ROBERT’S RULES OF ORDER

The Crane Student Association

What is the purpose of Robert’s Rules? Robert’s Rules of Order are used to

ensure the smooth running of meetings The CSA constitution states that

meetings will be run using Robert’s Rules of Order

Robert’s Rules of Order states that groups may adapt them to fit the group’s individual needs

Here is how CSA adopts them:

Format of CSA Meetings

Call to Order Attendance Guest Speakers Officer Reports Area Reports Old Business New Business Open Forum Adjournment

All discussion must be directed toward the chair

This is to prevent tensions between individual assembly members

Directing discussion toward the chair prevents discussion between members

Old/New Business

The chair (Treasurer) brings forth the bill The speaker speaks on behalf of the bill Questions for the speaker

The chair will call on individuals with questionsThe speaker or chair may answer questions

Discussion on the billPoints on why the bill has/does not have merit

Points of Inquiry and Information

Used to interrupt the processYou do not need to raise your hand to say “Point of

inquiry” or “Point of information”Point of Inquiry: Asking a question related to the bill

being discussed○ The chair will answer a point of inquiry or yield to the

speakerPoint of Information: Offering or clarifying information

related to the bill being discussedThe chair must recognize the member before s/he can

continue with his/her point

Anytime a member says “Point of _____” talking stops.

Point of Personal Privilege

Used when you have to leave the meeting earlyClass, rehearsal, concert, etc.Must raise hand and be called on by the

chairMust be approved by an E-Board memberTalk to the chair (Treasurer) before the

meeting begins to give notice

Point of Order

When a member says “Point of order” the room must become silent

Used when Robert’s Rules are being misused and to bring order to chaos

Motions Occur during discussion “I move to…” Motions require a second A motion that does not get seconded within a short amount of

time dies and discussion is resumed Approving the minutes

“I move to approve last meeting’s minutes.” Requires a second If there is a discrepancy, call “Discussion”

○ “I move to amend the minutes to read…”

Some motions require a majority vote to pass “I move to raise/lower the bill to read….” “I move to table the bill” A simple “Aye/Nay” will be used; If the vote is close, it will be put to a

hand vote (split)

Voting Approving minutes only requires a second Approving an amendment to a bill requires

a majority voice vote (Aye/Nay) Motion to Vote

Voice vote to begin voting process (All those in favor of voting)

Hand votes are blind to prevent discrimination and tension between representatives

Bills require a simple majority to pass

Yielding

The chair (Treasurer) has the floor until s/he calls on another person, at which time that person has the floor

The person can yield to another assembly member for further discussion

The person can yield back to the chair if s/he does not want to yield to another assembly member

Three people can speak before the floor is returned to the chair

Questions?