, the Cultus Lake Park Board, in open meeting assembled, enacts asfollows:

1. This Bylaw may be cited for all purposes as “Cultus Lake Park - General LocalGovernment Election Bylaw No. 2011-07.”

2. As authorized under section 73 of the Local Government Act, public access tonomination documents will be provided by accessing the Cultus Lake Park website asof 4:00 pm on the day of delivery until 30 days after the declaration of the electionresults under section 136.

3. In accordance with Section 97(3) of the Local Government Act, a second votingopportunity will not be established.

READ A FIRST TIME on the 22nd day of June, 2011.

READ A SECOND TIME on the 22nd day of June, 2011.

READ A THIRD TIME on the 22nd day of June, 2011.

ADOPTED the day of , 2011.

Chair

Corporate Officer

Cultus Lake Park BoardVoting Day Only Registration

Bylaw No. 2011-08

A bylaw to limit registration of electors to registration at the time of voting._________________________________________________________

WHEREAS pursuant to Section 54 of the Local Government Act, the Board may, bybylaw, limit registration of electors to registration at the time of voting;

AND WHEREAS the Cultus Lake Park Board wishes to limit registration of electors toregistration at the time of voting for all elections under Part 3 and 4 of the LocalGovernment Act;

NOW THEREFORE, the Cultus Lake Park Board, in open meeting assembled, enacts asfollows:

1. This Bylaw may be cited for all purposes as “Cultus Lake Park - Voting DayRegistration Bylaw No. 2011-08.”

2. For the purposes of all elections and other voting under Part 3 and 4 of the LocalGovernment Act, a person may register as an elector only at the time of voting.

3. Registration as an elector under Section 2 of this bylaw is effective only for thevoting or other matters on which the opinion of the electors is being sought at thetime of voting.

READ A FIRST TIME on the 22nd day of June, 2011.

READ A SECOND TIME on the 22nd day of June, 2011.

READ A THIRD TIME on the 22nd day of June, 2011.

ADOPTED the day of , 2011.

Chair

Corporate Officer

Page 1 of 1

Date: June 11, 2011

From: Sacha PeterTo: CLPB Commissioners

Re: Special Event Policy – BC Foodsafe

Discussion:

Some special event applications involve asking for permission to serve food to people atCultus Lake Park. If approved there has been no verification to ensure compliance withprovincial legislation concerning safety of food delivery.

The legislation concerning food safety is in the BC Public Health Act, Food PremisesRegulation.

Summarized, section 10 of the regulation states that food service establishments musthave a FOODSAFE certification. A “food service establishment” is defined in theregulation as:

"food service establishment" means food premises in which food is(a) processed,(b) served or dispensed to the public, and(c) intended for immediate consumption,

but does not include food premises in which(d) only prepackaged food that is not potentially hazardous food is served ordispensed to the public, or(e) unpackaged food that is not potentially hazardous food is served or dispensedto the public if the service or dispensing does not result in the risk of a healthhazard occurring;

One question arising from this is Cultus Lake Park’s obligation to ensure that approvedspecial event vendors that are food service establishments have such certification.

Proposed motion:

THAT staff investigate and report back concerning food safety as it applies to specialevent vendor food sales in Cultus Lake Park and whether an amendment to the specialevent policy is warranted.

CULTUS LAKE PARK BOARD

MEMORANDUM

TO: Ron Campbell, CAO FILE: 0550

PC: DATE: June 15, 2011

FROM: Natalie McKenzie, Executive Assistant

SUBJECT: Special Event Licenses – FoodSafe

Background

On occasion, groups may request to serve food at their special event, which is under theBoard’s approval, but the question of who is responsible to ensure food safety has risen.

In communicating with Fraser Health, the Environmental Health Officer is the authorityfor approving the requirements of food safety. Depending on the type of event and thetype of food being served, the event organizer(s) would require either an approval or anoperating permit from the Health Officer.

Similarly, if a group wishes to serve alcohol, they need to obtain a Special OccasionLicense, as issued by the Liquor Control and Licensing Branch. This license hasrequirements beyond the Cultus Lake Park Board’s authority, such as RCMP approval.

It is recommended that our Special Event Policy, application form and terms andconditions be amended to inform event organizers that they need to contact theappropriate authorities if they will be serving food, and that the Special Event Licensenot be approved until it has been signed off by the Health Authority. It should beindicated on the application form if the event organizer(s) has, or will be, applying for aSpecial Occasion License for the event specified.

Included with this memo are the amended policy, application form and terms andconditions for approval.

Recommendation

THAT the Special Event Policy, Special Event Application Form, and the Special EventTerms and Conditions be amended to require sign off by the Health Officer for eventsthat will be serving food, and that event organizers be informed of the Special OccasionLicense should they wish to serve alcohol.

Respectfully submitted,

Natalie McKenzieExecutive Assistant

Attachments

CULTUS LAKE PARK

Administrative Policy

Section:

Sub-Section:

Title: SPECIAL EVENTS

APPROVALS

Approval Date: February 10, 2010 Approved by: Cultus Lake Park Board

Amended: June 22, 2011 Approved by: PENDING APPROVAL

Amended: Approved by:

Amended: Approved by:

Page 2Special Event Policy

PURPOSE AND STATEMENT OF POLICY

Cultus Lake Park Board promotes special events in Cultus Lake Park in a safe and orderlymanner on Cultus Lake Park streets, park lands and facilities (hereinafter referred to as facilitiesand lands).

DEFINITION:

Special events include, but are not limited to, parades, races, walks, performances, concerts,festivals, group celebrations and entertainment.

PROCESS

Special Events shall not be permitted on facilities and lands without written approval from theCultus Lake Park Board. Organizations or persons proposing a special event must submit thecompleted Special Event Application, including the applicable signed Terms and Conditions forUse of Facilities form signifying their agreement to abide by all requirements for use of therequested facilities.

1. The following information is required from the applicant in order for the ChiefAdministrative Officer to make a recommendation to the Cultus Lake Park Board toapprove the application:

Special Event Application Approval from the Environmental Health Officer, if serving food On-site security How safety and WorkSafe BC requirements will be met Detailed site plan of all staging and set up in the park Site clean up plan Details on crowd, parking and traffic management Pay a Special Event Fee of $100.00 as outlined on the attached Terms and Conditions

2. The Special Event Application must be submitted at least thirty (30) days prior to theevent date. (Schedule “A” attached)

3. The Cultus Lake Park Board reserves the right to refuse any Special Event even though itmay have received approval in previous years.

4. If serving food, regardless of the type of event, the event organizer must contact FraserHealth’s Environmental Health Officer for approval or operating permit. The HealthOfficer must sign off on the Special Event Application prior to the request beingconsidered by the Cultus Lake Park Board. The event organizers must adhere to therequirements of the Fraser Health approval or permit.

Page 3Special Event Policy

5. Should the event organizers wish to serve alcohol, they must obtain a Special OccasionLicense from the Liquor Control and Licensing Branch and adhere to the requirements ofthat License.

6. Organizers of approved Special Events held are required to obtain and maintain, duringthe term of the event, a comprehensive general liability insurance policy providingcoverage of not less than Five Million ($5,000,000.00) naming Cultus Lake Park Boardand the City of Chilliwack as an additional insured. A copy of the policy shall bedelivered to the Cultus Lake Park Office at 4165 Columbia Valley Highway, Cultus Lake,BC a minimum of five (5) working days prior to the event date. Failure to provide proofof insurance will result in the event being cancelled.

7. Organizers shall provide the Cultus Lake Park Board with a refundable security deposit ofOne Thousand Dollars ($1,000.00), to cover any loss or damage resulting from the event,a minimum of five (5) working days prior to the event date. Such amount may beincreased for any event if deemed necessary. Non payment of the security deposit willresult in the event being cancelled.

8. The Cultus Lake Park Board is not responsible for providing security, signage, barricades,parking or traffic control for any event.

9. If the event organizer(s) require additional services from Cultus Lake Park Staff they willbe billed at the hourly rate plus 25% overhead which will be deducted from the damagedeposit and if the cost is greater, the balance will be billed directly to the eventorganizer(s).

10. Cultus Lake Park Staff will inspect the site following an approved event. Thesecurity deposit (outlined in item 5 above) will be refunded, providing no damage toCultus Lake Park property and infrastructure has occurred.

GENERAL REGULATIONS

1. The organizer shall be responsible for participant conduct.

2. The organizer shall be liable for any damage done to the park, streets, facilities orproperty during the event.

3. Nothing can be fastened to, hung from or placed in trees, planters or other Cultus LakePark Board property without specific permission from the Cultus Lake Park ChiefAdministrative Officer. If Cultus Lake Park Staff are required to remove anything fromCultus Lake Park property, the cost of removal will be billed at the hourly rate plus 25%overhead which will be deducted from the damage deposit and if the cost is greater, thebalance will be billed directly to the event organizer(s).

Page 4Special Event Policy

4. The organizer shall be responsible for the clean up and maintenance of the facilities andlands during and following the event.

5. No person may erect, construct or build or cause to be erected, constructed or build in oron any park or boulevard any tent, building, shelter, pavilion or other constructionwithout the prior express written approval of the Cultus Lake Park Chief AdministrativeOfficer.

6. No person may paint or post any advertisements for the special event on any publicproperty, lamp posts, power line posts, park benches, building wall whatsoever in CultusLake Park.

7. Distribution of any pamphlet, handbill, circular, flyer or other printed, typed or writtenmatter is prohibited at the special event or at any time prior to the special event except asrequired for neighbourhood notification or as approved on the permit.

8. No person may sell or expose for sale or gift any refreshments or any article or thing orconduct any business in Cultus Lake Park except with the express permission of theCultus Lake Park Board.

9. Vehicles, including media vehicles and those belonging to organizers are only permittedin designated parking areas unless they are a functional part of the event and havebeen approved in advance. Vehicles found in violation of this requirement will be towedand impounded at the owners’ expense.

Schedule “A”

Cultus Lake Park Administration Office | Phone 604.858.3334 | Fax 604.858.8091Cultus Lake Park Board | 4165 Columbia Valley Highway, Cultus Lake, BC V2R 5B5

SPECIAL EVENT APPLICATION

Date of Application: Name of Event:

Name of Organization: Phone:

Contact Name(s): Cell Phone:

Mailing Address: Fax:

Postal Code: Email:

Alternate Contact: Phone:

Terms and Conditions attached – Signature required prior to submission for consideration.

Alcohol will be served and a Special Occasion License will be obtained prior to the event.(Regulated by the Liquor Control and Licensing Branch).

The Environmental Health Officer must sign-off on this Special Event Application before theCultus Lake Park Board approves your event.

Yes Food and / or non-alcoholic beverage will be served at this event and Fraser Health hasgranted approval or has issued an operating permit to the event organizer(s).

Environmental Health Officer: _____________________________________ Date: ____________

This portion to be completed by Cultus Lake Park Staff

Special Event Fee $100.00 Received/Method: _____________________________________________

Security Deposit $1,000.00 Received/Method: __________________________ Released:__________

Approval ____ Yes ____ No Approval Date: _______________________________________

Date(s) Requested: _____________________________ Hours of Use: _________________

_____________________________ _________________

Location Type: ____ Park/Trail ____ Roadway ____ Public Facility

Event Type: ____ Private Event ____ Free Public Event ____ Ticketed Public Event

Event Category: ____ Race/Walk/Cycling ____ Festival/Celebration ____ Private Event(check all that apply)

____ Parade ____ Concert/Performance ____ Outdoor Market

____ Charity/Non-profit ____ Exhibits ____ Other (_________________)

Estimated # of participants: _________ Estimated # of Staff or Volunteers: __________

Estimated # of Spectators: __________ Event Description: ___________________________

Road Closure Requested: __________ Details:________________________________________

General Description of Proposed Route (please attach map) ____________________________

_______________________________________________________________________________

Assembly Area: _________________________________________________________________

Dispersal Area: __________________________________________________________________

Closure of Street(s) Required? ___ Yes ___ No (Street Name(s) _________________________)

Traffic Control Arrangements: (Name of Company/Group and Contact Person)

Name: _______________________________________________ Phone: _________________

TERMS AND CONDITIONS FOR USE OFCULTUS LAKE PARK BOARD FACILITIES

______________________________________________________________________

1. Ensure appropriate public access is maintained to all roads, park and adjacent facilities tothe satisfaction of the Cultus Lake Park Board, and provide written approval from theRCMP, the Fire Department and Ambulance Service (if applicable);

2. Provide all of the necessary traffic controls, parking and emergency access acceptable tothe RCMP, the Fire Department and the Ambulance Service;

3. Hold and save harmless the Cultus Lake Park Board from and against all claims anddamages arising out of, or in any way connected with, the event;

4. Provide the Cultus Lake Park Board with a Special Event Fee of One Hundred Dollars ($100.00)accompanied with the Special Event Application. If the Special Event is cancelled sixty (60) days priorto the Special Event Date then the Special Event Fee will be fully refunded. If the Special Event is notcancelled sixty (60) days prior to the Special Event Date then the Special Event Fee will not berefunded.

5. Obtain and maintain during the term of this event, a comprehensive general liabilityinsurance policy providing coverage of not less than Five Million Dollars ($5,000,000.00),naming the Cultus Lake Park Board and the City of Chilliwack as additional insured. Acopy of the policy shall be delivered to the Cultus Lake Park Administration Office aminimum of five working days prior to the event;

6. Obtain approval from Fraser Health if serving food or non-alcoholic beverages and have the HealthOfficer sign-off on the Special Event Application prior to the Cultus Lake Park Board’s consideration;and obtain a Special Occasion License from the Liquor Control and Licensing Branch for alcoholicbeverages;

7. Provide the Cultus Lake Park Board with a refundable security deposit of One Thousand($1,000.00) (to cover any loss or damage resulting from the event), to be delivered to theCultus Lake Park Board a minimum of five working days prior to the event;

8. The area requested for a wedding is public park space; therefore the wedding may notinterfere with the public using the area at the same time;

9. Maintain and, if required, refurbish all Cultus Lake Park Board property and infrastructureto an equal or better condition than that which existed prior to the event, all within 48 hoursof the completed event, to the satisfaction of the Cultus Lake Park Board;

10. Ensure collection of litter from the event site(s), arranging with a waste disposal companyfor removal/dumping of bins following the event;

11. Make arrangements for installation of portable toilets, in quantity suitable to the expectedattendance, for the duration of the event;

12. Approval for use of private property is the sole responsibility of the organizer(s).

____________________________________ _________________________________Printed Name of Authorized Representative Signature

____________________________________ _________________________________Name of Organization Date Signed

Cultus Lake Park Administration Office | Phone 604.858.3334 | Fax 604.858.8091Cultus Lake Park Board | 4165 Columbia Valley Highway, Cultus Lake, BC V2R 5B5

MOVED BY _____________________ SECONDED BY _____________________

THAT the following Commissioners be authorized to attend the 2011 UBCM

Convention held in Vancouver, BC, from September 26 – 30, 2011:

-

-

-

CULTUS LAKE PARK BOARD

MEMORANDUM

TO: Ronald W. Campbell, Chief Administrative Officer FILE:

PC: DATE: June 14,201 1

FROM: Meghan Shattock, Administrative Assistant

SUBJECT: Donation Request from Kid Safe Project

As per the attached letter from Kid Safe Project, upon further clarification from event staff the request is more specifically an auction item such as a weekend stay at Sunnyside, and could include a retail item such as a Cultus Lake Park water bottle, Frisbee, post card(s), etc.

June 9,201 1

Dear Cultus Lake Parks Board,

The sixth Annual KidSafe Golf Tournament will take place this year on August 1 6 ' ~ ~ 201 1 at the University Golf Club. This is our major fundraising event of the year and we hope you will be able to help us with a donation of a weekend stay in a Dogwood or Birch Cabin.

KidSafe cares for Vancouver's most vulnerable children when school is not in session providing them with a safe place to go where they receive daily nutrition, recreation and programs that support their learning and general well-being. Currently we have over 400 elementary school children in our programs who have all been identified by their school and social workers as being "at r i sk in Vancouver's inner city region. The circumstances for each child vary but some examples are: children that face physical, emotional or sexual abuse at home, those that live in poverty, some are new immigrant children escaping horrific situations in their homelands that have left them with emotional struggles and many are simply those where a need is recognized to protect from them from the lure of a street life of drugs and crime. All of our programs are offered at no cost to the families. When schools close, the KidSafe doors open.

As a donor you will share in the spotlight with all of our highly valued supporters. You will be featured in our event program and recognized on our website and in our newsletter. You will be recognized on the auction bid forms and corresponding display areas, giving you exposure to a highly attractive community demographic.

We are very fortunate to once again have ClBC Wood Gundy at Bentall as our matching title sponsor. This tournament was a sell out last year and our participants ranged from high profile members of the business and legal community to teachers who recognize the vital service we provide to the children. We also have the Vancouver Sun and CTV as media sponsors and the Vancouver Police and Fire departments have been active supporters. Last year we raised over $90,000 and our goal is to build on that success this year. We hope you will help us as we work together towards our mission: Providing nurturing safe havens for vulnerable inner-city children.

Sincerely,

Gerhard Maynard, Executive Director The KidSafe Project Society E-Mail: gerhard@kidsafe.ca Phone: 604-71 3-4467

The KidSafe Project Society 1300 East Broadway, Vancouver, BC V5N 1V6

Phone: 604-713-4467 Fax: 604-713-4679

Registered Charlty Number: 89026 6349 RROOOl Webstte: www.kidsafe.ca

nmckenzie

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nmckenzie

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The Board in Brief I** --

-7- ---/--. h valley R q W M r t

Fraser Valley Regional District 45950 Cheam Avenue, Chilliwack. BC V2P IN6

Phone: (604) 702-5000 or 1-800-5284061 (toll free) Web Site: vw.f&d.bc.ca E-mail: info@fvrd.bc.ca

Hiahliqhts of the Regional Board Meeting - Mav 25, 201 I

Fire Chief Recognition The FVRD Board gave recognition to Retired Fire Chief Rick Dekker. North Fraser Volunteer Fire Department and Retired Fire Chief Ernie Ferguson. Boson BadNorth Bend Volunteer Fire Department. Mr. Dekker has been a member of the North Fraser Volunteer Fire Department for 26 years, 17 of those years as Fire Chief. Mr. Ferguson has been the Fire Chief of this department since 1981, and will remain as a member of the department as a safety officer.

Ratification o f Volunteer Fire Department Members The FVRD Board ratified the appointment of the !allowing Volunteer Fire Department memoers: . Travis Berm (New Recruit) to the Cnilliwack

River V~ I I~ ; 601unt;er ire Department . Tanner Ferenczi (New Recruit) to the North Fraser Volunteer Fire Department

2010 FVRD and FVRHD Financial Statements The FVRD Board received the 2010 Audited Financial Statements for the Fraser Valley Regional District and Fraser Valley Regional Hospital District. The audit was conducted by Meyers, Norris Penny LLP.

d--.a-...,,.., , ,..,. -*"" -".. Statement o f Financial ln fomat ion The FVRD Board received and approved the Statement of Financial lnformation and the report of Board remuneration, expenses and contracts for the year 2010. This report is prepared in accordance with Section 2(3) of the Financial Information Act.

Early Repayment o f Debt by the District of Mission The FVRD Board approved the District of Mission's early repayment of their portion of three Municipal Finance Authority long term debt issues. These payments are with respect to water and sewer debt issues.

2011 Regionally Significant Program The FVRD Board approved the FVRD submission for the 2011 Regionally Significant Program (RSP) to the Union of BC Municipalities (UBCM). UBCM administers certain Federal Gas Tax programs for local governments in BC. The funding allocation for the 20101201 1 RSP is $13,815,552 for the FVRD and its member municipalities.

- 2011 UBCM Resolution - Proposed Amendment to the BC Mine Act The N R D Board endorsed a proposed resolution to amend the BC Mines Act for submission to UBCM for consideration at the upcoming Convention in September, 2011. The resolution proposes that the government of BC amend the Act, with input from members of the public and First Nations, to update i t to be compatible with sustainable protective environmental laws and other Acts.

Telus Mobile, Cell Phone Tower Sites, Boston Bar, Keefers and Spurzum, Electoral Areas A and B In response to a referral from The Standard Land Company, on behalf of Telus, the FVRD Board will respond to an application regarding the installation of teiecommunication towers and facilities with comments including that TM Mobile Inc. has satisfactorily completed its consultation with FVRD and no further consultation with the public is required; and that the FVRD concurs with the proposal to construct three telecommunications towers and facilities provided they are constructed in accordance with the plans as submitted. The three sites are located at Spuzzum, Keefers and Boston Bar.

VfNaga o f Hanison Hot Springs l io ie l Tax The FVRD Board resolved to support the Village of Harrison Hot Springs' application to renew their hotel room tax within the Harrison Hot Springs area

Grants-in-Aid commencing January I, 2012 for a five year period. The N R D Board approved the following Grants-in- -- Aid: FVRD Electoral Area D Integrated Water System . Boston 8arlNorth Bend Enhancement Society, Service Area Merger Bylaw No. 0861, 201 1

Electoral Area A - $660 The N R D Board adopted 'FVRD Electoral Area D Hope Crime Prevention Society, Electoral Area B - Integrated Water System Service Area Merger Bylaw $1,000 No. 0861, 201 1". The West Popkum, Bridal Falls and . RCMP Victim Services Program, Electoral Area B - Berston Road Water Svstems have now been

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integrated into a single community water system. . Hope Care Transit Society. Electoral Area B - This system will also provide bulk water to Cheam $1,500 First Nation through three connection points which South Lake Errock Homeowners' Association, have been installed. Electoral Area C - $1,500

YE?& .- Highlights of the FVRD Reuional Board Meeting - May 25, 201f

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Sasquatch Inn, Temporary Changes to Liquor Licence. Electoral Area C The FVRD Board endorsed the application from the Sasquatch Inn, Electoral Area C, for temporary changes to the liquor licence for events proposed on June 12Ih and July loL", 2011. Although the Regional District has no objection to the planned events, it will be suggested that the following matters be addressed: that temporary provisions for vehicular parking should be identified to ensure that the requirements as identified in the current local zoning bylaw for the property be maintained, and that confirmation be obtained from Fraser Health that the existing and proposed temporary washroom facilities will be adequate for the proposed increased occupant loads. The event planned for June 12Ih is the Jim Maclean Golf Tournament (Fundraiser for the Heart and Stroke Foundation) and the event being held on July 10'" is an annual Show and Shine. Both of these events have taken place at this location on an annual basis for the past six years.

FVRD OCP Amendment Bylaw No. 0994, 2010 and Zoning Amendment Bylaw No. 0993, 20.10, Hemlock Valley, Electoral Area C The FVRD Board gave third reading and adoption to FVRD OCP Amendment Bylaw No. 0994, 2010 (as amended) and Zoning Amendment Bylaw No. 0993, 2001. Furthermore, it was resolved that upon completion of a detailed snow avalanche hazard study, the FVRD Board wiil review the zoning of properties in the Hemlock Valley snow avalanche hazard area and undertake any zoning and community plan amendments necessary to reflect new hazard information and, if appropriate, development densities formerly permitted under expired building schemes. -- FVRD Frosst Creek Flood and Debris Control Service Area Amendment Bylaw No. 1089,2011 - Electoral Area E The FVRD Board adopted the byiaw cited as 'FVRD Area E Frosst Creek Flood and Debris Control Service Area Amendment Bylaw No. 1089, 2011". This is to include two properties, located at 1760 and 1766 Columbia Valley Road, into the Frosst Creek Flood and Debris Control Service Area.

Public Health Concerns wifh Dust Emissions, Lake Errock, Elecforal Area C The FVRD Board resolved to make a request to the Fraser Health Authority to undertake a publicienviron- mental health study of potential health risks associated with dust emissions in and around Lake Errock, Electoral Area C. This is in response to concerns expressed by residents of the area regarding health risks associated with silica in dust emissions.

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FVRD Zoning Amendment Bylaw No. 0859,2011 (Pichota) - 12930 Snratt Road and 12845 Svlvesler

The NRD Board rescinded First Reading and gave a new First Reading to Zoning Amendment Bylaw No. 0859, 2011. The zoning amendment application is to facilitate a three lot subdivision. The bylaw will now be foiwarded to public hearing and staff has been directed to report back to the June meetings of the Community i3 Regulatory Services Committee and Regional Board with respect to First Nation referral processes as they relate to land use planning matters. . . . . . . . . . -. - . . . . . . . . . . . . . . . . . . . . . . . . . . .

2071 ln-SHUCK-ch Days Sponsorship/Donation Proposal In response to a request from the ln-SHUCK-ch Nation for sponsorship or donation towards In- SHUCK-ch Days 2011, the FVRD Board approved a Grant In Aid from Electoral Area C in the amount of $1,000. This event wiil be held at Head of the Lake School in Skatin (1.5 to 2 hrs from Pemberton) on August 20-21.201 1.

Chawathil First Nation - Fraser Valley Regional District Regional Community to Community Forum, March 9, 2011 Final Report The FVRD Board approved the final report of the Chawathil First Nation I FVRD Regional Community to Community Forum which was held on March 9, 201 1. The report will be sent to UBCM as required to receive final disbursement of grant money provided to local governments through the 20101201 1 Community to Community (C2C) forum program. Funding for this program is provided by the federal and provincial governments and is administered by the UBCM and First Nations Summit. Funding must be matched by the local government in cash or in-kind. -

The 'Board in Brier is a rnonlhly publication of Lhe Fraser Valley Regional Dislrict. Thb publicahn k a synopsis oniyaf heRegloMl Board meting. full mee@rq rninuk and wen& packages may be found on ourwekii a t m r a . M k.a

The Regional Board meets on h e fourth Tuesday' of each month at me FVRD Gff~ce, 45950 Chearn Ave., Chflliwack. BC The public is welcome to attend. 'Meeting dale is subject to diange. Please check Lhe website for current information.

For copies of this publiwtion or mom informsNon wntect Linda Machmer, Execu~iva Assislent (W4) 702-5023

@& Page 3 . Highlkhts of the FVRD Reaional Board Meeting - May 25,20ff ---.

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FVRD - GVRD Regional Outdoor Recreation Opportunities, Phase f Demand Results The FVRD Board authorized distribution of the report entitled 'Regional Outdoor Recreation Opportunities Study, Phase 1 Demand Results" to member municipalities and member organizations. The FVRD and GVRD engaged the services of Lees + Associates to conduct a multi-year study which will serve to inform planning and decision making by providing scientifically-based data to analyze the demand for varlous types of outdoor recreation opportunities in the region alongside what is currently supplied by the FVRD and other agencies. This report is the result of the first phase of the study. Next Regional Board Meeting:

Fiberglass Manufacturing Tuesday, June 28,201 1 The FVRD Board endorsed the resolution of the 7:00 p.m. Regional and Corporate Services Committee that a letter be sent to the Ministry of Environment Boardroom, Regional District Office highlighting the Northwest Clean Air Agency Public 45950 Cheam Avenue. Chilliivack, BC Notice for the issuance of the air operating permit for Fibrex Corporation fiberglass facility in Burlington. ..I

Washington inquiring as to the kind of processes the Province has in place to regulate air emissions froni this type of industry in our own region.

The 'B'arc Irt BneP is a monU!l> p~ollwllon of tho F r a ~ r Valley Ro&iona Dislnct Tt.6 p.D u . 9 ~ 1 . s a :yrpssonb 01 Pa? figilrdl Bc.3,~ r n ~ t i l l ~ . Fu wlq mn-mano a ~ n & pawages way ocio?no w: clrvctarenlvnu ivd pcm

The Regional Bwrd meets on the fourth Tuesday' of each month a l me FVRD Wee. 45950 Cheam Ave., Chilliwack. BC The public is welwrne to attend. 'Meeting date is subject lo change. Please check the webslte for current information,

For copies ofthis pubiicetion or more in lmal ion contact Linda Machmer. Execolive Assisfanf at (6041 702-5023