the corporation of the town of bradford west gwillimbury

The Corporation of the Town of Bradford West Gwillimbury

Agenda

Committee of the Whole Meeting C12 May 11,2010

Meeting Location: Council Chambers, Court House 57 Holland Street East, Bradford, ON

(a) OPENING

That this meeting of Committee come to order at p.m.

(b) DISCLOSURE OF PECUNIARY INTEREST

(c) REPORTS OF MUNICIPAL OFFICERS

1. REPORT OF THE DIRECTOR OF PLANNING & DEVELOPMENT SERVICES pgs. 5-7 Downtown Revitalization Strategy - Award of Contract

That Report No. PDS-10-16 entitled "Downtown Revitalization Strategy - Award of Contact" be received and that Council award the contract to the firm "planningAlliance", in the amount of $81,870.

2. REPORT OF THE FINANCE DEPARTMENT 201 0 Tax Levy By-law

That the report of the Director of FinanceITreasurer dated May 11, 2010 and entitled "2010 Tax Levy By-law" be received, and;

That Committee of the Whole recommends to Council to adopt the 2010 Tax Levy By-law.

3. REPORTS OF THE DIRECTOR OF ENGINEERING SERVICES

3.1 Final Assumption - Southfield Heights (51M-704) pgs. 24-28 Report prepared by Gavin R. Watson, Manager of Development Engineering

Report 027-ENG-2010 for the Final Assumption of Plan 51 M-704 be received and

That the recommendation for Final Assumption of the works within the plan be approved and;

That the Clerk prepare and submit the necessary by-law for consideration by Council in due course and;

Committee of the Whole Meeting C12 - 2 - May 11,2010

That upon passage of the by-law and written confirmation from the Manager of Development Engineering, that the Treasurer release the remaining securities in accordance with the Subdivision Agreement.

3.2 Final Assumption - Grandview Estates (51 M-337) pgs. 29-32 Report prepared by Gavin R. Watson, Manager of Development Engineering

Report 026-ENG-2010 for the Final Assumption of Plan 51 M-337 be received and;

That the recommendation for Final Assumption of the works within the plan be approved and;

That the Clerk prepare and submit the necessary by-law for consideration by Council in due course and;

That upon passage of the by-law and written confirmation from the Manager of Development Services that the Treasurer release the remaining securities in accordance with the Subdivision Agreement.

3.3 Tender Award - Dissette Street1 8th Line1 County Road 4 pgs. 33-38 Underground Services, Widening and Road Reconstruction Contract Competitive Bid No. C-I 0-03 Report prepared by Vince Musacchio, P.Eng., PMP, Manager of Capital Projects

THAT Report 021 -ENG-2010 be received;

THAT Council authorize the Mayor and Town staff to execute Contract C-10-03 with North Rock Group Ltd. for underground services and road construction on Dissette Street, 8'h Line and Simcoe County Road 4 for the widening and reconstruction of Dissette Street1 8th Line from Holland Street West to Barrie Street and Simcoe County Road 4 for the total contract amount of $13,808,250.00 (including GST).

THAT the total revised funding sources be approved for this project.

4. REPORTS OF THE CLERKS DEPARTMENT

4.1 Municipal Election 2010 Lame Duck Council Provisions

That Report ADM-2010-018 of the Municipal Clerk dated May 4, 2010 entitled "Municipal Election 2010, Lame Duck Council Provisions" be received for information.

That Council direct staff to prepare the necessary delegation by-law.

Committee of the Whole Meetina C12 - 3 - Mav 11.2010

4.2 Municipal Election 2010 Compliance Audit Committee

pgs. 43-47

That Report ADM-2010-019 of the Municipal Clerk dated May 11, 2010 entitled 'Municipal Election 201 0, Compliance Audit Committee'' be received.

That Council approve establishing a Joint Compliance Audit Committee with the municipalities of New Tecumseth, Innisfil, Essa and Adjala-Tosorontio;

That the Terms of Reference for the Joint Compliance Audit Committee be adopted;

That a joint ad be developed for the five municipalities seeking interested applicants in which one applicant is to be selected for each Town;

And that a further report be brought forward once the applications have been received so that Council may appoint a representative from Bradford West Gwillimbury to the Joint Compliance Audit Committee.

(d) CONSIDERATION OF RECOMMENDATIONS OF INTERNAL COMMITTEES

I . TRAILS COMMITTEE Minutes - April 15, 2010

That the minutes of the April 15, 201 0 Trails Committee meeting be received.

2. TRAILS COMMITTEE RECOMMENDATION - TC-2010-044 Bike Lanes - County Road 4

That Council supports and approves Trails Committee Recommendation TC-2010-044 which reads as follows:

That the Trails Committee request that Town Staff incorporate, as part of recommendations through €.A. Process for Simcoe County Road 4 widening that design give consideration to bike lanes

(e) CONSIDERATION OF RECOMMENDATIONS OF LOCAL BOARDS

(f) CONSIDERATION OF RECOMMENDATIONS OF EXTERNAL COMMITTEESIBOARDS

Committee of the Whole Meeting C12 - 4 - May 11,2010

(g) INFORMATION AGENDA

That Items No. 1 to 10 on the May 11, 2010 Information Agenda be received.

1. Ontario Municipal Board Oral Decision and Procedural Order - PL061249 Bearsfield Development Inc. and Triple-R-Ranch appeal

2. Ministry of Municipal Affairs and Housing Implementation of Simcoe Vision

3. Ministry of Municipal Affairs and Housing Ma king Choices: A Guide to Service Delivery Review for Municipal Councillors and Senior Staff

4. County of Simcoe and the Heart and Stroke Foundation County joins forces with partners to make communities safer

5. County of Simcoe National Emergency Preparedness Week in Simcoe County May 2 to 8,2010 - Be Prepared

6. United Way of Greater Simcoe County PS. 78 Thank you for supporting the 2009 United Way of Greater Simcoe County Campaign

7. Municipal Property Assessment Corporation Pg. 79 2009 Annual Report and Financial Statements A copy of the 2009 Annual Report and Financial Statements is available on Council Members US6 keys. Members of the public may access this information at www.mapc.ca

8. Conservation Ontario Conservation Ontario 201 0 Board of Directors Elected

9. Township of King Pg. 82 Holland Marsh Drainage System Joint Municipal Services Board 2010 Business Plan received and approved by Township of King Council

10. B r e n t w d pgs. 83-86 Request to sell raffle tickets in the Town of Bradford West Gwillimbury

(h) ADJOURNMENT

That this meeting of Committee close at p.m.

Bradford. west Gwillimbur y

REPORT OF THE DIRECTOR OF PLANNING & DEVELOPMENT SERVICES

REPORT NO.: PDS-10-16

DATE: May 11, 2010

TO: Chair Roughley and Members of the Committee of the Whole

SUBJECT: Downtown Revitalization Strategy - Award of Contract

SUBMITTED BY: Geoff McKnight, Director of Planning & Development Services

1. RECOMMENDATIONS:

That Report No. PDS-10-16 entitled "Downtown Revitalization Strategy - Award of Contract" be received and that council award the contract to the firm "planningAlliance", in the amount of $81,870.

2. PREAMBLE:

The town received eight proposals to undertake the Downtown Revitalization Strategy project. The purpose of this report is to award the contract to the recommended firm.

3. BASIC DATA PERTAINING TO THE MATTER:

A request for proposals for the Downtown Revitalization Strategy project was issued in March 2010. Upon the closing date of April 16th, eight submissions were received from the following firms:

Ainley Group EDA Collaborative Inc. Joseph Bogdan Assoc. Ltd. Malone Given Parsons Ltd. MHBC Planning MMM Group planningAlliance Sweeney & Co.

All submissions were excellent; the top four were particularly strong. Those four (EDA, Malone Given Parsons, MMM, and planningAlliance) were short-listed and interviewed. Upon review of the proposals, interviews and application of the evaluation criteria set out in section 15 of the RFP, planningAlliance emerged as the preferred firm.

planningAlliance offers extensive experience in undertakings of this nature, including with municipal clients that are comparable in scale with Bradford West Gwillimbury. A partner in the firm - Graeme Burt, will act as project manager. The project will commence immediately and is scheduled to conclude by the end of 2010.

I n accordance with sections 10.4(c) and 7.6(b) of Purchasing By-law 2004-094, authority to award a contract for Professional and Consulting Services with a value in excess of $50,000 rests with council if the proposal with the lowest cost is not recommended. Such is the case in this situation, as the lowest cost proposal was submitted by Malone Given Parsons Ltd. ($78,135).

With the overall top-ranked proposal, planningAlliance features the third-lowest cost ($81,870). However, the proposal also features the lowest dollar cost per technical point, making it the best value among the submissions received.

Accordingly, it is recommended that council award the contract to the firm of planningAlliance.

4. EFFECT ON TOWN FINANCES:

4.1 Current Year:

Council approved $100,000 for downtown revitalization in the 2010 budget. Of that total, approximately $11,500 has been allocated to the 2010 portion of the Commercial Policy Review, which leaves $88,500 for the downtown revitalization study. planningAlliancefs submission of $81,870 falls within the approved budget.

4.2 Future Years:

One of the deliverables of the study is to recommend capital improvements to public lands (i.e. sidewalk treatments, benches, bicycle racks, landscaping, etc.), as well as incentive programs that will encourage and accelerate positive change within the downtown core. The consultants will also identify funding opportunities and programs that will assist the town and landowners with implementation of the strategy.

The final component of the study will be a multi-year implementation program that consists of prioritized list of improvement projects along with their associated costs and potential funding sources/mechanisms. Thus, council will have a "shopping list" of improvement projects to consider each year during budget deliberations.

DOWNTOWN REVITALIZATION STRATEGY - AWARD OF CONTRACT PAGE 3 OF 3

5. ATTACHMENTS:

Respectfully submitted,

Geoff McKnight, MCIP, RPP Director of Planning & Development Services

Approved for Agenda by,

Jay Currier, MBA Town Manager

Bradford west Gwillimbur y

REPORT OF THE FINANCE DEPARTMENT

REPORT #: FIN 10 016

DATE: May 11, 2010

TO: Chair & Members of the Committee of the Whole

SUBJECT: 2010 Tax Levy By-law

SUBMITTED BY: Ian Goodfellow, Director of FinanceITreasurer

1. RECOMMENDATIONS:

1.1 That the report of the Director of Finance/Treasurer dated May 11,2010 and entitled '2010 Tax Levy By-law" be received, and;

1.2 That Committee of the Whole recommends to Council to adopt the 2010 Tax Levy By-law.

2. PREAMBLE:

On December 15, 2009, Council adopted the 2010 Budget and Business Plan following a Public meeting held on December lSt, 2009. At that time, the Tax Levying By-law could not be finalized because the Town had not received the 2010 tax policy from the County of Simcoe.

3. BASIC DATA PERTAINING TO THE MAlTER:

On March 23, County Council has adopted By-law 5896, a By-law to Establish County Rates and Tax Ratios for the Year 2010. The tax ratio did not change for 2010. On May 3, the HMDSJMSB passed resolution #HM-2010-27 to adopt their levy for 2010 which will remain the same as 2009.


4.1 CURRENT YEAR:

Taxes to be levied for the County of Simcoe total $98,931,552 of which 8.26% or $8,171,706 will come from Bradford West Gwillimbury (up from $7,742,692 in 2009).

The County tax rate for residential properties went down to 0.274616% from 0. 283487%. For a home with an average residential assessment of $302,500, the County portion will be $831.76 in 2010 compared to $818.14 in 2009 which represents an increase of 1.66% or $13.61 per year.

Appendix 1 of this report outlines the final "one-house" impact for 2010 taxation. The impact includes the effect of the phased-in assessment.

4.2 FUTURE YEARS:

No impact.

5.1 Appendix 1 - Final One-house impact 5.2 County of Simcoe By-law 5896 to Establish County Rates and Tax Ratios for the Year 2010 5.3 By-law 2010-000 Tax Levy By-law 5.4 HMDSJMSB Resolution #HM-2010-27

Respectfully submitted, Approved for Agenda,

Ian Goodfellow, CAI CMM I11 Director of FinanceITreasurer

Jay Currier, M.B.A. Town Manager

Page 2 of 2

BRADFORD WEST GWIL LIMBURY Budget 201 0 Impact on Average House

Approved Approved G- :." +Approved Dzaft Variance Variianta ' 2007 200s 2009 20i0 $ a/o

Assessment 275,000 275,000 288,600 302,880 14,280 4.95%

Development Services Fire & Emergency Services Engineering Services * Leisure Services

* Public Works only ** Conservation Authorities, Drainage

BY-LAW NO. 5896

THE CORPORATION OF THE COUNTY OF SIMCOE

A By-law to Establish County Rates and Tax Ratios for the Year 2010.

WHEREAS the Municipal Act, S.O. 2001, Chapter 25, provides for the method of assessment and the levying of property taxes by upper and lower-tier municipalities;

AND WHEREAS the Assessment Act, R.S.O. 1990, c.A.31, as amended, establishes the classes of real property and methods of assessment, and provides for alterations to the Collector's Roll;

AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Sections 308(2)(5), provides that a set of tax ratios shall be established for every municipality and that an upper-tier municipality shall pass a by-law in each year to establish the tax ratios for that year for the upper-tier municipality and its lower-tier municipalities;

AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 308(7), provides that upper-tier municipalities shall establish a single tax ratio for each property class for the upper-tier and its lower-tier municipalities;

AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 308(8) requires that the tax ratio for a property must be within the allowable range prescribed in the regulations for the property class;

AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 289 provides that upper-tier municipalities shall prepare and adopt estimates for all sums required during the year for the purposes of the upper-tier municipality;

AND WHEREAS the Council of the Corporation of the County of Simcoe adopted Resolution No. 2009-328 on November 24, 2009 which established the budget and adopted estimated expenditures of $517 million for the County of Simcoe for the year 2010;

AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 31 1(2), provides that an upper-tier municipality shall pass a by-law, each year, directing each lower-tier municipality to levy a separate tax rate, as specified in the by-law, on assessment in each property class in the lower-tier municipality rateable for upper-tier purposes;

AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 311(13) provides that the amounts to be raised by each lower-tier municipality shall be paid to the County in installments;

NOW THEREFORE the Council of the Corporation of the County of Simcoe enacts as follows:

By-law No. 5896 Page 2

DEFINITIONS

1. In this by-law:

a) "Lower-Tier municipalities" means those municipalities that are member municipalities which form part of the County of Simcoe;

b) "property classes" are as prescribed under the Assessment Act and include the residentiallfarm property class and appropriate subclasses, the multi- residential property class, the commercial property class and appropriate subclasses, the industrial property class and appropriate subclasses, the pipeline property class, the farmlands property class and the managed forests property class;

c) "Tax rate" means the tax rate to be levied against the assessment of property;

d) "Tax ratio" means the ratio that the tax rate for each property class is to the tax rate for the residentiallfarm property class, within the allowable range.

e) "Upper-tier municipality" means The Corporation of the County of Simcoe.

ESTABLISHING TAX RATIOS

2. THAT the tax ratios for each property class as set out below, are the ratios that the tax rate for each property class must be to the tax rate for the ResidentiallFarm property class:

ResidentiaIIFarm Multi-Residential Commercial Industrial Pipelines Farmlands Managed Forests

3. THAT the tax ratios as established, are to be utilized for both upper-tier and lower-tier purposes.

ESTABLISHING TAX RATE REDUCTIONS

4. THAT the tax rate reduction for:

a. The vacant land, vacant units and excess land subclasses in the residual commercial property class is 30%;


b. The vacant land, vacant units and excess land subclasses in the residual industrial property class is 35%;

c. The first subclass of farmland awaiting development in the residential class is 25%;

d. The second subclass of farmland awaiting development in the residential class is 0%.

ESTABLISHING TAX RATES FOR COUNTY PURPOSES

5. THAT the following County Tax Rates for 2010 be established and levied against the rateable assessment of property for their respective classes:

Property Class Tax Rate

Residential Farmland Awaiting Development 1 Farmland Awaiting Development II

Multi-Residential 0.00422497

Commercial -Occupied (includes office, Parking lots & shopping centre classes)

Commercial - Vacant Lands Commercial - Excess Lands

Industrial -Occupied lndustrial - Vacant Lands lndustrial - Excess Lands

Pipelines 0.00356067

Farmlands Managed Forests

6. THAT the lower-tier municipalities shall levy a separate tax rate for County purposes, on the assessment in each rateable property class, as shown above.

ESTIMATED SHARE OF UPPER-TIER BUDBET BY MUNICIPALITY

THAT the tax rates to be levied against the assessment of property in their respective property classes, be based upon the total adopted estimates for County of Simcoe purposes, in the amount of $98,931,552. The estimates


expected to be raised in each lower-tier municipality, for all classes, is as follows:

Municipality Amount % of Share

Town of Bradford-West Gwillimbury

Town of Collingwood

Town of lnnisfi l

Town of Midland

Town of New Tecumseth

Town of Penetanguishene

Town of Wasaga Beach

Township of Adjala-Tosorontio

Township of Clearview

Township of Essa

Township of Oro-Medonte

Township of Ramara Township of Severn Township of Springwater Township of Tay Township of Tiny

Total for County of Simcoe purposes 98,931,552 100%

INSTALMENT DATES

7. THAT the following instalment dates be established and applicable to each lower-tier municipality, for the purpose of making payments to the County of Simcoe:

March 31, 201 0 - 25% of the amount required for County purposes in 2009

June 30,2010 - 50% of the amount required for County purposes in 2010, less March 31, 2010 installment

September 30, 2010 - 75% of the amount required for County purposes in 2010, less March 31 and June 30, 2010 installments

December 15, 201 0 - The balance of the entitlement for the year


8. THAT an adjustment may be made to the June 30, 2010 installment amount to allow for 50% of the County's share of the costs of deferrals, cancellations or other relief provided under Sections 319, 361, 362 or 364 of the Municipal Act, 2001.

ASSESSMENT ADDED AFTER THE BY-LAW

9. THAT tax rates be applicable and levied upon any assessment, which has been added to the collector's roll after the passing of the By-law, for the current year, and that was not on the assessment roll upon which the tax rates were levied.

FORCE AND EFFECT

10. THAT this by-law shall come into full force and take effect immediately upon the approval of County Council.

By-law read a first, second and third time and finally enacted the 23rd day of March, A.D., 2010.

- . ,

Warden, County of Simcoe 2 A?%

Clerk, ~ o u d y of Simcoe

THE CORPORATION OF THE TOWN OF BRADFORD WEST GWILLIMBURY

2010 TAX LEVY BY-LAW

BY-LAW 2010 - 000

Being a By-law of the Corporation of the Town of Bradford West Gwillimbury to set and levy the rates of taxation for the year 2010, and to provide for penalty and interest in default of payment thereof for 2010.

WHEREAS it is necessary for the Council of the Town of Bradford West Gwillimbury, pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, as amended, to establish the tax rates for 20 10;

AND WHEREAS the Assessmeizt Act, R.S.O. 1990, c. A.31, as amended, establishes the classes of real property and methods of assessment, as well as provides for alterations to the Collector's Roll;

AND WHEREAS assessments have been determined for the following property classes: "Residential", "Multi-Residential", "Commercial", "Industrial", "Pipeline", "Farm" "Managed Forest", "New Multi-Residential", "Office Building", "Shopping Centre", "Parking Lot and Vacant Land", "Large Industrial", "Professional Sports Facility7', "Resort Condominium", and the applicable subclasses pursuant 0 . Reg. 282198, as amended, and section 7 of the Assessment Act;

AND WHEREAS section 290 of the Municipal Act, 2001 provides that a local municipality shall prepare and adopt estimates of all sums required during the year for the purposes of the municipality;

AND WHEREAS Council for the Town of Bradford West Gwillimbury has reviewed the estimates required for all purposes for the year 2010;

AND WHEREAS Council of the Town of Bradford West Gwillimbury on December lSt, 2009 has held a public meeting pursuant to section 29 1 of the Municipal Act, 2001;

AND WHEREAS the Corporation of the County of Simcoe passed By-law Number 5896 to establish tax ratios, to adopt estimates of all sums required by the Corporation of the County of Simcoe for the purposes of the County tax rate, and to provide a levy on area municipalities;

AND WHEREAS subsection 257.7(1) of the Education Act, R.S.O. 1990, c. E.2, as amended, requires a municipality to levy and collect tax rates for school purposes on such tax rates as are prescribed;

AND WHEREAS the Province of Ontario, and the Ministry of Finance pursuant to 0 . Reg. 400198, as amended, of the Education Act, established tax rates for school purposes for 2010;

AND WHEREAS section 3 12 of the Municipal Act, 2001, provides for the collection of taxes on assessment added to the assessment roll during the current year;

AND WHEREAS section 345 of the Municipal Act, 2001, authorizes municipalities to collect penaltylinterest on late payments;

AND WHEREAS an interim levy was made before the adoption of the estimates for the current year;

TOWN OF BRADFORD WEST GWILLIMBURY By-law No. 2010-000 Page 2

NOW THEREFORE the Council of the Town of Bradford West Gwillimbury enacts as follows:

1. DEFINITIONS

In this By-law:

"By-law" means the 2010 Tax Levy By-law.

"Collector" means the tax collector for the Town and includes the Town's Treasurer.

"County" means The Corporation of the County of Simcoe.

"Property classes" are as prescribed under the Assessment Act and include the Residential property class, the Multi-Residential property class, the Commercial property class, the Industrial property class, the Pipeline property class, the Farm property class, the Managed Forests property class, the New Multi-Residential property class, the Office Building property class, the Shopping Centre property class, the Parking Lot and Vacant Land property class, the Large Industrial property class, the Professional Sports Facility property class, the Resort Condominium property class and all applicable sub-classes of real property.

"Tax rate" shall mean the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property.

"Tax ratio" shall mean the ratio that the tax rate for each property class is to the tax rate for the Residential property class, within the allowable range.

"Town" means The Corporation of the Town of Bradford West Gwillimbury.

2. TAX RATIOS AND TAX RATE REDUCTIONS

2.1 The tax ratios for the County are set as established in accordance with County By-Law No. 5896 (2010). The tax ratios for each property class as set out below, are the ratios that the tax rate for each property class must be to the tax rate for the Residential property class.

Residential Multi-Residential Commercial Industrial Parking Lot Shopping Centre Pipelines Farmlands Managed Forests

New Multi-Residential No Assessment Office Buildings No Assessment Large Industrial No Assessment Professional Sports Facilities No Assessment Resort Condominiums No Assessment

2.2 That the tax ratios as established, are to be utilized for both upper-tier and lower-tier purposes.


2.3 THAT the tax rate reduction for:

a) The vacant land, vacant units and excess land subclasses in the residual commercial property class is 30%;

b) The vacant land, vacant units and excess land subclasses in the residual industrial property class is 35%;

c) The first subclass of farmland awaiting development in the residential class is 25%;

d) The second subclass of farmland awaiting development in the residential class is 0%.

3. COUNTY TAX RATES

That the following tax rates for County purposes, in accordance with County By-Law No. 5896 (2010), be established and levied against assessment for their respective classes:

Residential 0.274616% Farmland Awaiting Development I 0.205962% Farmland Awaiting Development I1 0.274616% Multi-Residential 0.422497%

Commercial - Occupied 0.343847% Commercial - VacantIExcess Lands 0.240693%

Industrial - Occupied 0.422497% Industrial - VacantiExcess Lands 0.274623%

Parking Lot 0.343847%

Shopping Centre 0.343847% Shopping Centre-Vacant UnitJExcess Lands 0.240693%

Pipelines 0.356067%

Farmlands 0.068654%

Managed Forests 0.068654%

New Multi-Residential No Assessment

Office Buildings No Assessment

Large Industrial No Assessment

Professional Sports Facilities No Assessment

Resort Condominiums No Assessment

TOWN OF BRADFORD WEST GWILLIMBURY By-law No. 20 10-000 Page 4

4. EDUCATION TAX RATE

Tax rates for education purposes have been established by the Province of Ontario and the Ministry of Finance by regulations under the Education Act and are to be levied on the rateable assessment for school purposes:

Residential 0.241 000% Farmland Awaiting Development I 0.1 80750% Farmland Awaiting Development 11 0.241 000% Multi-Residential 0.24 1000%

Commercial - Occupied 1.430000% Commercial - VacantiExcess Lands 1 .OO 1000%

Industrial - Occupied 2.3703 12% Industrial - VacantIExcess Lands 1.540703%


Shopping Centre 1.430000% Shopping Centre-Vacant UnitiExcess Lands 1.001000%

Pipelines 1.6041 24%

Farmlands 0.060250%







5. MUNICIPAL TAX RATES

In addition to the foregoing, tax rates shall be levied against the assessment of property in their respective property classes based upon the total adopted estimates as follows:

Town Purposes $ 14,127,448

Police Purposes $ 5,943,157

Town Purposes

Residential Farmland Awaiting Development I Farmland Awaiting Development I1 Multi-Residential

Commercial-Occupied Commercial-VacantJExcess Lands

Industrial - Occupied Industrial - Vacant/Excess Lands

TOWN OF BRADFORD WEST GWILLIMBURY By-law No. 20 10-000 Page 5


Shopping Centre Shopping Centre-VacantJExcess Lands


Farmlands 0.1 19126%


New Construction Industrial - Occupied 0.733100% New Construction Industrial - VacantIExcess Lands 0.4765 15%

New Construction Commercial - Occupied 0.596629% New Construction Commercial - Vacant/Excess Lands 0.41 7641%

New Construction Shopping Centre - Occupied 0.596629% New Construction Shopping Centre - VacantIExcess Land 0.417641%






Residential Farmland Awaiting Development I Farmland Awaiting Development I1 Multi-Residential

Commercial - Occupied Commercial - VacantIExcess Lands

Industrial - Occupied Industrial - VacantIExcess Lands


Shopping Centre 0.250991% Shopping Centre-Vacant UnitIExcess Lands 0.175694%


Farmlands 0.0501 14%

Managed Forests 0.0501 14%

New Construction Industrial - Occupied 0.308402% New Construction Industrial - Vacant/Excess Lands 0.200461%

New Construction Commercial - Occupied 0.250991% New Construction Commercial - VacantIExcess Lands 0.175694%


New Construction Shopping Centre - Occupied 0.250991% New Construction Shopping Centre - VacantIExcess Land 0.175694%






The final taxes less the interim taxes for 2010 shall be due and payable in two (2) approximately equal instalments on dates to be established by the Collector.

For payment-in-lieu of taxes due to the Town, the actual amount due to the Town shall be based on the assessment roll and the tax rates for the year 2010.

For the taxes on railway rights-of-way due to the Town in accordance with the prescribed rates as established by the Minister of Finance pursuant to section 3 15 of the Municipal Act, 2001, the actual amount due to the Town shall be based on the assessment roll and the tax rates for the year 201 0.

In addition to the foregoing, the following special charges, collections, levies and rates shall also be levied and collected:

(a) A levy for the purpose of recovering amounts advanced under the provisions of the Tile Drainage Act, R.S.O. 1990, c. T.8, as amended, from benefiting properties;

(b) A levy for any or all other amounts collectable pursuant to any statute or by-law and chargeable to any or all real property and business and/or person or persons to be raised in the same manner and at the same time as all other levies, rates, charges, and/or collections;

(c) A rate for Curbside Waste Collection Services, Curbside Recycling Services and Curbside Organic Collection Services provided by the County of $190.00 per annum for each household or property;

The Collector shall send to each person so taxed, a printed bill specifying the amounts and due dates of taxes payable by the taxpayer in the form and with the information required under subsection 343(2) of the Municipal Act, 2001. The Collector shall send the tax bill to the taxpayer's residence or place of business unless the taxpayer directs the Collector, in writing, to send the tax bill to another address, in which case it shall be sent to that address. This direction will continue until it is revoked by the taxpayer in writing.

The Collector shall add as a penalty for non-payment of taxes or any instalment thereof, after any given due date, a charge equal to one and 1.25 percent (15% per annum) on the amount of taxes due and unpaid on the first day of each calendar month thereafter in which the taxes remain due and unpaid but not after December 3 1 st in the current year.

The Collector shall add an interest charge of 1.25 percent (15% per annum), on the first day of each calendar month to the amount of all taxes due and unpaid for each month or fraction thereof from December 31st in the current year until taxes are paid.

Taxes shall be paid in full or by instalment by the following methods:

(a) by cash, cheque, debit card & credit cards accepted), at the Municipal Finance


Office, 61 Holland Street East, Bradford, Ontario during business hours from 8:30 a.m. to 4:30 p.m.;

(b) at any financial institution where permitted by personal payment or dial-in payment service with any service charge that may be applicable for payment at a financial institution is the responsibility of the person(s) paying the taxes and not that of the Town; or

(c) by means of pre-authorized payments either on a monthly basis or on the due date as arranged through the office of the Treasurer.

14. The Collector is authorized and directed to collect any penalty or interest or any other levies, rates, charges or collections in the same manner as empowered to collect taxes levied by the Council.

15. The Collector is authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment provided that acceptance of any such part payment does not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non- payment.

16. Where words and phrases used in this By-law are defined in the Municipal Act, 2001 but not defined in this By-law, the definitions in the Municipal Act, 2001 shall apply to such words and phrases. The headings and subheadings used in this By-law shall be deemed to be inserted for convenience of reference.

17. Where there is any conflict between the provisions of this By-law and the provisions of the Municipal Act, 2001, the provisions of the Municipal Act, 2001 shall prevail to the extent of the conflict.

18. Notwithstanding any section, subsections, clause, paragraph or provision of this By-law, or parts thereof, may be declared by a court of competent jurisdiction to be invalid, unenforceable, illegal or beyond the powers of Council to enact, such section or sections or parts thereof shall be deemed to be severable and shall not effect the validity or enforceability of any other provisions of the By-law as a whole or part thereof and all other sections of the By-law shall be deemed to be separate and independent there from and enacted as such and continue in force in effect. Whenever any reference is made in this By-law to a statute of the Legislature of the Province of Ontario, such reference shall be deemed to include all subsequent amendments to such statute and all successor legislation to such statute.

19. This By-Law shall be cited as the "2010 TAX LEVY BY-LAW".

20. This By-law shall come into force and take effect on and from the date of the final passing thereof for the current year 2010.

THIS BY-LAW READ a first, second and third time and finally passed on this lgth day of May, 2010.

Patricia Nash, Clerk Doug White, Mayor

HOLLAND MARSH DRAINAGE SYSTEM JOINT MUNICIPAL SERVICES BOARD

RESOLUTION

Date: Monday, May 3,2010

Resolution No. HM-2010- 23-

Moved by:

Seconded by:

J

WHEREAS the Councils of the Town of Bradford West Gwillimbury and the Township of

King have established the Holland Marsh Drainage System Joint Municipal Services

Board to have control and manage the Holland Marsh Drainage System;

AND WHEREAS the Councils of the Town of Bradford West Gwillimbury and the

Township of King completed repairs to the Holland Marsh Drainage System, including

Small Scheme, and interior drains;

AND WHEREAS it is necessary for the Council of the Corporation of the Town of

Bradford West Gwillimbury to establish levies for 2010 with respect to the cost of

drainage works and the maintenance and repair thereof;

AND WHEREAS the Drainage Act, R.S.O., 1990 provides for the maintenance of

drainage works and costs thereof;

NOW THEREFORE, this Board hereby recommends to the Council of BWG that the

annual drain maintenance levy for the Holland Marsh Drainage System, including Small

Scheme, and interior drains, remain unchanged for 2009, as set out in By-Law #2009-

054, enacted on May 19,2009."

CHAIR CHAIR

Bradford,

Report of the Director of Engineering Services

REPORT #: 027-ENG-2010

DATE: May 11, 2010

TO: Chair Roughley and Members of Committee of the Whole

SUBJECT: Final Assumption - Southfield Heights (51M-704)

PREPARED BY: Gavin R. Watson, Manager of Development Engineering

1. RECOMMENDATIONS:

It is respectfully recommended that;

1) Report 027-ENG-2010 for the Final Assumption of Plan 51M-704 be received and; 2) That the recommendation for Final Assumption of the works within the plan be approved

and; 3) That the Clerk prepare and submit the necessary by-law for consideration by Council in due

course and; 4) That upon passage of the by-law and written confirmation from the Manager of Development

Engineering, that the Treasurer release the remaining securities in accordance with the Subdivision Agreement.

2. PREAMBLE:

Southfield Heights is located within Community Plan Area 2 of the Bradford Urban Area (see Attachment A). The Town entered into a Subdivision Agreement with the developer, Mod-Aire Homes Limited in August of 2001 and the development was registered that same year as Plan 51M-704.

of 2


The developer constructed the roads and services in 2002 and during the subsequent years all of the deficiencies were addressed. The required Maintenance Periods have now expired and in accordance with the Subdivision Agreement the developer is requesting final assumption of the development. All of the required "As Constructed" drawings, certifications by the Ontario Lands Surveyor and a Statutory Declaration have been provided by the developer.

Our consultants have performed a final inspection of the site and concur that the developer has completed their obligations under the Subdivision Agreement.


4.1 CURRENT YEAR:

There are no additional financial impacts on the current year budget.

4.2 FUTURE YEARS:

Upon assumption, the Town will be responsible for routine and ongoing maintenance of the roads and services.

5. AlTACHMENTS:

Attachment A - Key Map Attachment B - Recommendation letter from FU Burnside

Prepared By: Respectfully submitted : Approved for Agenda:

Gavin R. Watson, C. Tech. Deborah Korolnek, P. Eng. James B. Currier, MBA Manager of Development Director of Engineering Services Town Manager Engineering

Attachment 'A'

SUBJECT AREA

Attachment B

R.J. Burnside & Associates Limited 16775 Yonge Street Suite 200 Newmerket ON L3Y BJ4 Canada telephone (905) 953-8967 fax (905) 953-8945 web www.rjburnslde.com

February 4,2010

Via: Fax and Mail

Mr. Gavin Watson, C.Tech. Manager of Development Engineering Town of Bradford west Gwillimbury 31 Barrie Street, Box 419 Bradford ON L3Z 2A9

Dear Mr. Watson:

Re: Southfield Estates Subdivision, Phase 1 Recommendation for Final Acceptance of Works Plan 51 M-704 File No.: M 1048.0

We received a request for final assumption of the Southfield Estates subdivision from Mod-Aire Homes and are responding to this request. This subdivision was registered in 2001 and the roads and services were constructed according to the terms of a Subdivision Agreement between the Town and Mod-Aire Homes Limited in August 2001. This work was essentially completed several years ago as was surface course asphalt and the maintenance period has expired.

The Subdivision Agreement for the above noted development provides that when the Town's Engineer is satisfied with the works, he shall recommend to the Town the issuance of a Certificate of Final Acceptance (Aboveground Works). All servicing work for both "underground" and "aboveground" works has been completed, inspected and deemed satisfactory for acceptance.

The works required under the Agreement were essentially completed by 2002 and during the period of construction and in subsequent years the Town has undertaken various inspections. Any deficiencies have been subsequently rectified by the Developer. We note other specific items as follows:

The Ontario Land Surveyor's Certification has been provided with respect to the replacement of survey bars.

The As-Constructed Drawings have been provided (a copy has previously been provided to Engineering staff).

Mr. Gavin Watson, C.Tech. February 4, 2010

Page 2 of 2

* Paragraph 24 of the Subdivision Agreement requires the submission of actual costs of hydro and water installations to the Public Utilities Commission. This requirement is currently redundant.

* a Statutory Declaration from the Developer.

it is recommended that all matters in respect of the subject development have been satisfactorily addressed and approval granting Final Acceptance is in order. Should you have any questions, please contact the undersigned.

Yours truly,

R.J. Burnside & Associates Limited

Michael S. Dutschek, C.E.T. Development Engineer MD:ja Enc.

Report of the Director of Engineering Services


DATE: May 11, 2010

TO: Chair Roughley and Members of Committee of the Whole

SUBJECT: Final Assumption - Grandview Estates (51M-337)

PREPARED BY: Gavin R. Watson, Manager of Development Engineering

1. RECOMMENDATIONS:

It is respectfully recommended that;

1 Report 026-ENG-2010 for the Final Assumption of Plan 51M-337 be received and; 2) That the recommendation for Final Assumption of the works within the plan be approved

and; 3) That the Clerk prepare and submit the necessary by-law for consideration by Council in due

course and; 4) That upon passage of the by-law and written confirmation from the Manager of Development

Services that the Treasurer release the remaining securities in accordance with the Subdivision Agreement.

2. PREAMBLE:

Grandview Estates is located at the northern boundary of the Bradford Urban Area and is situated on the south side of Line 9 between Yonge Street and Artesian Industrial Parkway (see Attachment A). The Township of West Gwillimbury entered into a Subdivision Agreement with the developer, Fred Picavet in June of 1985. The development was registered in 1988 as Plan 51M-337.

The Town has a number of developments that have not received Final Assumption over the years and staff are in the process of trying to clear the backlog of these developments.

of 2


The developer had constructed the roads and services in the late 80's and all of the required drawings and certifications by the Ontario Lands Surveyor have been previously submitted. There was one matter that was outstanding and it was with respect to a drainage matter between two lots within the development. There have been no recent concerns raised by the owners and therefore we would deem the matter to have been resolved.

Staff have performed an inspection of the site feel that the developer had at time of construction completed their obligations under the Subdivision Agreement. Town staff have been performing general maintenance within the development for a number of years now.

As staff is attempting to clear these older developments from the unassumed list should all reasonable outstanding matter be resolved, it is recommended by our Development Consultant that this development be granted Final Assumption.


4.1 CURRENT YEAR:

There are no additional financial impacts on the current year budget as the Town has been performing routine maintenance within the development for a number of years now.

4.2 FUTURE YEARS:

There are no additional financial impacts on the future year's budgets as the Town has been performing routine maintenance within the development for as number of years now.

5. ATTACHMENTS:

Attachment A - Key Map Attachment B - Recommendation letter from RJ Burnside

Prepared By: Respectfully submitted: Approved for Agenda:

Gavin R. Watson, C. Tech. Deborah Korolnek, P. Eng. James B. Currier, MBA Manager of Development Director of Engineering services Town Manager Engineering

Attachment 'A' Key Map

Report 026-ENG-2010

w A SUBJECT AREA Rf-act fa rci

\YE? s t Citvilli112hury , *up.-

g,xthhhhV*

Attachment B

R.J. Burnside & Associates Limited 16775 Yonge Street Suite 200 Newmarket ON L3Y 854 Canada telephone (905) 953-8967 fax (905) 953-8945 web www rjburnsrde.com

March 9,2010

Via: Mail

Mr. Gavin Watson, C.Tech. Manager of Development Engineering Town of Bradford West Gwillimbury 31 Barrie Street, Box 419 Bradford ON L3Z 2A9

Dear Mr. Watson:

Re: Grandview Estates Subdivision Recommendation for Final Assumptjon Town of Bradford west Gwillimbury Plan 51 M-337 File No.: M 260.0

This subdivision was registered in 1988 and the roads and services were constructed according to the terms of a Subdivision Agreement between the Township of West Gwillimbury and Fred Picavet dated June 5, 1985. This work was essentially completed many years ago and the maintenance period is deemed to have expired.

All customary documentation has been provided previously, including engineering drawings and certification by an Ontario Land Surveyor.

The only outstanding issue that has prevented the final assumption of the development, was an issue regarding alterations to the drainage patterns on two lots within the site. To date there has been no concern expressed by any owners regarding this issue and therefore it is deemed to have been accepted.

All servicing work for both "underground and "aboveground works has been completed, inspected and deemed satisfactory for acceptance.

It is recommended that all matters in respect of the subject development have been satisfactorily addressed and that approval granting Final Assumption is in order.

Yours truly,

R.J. Burnside 8( Associates Limited

Michael S. Dutschek, C.E.T. Development Engineer MD:ja

Bradford.

REPORT OF THE DIRECTOR OF ENGINEERING SERVICES


DATE: May 11, 2010

TO: Mayor White and Members of Council

SUBJECT: Tender Award - Dissette Street/ 8th Line/ County Road 4 Underground Services, Widening and Road Reconstruction Contract Competitive Bid No. C-10-03

PREPARED BY: Vince Musacchio, P.Eng., PMP, Manager of Capital Projects

1. RECOMMENDATIONS:

It is respectfully recommended:

1. THAT Report 021-ENG-2010 be received;

2. THAT Council authorize the Mayor and Town staff to execute Contract C-10-03 with North Rock Group Ltd. for underground services and road construction on Dissette Street, sth Line and Simcoe County Road 4 for the widening and reconstruction of Dissette Street/ 8th Line from Holland Street West to Barrie Street and Simcoe County Road 4 for the total contract amount of $13,808,250.00 (including GST).

3. THAT the total revised funding sources be approved for this project.

2. PREAMBLE:

The Class Environmental Assessment for the widening and reconstruction of Dissette Street and the 8th Line from Holland Street East/Bridge Street to Barrie Street/County Road 4 was approved by the Minister of the Environment on January 21, 2010. Therefore, the project may proceed to implementation and is included in the 2010 capital budget.

Construction of the project is being implemented under three contracts:

C-10-01: Sign Relocations (i.e. primarily specialty commercial pylon signs) C-10-02: Site Preparation (i.e, road allowance clearing, demolitions and culvert replacement) C-10-03: Underground Services and Road Construction (i.e. watermain, water services and sanitary

forcemain replacement, storm sewer installation and road reconstruction and widening)

Contract C-10-01 included the removal and relocation of existing commercial pylon signs from within the new road allowance and relocating where necessary to the new property limits.

Contract C-10-02 included the removal and replacement of two existing culvert crossings on Dissette Street (at the closed John Street road allowance and at Industrial Road) and 8th Line (just east of Barrie Street), site preparation (including removals of objects in the new road allowance, installation of silt fencing, tree removals and minor grading works), demolition of existing structures, installation of limited sections of sanitary forcemain and watermain, removal and replacement of storm sewer, and installation of a stormwater treatment structure.

The in-stream work related to the culvert replacements was completed by March 31,2010. All other works are to be completed prior to the commencement of watermain, sanitary and storm sewer, and road works in May 2010.

Contract C-10-03 includes installation of underground services (including sanitary forcemain, sanitary sewer, storm sewer, and watermain), retaining wall, road widening and reconstruction (including curb and sidewalk, street signs, lighting and signals, street trees and boulevard sod), reconstruction of the intersection and a portion of County Road 4, and 8th Line channel reconstruction. Provisional items have been included to obtain pricing for extension of the 8th Line watermain (from Colborne Street to Turner Court), connection of the John Street watermain to the Dissette Street watermain, supply and delivery of potable water to residents or businesses, construction of heavy duty parking lot, supply and install 1.8m high chain link fence c/w barbed wire (for properties with security requirements), and decommissioning of existing watermain through removal of the existing pipes.

All underground servicing and road widening and reconstruction related to Dissette Street and 8th Line is expected to be complete by December 2010 in order to fulfill the funding provisions of the Infrastructure Stimulus Funding (ISF). Work related to the widening and reconstruction of County Road 4 is expected to continue over into 2011.

3. BASIC DATA PERTAINING TO THE MAlTER:

A bidders meeting was held on March 25, 2010, to conduct test pits to monitor ground water infiltration rates to determine dewatering methods for the 8th Line vegetated earth retention system. The meeting was attended by a total of 14 contractors which consisted of a mix of general contractors and specialty contractors.

Seven bids were received at the tender closing on Wednesday, April 14, 2010, at 2:00 pm at the Finance Department of the Town of Bradford West Gwillimbury. The bids received were opened and read aloud in public.

The following summarizes the ranking of the seven submissions from lowest to highest total cost

Page 2 of 6

following verification of bid extensions and total bid prices, excluding the 5% G.S.T. The pre- tender construction estimate was $15,310,000.

Provisional items were included in the tender to obtain pricing for the following: sanitary sewer rehabilitation on Dissette St (from the Treatment Plant Road to Bridge St Pumping Station)

e extension of 8th Line watermain from Colbourne Street to Turner Court Connection of John Street watermain to Dissette Street watermain Supply and place new 1.8m high chain link fence c/w barbed wire Supply and delivery of potable water to local residents Decommissioning of existing watermain through removal of existing pipes Construction of heavy duty parking lot

Bid Submitted By:

North Rock Construction Ltd. Fermar Paving Limited Dom-Meridian Construction Maacon Construction Corp. Clearway Construction Inc. Carillion Canada Inc.

Miwell Construction

The above analysis confirms that North Rock Group Ltd. is the low bidder based on the total bid price and the total price less the provisional items. The low bidder has completed similar sewer construction, road reconstruction and watermain replacement projects for York Region - Township of King - King City Sanitary Sewer Contract 5, Durham Region - City of Pickering - San Francisco by the Bay Development - External Works, County of Simcoe - Village of Angus, Township of Essa - Centre Street Urbanization of Centre Street

Page 3 of 6

Total Bid Price As Opened

(Including Provisional Items)

$13,150,714.28

$13,726,142.67

$14,350,970.00

$15,092,064.02

$16,917,877.10

$19,936,452.42 ($17,642,878.25 - price adjusted

by 13%) $14,653,795.58

Total Bid Price following Evaluation

$13,150,714.28

$13,726,139.47

$15,047,227.34

$15,094,585.22

$16,721,752.70

$19,936,552.42 ($17,642,966.74 - price adjusted

by 13%)

Total Bid Price of Provisional

Items

$383,387.39

$495,350.40

$430,446.25

$702,862.60

$707,740.44

$549,050.00

Ranking based on Tender Evaluation

Lowest

Second Lowest

Third Lowest

Fourth Lowest

Fifth Lowest

Highest - bid included HST in

unit pricing

Disqualified - due to no

submission of schedule of unit

rates

The following summarizes the twelve main schedules of the low bid for Contract C-10-03:

Site Preparation: $357,025.00 Earthworks $2,037,335.90 Storm Sewer Works: $1,378,240.78 Sanitary Sewer Works: $1,271,209.28 Watermain: $975,300.69 Roadworks: $3,728,230.26 Traffic Signals: $567,900.00 8th Line Channel Reconstruction $145,536.00 Street Trees $44,414.00 County Road 4 Reconstruction $797,920.99 Streetlighting $220,956.00 Continqencies $1,243,258.00

Total: $13,150,714.28

Summarv of Cost Estimate for Dissette street/sth Line Widenincr and Reconstruction

The following summarizes the updated cost estimates for the Dissette ~ t r e e t / 8 ~ ~ Line Widening and Reconstruction. The summary table has been updated with the actual tender price of all three contracts (C-10-01, C-10-02 and C-10-03).

*It is important to note that these costs do not take into account the following improvements that were not included in the April 2009 preliminary cost estimate. I n addition, all of the above costs exclude land acquisition and related costs.

Contract Number C-10-01 C-10-02 C-10-03

Total

Sanitary Forcemain replacements OPA 15/16 Forcemains New Sanitary Sewer on Dissette Street Watermain Replacement on Dissette Street New Watermain installation on 8th Line Road improvements to County Road 4

The above mentioned improvements will be funded under development charges, water and sewer replacement reserves and a cost sharing agreement with Simcoe County.

Preliminary Cost Estimate (April 2009) $288,750.00

$2,984,404.50 $9,066,845.50 1

Page 4 of 6

Tendered PriceIUpdated estimated cost

$314,118.00 (Tendered Price) $1,808,264.85 (Tendered Price)

$10,106,283.32 (Tendered Price)*

Fundina Summarv

The following table summarizes the original estimated costs and actual tender costs, detailing the allocated funding sources.

Estimated Costs

I Funding Sources I Infrastructure Stimulus Fund Grant $3,944,000

** Development Charges @ 52.94% $11,698,883 Water &Wastewater Reserves $1,019,795

* ~ s t i m z e only to date ** Debenture issue is expected to address shortfall in DC Reserve Fund

As indicated in the above table, there is a difference of $973,097 in funding from the original cost estimated (January 29, 2010). The funding differential will be appropriately apportioned to Development Charges ($515,120), Water and Wastewater Reserves ($312,205) and Long Term debt for Non-Growth Share ($145,772). I n consultation with Finance staff, the assessment of the funding differential has been reviewed. Staff is comfortable that the project can be adequately funded.

4. EFFECT ON TOWN FINANCES: -

4.1 CURRENT YEAR:

The Dissette Street and 8th Line (from Holland Street East to Barrie Street) portion of Contract C-10-03 is expected to be completed in 2010 at a value of $12,352,793.29 (excluding 5% GST) and works related to the reconstruction of County Road 4 are expected to be completed in 2011 at a value of $797,920.99 (excluding 5% GST).

4.2 FUTURE YEARS:

The final release of holdback on Contract C-10-03 will carry over to 2011 and 2012.

Page 5 of 6

5. ATTACHMENTS:

None.

Prepared by, Reviewed by: Approved for Agenda:

Vince Musacchio, P.Eng, PMP Deborah Korolnek, P. Eng. Jay Currier, MBA Manager of Capital Projects + Director of Engineering Services Town Manager

Page 6 of 6

Bradford. west Gwillimbur y

REPORT OF THE CLERKS DEPARTMENT

REPORT #: ADM-2010-018

DATE: May 4, 2010

TO: Chairman Roughley and Members of Committee of the Whole

SUBJECT! Municipal Election 2010, Lame Duck Council Provisions

SUBMITTED BY: Patricia Nash, Municipal Clerk

1. RECOMMENDATIONS:

That Report ADM-2010-018 of the Municipal Clerk dated May 4, 2010 entitled "Municipal Election 2010, Lame Duck Council Provisions" be received for information.

That Council direct staff to prepare the necessary delegation by-law.

2. PREAMBLE:

This report is to advise Council of the provisions of Section 275 of the Municipal Act, 2001, as amended regarding Council Lame Duck provisions and restricted actions imposed on council preventing some of them from taking particular kinds of actions.


Legislation:

The Municipal Act, 2001, Section 275, as amended, regulates the activities which council can act following September 10, 2010. Attached to this report is a copy of Section 275.

Definition:

The term "Lame Duck Period" refers to the period of time after Nomination Day (September 10, 2010) and including voting day (October 25, 2010) during which Council is restricted from taking certain actions under Section 275 of the Municipal Act, 2001, as amended.

201 0-May-I 1 cow

There is nothing that prevents Council from exercising their authority to delegate to a person or body prior to nomination day (September 10, 201 0) and prior to election of the new council. (December 201 0).

Time Periods:

Council may become a Lame Duck Council under the provisions of the Municipal Act, 2001 as early as Nomination Day, being Friday, September 10, 2010. The Lame Duck period begins on Friday, September 10,201 0 and ends when the new term of Council commences in December 2010. This could occur as early as nomination day (September 10, 2010) or as late as announcement of final results after voting day (October 25, 201 0).

As a result, this means that Council could be in a Lame Duck position for approximately two (2) months between September 10,201 0 and December 1,201 0.

When is Council Not Lame Duck: The ?h Rule

Council is not in the position of Lame Duck under the provisions of Subsection 275(1) of the Municipal Act, 2001, if three quarters (314) of its sitting members will continue in the new term of Council.

An interpretation has been provided by representatives of the Ministry of Municipal Affairs and Housing which has clarified that the "Lame Duck provisions only apply when it is absolutely certain that more than one-quarter of the members of the outgoing Council will not be returning as members of the incoming Council.

Under the provisions of the Municipal Act, 2001, Council can continue to pass by-laws except for the specific items set out in Section 275(3). In the case of a monetary figures, Council could still pass by-laws if the matter has been in the most recent budget adopted by Council before Nomination Day.

Restrictions under Subsection 275(3) of the Municipal Act. 2001, as amended

During this period, a Lame Duck Council cannot take any action on the following issues:

a. Officers -Appoint or Remove any Officer of the Town (Subsection 275 (3)(a)) the appointment or removal from office of any officer of the municipality; The previous legislation stated "officer under the control of council.

b. Employees - Hiring or Dismissal (Subsection 275(3)(b)) the hiring or dismissal of any employee of the municipality. The previous legislation referred to "officers" only.

c. Disposal of Real Property (Subsection 275 (3) (c)) the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal;

d. Expenditures exceeding $50,000.00 (Subsection 275 (3) (d)) "making any expenditures or incurring any other liability which exceeds $50,000."

Page 2 of 4

Exception - Clauses (c) and (d) do not apply if the disposition or liability was included in the most recent budget adopted by the council before nomination day in the election.

General Application:

Despite the constraints imposed on Council during the Lame Duck period (September 10, 2010 to December I , 201 O), it is important to note that subsection 275(6) operates as a qualifier by providing that "nothing in Section 275 prevents any person or body exercising authority delegated by Council. Lame Duck provisions does not prevent Council staff from exercising authority already delegated to them by Council.

Therefore, it is recommended that Council consider a delegation by-law.

Next Steps:

Council direct staff to prepare the necessary delegation by-law.

A determination whether our Council will be in a Lame Duck position will be made after September 10, 2010 (Nomination Day) by the Municipal Clerk.

A determination whether our Council will be in a Lame Duck position will be made after October 25, 201 0 (Voting Day) by the Municipal Clerk.


4.1 CURRENT YEAR: None 4.2 FUTURE YEARS: None

5. ATTACHMENTS:

(i) Section 275 of the Municipal Act, 2001


Submitted by: Approved by:

- James B. Currier, MBA

Municipal Clerk Town Manager Town of Bradford West Gwillimbury Town of Bradford West Gwillimbury

Page 3 of 4

RESTRICTED ACTS AFTER NOM~NATION DAY

Restricted acts 275. (11 The council of a local municipality shall not take any action described in subsection (3) after the first

day during the election for a new council on which it can be determined that one of the following applies to the new council that will take office following the election:

I. If the new council will have the same number of members as the outgoing council, the new council will include less than three-quarters of the members of the outgoing council.

2. If the new council will have more members than the outgoing council, the new council will include less than three-quarters of the members of the outgoing council or, if the new council will include at least three-quarters of the members of the outgoing council, three-quarters of the members of the outgoing council will not constitute, at a minimum, a majority of the members of the new council.

3. If the new council will have fewer members than the outgoing council, less than three-quarters of the members of the new council will have been members of the outgoing council or, if at least three- quarters of the members of the new council will have been members of the outgoing council, three- quarters of the members of the new council will not constitute, at a minimum, a majority of the members of the outgoing council. 2001, c. 25, s. 275 (I).

Basis for determination a If a determination under subsection ( I ) is made,

(a) after nomination day but before voting day, the determination shall be based on the nominations to the new council that have been certified and any acclamations made to the new council; or

(b) after voting day, the determination shall be based on the declaration of the results of the election including declarations of election by acclamation. 2001, c. 25, s. 275 (2).

Restrictions (3J The actions referred to in subsection ( I ) are,

(a) the appointment or removal from office of any officer of the municipality;

(b) the hiring or dismissal of any employee of the municipality;

(c) the disposition of any real orpersonal property of the municipality which has a value exceeding $50,000 at the time of disposal; and

(d) making any expenditures or incurring any other liability which exceeds $50,000. 2001, c. 25, s. 275 (3); 2006, c. 32, Sched. A, s. I14 (1).

Exception @J Clauses (3) (c) and (d) do not apply if the disposition or liability was included in the most recent budget

adopted by the council before nomination day in the election. 2001, c. 25, s. 275 (4).

Emergencies (4 Nothing in this section prevents a municipality taking any action in the event of an emergency. 2006,

c. 32, Sched. A, s. 114 (2).

Upper-tier council @ This section applies with necessaty modifications to the council of an upper-tier municipality. 2001, c. 25,

s. 275 (5).

Delegated authority unaffected @ Nothing in this section prevents any person or body exercising any authorify of a municipality that is

delegated to the person or body prior to nomination day for the election of the new council. 2006, c. 32, Sched. A, s. 114 (3).

Page 4 of 4

Bradford west Gwillimbury

REPORT OF THE CLERKS DEPARTMENT

REPORT #: ADM-2010-019

DATE: May 11,2010

TO: Chairman Roughley and Members of Committee of the Whole

SUBJECT: Municipal Election 201 0 Compliance Audit Committee

SUBMITTED BY: Patricia Nash, Municipal Clerk

I. RECOMMENDATIONS:

That Report ADM-2010-019 of the Municipal Clerk dated May 1 1,201 0 entitled 'Municipal Election 201 0, Compliance Audit CommitteeJ' be received.

That Council approve establishing a Joint Compliance Audit Committee with the municipalities of New Tecumseth, Innisfil, Essa and Adjala-Tosorontio;

That the Terms of Reference for the Joint Compliance Audit Committee be adopted;

That a joint ad be developed for the five municipalities seeking interested applicants in which one applicant is to be selected for each Town;

And that a further report be brought forward once the applications have been received so that Council may appoint a representative from Bradford West Gwillimbury to the Joint Compliance Audit Committee.

2. PREAMBLE:

The purpose of this report is to seek Council's approval to participate with New Tecumseth, Innisil, Essa and Adjala-Tosorontio to establish a Joint Compliance Audit Committee to comply with the requirements of the Municipal Elections Act as amended by Bill 21 2.


The Municipal Elections Act, 1996, as amended by Bill 212, now requires that every municipality appoint a Compliance Audit Committee to:

Report ADM-2010-019 of the Municipal Clerk Municipal Election 201 0, Compliance Audit Committee Page 2

a) Consider requests for a compliance audit and determine whether the request should be grant or rejected;

b) If the request is granted or rejected, appoint an auditor; c) Review the auditor's report and determine whether legal action should be taken; and d) If the auditor's report indicates that there were no apparent contraventions and if it

appears that there were no reasonable grounds for the application, advise Council. (Council would then decide whether or not to recover the auditor's costs from the applicant.)

Only a handful of municipalities appointed Compliance Audit Committees for the 2006 municipal elections, however with the passage of Bill 21 2, it is now mandatory for every municipality to appoint such a committee.

The complexity of the financial accounting rules relating to election campaigns will require the members appointed to have a good understanding of audit requirements and knowledge of the campaign finance regulations. As it may be difficult for smaller municipalities to find a sufficient number of qualified members, the Ministry of Municipal Affairs and Housing has suggested that municipalities consider working together to establish joint Compliance Audit Committees. A number of municipalities have already taken steps to establish joint committees.

Consequently, the Clerks of the five South Simcoe municipalities have discussed the matter and are recommending that a Joint Compliance Audit Committee comprising one representative from each be established and have prepared Terms of Reference respecting the operation of the Committee. This collaboration will minimize the burden to each municipality and will be the most cost effective should an application be received. The legislation requires that the municipality where the application for review is received bear the cost of the audit. This cost may be recovered from the applicant should the application be rejected.

The mandate for the Compliance Audit Committee is outlined in Section 81 of the Municipal Elections Act, 7996. It is recommended that the term of the Committee be concurrent with the term of Council (2010 - 2014). While compliance audit requests relating to the 2010 election must be submitted by June 23, 201 1, a by-election could result in the need for the Compliance Audit Committee to convene again during the term of Council. Staff administrative support would be provided by the Clerk's Department of the municipality receiving the application.

In recruiting for qualified members, other municipalities have included the following list of requirements:

a) Demonstrated knowledge and understanding of municipal election campaign finance rules;

b) Proven analytical and decision-making skills; - c) Experience working on committees, task forces or similar working groups; d) Demonstrated knowledge of quasi-judicial proceedings; e) Availability and willingness to attend meetings in any of the five participating

municipalities; 0 Excellent oral and written communication skills.


Section 81 .I (2) of the Municipal Elections Act, 1996 requires that the Compliance Audit Committee shall be composed a least three (3) and not more than seven (7) members and shall not include:

a) Employees or officers of the municipality or local board; b) Members of Council or local board; or c) Any person who are candidates in the election for which the committee is

established.

In an effort to reduce advertising costs, the five municipalities will advertise together and the Township of Essa will act as the receiving body for all applications. The Clerks' working group will review all applications to determine that the qualifications are met and then each Clerk will bring forward the qualified applicants to Council so that a representative can be selected.

In order to attract qualified candidates, it is recommended that a per diem rate of $75 be paid along with applicable mileage at the Council-approved rate. This is in keeping with rates being paid by similar sized municipalities.


4.1 CURRENT YEAR:

A budget allocation would need to be established for the Compliance Audit Committee.

4.2 FUTURE YEARS:

5. ATTACHMENTS:

1. Joint Compliance Audit Committee - Town of New Tecumseth, Town of Innisfil, Town of Bradford West Gwillimbury, Township of Essa, Township of Adjala-Tosorontio Terms of Reference


Submitted by: Approved by:

Jay ~Grrier Municipal Clerk Town Manager

Report ADM-2010-019 of the Municipal Clerk Municipal Election 2010, Compliance Audit Committee Page 4

JOINT COMPLIANCE AUDIT COMMITTEE TOWN OF NEW TECUMSETH, TOWN OF INNISFIL,

TOWN OF BRADFORD-WEST GWILLIMBURY, TOWNSHIP OF ESSA, TOWNSHIP OF ADJALA-TOSORONTIO

TERMS OF REFERENCE

MANDATE

The powers and functions of the Committee are set out in Section 81 of the Municipal Elections Act, 1996:

1. Within 30 days of receipt of an application requesting a compliance audit, the Committee shall consider the compliance audit application and decide whether it should be granted or rejected;

2. If the application is granted, the Committee shall appoint an auditor to conduct a compliance audit of the candidate's election campaign finances;

3. The Committee will review the auditor's report within 30 days of receipt and decide whether legal proceedings should be commenced; and,

4. If the auditor's report indicates that there were no apparent contraventions and if there appears to be no reasonable grounds for the application, the Committee shall advise Council accordingly.

Members of Council, staff or candidates running for office in the 2010 municipal election are not eligible to be appointed to the Committee. Should an appointed member accept employment with any of the member municipalities or register as a candidate with any of the member municipalities, their appointment will be terminated.

All committee members must agree in writing that they will not work for or provide advice to any candidate running for office within the member municipalities.

To avoid any potential conflict of interest, applicants with accounting or auditing backgrounds must agree in writing that they will not offer their services to any municipal election candidates within the member municipalities.

COMPOSITION

One member appointed from each participating municipality for a total of five (5) members.

TERM

The term is for four (4) years from date of appointment.

CHAIR

The committee shall elect a chair at its first meeting.


PROPOSED MEETING SCHEDULE

The committee shall meet as needed with meetings to be scheduled by the applicable Clerk in consultation with the Chair when a compliance audit application is received.

STAFFING AND FUNDING

Staff from the applicable member municipality shall provide administrative support to the committee. The member municipality requiring the services of the committee shall pay all audit fees and associated costs. Each member municipality shall pay the per diem fee and mileage for its own representative.

MEETINGS

Meetings of the committee shall be conducted in accordance with the open meeting requirements of the provisions in the Municipal Act, 2001. The websites of the member municipalities will be used to communicate the meeting notices and agendas.

REMUNERATION

$75 per diem plus mileage.

MEMBERSHIP SELECTION

All applicants will be required to complete an application form outlining their qualifications and experience.

The Council of each member municipality will appoint one member to the joint Compliance Audit Committee based on the following selection criteria:

a) Demonstrated knowledge and understanding of municipal election campaign finance rules;

b) Proven analytical and decision-making skills; c) Experience working on committees, task forces or similar working groups; d) Availability and willingness to attend meetings in any of the member municipalities; e) Excellent oral and written communication skills.

MINUTES Thursday, April 15,2010

7:00 p.m. St. Mary's Hall, 31 Frederick Street

A Growing Trad~t~on Bradford, ON

MEMBERS PRESENT: Councillor Mark Contois Lorri Jackson Anita Snow

REGRETS:

STAFF PRESENT:

OTHERS:

Gerry Guay Craig McLaughlin Jay Currier Joe Lotto

Councillor Ron Simpson Tom Graham Mike O'Hare Nick Warman Lorrie Kelly Julie Randall

Brian Kemp

I . Call to Order

I . I TC-2010-038 Moved by: Anita Snow Seconded by: Mark Contois "That this meeting of the Trails Committee come to order at 7:00 p.m." CARRIED.

2. Declaration of Pecuniarv Interest There were no declarations of pecuniary interest at this time or throughout the meeting.

3. Approval of Agenda I Changes

3.1 TC-2010-039 Moved by: Anita Snow Seconded by: Mark Contois "That the Committee approve the agenda dated Thursday, April 15, 2010, as printed and circulated." CARRIED.

4. Approval of Committee Minutes

4.1 TC-2010-040 Moved by: Anita Snow Seconded by: Mark Contois "That the Minutes of the Trails Committee meeting held on Thursday, February 4, 201 0 be approved, as printed and circulated." CARRIED.

Action by:

Trails Committee April 15 2010 Minutes Page 1 of 3

6.1 Nick Warman, Manager of Recreation updated the Trails Committee with the BWG Trails Week 2010 activities as noted below:

Flag Raising-Thursday May 20, 2010 Marsh Mash-Saturday May 22,2010 School Hike-Voluntary Participation by schools - all 10 invited Trails DaylMayor's Hike for Health - Saturday June 5, 2010

Mr. Warman informed the Committee of the particulars of each event. Advertisements will follow.

TC-2010-041 Moved by: Anita Snow Seconded by: Marc Contois "That the verbal report of the Manager of Recreation, Nick Warman, regarding the 2010 Trails Day be received for information." CARRIED.

6-2 Tom Graham, Director of Leisure Services informed the Trails Committee that the Simcoe County Trails Grant had been submitted. Mr. Graham provided details on the budget for the future Trails. Mr. Graham and Mike O'Hare, Manager of Facilities/Parks/Cemeteries shared details of the workshop they attended in Collingwood. Topics such as the Economic impact Trails have on our surrounding Communities were discussed among other items. To learn more you can visit the Trails Blog: http://trailplan.blogspot.com/

TC-2010-042 Moved by Anita Snow Seconded by: Marc Contois "That the verbal report of the Director of Leisure Services, Tom Graham regarding Simcoe County Trails Grant be received for information." CARRIED.

6.3 Mike O'Hare, discussed the Trails Construction with the Trails Committee. Mr. O'Hare informed the Committee that a contract with Hydro One is now in place. Anticipated date to start the Trails Construction process will be Fall of this year. Topics such as Plants, the Bench Program and signage along the Trails were discussed. Mr. O'Hare will advise the Committee, once the design of the Trails has been completed.

TC-2010-043 Moved by: Anita Snow second& by: Mark Contois "That the verbal report of the Manager of FacilitieslParkslCemeteries, Mike O'Hare regarding the 201 0 Trails Construction be received for information." CARRIED.


7. New Business

Lorri Jackson informed the Trails Committee of an ad, from the Bradford Times for The Corporation of The County of Simcoe for the widening of County Road 4. The Trails Committee discussed and prepared a recommendation to Council for consideration of bike lanes.

TC-2010-044 Moved by Lorri Jackson Seconded by: Anita Snow "That the Trails Committee request that the Town Staff incorporate, as part of recommendations through E.A. Process for Simcoe County Road 4 widening that design give consideration to bike lanes." CARRIED.

8. Next Meetina Date The Trails Committee next meeting will be June 17, 2010.

TC-2010-045 Moved by Anita Snow Seconded by: Mark Contois "That this next meeting of the Trails Committee is scheduled for June 17, 2010 at 7:00 p.m. at St. Mary's Hall, 31 Frederick St. Bradford, ON." CARRIED.

9. Adiournment

TC-2010-046 Moved by Anita Snow Seconded by Mark Contois "That the meeting of the Trails Committee adjourn at 7:45 p.m. "CARRIED."

Date Brian Kemp, Chair


ISSUE DATE:

April 19, 2010

i,r,,..4,,0?4 &-)l~. l ( AGENDA:

il

Ontario Ontario Municipal Board

Commission des affaires municipales de I'Ontario

Bearsfield Development Inc., and Triple-R-Ranch Co. Ltd. have appealed to the Ontario Municipal Board under subsection 34(11) of the Planning Act, R.S.O. 1990, c. P.13, as amended, from Council's refusal or neglect to enact a proposed amendment to Zoning By-law 2263 of the former Town of Bradford and Zoning By-law 79B25 of the former Town of West Gwillimbury to rezone lands respecting Part of Lot 11, Concession 6, Town of Bradford West Gwillimbury from "A" General Agriculture to "RI-X (H)" First Density Residential Exception Holding Zone, "RI-Y (H)" First Density Residential Exception Holding Zone, "RI-Z (H)" First Density Residential Exception Holding Zone, " 0 s - X Open Space Exception Zone, "0s-Y" Open Space Exception Zone, and " 0 s - Z Open Space Exception Zone to permit the development of a 765 lot residential subdivision inclusive of parks, open space, storm water management facilities OMB File No. 20601 90

Bearsfield Development Inc., and Triple-R-Ranch Co. Ltd. have appealed to the Ontario Municipal Board under subsection 51(34) of the Planning Act, R.S.O. 1990, c. P.13, as amended, from the failure of the Town of Bradford West Gwillimbury to make a decision respecting a proposed plan of subdivision on lands composed of Part of Lot 11, Concession 6 in the Town of Bradford West Gwillimbury (Approval Authority File No. 5-06-03) OMB File No. SO70020

A P P E A R A N C E S :

Parties

I i Town of Bradford West Gwillimbury ' 100 Dissette St. Unit 7 & 6, Sradford I I RECEBVZD I

Counsel i APR 2 2 2010 , Town of Bradford West Gwillimbury T. Halinski

Bearsfield Development Inc. and M. McQuai Triple-R-Ranch Co. Ltd. I

MEMORANDUM OF ORAL DECISION DELIVERED BY i ~ . J. HUSSEY ON MARCH 26,2010 AND PROCEDURAL ORDER OF THE BOARD

This Pre-hearing Conference was held to finalize the Procedural Order for the

hearing of the above noted appeals, scheduled to begin on Monday, June 21, 2010, at 10:30 a.m. at St. Mary's Hall, 3 Frederick Street, in the Town of Bradford West

Gwillimbury.

The Board is satisfied that adequate notice of this Pre-hearing Conference was

given.

The first Pre-hearing Conference on this matter was held on May 7, 2007. The Parties, Participants and issues were then identified, in the Board's DecisionIOrder

1390, issued on May 16, 2007. Subsequently, the matter was delayed for the

completion of the environmental assessment related to the improvement of 10 Side

Road at its intersection of 6th Line and the new South-West arterial Road.

Some changes have resulted from the delay.

The Board was informed that Brookfield Homes has withdrawn from the hearing

as their concerns have been satisfied. In addition to those Participants identified on May 7, 2007, the following persons requested Participant's status:

Anne and Hans Boeje

Ingrid Van Wyngaarden

Eva Sulima

The Board was presented with a draft Procedural Order setting out dates for exchange of witness statements, responses, and the date to view visual evidence. Counsel for the Municipality noted that those dates could only be finalized after the Draft Plan of Sub-division had been circulated, which was expected to happen in early April. There were discussions regarding the timing of the hearing and whether there would be

sufficient time to deal with matters that may arise from the circulation of the Draft Plan.

Because of the delay in the hearing of the appeals as a result of the environmental assessment process, the Board directed that every effort should be

made to meet the hearing date. The Board was of the view that because the area has

had a significant amount of development activity, including other Sub-divisions, it

seemed unlikely that there would be unanticipated issues beyond those that have been

already identified. However, the Board may be spoken to, should this arise.

The Parties have now agreed to the Procedural Order that is appended to this

Decision as Attachment "A .

- 3 -

This is the Order of the Board.

"K. J. Hussey"

K. J. HUSSEY MEMBER

PL06 1 249

ATTACHMENT "A"

ONTARIO MUNICIPAL BOARD

Bearsfield & Triple-R-Ranch Co. Ltd. has appealed to the Ontario Municipal Board under subsection 34(11) of the Planning Act, R.S.O. 1990, c.P.13, as amended, from Council's refusal or neglect to enact a proposed amendment to Zoning By-law 2263 of the former Town of Bradford and Zoning By-law 79B25 of the former Town of West Gwillimbury to rezone land respecting Part of Lot 11, Concession 6, Town of Bradford Wet Gwillimbury from "A General Agriculture to "RI-X (H)" First Density Residential Exception Holding Zone, "RI-Y (H)" First Density Residential Exception Holding Zone, "Rl-Z (H)" First Density Residential Exception Holding Zone, "0s -X Open Space Exception Zone, "OS- Y Open Space Exception Zone and " 0 s - Z Open Space Exception Zone to permit the development of a 765 lot residential subdivision inclusive of parks, open space, storm water management facilities OMB File No. 20601 90

Bearsfield & Triple-R-Ranch Co. Ltd, has appealed to the Ontario Municipal Board under subsection 51 (34) of the Planning Act, R.S.O. 1990, c. P.13, as amended, from the failure of the Town of Bradford West Gwillimbury to make a decision respecting a proposed plan of subdivision on lands composed of Part of Lot 11, Concession 6 in the Town of Bradford West Gwillimbury (Approval Authority File No. S-06-03) OMB File No. SO70020

PROCEDURALORDER

1. The Board may vary or add to these rules at any time, either on request or as it sees fit. It may alter this Order by an oral ruling, or by another written Order.

Organization of the Hearing

2. The hearing of the appeals will begin on Monday, June 21, 2010 at 10:30 a.m. at St. Mary's Hall, 3 Frederick Street, Town of Bradford West Gwillimbury, Ontario.

3. The length of the hearing will be about 5 days.

4. The parties and participants (see the Attachment for the meaning of these terms) are listed in Attachment 1 to this Order.

5. The order of evidence at the hearing is set out in Attachment 2 to this Order.

6. The issues list is set out in Attachment 3 to this Order.

Requirements Before the Hearing

7. Expert witnesses in the same field shall have a meeting or meetings before the exchange of witness statements to try to resolve or reduce the issues for the hearing.

8. The parties shall endeavour to prepare a joint document book, with the cost of photocopying to be borne by the parties, determined by the number of copies required.

9. A party who intends to call witnesses, whether by summons or not, shall provide . to the Board, the other parties and the Town Clerk a list of the witnesses and the order in which they will be called. This list must be delivered by April 30, 2010.

10. An expert witness shall prepare an expert witness statement which shall list any reports prepared by the expert, or any other reports or documents to be relied on at the hearing. Copies of this must be provided as in section 13. Instead ~f a witness statement, the expert may file his or her entire report if it contains the required information. If this is not done, the Board may refuse to hear the expert's testimony.

11. Expert witnesses who are under summons but not paid to produce a report do not have to file an expert witness statement; but the party calling them must file an outline of the expert's evidence and any reports or documents to be relied upon, as in section 13.

12. A party who intends to call a witness, other than an expert witness, must provide to the parties and the Board a witness statement as in section 13.

13. On or before May 28, 2010 the parties shall provide copies of their witness statements to the other parties, the Board and the Town Clerk.

14. An identified participant must provide to the Board, the parties and the Town Clerk a participant statement by May 28, 2010 or the participant may not give oral evidence at the hearing.

15. Parties may provide to the other parties and file with the Board and the Town Clerk a written response to any written evidence on or before June 11, 2010.

16. On or before June 11, 2010 the parties shall provide each other and participants with an opportunity to view their visual evidence. If a model will be used, all parties must have a reasonable opportunity to view it before the hearing.

sv-

17. A person wishing to change written evidence, including witness statements, must make a written motion to the Board.

(see Rules 34 and 35 of the Board's Rules, which require that the moving party provide copies of the motion to all other parties 10 days before the Board hears the motion.)

18. A party who provides a witness' written evidence to the other parties must have the witness attend the hearing to give oral evidence, unless the party notifies the Board at least 7 days before the hearing that the written evidence is not part of their record.

19. Documents may be delivered by personal delivery, facsimile, electronic mail or registered or certified mail, or otherwise as the Board may direct. The delivery of

documents by fax shall be governed by the Board's Rules [26 - 311 on this subject. Material delivered by mail shall be deemed to have been received five business days after the date of registration or certification.

20. No adjournments or delays will be granted before or during the hearing except for serious hardship or illness. The Board's Rules 61 to 65 apply to such requests.

No further Notice is'required.

~h ' is Member is not seized.

So orders the Board.

ATTACHMENT TO PROCEDURAL ORDER

Pur~ose of the Procedural Order and Meaning of Terms

The Board recommends that the parties meet to discuss this sample Order before the prehearing conference to tty to identifL the issues and the process that they want the Board to order following the conference. The Board will hear the parties' comments about the contents of the Order at the conference.

Prehearing conferences usually take place only where the hearing is expected to be long and complicated. If you are not represented by a lawyer, you should prepare by obtaining the Guide to the Ontario Munici~al Board, and the Board's Rules, from the Board Information Ofice, 15th Floor, 655 Bay Street, Toronto, M5G 1 E5, 4 16-326-6800, or from the Board website at www. omb.gov. on. ca.

Meaninq of terms used in the Procedural Order:

Party is an individual or corporation permitted by the Board to participate fully in the hearing by receiving copies of written evidence, presenting witnesses, cross-examining the witnesses of the other parties, and making submissions on all of the evidence. If an unincorporated group wishes to become a party, it must appoint one person to speak for it, and that person must accept the other responsibilities of a party as set out in the Order. Parties do not have to be represented by a lawyer, and may have an agent speak for them. The agent must have written authorization from the party.

NOTE that a person who wishes to become a party before or at the hearing, and who did not request this at the prehearing conference, must ask the Board to permit this.

Participant is an individual, group or corporation, whether represented by a lawyer or not, who may attend only part of the proceeding but who makes a statement to the Board on all or some of the issues in the hearing. Such persons may also be identified at the start of the hearing. The Board will set the time for hearing this statements. NOTE that such persons will likely not receive notice of a mediation or conference calls on procedural issues. They also cannot ask for costs, or review of a decision as parties can. If a participant does not attend the hearing and only files a written statement, the Board will not give it the same attention or weight as submissions made orally. The reason is that parties cannot ask further questions of a person if they merely file material and do not attend.

Written and Visual Evidence: Written evidence includes all written material, reports, studies, documents, letters and witness statements which a party or participant intends to present as evidence at the hearing. These must have pages numbered consecutively throughout the entire document, even if there are tabs or dividers in the material. Visual evidence includes photographs, maps, videos, models, and overlays which a party or participant intends to present as evidence at the hearing.

Witness Statements: A witness statement is a short written outline of the person's background, experience and interest in the mattec a list of the issues which he or she will discuss and the witness' opinions on those issues; and a list of reports that the witness will rely on at the hearing. An expert witness statement should include his or

her (I) name and address, (2) qualifications, (3) a list of the issues he or she will address, (4) the witness' opinions on those issues and the complete reasons for the opinions and (5) a list of reports that the witness will rely on at the hearing. A participant statement is a short written outline of the person's or group's background, experience and interest in the matter; a list of the issues which the participant will address and a short outline of the evidence on those issues; and a list of reporfs, if any, which the participant will refer to at the hearing.

Additional Information

Summons: A party must ask a Board Member or the senior staff of the Board to issue a summons. This request must be made before the time that the list of witnesses is provided to the Board and the parties. (See Rules 41 and 42 on the summons procedure.) If the Board requests it, an affidavit must be provided indicating how the witnessJ evidence is relevant to the hearing. If the Board is not satisfied from the affidavit, it will require that a motion be heard to decide whether the witness should be summoned.

The order of examination of witnesses: is usually direct examination, cross- examination and re-examination in the following way: direct examination by the party presenting the witness; direct examination by any party of similar interest, in the manner determined by the Board; cross-examination by parties of opposite interest; re- examination by the party presenting the witness; or another order of examination mutually agreed among the parties or directed by the Board.

Ontario Municipal Board Rules on

DOCUMENTS, EXHIBITS, FILING, SERVICE

18. Form of Documents Unless otherwise directed by the Board, every document filed or introduced by a party or participant in a proceeding shall be prepared on letter size paper (8 W" x 11") (except for large documents such as plans or surveys), and shall have each page numbered consecutively throughout the entire text and graphic content, even if there are dividers or tabs.

19. Other Exhibits Large graphic or other such types of visual evidence should not be glued to foam or other boards. It must be on paper and be removed from the boards following the hearing event, and folded to 8 W" x 11 ". Three-dimensional models must be photographed and the photographs must be introduced with the model. A videotape to be used in evidence must be viewed by the other identified parties before the hearing.

20. Copies of Documents for Parties and Clerk Subject to the Board making a different order at a prehearing conference, a party who will use a document as evidence at a hearing event should provide copies at the beginning of the proceeding for all parties and participants. If it is an official plan, those parts of the Plan to be used should be distributed to the parties and participants, but a copy of the entire plan must be made available to the Board Member(s) at the beginning of the proceeding. If the Board orders that copies of documents be kept by the clerk of the municipality, they do not need to be certified copies, unless a party objects that they are not authentic copies.

21. Prefilinn of Witness Statement and Reports Experts: If a hearing is expected to last more than 10 days, the Board may require that parties calling expert or professional witnesses serve on the other parties and file with the clerk of the municipality, any experts' witness statements and reports prepared for the hearing at least 30 days in advance of the hearing, or as the Board directs. The Board may also make this order for hearings expected to last less than 10 days if a party requests this. The expert witness statement must contain: (a) the expert's name, address and qualifications; (b) the issues the expert will address, opinions on these issues and the reason for the opinions; and (c) a list of the reports, whether prepared by the expert or by someone else, that the expert will refer to at the hearing.

The expert's complete report may be filed instead of this statement, if it contains the required information.

An expert may not be permitted to testify if this statement or report is not filed. The reports in (c) above do not need to be filed with the Board, but should be supplied to the parties in advance if the parties request them. Participants in the hearing wishing to examine expert reports may do so at the Clerk's office.

Other Witnesses: The Board may also require that a witness who is not giving expert evidence, or a participant, provide to the Board and the parties a witness or participant statement. A witness or participant statement should contain a short written outline of the person's background, experience and interest in the matter; a list of the issues which

they will discuss and an opinion on those issues; and a list of reports that they will rely on at the hearing. A participant statement should also briefly outline the evidence to be presented. The witness or participant may not be allowed to testify if this statement is not filed.

22. Amendment of Documents Documents filed with the Board cannot be amended unless the Board orders it, or the other parties consent. The Board may require that the person requesting an amendment do so by way of a motion under Rule 34 with notice to all parties.

23. Copies of Board Documents A person may examine any document filed with the Board, and copy it after paying the Board's fee, unless an Act or a court or Board order provides otherwise. (This does not apply to documents that the Board has ordered to be confidential, sealed, and not part of the public record.)

24. Return sf Exhibits Exhibits (written or visual evidence) of all types introduced at a hearing will be kept for 60 days after the Board decision issues. The person introducing an exhibit may ask for its return after this time, and it may be given back if the Board agrees. If no such request is made, it becomes the property of the Board and may be archived.

25. Final Approval of Plans of Subdivision When a final plan is prepared for the Board's approval (rather than the approval authority's, if the Board orders that it be final approved by the authority), the owner shall insert on the original plan and copies the following wording:

This plan is approved by the Ontario Municipal Board under file [insert OM9 case number] pursuant to the Planning Act, section

Date Secretary, Ontario Municipal Board

Comment on Faxes (Rules 26 to 31 below): The Rules below respecting faxes apply to all documents filed or served, including notices of appeal, notices of motion, notices of hearing and documents exchanged following a procedural order. Note, however, that the Board cannot extend an appeal period in an Act, so that documents must be served on or before the last day. These Rules merely require that documents be faxed by specific times. For example, staff will be present to receive a fax if it is faxed before 4:30 p.m. (See also Comments and Rules 10 to 12 respecting time.)

26. Service bv Fax Where any document is required to be served (delivered) or filed, including one commencing a proceeding or a motion, or providing notice, it may be served by fax (unless an Act, or the Board, requires another method of service) and shall be sent to,

(a) the party's representative, if any;

(b) where the party is an individual and is not represented by a representative, to that party directly where that party has provided a fax number;

(c) where that party is a corporation and is not represented by a representative, to the corporation directly to the attention of an individual with apparent authority to receive the document; or

(d) where served on or filed with the Board, a local board or commission, or any department, ministry or agency of the federal, provincial or municipal government, an individual with apparent authority to receive the document.

27. If Faxed After 4:30 p.m. Any document served by fax after 4:30 p.m. is deemed to have been served on the next business day.

28. Permission to Fax if More Than 12 Panes If a document is more than 12 pages including the cover page, it must not be served by fax between 8:00 a.m. and 4.30 p.m. unless the person receiving the document has given permission in advance. If more than 30 pages, it cannot be served by fax at any time without advance permission.

29. Contents of Cover Paae The fax cover page must include the Board's case and file number, the type of matter and the municipality in which the matter arose, as well as full identification of the sender and receiver.

30. Proof of Service by Fax A confirmation printout received by the sender is proof of the full transmission and receipt of the fax.

31. No Hard COPY Needed A hard copy of a faxed document must not be sent by another means of transmission unless requested, and may then be sent by ordinary mail.

September 30, 2000

ATTACHMENT I

PARTIES

Town of Bradford West Gwillimbury

Aird & Berlis LLP Brookfield Place, 181 Bay Street Suite 1800, Box 754 Toronto, ON M5J 2T9

Tom Halinski Tel: 416.865.7767 Fax: 41 6.863.151 5 Email: [email protected]

Bearsfield Development Inc. and Triple-R-Ranch Co. Ltd.

WeirFoulds LLP Suite 1600 The Exchange Tower 130 King Street West PO Box 480 Toronto, ON M5X I Jr

Michael J. McQuaid, Q.C. Tel: 41 6-947-5020 Fax: 41 6-365-1 876 Email: [email protected]

PARTICIPANTS

1. Elaine Baker

2. Nancy and Glen MacAdams

3. Anne and Hans Boeje 2626 1 om Sideroad RRI Stn Main Bradford, ON L3Z 2A4

4. Ingrid Van Wyngaarden 2608 1 om Sideroad RR 1 Stn Main Bradford, ON L3Z 2/44

5. Eva Sulima 3094 Line 6 RR 1 Bradford, ON L3Z 2A4

ATTACHMENT 2

ORDER OF EVIDENCE

Overview - Town of Bradford West Gwillimbury

Bearsfield Development Inc. and Triple-R-Ranch Co. Ltd.

Participants

Town of Bradford West Gwillimbury

Reply by Bearsfield Development Inc. and Triple-R-Ranch Co. Ltd.

ATTACHMENT 3

LIST OF ISSUES

1. OP conformity issue - Lack of traffic report.

2. OP conformity issue - Proposed lot mix and variety of housing form.

3. OP conformity issue - Compliance with CPA2 population allocation and density, provisions.

4. OP conformity issues - Compliance with OP policy 5.2.4.1 and urban design guidelines - including rear lotting and prominent locations for SWM ponds and parks.

5. OP conformity issue - Undersupply of Parkland dedication.

6. Integration of lot fabric with abutting lands and subdivision plans.

7. Elimination of proposed cul-de-sacs where possible.

8. Proposed zoning by-law provisions and standards.

Other issues may arise through the Town's ongoing review of the proposed plan of subdivision and by-law.

Ministry of Municipal Affairs and Housing

Office of the Minister

777 Bay Street, 17" Floor Toronto ON M5G 2E5 Tel. 41 6 585 7000 Fax 41 6 585 6470 w.ontario.ca/MAH

April 22, 2010

Ministere des Affaires municipales et du Logement

Bureau du ministre

777, rue Bay, 17 etage Toronto ON M5G 2E5 TeI. 416 585 7000 TeIec. 41 6 585 6470 www.ontario.cafMAH

Ontario

Office of the MayarJCAO R E C E I V E D

APR 2 6 2010 His Worship

9, a;&. Mayor Mike MacEachern Chair Provincially Designated Primary Urban Node Municipalities 10 Wellington Street East Box 910 Alliston ON L9R 1Al

Dear Chair MacEachern and Members:

I would like to take this opportunity to thank you for meeting with me during the 2010 OGRNROMA conference. As 1 mentioned in our meeting, it is always good to hear that municipalities are working together to find sustainable solutions that serve our citizens in the best way possible.

As you know, the Ministry of Energy and Infrastructure (MEI) is currently drafting its proposed amendment to the Growth Plan for Simcoe to implement the proposed policies in MEl's discussion paper, "Simcoe Area: A Strategic Vision of Growth". This includes those policies for the identified strategic growth nodes.

I look forward to working with you and all elected officiais across Simcoe County as we move forward to implement our Simcoe Vision, which will support sustainable communities while protecting and preserving our environmental heritage.

Once again, thank you for taking the time to meet with me at the OGRNROMA conference.

Yours sincerely,

&-?* Jim Bradley Minister

c : Warden Cal Patterson, County of Simcoe Mayor Dave Aspden, City of Barrie Mayor Chris Carrier, Town of Coflingw~oc! Mayor James Downer, Town of Midland Ma'y'o; Anita Dubeau, Tewn ef Penetanguishene Mayor Doug White, Town of Bradford West-Gwillimbury Mayor Ron Stevens, City of Orillia

Ministry of Municipal Affairs and Housing Municipal Services Division 777 Bay Street - 16th Floor Toronto ON M5G 2E5 Telephone: 41 6 585-7257 F a : 41 6 585-6445

Ministere des Affaires municipales et du Logement Division des services municipaux 777, rue Bay, 16' &age Toronto ON M5G 2E5 TBlephone: 41 6 585-7257 TBlBcopieur: 416 585-6445

lNiii8M,4T,ON A0 10, myt \ \ AGENDA: - p> Ontario

March 31,2010

To: All Municipal Clerks

Re: Municipal Service Delivery Reviews

Enclosed for your municipality's information and use is the recently updated pamphlet, Making Choices: A Guide to Service Delivery Review for Municipal Councillors and Senior Sta$ Please make this letter available to all council members and department heads to ensure they are aware of this service delivery evaluation tool.

The Ministry of Municipal Affairs and Housing, the Association of Municipal Managers, Clerks and Treasurers of Ontario, the Municipal Finance Officers Association, and the Ontario Municipal Administrators Association developed this resource for municipalities, and particularly for elected officials, and senior staff.

There are expectations for governments to make informed choices about the service they provide, whether municipalities are facing economic growth or challenges. I hope this guide helps provide a better understanding of the benefits and overall considerations involved in a municipal service delivery review.

This document can also be read or downloaded from the ministry's website at: www.mah.g;ov.on.ca. A more detailed version of the pamphlet, intended for those working on a service delivery review, is also available on the ministry's website.

If you have questions, please contact staff in one of our ministry's Municipal Services Offices, which are listed on the back page of the pamphlet.

Yours truly, Town of Bradford West Gwillimbury 100 Dissette St. Unit 7 & 8, Bradford

R E C E I V E D

L

Robert P. Taylor, B.A., M.Pl., Ph.D Assistant Deputy Minister \ I

cc: Association of Municipal Managers, Clerks and Treasurers of Ontario Municipal Finance Officers Association Ontario Municipal Administrators' Association

Attach:

ISBN 978-1-4435-2528-2 (PDF) ISBN 978-1-4435-2527-5 (print) O Queen's Printer for Ontario, 2010

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A Guide to Service Delivery Review for Munici~al Councillors

The Ministry of Municipal Affairs and Housing and i t s partners offer Making Choices: A Guide to Service Delivery Review for Municipal Councillors and Senior Staff as a helpful resource to municipalities. However, the guide summarizes complex matters and reflects legislation and practices that are subject to change. Some details may have been omitted in the interest of brevity. Municipalities are responsible for compliance with statutes and other legal requirements. The guide should not be used to substitute for legal or professional advice, and we recommend that municipalities seek such advice in planning any actual service delivery reviews or changes. The user is responsible for how the guide is used or applied.

Although this document has been carefully prepared, neither the ministry nor its partners accept any legal responsibility for its contents or any consequences, including direct or indirect liability, arising from its use.

I and Senior Staff

p-=> !!S AMCTO Ontario I,, THE MUNICIPAL EXPERTS

MFOA MUNICIPAL FINANCE

OFFICERS' ASSOCIATION OF ONTARIO

There are ever-increasing expectations for governments to make informed choices about the services they provide to their citizens. This is evident for municipalities whether facing times of positive economic growth or periods of fiscal constraint. This guide will help municipalities understand the benefits and considerations involved in undertaking a service delivery review, which is a tool that sets out a framework for decision-making on competing priorities in order to pursue the most effective delivery of municipal services.

A Municipal Management Needs Assessment undertaken by the Ministry of Municipal Affairs and Housing in partnership with the Municipal Finance Officers Association, the Ontario Municipal Administrators Association, the Association of Municipal Managers, Clerks, Treasurers of Ontario; identified the following municipal need:

Information, advice, and training on how to monitor, review and improve services- including training on service delivery reviews using operational examples.

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Making Choices: A Guide to Service Delivery Review for Municipal Councillors and Senior Staff was created to help municipalities respond to these needs. In particular, it was to help municipal councils and senior staff examine how to:

improve services

meet new or increased demand from customers for services

assess service levels in the face of competing priorities and/or decreasing revenues

reduce costs, and

improve revenues.

This guide offers a systematic approach to decision-making around managing municipal spending. Traditional approaches have often involved practices such as across-the-board cuts, targeting "softer" services to cut, deferring capital projects, increasing user fees, or dipping into reserves. Moreover, it was generally assumed that a reduction in the budget of a service would result in a comparable reduction in service levels.

The service delivery review process focuses on setting priorities and, where possible, reducing the cost of delivery while maintaining or improving services and service levels. It's all about making informed, strategic choices.

The guide assists with making choices that are affordable and reflect municipal values that draw on best practices in service delivery. It includes processes tested by jurisdictions around the world and draws on the best practices of Ontario's municipal sector.

The guide was developed by the Ministry of Municipal Affairs and Housing in partnership with the Association of Municipal Managers, Clerks and Treasurers of Ontario, the Municipal Finance Officers' Association of Ontario and the Ontario Municipal Administrators' Association.

A detailed version of the guide has been developed for senior managers of municipal departments. It is available at ontario.ca/mah.

What Is Service Delivery Review? Service delivery review is an evaluation process in which a specific municipal service is systematically reviewed to determine the most appropriate way to provide it.

What Does Service Delivery Review Involve? Service delivery review involves asking ten questions about service improvements and expenditure management:

1. Do we really need to continue to be in this business/service?

2. What do citizens expect of the service and what outcomes does council want for the service?

3. How does current performance compare to expected performance?

4. Do the activities logically lead to the expected outcomes?

5. How is demand for the service being managed?

6. What are the full costs and benefits of the service?

7. How can benefits and outputs of the service be increased?

8. How can the number and cost of inputs be decreased?

9. What are the alternative ways of delivering the service?

10. How can a service change best be managed, implemented and communicated?

Answering these questions means engaging citizens and other stakeholders (including municipal staff and unions) to ensure that the choices made are informed by their goals and values.

1 I

What Is Council's Role In Service Delivery Reviews?

*

Municipal councils have broad roles (see section 224 of the Municipal Act, 2001 and section 131 of the City of Toronto Act, 2006for reference). As the information may be useful in considering council's roles in service delivery review, some of the wording is set out below:

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a)to represent the public and to consider the well- being and interests of the municipality;

b)to develop and evaluate the policies and programs of the municipality;

c) to determine which services the municipality provides;

d)to ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council;

e)to ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality;

f ) to maintain the financial integrity of the municipality; and

g)to carry out the duties of council.

What Makes Service Delivery Reviews

Throughout the review process, council is called upon to make choices - what to deliver, what outcomes the municipality expects from its services, who should pay for them, whether and what citizens should pay for certain services, whether a service could be provided at a lower cost, whether all the things that go into delivering a service are really necessary, and who should deliver which services. Even the decision not to review a service is a choice.

What Is The Scope Of Service Delivery Review? Meaningful service delivery review incorporates skills, knowledge and experience from many professional disciplines, including service management, labour relations, financial analysis, operational analysis and cost accounting.

1

Effective reviews are also informed by a thorough understanding of the service area under review. Technical knowledge will be called on to

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decide matters such as where to put a fire station or when best to clear snow.

Effective? Service delivery reviews are time and resource-intensive exercises and may involve sensitive local issues. Before beginning a review, council must be committed to seeing it through, give staff clear direction and wholeheartedly support the process.

Many municipalities have found it important to have clear strategic priorities in place before undertaking reviews so that the choices called for by service reviews can be more easily made.

We suggest a six-stage approach to service delivery review, depicted in the flow chart on the following page. This approach is based on experiences gained from Ontario municipalities that have undertaken reviews and on knowledge of practices elsewhere.

In the six-stage process, the council will have the primary role in the first two stages, will be asked to make a decision about whether to focus on internal improvementsor lookat other delivery methods (Stage4), should be prepared to select a provider (Stage S) , put the supports in place for a successful implementation of the improvement and communicate the results to citizens (Stage 6).

Each municipality is different and has different needs, challenges, resources and objectives. This service delivery review approach offers a flexible framework that can be used in a variety of ways, for example, as a part of a wider corporate initiative or as a stand-alone initiative.

Although the six stages form an integrated process, the tools, techniques and ideas in the guide can be used immediately to improve delivery of certain services. For example, a quick scan of the flow chart might suggest that a certain service would be delivered more efficiently by better managing demand, and this course of action could be followed up straight away.

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Flow Chart For Service Delivery Review - - ' ~tep'one: Getting Organized

To get started, council needs to make choices about:

What ground rules, principles and processes will govern the review?

What stafFing and support are needed to undertake the review?

How you will ensure your review process is informed by citizen demands, expectations and concerns?

Of course, council also needs to decide what to review, taking into account common, strategic and community considerations of where improvements are needed most urgently.

Step Two: What Do You Want The Service Or Program To Do?

Once a service has been identified as a candidate for review, the following questions need to be asked:

What is its purpose?

Who is i t s target group?

Why is it needed?

What outcomes does it or should it have? That is, how does it affect citizens?

What measures can be used to gauge the effectiveness of the service?

What are appropriate service standards and targets?

The answers to these questions become the goals that the service or program will aim to achieve. The preferences of citizens about service levels and standards need to be weighed against fiscal prudence and affordability.

It's not enough to focus merely on inputs (such as the operating cost of the garbage trucks used) or outputs (such as the tonnes of garbage collected). In this approach, the review would focus on outcomes (such as the increase in the percentage of residential solid waste diverted from landfills and/or incinerators). Outcomes are the wider benefits that matter most to citizens and they are the best gauge of a service's success.

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Step Three: H o w Is The Service Currently Performing?

There are four broad questions to consider:

1.What assumptions underpin current service arrangements? Do the outputs of the service or program logically lead to the desired outcomes?

2. How is demand for the service or program managed? Education? Pricing? Management procedures? Technological innovation? Regulation or operational change?

3.What are the full costs and benefits of the service or program? This includes:

Direct costs (e.g., labour, fire trucks, day care facility)

Indirect costs (e.g., administrative, payroll and legal costs)

Tangible costs (e.g., capital costs, operating costs)

Intangible costs (e.g., impact on municipality's reputation)

Tangible benefits (e.g., low application processing times)

Intangible benefits (e.g., high staff morale)

When looking at service costs, in this approach costs that are shared across departments are included. For example, reductions in park operations might affect transportation/roads costs also if staff and vehicles are shared across departments.

4.How efficient is the service or program? Here you'll want to consider all the inputs (such as money spent or staff employed) and outputs (such as number of tonnes of garbage collected or the number of fires extinguished).

Step Four, Opt ion One: Improve Delivery Through Internal

This information may identify a performance "gap" in the current delivery method relative to the desired outcomes.

At this point, the municipality has an important choice to make: continue to provide the service directly but in an improved way, or investigate alternative methods of delivery.

Improvements

Many municipalities that currently deliver a service or program directly choose to make internal improvement first before considering alternative delivery methods.

t Staff can improve delivery by:

lncreasing the number of benefits, for example, by using technology to make services more responsive, reliable or accessible.

lncreasing the number of outputs, for example, by making better use of existing assets and facilities.

Decreasing the number of inputs, for example, by eliminating red tape or duplication; re-deploying inputs that don't add significant value; or sharing services to achieve economies of scale.

Decreasing the cost of inputs, for example, by error proofing; standardizing; simplifying; competitively sourcing; volume leveraging; establishing a "just-in-time" supply or a supply chain management system; or better managing labour costs.

If the internal improvement strategy is successful, the next step is to implement, evaluate and report the improvement. If it proves unsuccessful, the next step is to investigate other feasible service delivery methods.

Step Four, Opt ion Two: Investigate Alternative Service Delivery

A number of options are available:

Direct Delivery

Purchase of Services1

Municipal Business Corporations

Municipal Service Boards and other Local Entities

Partnerships

Licensing

Privatization

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The review team will start by screening out methods that are unfeasible Influencing Change due to legal rules (the municipality is legally obligated to provide the

(When Implementation Goes Astray) service or program in a certain way) or market barriers (the private provider market cannot fill the gap).

This process should leave the municipality with a short list of feasible delivery methods for more in-depth assessment. The review team will analyze suitable methods using the four analytical tools identified in Step Three.

Step Five: Select A Service Provider i

Having selected an alternative delivery method, the municipality then needs to select a service provider. A municipality would have a procurement by-law that outlines i t s decision-making process for selecting service providers. Assuming a competitive process, this could mean making choices about appropriate evaluation criteria. This process also involves:

preparing and circulating the solicitation document;

evaluating bids or proposals; and

preparing and negotiating the contract.

Step Six: Implement, Evaluate And Report

Whether the municipality decides to make improvements to the current method or use an alternative delivery method, the final step is to implement the changes, evaluate results and report to citizens both on the successful improvement and on barriers to successful improvement.

The following diagram on influencing change shows the key ingredients necessary for a successful implementation effort (and the consequences of leaving out any one of the ingredients!).*

As changes are implemented, the municipality may need to adjust the choices made, such as deciding on appropriate remedial steps if the changes made to delivery fail to achieve the established goals.

Making Cho~ces. Maklng Cho~ces- A Gu~oe to Serv~ce Dellvery Rev~ew for Mun~c~pa l Counc~llors and Senior Staff A Guide t o Service Dellvery Rev~ew for Mun~cipal Counc~llors and Senlor Staff

Using Service Delivery Reviews To Improve Services And Better Manage Spending This guide has been developed to provide municipalities with a tool that considers best practices for making informed, strategic choices about how services are delivered. The six-stage process outlined on the preceding pages reflects municipal experiences with service delivery improvements around the world and builds upon the work of Ontario's innovative municipal sector. This process has been designed to be comprehensive, relevant and flexible to meet the diverse needs and goals of municipalities across Ontario.

Where Can I Get More Information? The complete guide is available at ontario.ca/mah.

For more information about this guide and its contents, please contact the nearest Municipal Services Office orthe ministry's Intergovernmental Relations & Partnerships Branch at 416-585-4260.

Municipal Services Offices Central (Toronto) 416-585-6226 or 1-800-668-0230

West (London) 519-873-4020 or 1-800-265-4736

East (Kingston) 613-545-2100 or 1-800-267-9438

Northwest (Thunder Bay) 807-475-1651 or 1-800-465-5027

Northeast (Sudbury) 705-564-0120 or 1-800-461-1193

End Notes 1 This could include the external purchase of services (hiring another service provider either to deliver the service with private-sector employers or to manage the service using municipal employees) or internal purchase of services ("contracting in" or "in-house bidding" where internal staff compete with external parties to provide the service).

2 From the workshop "Developing a Coaching and Mentoring System by Linkage Corporation." Available electronically at www.linkageinc.com.

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HEART& STROKE FOUNDATION

Finding answers. For life.

INFORMATION A(;ENDA: Y do/o.r/)a * I /

Joint Media Release County of Simcoe, Office of the Warden and CAO

I I I 0 Highway 26, Midhurst, Ontario LOL 1x0 sirncoe.ca

FOR IMMEDIATE RELEASE Better Communities 7 kI-lh'OLIGM PAR I NEHGI-IIPS

County joins forces with partners to make communities safer

Midhurstl May 3, 2010 - Simcoe County is known for its safe communities, and thanks to a generous donation, the County and its partners can continue to build on that tradition.

Orillia Power Corporation has partnered with OPP, fire departments, Hydro One, First Student Bus lines, EMS and CN to put a new AED in the Children's Safety Village. The Children's Safety Village is a portable Safety Village that is used at all elementary schools and special events in the Orillia and surrounding area to assist in mass safety training.

The official donation ceremony takes place at the Orillia West Ridge Walmart at 11 a.m. on May 8 as part of Police Week.

"Having AEDs available at the Children's Safety Village will improve immediate access to life-saving resources," said Warden Cal Patterson. "This is an important step in the PAD program."

An AED, or automated external defibrillator, is a portable electronic device that diagnoses the potentially life threatening cardiac arrhythmias in a patient, and is able to treat them through defibrillation.

"We are thrilled that a new AED has been allocated to the Children's Safety Village through the generous donation from the Orillia Power Corporation to the Heart&Stroke Restart a Heart, a Life Program and the Chase McEachern Tribute Fund," says David Sculthorpe, CEO, Heart and Stroke Foundation of Ontario. "With the help of individuals, community groups and local businesses, like the Orillia Power Corporation, one day AEDs will become as commonplace as fire extinguishers in Ontario, to save lives."

County of Simcoe Paramedic Services first developed and launched the County of Simcoe Paramedic Services PAD program in 2005 and partnered with the Heart and Stroke Foundation and the Chase McEachern Tribute Fund in 2006. To date there are more than 240 defibrillators and more than 3,100 trained individuals across the County, resulting in the saving of three lives.

The County of Simcoe is composed of sixteen member municipalities and provides crucial public services to County residents in addition to providing paramedic and social services to the separated cities of Barrie and Orillia. Visit our website at simcoe.ca.

Allan Greenwood, Communications Manager 705-726-9300 ext. 1230 [email protected]

Andrew Robert, Director & Chief, Paramedic Services 705-726-9300 ext. 1091

[email protected]

Joanne Cbte, AEMCA, Manager, Resuscitation Programs, Research, Advocacy & Health Promotion

Heart and Stroke Foundation of Ontario 41 6.489.71 11 ext.825

[email protected]

INFORMATION a, \ 0, ' \ \ AGENDA:

SI For t l~e Greater Good

Press Release County of Simcoe, Office of the Warden and CAO

I I I 0 Highway 26, Midhurst, Ontario LOL IXO simcoe.ca

FOR IMMEDIATE RELEASE

National Emergency Preparedness Week in Simcoe County May 2 to 8,2010 - Be Prepared

Midhurstl May 3,2010 - Simcoe County recognizes National Emergency Preparedness Week from May 2 to May 8, 201 0 and reminds residents to take steps to be prepared in the event of an emergency.

"Emergency Preparedness Week is about preparing to care for yourself and your family during a large-scale community emergency," remarked Warden Cal Patterson. "The County plays a major role in emergency planning and we encourage residents to know the potential risks, plan ahead and take the necessary steps to ensure your family is prepared."

Know the Risks: Severe weather - floods, extreme temperatures, wind storms, tornadoes, snow and icestorms Accidents - hazardous material spills, explosions, water contamination, train derailments Mass power failures Disease outbreaks

Make a Plan: Every Canadian household needs an emergency plan that details what to do, where to go and who to contact if disaster strikes.

Prepare a Kit You may need to live without power or tap water during an emergency. Prepare an emergency kit that will allow your family to be self sufficient for up to 72 hours.

Residents in Simcoe County should put together an emergency plan that includes an emergency preparedness kit for up to 72 hours, an alternate meeting place and an out-of-area contact person.

Your family's emergency preparedness kit should include: Crank radio, flashlight and batteries, first aid kit, candles and matches, extra keys, copies of important papers, cash, non perishable food and bottled water, clothing and footwear, blankets or sleeping bags, toilet paper and toiletries, medication, whistle, playing cards

This May, Emergency Management Ontario, in partnership with Insurance Bureau of Canada, is aiming to increase Ontarians' awareness and understanding of emergency preparedness by encouraging everyone to take the "Emergency Preparedness Challenge". You can't predict an emergency, but you can prepare for one - 'Take the Challenge' at: www.ontario.ca/be~re~ared.

For more information about emergency preparedness in Simcoe County, visit the County of Simcoe Emergency Management website at simcoemuskokaemergency.ca.

The County of Simcoe is composed of sixteen member municipalities and provides crucial public services to County residents in addition to providing paramedic and social services to the separated cities of Barrie and Orillia. Visit our website at simcoe.ca.

Allan Greenwood, Communications Manager 705-726-9300 ext. 1230 [email protected]

Cathy Clark, Manager, 911 and Emergency Planning 705-726-9300 ext. 11 55

[email protected]

March 31, 201 0

INFC2~.4:li,",T!ON

INSPIRE BUllD C H A N G E U n l t e d W a y o f G r e a t e r S ~ r n c o e C o u n t y

Mr. James Currier Town of Bradford West Gwillimbury 100 Dissette Street, Units 7 & 8 Bradford, ON L3Z 2A7

I APR 2 3 2010 I

Dear James,

Please accept our deepest gratitude for your outstanding support during our 2009 Campaign.

The 2009 United Way of Greater Simcoe County Campaign raised a record $1,530,000 - this incredible achievement profoundly illustrates the strength of our community. On behalf of the Board, Cabinet, staff and most of all our funded agencies, our heartfelt thanks go out to you and Karen Gill for the vital role you played in raising this community investment funding.

The United Way of Greater Simcoe County Community Fund supports 19 agencies along with 14 Community Impact Programs across Greater Simcoe County. The Community Fund is critical to ensuring that these agencies are able to tackle the region's toughest issues including: helping people who are abused and addicted; families in distress and troubled children and youth; the mentally ill, the terminally ill, and people who care for them.

Our achievement of $1,530,000 was lead as always by your personal support and corporate directive. In consideration of the economic climate, particularly during our key campaign window, this was truly a noteworthy feat. It is reassuring to know that, even during uncertain times, there are many who are still eager to rise to the challenge to help those who, for whatever reason, find themselves for perhaps the first time in their lives, in need of assistance.

In the coming months we will be in touch to discuss plans for the 2010 campaign.

We leave you with the words of John F. Kennedy. "As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them." Your support indeed inspires us to continue to build up social infrastructures and actively change the face of our community for all of its citizens.

In my last official function as CEO of this great organization, I am indeed honoured to express our most heartfelt thanks.

Most sincerely,

Seija Suutari CEO cc: Karen Gill

136 Bayfield St., Suite 100, Barrie, Ontario L4M 3B1 tel 705.726.2301 fax 705.726.4897 w w w un~tedwaysimcoecounty.on.ca

Adjala-Tosorontio Barrie Bradford Essa Innisfil New Tecumseth Midland Orillia Oro Medonte Penetanguishene Ramara Severn Springwater .Tay *Tiny

M U N I C I P A L P R O P E R T Y A S S E S S M E N T C O R P O R A T I O N

R E C E I V E D

April 22,2010

To: Heads of Council All Ontario Municipalities

From: Debbie Zimmerman Chair, MPAC Board of Directors

Subject: 2009 Annual Report and Financial Statements

Please find attached for your information, the Municipal Property Assessment Corporation's (MPAC) 2009 Annual Report and Financial Statements for the Year Ended December 3 1,2009.

These documents have been prepared as required by the Municipal Property Assessment Corporation Act. Copies have been provided to the Premier, Minister of Finance, MPPs and the Association of Municipalities of Ontario. Both the Annual Report and Financial Statements are also available online at www.mpac.ca.

I trust you will find the reports informative in reviewing MPAC7s activities in 2009. If you have any questions regarding the reports, please do not hesitate to contact me at 905 688-0990, extension 225, Carl Isenburg, President and Chief Administrative Officer, at 905 837-61 50, or Arthur Anderson, Director of Municipal Relations, at 905 837-6993.

Yours truly,

Debbie Zimrnerman Chair, MPAC Board of Directors

Enclosure

Copy Carl Isenburg Arthur Anderson

Office of the Chair c/o Municipal Property Assessment Corporation 1 3 0 5 Pickering Parkway, Pickering, ON L1 V 3P2 T: 905 .688 .0990 ext 2 2 4 F: 905 .831 .0040

www.mpac.ca Form No LH4001 A

!?:FGZMATICN 0. Ma . I I FOR IMMEDIATE RELEASE JJ-4

May 3,2010

CONSERVATION ONTARIO 2010 BOARD OF DIRECTORS ELECTED

NEWMARKET (May 3, 2010) -Dick Hibma (Chair of Grey Sauble Conservation Authority) has been acclaimed as the Chair of Conservation Ontario, the provincial network of Ontario's 36 Conservation Authorities. Other members elected to the Board of Conservation Ontario include:

Vice Chair: Alan Dale (Chair of the Grand River Conservation Authority) Vice Chair: Virginia Hackson (Chair of the Lake Simcoe Region Conservation Authority)

Other Directors include: Mark Burnham (Chair, Mississippi Valley Conservation Authority) Brian Tayler (General Manager of the North Bay-Mattawa Conservation Authority) Cliff Evanitski (General Manager of Long Point Region Conservation Authority)

Conservation Ontario is the umbrella organization that represents Ontario's 36 Conservation Authorities, nonprofit agencies that manage the province's natural resources on a watershed in partnership with all levels of government, other agencies and landowners.

Biographies and Photos can be found on Conservation Ontario's website www.conservationonta"rio.ca >About Us> Conservation Ontario> Board of Directors.

Spokespersons:

Dick Hibma, Chair, Conservation Ontario [email protected] (905) 895-0716

Don Pearson, General Manager, Conservation Ontario [email protected] (905) 895-071 6 ext 231

For more Information:

Conservation Ontario P.O. Box 11, 120 Bayview Parkway, Newmarket ON L3Y 4W3 Tel: 905-895-0716 Fax: 905-895-0751 Email: [email protected]

Jane Lewington, Marketing & Communications Specialist (905) 895-0716 ext 222 [email protected]

TOWNSHIP OF KING

COMMITTEE OF THE WHOLE REPORT

The following item from the Committee of the Whole Report of March 22nd, 2010 was adopted by Council at its meeting of March 22nd, 2010. The minutes of the meeting were approved by Council at its meeting of April 12'~' 2010.

COPIES TO: FILE CAO

C.O.W. #2010-65

Clerks' Department Memorandum Re: Holland Marsh Drainage System Joint Municipal Services Board Approval of 2010 Business Plan

Committee considered Clerks' Department Memorandum regarding the draft Holland Marsh Drainage System Joint Municipal Services Board (the Board) 201 0 Business Plan.

Committee recommends that Clerks' Department Memorandum be received, and Holland Marsh Drainage System Joint Municipal Services Board (the Board) 201 0 Business Plan be received and approved.

CHRIS SOMERVILLE CLERK

Bradford Town of Bradford West Gwillimbury

west I00 Dissette St., Units 7 & 8

Gwillimbur p . 0 BOX 100, Bradford. Ontario L ~ Z 2A7

r- Telephone: (905) 775-5366 Fax: (905) 775-0153

[email protected] xt. 1102

A Growing Tradition . . -.--

INFORMATION AEEI ; DA:

May 5,2010

Brentwood 2335 Dougall Avenue Windsor, ON N8X IS9

Attention: Mark Lennox Office Manager

Dear Mr. Lennox:

Re: Request to sell Brentwood 2010 Challenger Lottery tickets in the Town of Bradford West Gwillimburv

I am writing in response to your correspondence dated April 23,2010 requesting permission to sell raffle tickets in the Town of Bradford West Gwillimbury.

Please be advised that we have no objection to Brentwood 2010 Challenger raffle tickets being sold in the Town of Bradford West Gwillimbury under Lottery Licence Number 2852.

We wish your organization success with this fundraising event.

Yours truly,

Cathie Thorp Licensing Officer

2335 Dougall Ave. Windsor, ON N8X 1 S9 D Phone: (51 9) 2551002 Fax: (519) 252-8244

Charitable Registration No. 1 1885 01 30 RROOOI

April 23,2010

Patricia Nash Municipal Clerk Town of Bradford West Gwillimbury 100 Dissette Street, Unit 7&8 P.O. Box 100 Bradford, ON, L3Z 2/47

Subject: Raffle Lottery Schemes, Alcohol & Gaming Control Commission of Ontario, permission to extend ticket sales outside its home base Municipality.

Dear Ms. Nash,

We would like to have permission to sell our, Brentwood 201 0 Challenger Lottery, tickets in your municipality.

We have enclosed a copy of our Licence # 2852.

Thank you for your assistance in this matter.

Yours truly,

~ a k Lennox Office Manager

Enc.

w Alcohol and G8m1ng Wnntaslon of Ontario Lottery Licence Comrn~ss~on das rlcods el &S]pUX dB I'OObrb Licence de loterie

GININIG: BRC0051

Licensee I Titulaire de licence: CHARITY HOUSE (WINDSOR) 2335 DOUGALL AVE WINDSOR ON N8X 1S9

Lottery Type I Type de ioterie: Raffle

Raffle TypeRypes de tombola: STUB DRAW

Value of Prize(s)Naleur des prix: 51844.82

Total Number of PrizeslNombre total de 1 prix:

Draw Type(s)lType(s) de tirage: FINAL STUB DRAW

/Date de debut du tirage: July 24,2010

ate de fin du tirage: July 24,2010

Amended licence Issue DatelDate de delivrance de la licence modifiee:

Registrar of Alcohol and Gaming IRegistrateur des alcools et des jeux

Not Transferable / lncessible

~,

Serial no./NO 004993

Akehol and Gaming C o m n ~ ~ r s ~ o n of onano Lottery Licence Comm~ssion drr akoola Licence de ioterie

Special Terms and ConditionslModalites speciales

LOTTERY REPORT MUST BE SUBMITTED WITHIN 30 DAYS OF FINAL DRAW DATE. THE LICENSEE SHALL ALSO PROVIDE A VERIFIED FINANCIAL STATEMENT WITHIN 180 DAYS OF THE ORGANIZATION'S YEAR END OUTLINING THE FINANCIAL DETAILS OF THE RAFFLE LOTTERY CONDUCTED DURING THAT YEAR.

PRIZE WINNERS MUST BE ADVISED BY MAIL. NAMES MAY BE PUBLISHED IN THE LOCAL NEWSPAPER AS PER RULE SET OUT IN THE RULES OF PLAY. A PLAYER MUST CONSENT TO THE RELEASE OF HISIHER NAME SHOULD THEY WIN. THE DRAW MUST BE HELD ON THE DATE(S), TIME(S) AND LOCATION SPECIFIED ON THE APPLICATION FOR LICENCE, AS SUBMITTED AND APPROVED BY THE REGISTRAR, REGARDLESS OF THE OUTCOME OF THE RAFFLE TICKET SALES. FAILURE TO HOLD A DRAW AS SPECIFIED IS A BREACH OF THE TERMS AND CONDITIONS OF THlS LICENCE. IF TOTAL PRIZE BOARD IS NOT $1,000,000.00 OR OVER,THE USE OF INTERNETNEBSITE IS NOT PERMITTED FOR ACCEPTANCE OF TICKET ORDERS. PUBLISHING NAMES OF WINNERS AND ADVERTlSlNG OF THE LOTTERY IS PERMITTED, PROVIDED THESE NAMES ARE ALSO PUBLISHED AT THE SAME TIME IN THE NEWSPAPERIS.

LICENSEES ARE RESPONSIBLE FOR COMPLIANCE WlTH THE RAFFLE LICENSE TERMS AND CONDITIONS AND ANY ADDITIONAL TERMS ATTACHED TO THE LICENSE, SAMPLES OF PRINT ADVERTISING AND SCRIPTS FOR RADIOIW ARE SUBMITTED TO THE ALCOHOL AND GAMING COMMISSION OF ONTARIO FOR REVIEW AS PART OF THE LICENSING PROCESS. THE AGCO DOES NOT APPROVE ADVERTISING. IT REMAINS THE RESPONSIBILITY OF THE LICENSEE TO ENSURE THAT ADVERTlSlNG CONTENT COMPLlES WlTH THE TERMS AND CONDITIONS AND ANY OTHER REQU1REMENTS. THE REGISTRAR OF ALCOHOL AND GAMING HAS THE RIGHT TO REQUIRE A LICENSEE TO REMOVE OR AMEND ADVERTISING AT ANY TIME. LICENSEE IS REQUIRED TO MAINTAIN A PROPER AUDIT TRAIL iN RESPECT OF THE SALE OF TICKETS. A DETAILED SUBMISSION OF THE SALE OF SINGLE AND DISCOUNTED TICKETS IS REQUIRED TO BE SUBMITTED WlTH THE LOTTERY REPORT. IF A LICENSEE WISHES TO SELL PROVINCIALLY LICENSED TICKETS FROM AN ESTABLISHED POINT OF SALE OR DOOR-TO-DOOR IN MORE THAN ONE MUNICIPALITY, IT MUST SEND A LETTER OF NOTIFICATION TO EACH MUNICIPALITY IN WHICH IT PROPOSES TO SELL TICKETS, fNCLUDlNG COPY OF THE LICENSE AND THE LICENSE APPLICATION.

ANY CHANGES IN THE TICKET NUMBER WILL REQUIRE THE WRITTEN APPROVAL OF THE ALCOHOL AND GAMING COMMISSION OF ONTARIO.

ONLY TICKETS THAT HAVE BEEN PAID FOR AND/OR HAVE BEEN VERIFIED AS PAID FOR ARE ELfGlBLE TO BE ENTERED FOR THE RESPECTIVE DRAWIS. THE LICENSEE IS TO ENSURE THAT THlS REQUIREMENT IS STRICTLY ADHERED TO.

The licensee must observe all terms and conditions of this licence as approved on its application. The conduct of this lottery scheme is restricted to the dates, hours and limits specified on this licence.

Le titulaire de licence doit respecter toutes les modalites de la ente licence telles qu'approuvees sur sa demande. Cette loterie ne peut avoir lieu ux dates, aux heures et selon les restrictions precisees sur cette licence.

Lottery Licence Number INumero de la licence de loterie: 2852 Orginal Licence Issue DatelDate de delivrance de la licence de loterie: March 25,201 0

Amended Licence lssue DatelDate de delivrance de la licence modifiee:

Registrar of Alcohol and Gaming IRegistrateur des alcools et des jeux

Not Transferable 1 lncessible

148 (06112)

Serial no./NO 004992