the corporation of the town of georgina...2019/05/01 · •saturday, april 13th sutton fair...

THE CORPORATION OF THE TOWN OF GEORGINA

COUNCIL AGENDA

Wednesday, May 1, 2019

9:00 AM

1. CALL TO ORDER - MOMENT OF MEDITATION

“We would like to begin today’s meeting by acknowledging that the Town of Georgina is located over lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples and thank them for sharing this land. We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship.”

2. ROLL CALL

3. COMMUNITY ANNOUNCEMENTS

4. INTRODUCTION OF ADDENDUM ITEM(S)

5. APPROVAL OF AGENDA

6. DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE

THEREOF

7. ADOPTION OF MINUTES Pages 1-18

(1) Minutes of the Council Meeting held on April 10, 2019.

8. SPEAKERS

9. DELEGATIONS/PETITIONS None.

10. PRESENTATIONS

11. PUBLIC MEETINGS None.

(1) STATUTORY MEETING(S) UNDER THE PLANNING ACT OR MEETINGS PERTAINING TO THE CONTINUATION OF PLANNING MATTERS None.

(2) STATUTORY MEETING(S) UNDER OTHER LEGISLATION None. (3) OTHER PUBLIC MEETINGS None.

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12. REPORTS

(1) ADOPTION OF REPORTS NOT REQUIRING SEPARATE DISCUSSION (2) REPORTS REQUIRING SEPARATE DISCUSSION

Reports from the Development Services Department: Pages 19-27

(A) Limiting Distance Agreement for the Proposed York Regional Police Marine Unit at 57 Lorne Avenue

Report No. DS-2019-0053 Recommendation(s): 1. That Council receive Report No. DS-2019-0053 prepared by the

Building Division, Development Services Department dated May 1, 2019 respecting the entering into a Limiting Distance Agreement, as set out in the Ontario Building Code, with the Regional Municipality of York and MSR Lalu Jackson’s Point Inc.

2. That Council pass a By-law to authorize the Mayor and the Town

Clerk to enter into a Limiting Distance Agreement with the Regional Municipality of York and MSR Lalu Jackson’s Point Inc. to enable the Chief Building Official to issue a building permit for the York Regional Police proposed Marine Unit building as designed and submitted.

Pages 28-32

(B) Request from the Georgina Chamber of Commerce to Lease the former Tourist Information Centre Property located on Highway 48 at Bellacre Road

Report No. DS-2019-0054

Recommendation(s):

1. That Council receive Report No. DS-2019-0054 prepared by the

Economic Development and Tourism Division, Development Services Department dated May 1, 2019 respecting a request from the Georgina Chamber of Commerce to lease the former Tourist Information Centre property located on Highway 48 at Bellacre Road.

2. That Council approve the use of the Town owned property located

at 35 Bellacre Road by the Georgina Chamber of Commerce for the operation of a Tourism Information Centre from May 1, 2019 - September 30, 2019. And further, that the use of the building for the storage of tourism brochures by the Georgina Chamber of Commerce from May 1, 2019 to April 30, 2020 be permitted.

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3. That the Georgina Chamber of Commerce be required to obtain a facility rental permit for the use of the property and pay the monthly hydro during this time period.

Pages 33-34

(C) Approval of the Grant Application endorsed by the Economic Development Committee on April 1, 2019 Report No. DS-2019-0055 Recommendation(s): 1. That Council receive Report No. ED-2019-0055 prepared by the

Economic Development and Tourism Division, Development Services Department dated May 1, 2019 respecting the approval of the grant application endorsed by the Economic Development Committee on April 1, 2019.

2. That Council approve the disbursement of the following grant:

Report from the Operations and Infrastructure Department: Pages 35-39

(D) Award of Tender OID2019-001 Contracted Services – Fire Hydrant Painting

Report No. OI-2019-0002

Recommendation(s): 1. That Council receive Report No. OI-2019-0002 prepared by the

Operations and Infrastructure Department, Water and Wastewater Division, dated May 1, 2019 regarding the Award of Tender OID2019-001 Contracted Services – Fire Hydrant Painting.

2. That the bid in the amount of $312,640 (excluding taxes) from

Abrasive Blasting and Coatings Corp. for a 5 year renewable term (in single year options), is accepted for the 2019 contract year and that the Purchasing Agent issue a Purchase Order in the amount of $57,354 (excluding taxes) to Abrasive Blasting and Coatings Corp.

Reports from the Office of the Chief Administrative Officer;

Pages 40-44 (E) Award of Contract – CAO2019-008 – Consulting Services –

Architectural & Engineering Services – Multi-Use Recreation Complex

Economic Development Grant Amount

“Catch a Dream!” Kids Fishing Derby $2,000.00

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Report No. CAO-2019-0020

Recommendation(s):

1. That Council receive Report No. CAO-2019-0020 prepared by the Office of the CAO – Special Capital Initiatives dated May 1, 2019 regarding the award of contract CAO2019-008 Consulting Services – Architectural & Engineering Services – Multi-Use Recreation Complex (MURC).

2. That Council approve and authorize the Manager of Procurement

Services to enter into a contract with Perkins+Will Canada Corporation, Toronto, Ontario, for $2,239,000.00 plus HST, and provide delegated authority to the Treasurer and CAO to fund a maximum contingency of 15% ($335,850.00 plus HST) for the purpose of providing a full range of Architectural and Engineering team services for the design and delivery of the Multi-Use Recreation Complex (MURC).

Pages 45-50

(F) Award of Contract – CAO2019-005 – Consulting Services – Prime Design Consultant – Civic Centre

Report No. CAO-2019-0022

Recommendation(s): 1. That Council receive Report No. CAO2019-0022 prepared by the

Office of the CAO – Capital Initiatives dated May 1, 2019 regarding the award of contract CAO2019-005 – Consulting Services – Prime Design Consultant – Civic Centre.

2. That Council approve and authorize the Manager of Procurement

Services to enter into a contract with IBI Group Architects (Canada) Inc., Toronto Ontario, for $1,230,500 plus HST, and to fund a maximum contingency of 15% ($184,575 plus HST) for the purpose of providing a full range of Architectural and Engineering team services for the design and delivery of the Civic Centre.

13. DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND COMMITTEE OF ADJUSTMENT

(1) Dispositions/Proclamations Pages 51-52

(A) Trigeminal Neuralgia and Me (TNNME) and the Facial Pain Research Foundation requesting municipalities to ‘Light Up Teal’ on October 7th to raise awareness of Trigeminal Neuralgia, and to pass on the initiative to local news media to spread awareness.

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Pages 53-65 (B) Durham Region’s proposed amendment to the Durham Regional Official

Plan to consider future connections to existing municipal water and sanitary sewer services outsid3e the Urban Area, for review and comment by June 17th.

Page 66 (C) Keswick Public School requesting the waiving of the Noise By-law and

Parking regulations during the “KSP Kick-Off to Summer Fun Day” event on May 24th from 5:00pm to 8:00pm to permit overflow parking along The Queensway and music.

Pages 67-69 (D) York Catholic District School Board inviting attendance at a meeting to

provide opportunity for community agencies and municipalities to discuss partnership and co-build opportunities, on May 3rd from 2:00pm to 3:00pm in Aurora.

(2) General Information Items

Page 70 (A) Information Items (B) Briefing Notes None.

(3) Committee of Adjustment Planning Matters Pages 71-72

(A) Under Review (B) Recommendations None.

Pages 73-84 (C) Decisions

14. MOTIONS/NOTICES OF MOTION 15. REGIONAL BUSINESS 16. OTHER BUSINESS 17. BY-LAWS

Pages 85-86 (1) By-law Number 2019-0040 (CON-1), being a by-law to authorize the Mayor and

Clerk to enter into a Limiting Distance Agreement, as set out in the Building Code, with the Regional Municipality of York and MSR Lalu Jackson’s Point Inc. (Advisement: Refer to Report No. DS-2019-0053, Item No. 12(2)(A) of this agenda)

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18. CLOSED SESSION

(1) Motion to move into closed session of Council

(A) ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE, SECTION 239 (2)(f), MA - Town Solicitor to be in attendance – Building Code and Site

Alteration Infractions - Legal Matter

(2) Motion to reconvene into open session of Council and report on matters discussed in closed session.

19. CONFIRMING BY-LAW

Pages 87-90 (1) By-law No. 2019-0041 (COU-2), a by-law to confirm the proceedings of

Council on May 1, 2019.

20. MOTION TO ADJOURN

1

Staff:


COUNCIL MINUTES

Wednesday, April10, 2019 7:00PM

Ryan Cronsberry, Acting Deputy Chief Administrative Officer Harold Lenters, Director of Development Services Dan Buttineau, Director of Recreation and Culture Ron Jenkins, Director of Emergency Services and Fire Chief Rob Wheater, Director of Corporate Services and Treasurer John Armstrong, Director of Operations and Infrastructure Alan Drozd, Supervisor, Development Planning Connor McBride, Planner II Lawrence Artin, Head, Special Capital Initiatives Mike Hutchinson, Acting Manager of Municipal Law Enforcement Anne Winstanley, Communications Supervisor Rachel Dillabough, Deputy Clerk Carolyn Lance, Council Services Coordinator

A moment of meditation was observed .

1. CALL TO ORDER- MOMENT OF MEDITATION

"We would like to begin today's meeting by acknowledging that the Town of Georgina is located over lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples and thank them for sharing this land. We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship."

Council recognized the anniversary of the Battle of Vimy Ridge which took place from April 9- 12, 1917, recognizing all the men and women who have lost their lives in service for our Country.

2. ROLL CALL

The following Members of Council were present:

Mayor Quirk Councillor Waddington Councillor Sebo

Regrets: Councillor Fellini

Regional Councillor Grossi Councillor Neeson Councillor Harding

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3. COMMUNITY ANNOUNCEMENTS

•April 22- 29 is Pitch-In Week; encouraged residents to choose an area of Town in which to clean up litter; gloves and bags are available at the Civic Centre •Facebook challenge; before and after pictures of Pitch-In Week •April 28th, Run/Walk for Southlake fundraiser, encouraged individuals to join the Town team or donate •Saturday, April 13th Sutton Fair Board's Annual Auction, Kin Hall, fundraiser for Sutton Fair Board •April 27, Bruce Springsteen Tribute Concert and Stephen Leacock Theatre, $27 advance, $35 at the door, proceeds to local charities •April 20th, The GEM Theatre showing 'They Shall Not Grow Old' WWI movie, 4:00pm

4. INTRODUCTION OF ADDENDUM ITEM(S)

The following addendum items were identified;

Item No. 11 (1 )(A)

Item No. 11 (1 )(B)

Additional correspondence from property owners providing their comments respecting the application Additional correspondence from property owners providing their comments respecting the application

5. APPROVAL OF AGENDA

Moved by Councillor Neeson, Seconded by Councillor Waddington

RESOLUTION NO. C-2019-0253

That the agenda, with the following addendum items, be approved:

Item No. 11 (1 )(A)

Item No. 11 (1 )(B)

Carried.

Additional correspondence from residents indicating their opinions with Report No. DS-2019-0036 Additional correspondence from residents indicating their opinions with Report No. DS-2019-0037

6. DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None.

7. ADOPTION OF MINUTES None.

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8. SPEAKERS

Philippe Fernandes, 42 Robert Wilson Crescent, advised that as President of the Georgina Mixed Arcball League and on behalf of the Adult Slo Pitch League, they have needed to cancel numerous scheduled games due to wet fields and support the redevelopment of West Park as a legacy park, easily accessible by car, bicycle or on foot.

Derek and Jennifer Shank, 55 Glendower Crescent, Keswick, thanked Council for letting them be part of the West Park redevelopment plan. He indicated that the park has deteriorated since the 1980's and redeveloping it result in the availability of more courts for more adult leagues.

Mayor Quirk moved forward Item No. 12(2)(A).

12. REPORTS

(2) REPORTS REQUIRING SEPARATE DISCUSSION

Reports from the Operations and Infrastructure Department:

(A) West Park Redevelopment- Design Update

Report No. 01-2019-0003

Ken McAlpine reviewed the report at this time, 54 hectare site, 65% of the active park lands are regulated by the Lake Simcoe Region Conservation Authority. The financial estimate for 2019 is $9.7 Million. •the tender document can be prepared to enable certain components to be dealt with/chosen separately, budgets will be broken down for each component

Council •concerns respecting the budget, consideration for a granular surface for the parking lot, reduction in number of lit diamonds from four to two •corporate sponsorship strategy- fast track to offset some costs •investigate potential for other partners to offset costs; wetland, opportunity for educational centre, Ducks Unlimited, Ontario Water Centre, First Nations



1. That Council receive Report No. 01-2019-0003 prepared by the Parks Division, Operations and Infrastructure Department dated April 10, 2019 regarding the design update for the West Park redevelopment.

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2. That Council endorse the refined design concept for West Park and direct staff to proceed with the preparation of detailed design and tender documents in advance of the 2020 Capital Budget.

3. That staff report back to Council as part of the 2020 Capital Budget deliberations with a detailed cost estimate for the construction of the full build out of West Park.

Carried unanimously.

9. DELEGATIONS/PETITIONS None.

10. PRESENTATIONS None.

11 . PUBLIC MEETINGS

(1) STATUTORY MEETING(S) UNDER THE PLANNING ACT OR MEETINGS PERTAINING TO THE CONTINUATION OF PLANNING MATTERS

(8:24pm) (A) Application to Amend Zoning By-law 500

CHIPPEWAS OF GEORGINA ISLAND (c/o Scott Jacobs Island View Business Centre) RP 191, Part Lot 24, 33 Lyall Lane AGENT: Michael Smith Planning Consultants


Mayor Quirk explained the procedure for a public meeting .

Gord Mahoney, Michael Smith Planning Consultants, Agent; •application to rezone subject property from Open Space to site-specific Open Space to permit the conversion of existing single detached dwelling onto an office •south end of Lyall land, private road and as part of the Band's reserve lands, the applicant has a legal easement over Lyall Lane •dwelling in north-west corner of property, contains a creek and small wetland •property contains single family dwelling in north-west corner, woodshed, play structure, tree house, decks, above-ground pool has been removed •designated Hamlet Area in the Georgina Official Plan •currently zoned Open Space which does not permit residential uses and limits commercial uses •applicant wishes to convert dwelling to office space •Main floor of 180 square metres will be used as office space and the basement used for storage •no external works proposed except for improvement to front deck •parking area for 20 vehicles proposed to the north •rezone to site specific zoning to allow for office use and permit conservation of existing features

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•concur with staff's opinion that it is consistent with Provincial Policy Statement, conforms to the Growth Plan, the Greenbelt Plan, Lake Simcoe Protection Plan

Connor McBride, Planner II; •Lake Simcoe to the north, agricultural and woodlot uses to the south, residential uses to the east and west, adjacent is Marina facility owned by the applicant •existing single family dwelling to be converted to office use, proposed parking lot with 20 spaces, to north is privately owned Lyall Lane owned by the applicant •buffers from forested areas and from wetland areas •proposal to amend Open Space zoning to site specific Open Space zone to add business office use, parking provided on site, servicing provided by private drilled well and septic •intention to submit site plan application if zoning by-law amendment is approved •right of way over 66 fooU20 metre wide Lyall Lane is registered on title •public comments vary and include traffic, drainage, noise, lake, pollution, parking lot usage, right-of-way width, extent of office use •removal of pool to be confirmed •existing septic will limit use at this time •consistent with Provincial Policy Statement and conforms to all relevant provincial, regional and local plans •outstanding issues with proposed application include maintenance agreement confirmation, analysis of proposed by-law respecting floor area, confirmation of removal of pool, confirmation of use intensity and review of public submissions

James Blackman, 12 Lyall Lane •was requested to represent neighbours on Lyall Lane, Trish Mulholland and the Mercers •Lyall Lane is a one-lane sand and gravellaneway 150 metres in length, running from Black River Road and adjacent to the west side of Island View Business Centre, the Boondocks Eatery and Marina parking lot •prior to construction of Business Centre, Lyall Lane was quiet tree-lined street providing access to four residences •residents have been negatively affected •in the process of assembling supplementary detailed comments to be submitted to Planning Department shortly, outlining in detail the disruption to quality of life, ongoing problems relating to construction and operation of Business Centre •Lyall Lane did not historically require maintenance but employees now access parking area via Lyall Lane, as well as garbage trucks and tractor-trailer beverage trucks •conducted amateur traffic study of vehicles travelling Lyall Lane from March 29th to April 4th indicating 121 vehicles entered the lane, resulting in 242 vehicles travelling up and down the laneway built to service four houses •amount of traffic has destroyed the integrity of Lyall Lane and it cannot handle the existing traffic let alone future traffic •Lyall Lane is not a Town-assumed road but the Town conducted monthly maintenance in the spring/summer/fall of 2018 at the Town's expense and conducts snow removal yearly

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•residents are requesting a condition of approval included in staff recommendations indicating 'the current residents of Lyall Lane respectfully request that as a further condition of approval, the applicant commit to undertake upgrading of Lyall Lane, consisting mainly of a built up base, surfaced with tar and chip at the very minimum"; this would benefit the residents, Town, applicant and employees of the Business Centre •request applicant to grant serious consideration to this request

Katherine Moyle, 22 Della St •she is one of 35 residents who are members to the residential community immediately east of the marina and restaurant known as Virginia Beach Property Owners Association, 35 residents •applaud improvements to restaurant but they were not without impact •the laneway and the operation of the marina and ferry affect the lake and habitat •accept that there are associated noise impacts from boaters, ferry travelers, restaurant patrons •since expansion and improvements, hours of operation, signage and related light pollution from sign and light standards on site- request consideration to elements of buffering the property and full control lighting on the site to minimize impact to adjacent neighbours as well as buffering to limit impact of vehicle lights and noise

Connor McBridge •concerns will be addressed respecting lighting, noise and traffic •concerns respecting adjacent properties are not generally considered through site plan process •applicant has a registered right of way easement for the use of Lyall Lane providing access to the subject property in perpetuity and does not require access through the marina lands

Harold Lenters •majority of lands referred to including the Boondocks restaurant property and marina are considered reserve lands. 33 Lyall Lane is not designated as reserve lands and therefore the Town has jurisdiction over that property and can exercise land use controls over it •main concern is the use of Lyall Lane and it's deterioration from overuse •Operations and Infrastructure Department will consider the potential assumption of Lyall Lane but its orientation and significant associated costs may not justify the end result

Connor •will ensure the water systems surrounding the subject property are not compromised as a result of development •staff to ensure any development would be able to co-exist with existing buildings and uses in the vicinity and overall intent would be to minimize, mitigate or eliminate any potential impacts to existing houses in the area

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Council •staff to include ditch maintenance in analysis of application

Fire Chief •Lyall Lane does require maintenance but will not prevent the Fire Department vehicles from accessing the lane

Gord Mahoney •will request the applicant to look at the road surface for the benefit of residents and their own needs

Moved by Councillor Harding, Seconded by Councillor Waddington


1. That Council receive Report DS-2019-0036 prepared by the Planning Division, Development Services Department dated March 21, 2019 respecting a Zoning By-law Amendment application submitted by Michael Smith Planning Consultants; Development Coordinators Ltd. on behalf of the Chippewas of Georgina Island (C/0 Scott Jacobs Island View Business Centre) for the property legally described as RP 191, Part Lot 24.

2. That Staff report further to Council following the receipt and assessment of all Town Department and external agency comments, and once the proponent has addressed the concerns presented in Report DS-2019-0036 as well as any concerns raised by the public and Council at the Public Meeting.

3. That Staff provide written notice of the next public meeting, a minimum of two weeks in advance of the date of said meeting, to the following:

a) Any person or public body that has requested to be notified of any future public meeting(s).

b) Any person or public body that has requested to be notified of Council's decision regarding the approval or refusal of the subject application.

Carried.

Moved by Councillor Neeson, Seconded by Councillor Sebo

That the meeting recess at 9:15pm

Carried.

The meeting reconvened at 9:27pm

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(9:27pm) (B) Application to Amend Zoning By-law 500

CHIPPEWAS OF GEORGINA ISLAND (c/o Scott Jacobs Island View Business Centre) Part Lot 13(G), Concession 7, 115 Hadden Road AGENT: Michael Smith Planning Consultants


Mayor Quirk explained the procedure for a public meeting.

Gord Mahoney, Michael Smith Planning Consultants, Agent; •application submitted to rezone the subject property from Rural to site specific Tourist Commercial and site specific Open Space to permit a marine sales/rear shop, indoor/outdoor boat storage, commercial parking lot, security office, shuttle vehicle bay and accessory uses •subject property on the east side of Hadden Road, north of Highway 48, south of Black River Road, is 13.4 hectares in size •consists of a farm field, a pond in the south, single family dwelling, boat and trailer storage •designed 'Hamlet Area' and zoned 'Rural' which does not permit the proposed uses with the exception of the tourist information centre, agricultural and accessory provisions •intent to develop the property in the north and south ends •North end to consist of a parking lot with a building for the operation of the parking lot and other potential uses to accommodate 296 parking spaces to be constructed of permeable material, utilized for residents, guests of Georgina Island, the public, with access controlled by a gate similar to the marina parking lot •small building proposed to house security office and shuttle vehicle storage bay •parking lot is intended to primarily provide parking facilities for patrons of the marina to the north-west and shuttle will transport parking lot users to and from the marina •area is to be landscaped heavily along Kay Avenue to provide a buffer from the parking lot •agricultural field will remain to the south of the parking lot •South end to consist of proposed dry marina/leisure vehicle sale establishment, building for repair of boats/snowmobiles/seadoos, two buildings for indoor storage of boats, outdoor storage of boats to the north, outdoor display of boats for sale •consistent with Provincial Policy Statement and conforms to all relevant provincial, regional and local plans •requirements include a planting plan, confirmation of impervious area, confirmation of agreement with Ministry of Culture respecting an archeological assessment •no need for agreement with the Ministry; at the appropriate time, two buffers will be required to conduct a Stage 3 archeological assessment and fencing is required

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Connor McBride; •proposal includes a commercial parking lot with security office, dry marina consisting of sales and repair shop, indoor/outdoor boat storage areas, shuttle vehicle bay and accessory uses •only access would be from Hadden Road •northern portion to be rezoned to site spec Tourist-Commercial and site specific Open Space, southern portion to be rezoned to site specific Open Space and another variant of the site spec Tourist-Commercial zone for several proposed uses •Site plan application will follow if this zoning bylaw amendment application is successful •several issues have been raised by the public •Lake Simcoe Region Conservation Authority is prepared to accept a detailed planting plan •archeological recommendation for the fencing of two buffer areas respecting an archeological deposit on the property of European origin; one fence 20 metres surrounding one area and a fence 50 metres surrounding the other area •on-site water supply will be required unless it can be demonstrated that a dry hydrant system can be utilized close to the property •consistent with Provincial Policy Statement and conforms to all relevant provincial, regional and local plans •conforms to Lake Simcoe Protection Plan -three issues remain outstanding ; addressing of external and internal comments, amending of zoning by-law and review of public comments

Mati Hobe, 57 Kay Avenue •he farmed on the subject property •proposed parking lot will be directly across the road from his house •Town removed fifty ash trees in front of his house which removed his buffer from the subject property; he does not wish to be disturbed by vehicle headlights or noise •south-east corner of proposed parking lot is a low area and the field drains under Kay Avenue through a culvert, through lot 358 and the lot behind, through ditches and empties into a small park on Royal Beach Drive. There are no ditches on Kay Avenue and all water from the subject property travels through the residential area •landscaping plan is needed •will the water flowing from the subject property be clean or contaminated

Suzanne Cuthbertson, 17 Della Street •is a member of the Association to the west of the proposed application •Association includes a lot of cottagers and bed and breakfast businesses who enjoy the diversity and wildlife in the area •increase in traffic will affect other businesses and residents •development will adversely affect the local wildlife; a balance between the environment and the business is needed

Cora Raine (Hobe), 57 Kay Avenue •lives across the road from the proposed parking lot •west side of Park Road, no sidewalk for 3.6 km, 2 roads going north only

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•recreational facilities in Virginia •well water is used in this hamlet, some residents experience water issues and it takes a significant amount of time for the water to recharge which limits the amount of water that can be used •below parking lot is 9 acre wetland swamp with endangered species •northern portion of the subject property is home to abundant wildlife; frogs, birds, toads, that were only found in Lake Erie and need specialized habitat •contains exotic plants, a trail, cows, llamas, sheep, in a Hamlet community •believed the property was protected from infilling, commercial development •this Hamlet area is not a settlement area, it is green space, natural oasis •the farm is the centerpiece of the Hamlet and defines the character of the Hamlet •no sidewalks along Hadden Road , 1,350 metres from Black River Road to Highway 48 with no stops. Once a parking lot is constructed, there may be 300 vehicles entering and exiting the parking lot and road •proposed commercial activity will defeat the active transportation plan that exists today •ice fishermen will not park in the parking lot, they prefer to park on the side of the road or on the ice with their fishing equipment and vehicles •all birds and wildlife will vanish if a parking lot is constructed and a large number of vehicles travelling the road •Commercial (C5) zoning may also include hawkers/pedlars and questioned how that relates to a hamlet community •potential 1,000 people generated from a 300-space parking lot, disturbing the community

Resident at 57 Hadden Road •is concerned with the proposed lighting and traffic in and out of the property and the road and their effect on the residents and environment •concerned with the disturbance to the neighbourhood

Julie Virgoe, 6 Larch Lane, at the corner of Kay and Larch •inquired what the agricultural land look like in the long term •requested staff review the proposed retail and other proposals for the property

Katherine Moyle, Della Street •environmental impacts •impacts to their homes •inquired if an application will come back to Council during the site plan process •inquired about zoning and compliance respecting current storage of boats and activities on the property •support staff report, specifically the request to remove all uses not explicitly indicated on the conceptual development plan and agreed that staff should not support a blanket approval of all potential uses •site plan agreement; conditions include aspects respecting hours of operation, substantial securities for adherence to site plan agreement for enforcement should it not be in compliance, based on lack of conformance

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•reiterated concerns respecting traffic impacts to community, exit onto Highway 48 and potential for future signalization as a consideration; during the summer months, it is very difficult for vehicles to exit safely onto the highway •should be full control of any lighting/security •minimal access onto Kay Avenue •suggested buffering/abatement along Hadden Road respecting the northern portion of the parking lot/lighting, eight-foot high noise attenuation fencing, natural plantings, all for the benefit of both properties •location of subject property is a gateway to the marina, dock, tourism and community and any development should be aesthetically pleasing and buffered accordingly

Harold Lenters •Site Plan Committee makes decisions through the Site Plan control process •no requirement in the Planning Act to hold further public consultation or meetings •Proponent can appeal a condition of site plan approval and is the only appeal permitted •site plan decision would be final with respect to a third party •if there are too many existing uses or if they are in the wrong location, they may not be in compliance with current zoning •current zoning does not permit a parking lot, therefore a zoning by-law is required •proposed 30 metre buffer from wetland •relocation of proposed parking lot to the south of the subject property will be explored •staff recommends that all uses not explicitly shown on the conceptual development plan be removed from the proposed amending by-law •there is the possibility that a gravel parking lot would not comply with the current zoning

Council •currently 20-30 boats stored on the property with plastic wrap •forecast traffic to be generated from the proposed uses •Hadden Road is not a stable road •fencing •will operation be open 24 hours •storm runoff study will be conducted; if gas/oil runoff from vehicles on the parking lot, it needs to be captured •proposed parking lot patrons; commuters, residents, ferry users

Connor McBride •applicant will be required to specify exactly what is proposed for the subject property at the site plan meeting

Gord Mahoney •subject property is not currently being farmed but was ploughed to conduct an archeological assessment for this application process

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•does not believe the current pond will be used for stormwater management; it is a dug pond and believes it is surrounded by a wetland area with a 30 metre buffer and if so, it will remain as it is

Moved by Councillor Harding, Seconded by Regional Councillor Grossi


1. That Council receive Report DS-2019-0037 prepared by the Planning Division, Development Services Department dated March 21, 2019 respecting a Zoning By-law Amendment application submitted by Michael Smith Planning Consultants; Development Coordinators Ltd. on behalf of the Chippewas of Georgina Island (C/0 Scott Jacobs Island View Business Centre) for the property legally described as Concession 7, Part Lot 13 (G).





Carried.

Staff was requested to forward the report, including Attachment 12 being 2018 Stage 1-2 Archeological Assessment of 115 Hadden Road , to the Heritage Committee

(10:32pm) (C) Applications for Draft Plan of Subdivision Approval, Exemption from

Condominium Approval & Zoning By-law Amendment 1194985 Ontario Inc. , 24082 Woodbine Ave Inc., Donald Stubbs & Janice McMinn Lot 4, Plan 354, Part 2, RP 65R-33362 , 24082 Woodbine Avenue & 4 Riverglen Drive, Keswick AGENT: Michael Smith Planning Consultants


Mayor Quirk explained the procedure for a public meeting.

13April10, 2019 M 13 2019-04-10

Michael Smith of Michael Smith Planning Consultants, Agent; •consists of two separate properties; a larger vacant property and a residential property fronting on Riverglen Drive •applications are to effect a proposed residential plan of subdivision with common element features •two townhouse blocks, each containing four dwelling units, and two semidetached dwelling blocks, each containing two dwelling units for a total of twelve dwelling units •development to consist of freehold dwelling lots on a private condominium road with access onto Riverglen Drive, and an emergency access/pedestrian access to Woodbine Avenue and a 30 metre buffer along the Maskinonge River in which development is not permitted •8 visitor parking spaces •majority of land along the river will be protected environmental lands zoned Open Space •Common Element Condominium includes Blocks 5 and 6, residential lots are Parcels of Tied Land (POTL) •subject lands approximately 2 hectares or 5 acres, 43 metres of frontage on Woodbine Avenue, 140 metres of shoreline on the south side of the Maskinonge River, 18 metre frontage on Riverglen Drive •consistent with Provincial Policy Statement and conforms to all relevant provincial, regional and local plans •Low Density Residential to Medium Density Residential and Open Space Several studies undertaken

Alan Drozd •applications for Draft Plan of Subdivision approval, exemption from Condominium approval and Zoning By-law Amendment •30 metre buffer along wetland complex along the Maskinonge River •no public comments received to date •Lake Simcoe Region Conservation Authority is working through some issues with the applicant and has requested deferral of the application for now •Region of York has no objections •outstanding issues include updating some information, archeological study, traffic study, functionality issues showing driveways accessing townhouses, turn-around •staff to work with comments and report back to Council •concerns respecting snow removal, garbage and a turn-around •Plan of subdivision will discuss sidewalk details and connections to the existing sidewalk system adjacent to property •access driveway does not align perfectly with the McDonald's access across Riverglen Drive

Council •respecting its proximity to the river, the proponent needs to indicate how natural features will be protected •low impact design should be incorporated into the design of development •recommended low impact stormwater management design

14April 10, 2019 M 14 2019-04-10

•comments provided from Sharon Thibeault, 130 Silas Blvd, owner of 2 Riverglen Drive •concern respecting potential congestion/conflict with ingress/egress to the subject property and the McDonalds entrance/exit, suggested entrance from Woodbine Avenue

Moved by Councillor Waddington, Seconded by Councillor Sebo


1. That Council receive Report DS-2019-0043 prepared by the Planning Division, Development Services Department dated April 10, 2019 respecting applications for Draft Plan of Subdivision Approval, Exemption from Condominium Approval and Zoning By-law Amendment submitted by Michael Smith Planning Consultants; Development Coordinators Ltd. on behalf of 1194985 Ontario Inc., 24082 Woodbine Ave Inc., Donald Stubbs & Janice McMinn for 24082 Woodbine Avenue and 4 Riverglen Drive.





Carried.

(2) STATUTORY MEETING(S) UNDER OTHER LEGISLATION None.

(3) OTHER PUBLIC MEETINGS None.

12. REPORTS

(1) ADOPTION OF REPORTS NOT REQUIRING SEPARATE DISCUSSION None.

(2) REPORTS REQUIRING SEPARATE DISCUSSION

(B) Sutton Community Park - Design Update

15April10, 2019 M 15 2019-04-10

Report No. 01-2019-0004

Ken McAlpine reviewed the report at this time. The financial estimate for 2019 is $1.4 Million.


That the meeting continue past the four hour maximum time limit

Carried.

Moved by Councillor Sebo, Seconded by Councillor Neeson


1. That Council receive Report No. 01-2019-0004 as prepared by the Parks Division, Operations and Infrastructure Department dated April 10, 2019 regarding the design update for the Sutton Community Park.

2. That Council endorse the refined design concept for Sutton Community Park and direct staff to proceed with the preparation of detailed design and tender documents for Fall 2019 construction start up.

3. That staff report back to Council in order to receive direction to award the construction contract for Sutton Community Park.

Carried.

13. DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND COMMITTEE OF ADJUSTMENT

(1) Dispositions/Proclamations

(A) Mark Wilson, Enbridge Gas Inc. concerning potential the enactment of Bill 32, Access to Natural Gas Act, 2018, and issuance of Ontario Regulation 24/19, and potential implications and next steps for bringing natural gas to Udora.

Moved by Councillor Harding, Seconded by Councillor Neeson


That the correspondence from Mark Wilson, Enbridge Gas Inc. concerning potential the enactment of Bill 32, Access to Natural Gas Act, 2018, and issuance of Ontario

16April1 0, 2019 M 16 2019-04-10

Regulation 24/19, and potential implications and next steps for bringing natural gas to Udora, be received.

Carried.

(2) General Information Items

(A) Information Items

Moved by Regional Councillor Grossi, Seconded by Councillor Harding


That the General Information Items for April 10, 2019, be received.

Carried.

(B) Briefing Notes None.

(3) Committee of Adjustment Planning Matters (A) Under Review (B) Recommendations None. (C) Decisions None.



That the Committee of Adjustment Planning Matters for April1 0, 2019, be received .

Carried.

14. MOTIONS/NOTICES OF MOTION None.

15. REGIONAL BUSINESS None.

16. OTHER BUSINESS

•Short Term Rental Accommodations (STRA) Regional Working Group met April 91h,

recognized staff for hard work in organizing

17. BY-LAWS

Moved by Councillor Harding, Seconded by Councillor Sebo

That the following by-laws be approved:

17April10, 2019 M 17 2019-04-10

(1) By-law 500-2019-0005 (PL-5), being a by-law to amend By-law 500, being a by-law to regulate the use of lands and the character, location and use of buildings and structures within the Town of Georgina; 1084466 Ontario Ltd ., Parts 1 &3, 65R-33365, 17 & 19 East Street, Sutton

(2) By-law No. 2019-0032 (PL-3), being a by-law to amend Bylaw No. 86-244, being a by-law to designate a Site Plan Control Area for the Town of Georgina

Carried.

18. CLOSED SESSION

(1) Motion to move into closed session of Council

Moved by Councillor Waddington, Seconded by Councillor Neeson

That Council convene into a closed session at 11 :34pm pursuant to Section 239 of The Municipal Act, 2001, as amended, to deal with the following matter:

(A) THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD, SECTION 239(2)(a), MA - Verbal report concerning building security

Carried.

(2) Motion to reconvene into open session of Council and report on matters discussed in closed session .

Moved by Regional Councillor Grossi, Seconded by Councillor Waddington

That the Council Meeting rise from Closed Session at 11:3pm and report on matters discussed in closed session.

Carried.

(A) THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD, SECTION 239(2)(a), MA - Verbal report concerning building security

Moved by Councillor Waddington , Seconded by Regional Councillor Grossi


In the matter of the Closed Session of Council Item No. 18(1) under Section 239(2)(a)

18April10, 2019 M 18 2019-04-10

of the Municipal Act, that Council receive the verbal update by the Deputy Acting Chief Administrative Officer and direct staff accordingly.

Carried.

19. CONFIRMING BY-LAW

Moved by Councillor Harding, Seconded by Regional Councillor Grossi

That the following by-law be approved:

(1) By-law No. 2019-0033 (COU-2), a by-law to confirm the proceedings of Council on April 10, 2019.

Carried.

20. MOTION TO ADJOURN

Moved by Councillor Harding, Seconded by Councillor Waddington

That the meeting adjourn at 11 :50pm.

Carried.

Margaret Quirk, Mayor

Rachel Dillabough, Deputy Clerk

19


REPORT NO. DS-2019-0053

FOR THE CONSIDERATION OF COUNCIL

MAY 1, 2019

SUBJECT: LIMITING DISTANCE AGREEMENT FOR THE PROPOSED YORK REGIONAL POLICE MARINE UNIT AT 57 LORNE AVENUE

1. RECOMMENDATION:

1. That Council receive Report No. DS-2019-0053 prepared by the Building Division, Development Services Department dated May 1, 2019 respecting the entering into a limiting distance agreement, as set out in the Ontario Building Code, with the Regional Municipality of York and MSR Lalu Jackson's Point Inc.

2. That Council pass a By-law to authorize the Mayor and the Town Clerk to enter into a limiting distance agreement with the Regional Municipality of York and MSR Lalu Jackson's Point Inc. to enable the Chief Building Official to issue a building permit for the York Regional Police's proposed marine unit building as designed and submitted.

2. PURPOSE:

The purpose of this report is to request that Council pass a by-law authorizing the Mayor and the Clerk to enter into an agreement, on behalf of the Town of Georgina, with the owners of the respective neighbouring properties, the Regional Municipality of York and MSR Lalu Jackson's Point Inc. (MSR). This will support the issuance of a building permit by the Chief Building Official for the proposed York Regional Police Marine Unit building at 57 Lorne Street in Jackson's Point.

3. BACKGROUND:

The Building Division is reviewing two building permit applications for the York Regional Police's proposed marine unit building. The proposal includes two building permit applications because the office and boathouse are located on two adjacent properties.

Permit application #180127 is for a proposed 1 storey office building on the land known as 57 Lorne Street and owned by the Region of York. Permit application #181 049 is for a proposed 1 storey, enclosed boathouse on the adjacent property. The two buildings are visually and functionally attached and used as one. However, for the purpose of applying the Ontario Building Code (OBC), they are considered two different buildings on two different properties.

20

Page 2 of Report No. DS-2019-0053

The south exterior wall of the office building (termed "Exposing Building Face" under the OBC) is immediately adjacent to the property line separating 57 Lorne Street from 20 Bonnie Boulevard. Due to this zero lot line setback (termed "Limiting Distance under the OBC), the OBC limits the south wall of the office building to 0% unprotected openings (ie. windows) and requires the wall to be constructed with a fire resistance rating and be fully non-combustible.

The owners would like the exposing building face of the office building's south wall to consist of several windows. For windows to remain as designed, the owners have elected to request the neighbouring owner, MSR, and the Town to enter into a limiting distance agreement as set out in the OBC.

4. ANALYSIS:

The Regional Municipality of York's proposed limiting distance agreement consists of the agreement and 2 site plans. The owner's submitted the limiting distance agreement to the Chief Building Official. The agreement has been reviewed by the Chief Building Official and Town Counsel, Andrew Biggart. The limiting distance agreement is found to allow the Chief Building Official to issue the building permit and is acceptable to Town Counsel. A copy of the limiting distance agreement is provided as Attachment 1.

Council's passing of the by-law to authorize the Mayor and Clerk to enter into the agreement effectively allows the subject exposing building face of the office building to be constructed to less restrictive construction standards as set out in the OBC. As delineated on the site plan that accompanies the attached limiting distance agreement, a proposed limiting distance of 6.0 metres from the exposing building face would allow unprotected openings (windows) in the exposing building face of the office building.

The limiting distance agreement also restricts MSR or any future owners of 20 Bonnie Boulevard from constructing any structure within the 6.0m of the office building's exposing building face. Further, if the owner's of the neighbouring property wish to construct a building adjacent to the office building's exposing building face, they will also be required to measure their limiting distance to the same imaginary line that is set 6.0m from the office building's exposing building face. This OBC provision reduces the risk of the spread of fire by restricting construction of structures within the limiting distance area.

As required by the OBC, the Town is required to enter into a limiting distance agreement with both owners if it chooses.

21

Page 3 of Report No. DS-2019-0053

5. RELATIONSHIP TO STRATEGIC PLAN:

This report addresses the following strategic goal(s):

GOAL 3: "Engage Our Community & Build Partnerships"- COMMUNICATION, ENGAGEMENT, COLLABORATION & PARTNERSHIPS

6. FINANCIAL AND BUDGETARY IMPACT:

All legal fees incurred by the Town will be paid by the applicant, Region of York, as set out in the Building By-law 2015-0150. The Building By-law includes a 15% surcharge for administrative costs.

7. PUBLIC CONSULTATION AND NOTICE REQUIREMENTS:

There is no statutory requirement to provide public notice. The subject matter is an administrative process that is set out in the Ontario Building Code.

8. CONCLUSION:

The proposed limiting distance agreement will allow the Chief Building Official to issue a permit to construct the York Regional Police's proposed marine unit building as designed and submitted under permit application #'s 180127 and 181049.

R L rm Manag r f Building & Chief Building Official

Approved by:

DavidRe~ Chief Administrative Officer

Recommended by:

ct{?:t=:::=z:s Harold Lenters, M.Sc.PI., RPP, MCIP Director of Development Services

22

LIMITING DISTANCE AGREEMENT

THIS AGREEMENT made in triplicate, this ____ day of _______ _, 2019

BETWEEN

AND

AND

WHEREAS:

THE REGIONAL MUNICIPALITY OF YORK (Hereinafter called "Owner")

MSR LALU JACKSON'S POINT INC. (Hereinafter called "Adjacent Owner")

THE CORPORATION OF THE TOWN OF GEORGINA (Hereinafter called "Town")

OF THE FIRST PART

OF THE SECOND PART

OF THE THIRD PART

A. The Owner is the registered owner of the lands and premises municipally known as 57 Lorne Street, in the Town of Georgina in the Region of York and legally described as set out in Schedule "A" (the "Owner's Lands");

B. The Adjacent Owner is the registered owner of the lands and premises municipally known as 20 Bonnie Boulevard, in the Town of Georgina in the Region of York and legally described as set out in Schedule "A" (the "Adjacent Owner's Lands");

C. The Adjacent Owner has granted an easement in favour of the Owner over Parts 10, 11, and 16 on Plan 6SR-37512, registered as Instrument No. YR2777470 on December 22, 2017 (the "Easement Lands") on the Adjacent Owner's Lands;

D. The Owner is proposing to construct a building (the "Building") as set out in Schedule "B" with an exposing building face O.Om to the south property line separating the Owner's Lands and the Adjacent Owner's Lands which does not comply with the limiting distance required by the Ontario Building Code;

E. To maintain the location of the proposed building to be constructed with an exposing building face of non-combustible construction and without a fire resistance rating, the Owner and the Adjacent Owner are required to enter into this agreement with the Town pursuant to Division B, Part 3, Sentences 3.2.3.1(11) and (12) of the Ontario Building Code, as amended.

NOW THEREFORE in consideration of the mutual covenants herein and payment of the sum of ONE DOLLAR ($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the parties hereto agree as follows:

1. The recitals set forth above are true in substance and fact and form a binding part of this agreement.

2. The Town agrees to measure the limiting distance for the exposing building face being the Building's south wall on the Owner's Lands, as required by the Ontario Building Code, as amended, from a point on the Adjacent Owner's Lands 6.0 metres from the southwest property line as shown in Schedule "B" attached hereto (the "Limiting Distance Area"), upon the execution of this agreement and registration of this agreement against the title of the Owner's Lands and Adjacent Owner's Lands.

Report# DS-2019-0053 Attachment 1

Page 1 of 6

23

3. The Adjacent Owner herein covenan.ts and agrees, for the benefit of the Owner's lands and each and every part thereof, not to construct or cause or permit to be constructed a building, building addition or other structure on or within the Limiting Distance Area .

4. The Adjacent Owner herein covenants and agrees, for the benefit of the Owner's Lands and each and every part thereof, not to store any flammable or combustible materials or products on or within the Limiting Distance Area.

5. The Adjacent Owner acknowledges that this agreement alters the limiting distance measured as set out in the Ontario Building Code for any building, addition or other structure on the Adjacent Owner's Lands.

6. The Owner and the Adjacent Owner, jointly and severally, shall indemnify and save harmless the Town from and against any and all claims, actions, causes of action, proceedings or demands for losses, costs, damages, expenses and legal fees arising from injury (including loss of life), loss, expense or damage to persons or property which the Town may suffer or incur arising from or in any way related to the subject matter of this agreement.

7. The covenants, provisions and conditions contained in this agreement shall run with the Owner's Lands and the Adjacent Owner's lands.

8. This agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns.

9. This agreement shall be registered against the title to the Owner's Lands and Adjacent Owner's Lands at the sole cost of the Owner and the Adjacent Owner if permitted by the Land Registry Office.

10. All legal fees and HST incurred in connection with the review and execution of this Agreement shall be paid by the Owner as set out in Building By-law 2015-0150, including a 15 percent (15%) surcharge for administrative costs.

11. This agreement shall not be amended or deleted from the title of the Owner's lands and/or the Adjacent Owner's Lands without written consent of the Town.

12. Schedules " A" and "B" attached hereto shall form part of this agreement.

IN WITNESS WHEREOF the parties hereto have duly executed this agreement

THE REGIONAL MUNICIPALITY OF YORK

Name: Title:

Rt:iport # DS-2019-0053 Attachment 1 Page 2 of 6

24

Edocs #9226181 v4

MSR LALU JACKSON'S POINT INC.

Name: Title:


name, Mayor

name, Clerk

We have authority to bind the Corporation.

Report # DS-2019-0053 Attachment 1

Page 3 of 6

25

SCHEDULE "A"

legal Description of Owner's Lands

PIN: 03518-0532 (LT)

Part Block G, Plan 69 Sutton, designated as Part 1 on Plan 65R37512, Town of Georgina

PIN: 03518-0534 (LT)

Part Block G, Plan 69 Sutton, and Part of the Water Lot in Front of Lot 2, Concession 9 Georgina, designated as Part 2 on Plan 65R37512, Town of Georgina

PIN: 03518-0535 (LT)

Part Block G, Plan 69 Sutton, designated as Parts 3, 6, 8 and 9 on Plan 65R37512, Town of Georgina

legal Description of Adjacent Owner's lands

PIN: 03518-0523 (LT)

Part of the Water Lot in Front of Lot 2, Concession 9 Georgina, designated as Part 5 on Plan 65R4504, as in Crown Patent YR965511, Town of Georgina

PIN: 03518-0533 (LT)

Part Block G, Plan 69 Sutton, designated as Part 11 on Plan 65R37512, Town of Georgina

PIN: 03518-0536 (LT)

Part Block G, Plan 69 Sutton, Part Lots 13 and 14, Plan 168, and Part of the Water Lot in Front of Lot 2, Concession 9 Georgina, designated as Parts 4, 5, 7, 10, 12, 13, 15 and 16 on Plan 65R37512, Town of Georgina

Report # DS-2019-0053 Attachment 1

Page 4 of 6

26

YRP PROPERTY LINE .- --

·- -··-'· ~·

MSR PROPERTY LINE.-:, ~ . _,. -

2019-03-19 7:58:08 PM

YRP MARINE UNIT BLDN 57 Lorne St, Jacksons Point, ON

Project No: 18.0018.01

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A415 260 King St. East, Toronto, ON MSA

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SITE PLAN

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YRP PARKING (9 STALLS)

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Report# DS-2019-0053 Attachment 1

Page 6 of 6

DRIVEWAY ENTERANCE

--

~IIEl. DRIVEWAY -----WALKWAY

1

~----------------~· U::: FLOATING BOATHO USE

----- ---~

L BELFAST TRUSS SVSTEM - COMMEMORATION

PlAQUE AND IMAGES

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YRP MARINE UNIT BLDN 57 Lorne St, Jacksons Point, ON

Project No: 18.0018.01

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28


REPORT NO. DS-2019-0054


May 1, 2019

SUBJECT: REQUEST FROM THE GEORGINA CHAMBER OF COMMERCE TO LEASE THE FORMER TOURIST INFORMATION CENTRE PROPERTY LOCATED ON HIGHWAY 48 AT BELLACRE ACRE ROAD.

1. RECOMMENDATION:

1. That Council receive Report No. DS-2019-0054 prepared by the Economic Development and Tourism Division, Development Services Department dated May 1, 2019 respecting a request from the Georgina Chamber of Commerce to lease the former Tourist Information Centre property located on Highway 48 at Bellacre Road.

2. That Council approve the use of the Town owned property located at 35 Bellacre Road by the Georgina Chamber of Commerce for the operation of a Tourism Information Centre from May 1, 2019 - September 30, 2019. And further, that the use of the building for the storage of tourism brochures by the Georgina Chamber of Commerce from May 1, 2019 to April 30, 2020 be permitted.

3. That the Georgina Chamber of Commerce be required to obtain a facility rental permit for the use of the property and pay the monthly hydro during this time period.

2. PURPOSE:

The purpose of this report is to request that Council permit the use of the property and building located at 35 Bellacre Road by the Georgina Chamber of Commerce.

3. BACKGROUND:

In May of 2016, the Town issued a Request for Proposal (RFP) to offer for lease a number of Town owned buildings that were no longer in use, which included the subject property. And although there had been a number of inquiries about the former tourist information location, there were no submissions received for the use of the property. Given that there is no

29Page 2 of Report DS-2019-0054

water and sewage supply to the property, use of the site by commercial businesses is limited.

In 2018, staff were approached by business owner Maureen Beggs of Moetarts with a business proposal to lease the former Tourist Information Centre property located on Highway 48 at 35 Bellacre Road (refer to Attachment 1 ).

As indicated in Resolution C-2018-0411 below, Council approved the use of the outdoor area at the former tourist booth location by Ms. Beggs.

1. That Council receive Report No. DS-2018-0107 prepared by the Economic Development and Tourism Division, Development Services Department dated August 15, 2018 respecting a request to lease the former Tourist Booth property owned by the Town and located on the east side of Highway 48 south of Sutton.

2. That Council approve a four week pilot project to lease the former Tourist Booth property at 35 Bel/acre Road to Moe tarts c/o Maureen Beggs, with the possibility of an additional four week renewal pending the receipt of favourable comments from the Ministry of Transportation, and subject to the following: that a rental permit and fee for each day be required and that such use be limited to Fridays and Saturdays only during the eight week period.

4. That in the event the use of the property does not raise concerns during the pilot project, that staff issue a Request for Proposal for the use of the property in 2019.

Over the last year, the Chamber has been reviewing opportunities to expand their tourism outreach and have requested the use of the former tourist booth property on Fridays and Saturdays during the summer months. In addition, the Chamber has requested to store the annual shipment of Discover Guides at the property given their lack of storage space at the LINK. This would provide a single storage area for all tourism brochures that can be accessed when needed by the Chamber and Economic Development and Tourism Staff.

4. ANALYSIS:

Up until last year, the location of the former municipal tourist booth had not been utilized for over 1 0 years except by members of the travelling public who may stop briefly for a quick rest stop. And while the Town did permit the use of the outdoor space at this location in 2019, the building was not included as part of the facility rental permit.

Staff note that the Town currently pays for a hydro service to the property at a cost of $30/month and a portable toilet is placed at the site each summer season for use by the travelling public.


As noted in the above Council Resolution, in the event that there were no concerns with the use of the property, Staff were to prepare a Request for Proposal (RFP) to solicit interest in the former tourist booth property. However, in consideration of staff's desire to support the Chamber's efforts to expand the provision of tourism information to the travelling public, Staff recommend that the Chamber's request to utilize the property be considered. Staff note that the business owner who leased the premises last year is no longer interested in the outdoor space.

As researched previously, the Ministry of Transportation (MTO) has advised that the property does not meet the current standards for an MTO Building & Land Use permit under their current policy, but is aware that the property has historically been used as a tourist information centre. Similar to last year, it is recommended that signage be placed on the property to indicate the direction of traffic flow on the existing circular driveway.

Staff have contacted the MTO regarding the re-establishment of the Tourist Information Centre and in the event that Council approves the use by the Chamber, staff will be reaching out to MTO to confirm any restrictions on the use of the property and signage. At the current time a large sign is located in front of the building to identify the public to the Sutton and Jackson's Point shopping areas. As this will be a pilot project for the Chamber this year and due to the restrictions on signage, the existing sign can be modified to include a tab sign to identify the Tourist Information Centre.

It is recommended that the Chamber be required to obtain a facility use permit from the Town for the use of the property and be required to reimburse the Town for the cost of the monthly hydro for the duration of the permit. A building condition assessment was undertaken by the Town in 2016 and has suggested a number of general maintenance matters and AODA compliance issues. The Executive Director for the Chamber has conducted a site inspection of the property and building interior and has been advised that they will be required to undertaken any necessary repairs to the building that are required to ensure that the building is suitable for the intended use.

5. RELATIONSHIP TO CORPORATE STRATEGIC PLAN:

Corporate Strategic Plan:

Goal 1: "Grow Our Economy" - SUSTAINABLE ECONOMIC GROWTH & EMPLOYMENT. Goal 2: "Engage Our Community & Build Partnerships"

Economic Strategy and Action Plan:


Action 2.3 Transfer the delivery of tourism information services to the Chamber through the creation of a services agreement.


In the event that the request to re-stablish a tourist information centre by the Chamber is approved, it is recommended that the Chamber be required to reimburse the Town for the monthly Hydro service and usage for the term of the permit.

7. CONCLUSION:

The use of the former tourist booth by the Georgina Chamber of Commerce provides an additional opportunity for the promotion of businesses and festival and events occurring in our Town. The tourist booth will be staffed by staff knowledgeable about the opportunities available to visitors and the travelling public.

An update on the outcome of this initiative will be requested as part of the semi-annual Chamber update that is provided to Council.

Prepared by: Prepared by:

f~Jcn UiwJWJ· Sean olumbus, BTS Economic Development Officer

Approved by:

Attachment 1 - Large Site Sketch

33


REPORT DS-2019-0055


MAY 1, 2019

SUBJECT: APPROVAL OF THE GRANT APPLICATION ENDORSED BY THE ECONOMIC DEVELOPMENT COMMITTEE ON APRIL 1, 2019

1. RECOMMENDATION:

1. That Council receive Report No. ED-2019-0055 prepared by the Economic Development and Tourism Division, Development Services Department dated May 1, 2019 respecting the approval of the grant application endorsed by the Economic Development Committee on April1, 2019.

2. That Council approve the disbursement of the following grant:

Economic Development Grant Amount

"Catch a Dream!" Kids Fishing Derby $ 2,000.00

2. PURPOSE:

To request Council's approval of the grant application that was reviewed and endorsed by the Economic Development Committee on April 1, 2019.

3. BACKGROUND:

The Economic Development Committee (EDC) received one grant application that was evaluated and endorsed at the April 1, 2019 EDC meeting. The application was submitted for funding through the Economic Development Grant Program.

4. ANALYSIS:

The Economic Development Committee has reviewed and evaluated the grant application based on a number of criteria as noted below:

Economic Development Grant criteria include:

- quality of the submission - proposed business plan - marketing plan -economic impact or contribution to the community


- funding partnerships -potential to create or promote future investment in Georgina

On April 1, 2019, the application as noted below was submitted and the EDC has endorsed the following grant as indicated in Table 1 below.

TABLE 1

GRANT Funding Request Funding Endorsed by EDC

"Catch a Dream!" Kids Fishing Derby $5,000.00 $ 2,000 .00 Event Date: Sunday, June 9, 2019 Applicant: David Chong


The 2019 budget approved by Council provides a total of $45,000 for the administration of the Economic Development Grant Program. The amount of funding being requested in this report totals $2,000.00 and together with the amount previously approved ($36,850.00) by Council, leaves $6,150 for the consideration of additional grant applications during 2019.


Information regarding the Economic Development Grant Program is posted on the Town page in the Georgina Advocate, posted on the Town's website and circulated via e-blast by the Economic Development Division to almost 1 000 subscribers.

7. CONCLUSION:

This report is being provided on behalf of the Economic Development Committee to request Council's final approval of the grant endorsed by the EDC on April 1, 2019.

Prepared by:

~ Jamie-Lee Warner Administrative Assistant

Har ld W. Lenters, M.Sc.PI., MCIP, RPP Director of Planning and Building

Reviewed by:

'~uf" J:/CMQ

Approved by~

Dave Reddon Chief Administrative Officer (Acting)

35


REPORT NO. 01-2019-0002


MAY 1, 2019

SUBJECT: AWARD OF TENDER OID2019-001 CONTRACTED SERVICES- FIRE HYDRANT PAINTING

1. RECOMMENDATION:

1. That Council receive Report No. 01-2019-0002 prepared by the Operations and Infrastructure Department, Water and Wastewater Division, dated May 1, 2019 regarding the Award of Tender OID2019-001 Contracted Services- Fire Hydrant Painting.

2. That the bid in the amount of $312,640 (excluding taxes) from Abrasive Blasting and Coatings Corp. for a 5 year renewable term (in single year options), is accepted for the 2019 contract year and that the Purchasing Agent issue a Purchase Order in the amount of $57,354 (excluding taxes) to Abrasive Blasting and Coatings Corp ..

2. PURPOSE:

To seek Council approval to award the tender for 0102019-001 contracted services- fire hydrant painting to Abrasive Blasting and Coatings Corp., (ABCC) of London, whereas it is required by the procurement policy dated June 13, 2018.

3. BACKGROUND:

As of February 27, 2019 the Corporation of the Town of Georgina owns approximately 1482 municipal hydrants. The Town of Georgina's Water and Wastewater Division last conducted a hydrant painting operation in 2006 (EPW2006-008).

Colour Coding:

Under the Ontario fire code (O.Reg. 213/07) section 6.6.6.1., it is stated that "Hydrants shall be colour coded in accordance with National Fire Protection Association 291, Recommended Practice for Fire Flow Testing and Marking of Hydrants" (NFPA 291). The purpose of the standard is to provide a simple visual indicator of the flow available in a hydrant. This assists firefighters in selecting a higher flow hydrant where more than one may be accessible. In brief the requirements of NFPA 291 are as follows:

• Chrome yellow barrel • Colour coded bonnet and caps • Colour according to flow

36

Page 2 of Report No. 01-2019-0002

Although under NFPA 291 the Town has the option to maintain its current colour scheme (red barrel for-public hydrants and yellow for private), it is recommended to follow NFPA recommendations as it is a standard firefighting professionals are accustomed to. The use of yellow on the more numerous public hydrants makes it easier to locate the assets. After reviewing the visibility of various shades of yellow, and with input from the fire department: it is recommended that the colour scheme for public hydrants be American Occupational Safety and Health Administration (OSHA) Safety Yellow. Additionally staff recommend changing the hydrant body colour for private hydrants to OSHA Safety Red in order to adhere to the NFPA 291 recommendations to have a separate colour to distinguish ownership. The fire department has been consulted and supports all changes.

Town Design Standards

The Town's design standards would be revised to reflect the recommended colour coding in accordance with the NFPA 291 standard and Town preferences.

Surface Preparation & Paint:

In preparing the surface of hydrants for paint there are three generally used standards from the Society for Protective Coatings (SSPC):

-SSPC-SP2 Hand Tool Cleaning -SSPC-SP3 Power Tool Cleaning -SSPC-SP6 Commercial Blast Cleaning

Town Staff have contacted and tested paint from three companies for suitability. All three paint representatives generally expect more than twice the life performance from an SP6 prepared surface as opposed to SP2/SP3. The lifespan of paint also depends on the application (ie. regional road subject to brine as opposed to Town street). After staff completed calculations it was believed that an abrasive blast method would be cost competitive. In using abrasive blasting an entirely new paint system is applied that is designed to ensure compatibility, this reduces flaking and premature failure down the road for other reasons in addition to corrosion. Additionally due to subjective properties of hand and power tool surface preparation there is greater confidence in the quality control of the work using abrasive blasting. This longer lifespan and greater confidence in the works allow the town to incur less site inspection and life cycle expense. Additionally in terms of final product an abrasive blasting site preparation method provides a better paint finish due to the removal of imperfections and better adherence of paint to the hydrant.

After consulting the Society for Protective Coatings and conducting trials on three paint systems, staff recommend proceeding with a Zinc Flake Epoxy Primer and Aliphatic Polyurethane topcoats.

Hydrant Accessibility

As Fire Hydrants need to be accessible for maintenance and emergency services purposes, landscaping or other items may require relocation. In such cases where

37


relocation may be necessary, residents will be notified and provided the opportunity to complete the relocation to meet both the Town and resident's needs.

4. ANALYSIS:

The purchasing division released a tender call for Contracted Services - Fire Hydrant Painting. OID2019-001 is for a one year contract term expiring December 31, 2019 with four additional one year mutual satisfaction options.

Three bids were received from:

Company Total Bid Price (excluding taxes)* Abrasive Blasting and Coatings Corp. $312,640 H2M Inc. $990,192 J&J Property Services Inc. $1,617,050

*based on 1600 hydrants

Prior to tender, staff evaluated the estimated cost of the works and believe the value of the work to be generally consistent with the bid from ABCC. Additionally, a favorable reference check and demonstration has provided staff confidence in the ability of ABCC to complete the work successfully.

Cost of Adherence to NFPA 291

Although providing benefit to the firefighters in the field it is noted that the adherence to this NFPA specification will have a nominal increase in operating expense going forward. This is due to the following factors:

-Increase in time required to paint each hydrant -Costs to correctly colour code replacement parts -Updating hydrant colours when changes to system dynamics are noted

Recoating or painting of hydrants is a normal maintenance requirement and is not being driven by the need to comply with NFPA 291. Complying with NFPA 291 is an opportunity because of the need to recoat the hydrants.

Financial Analysis:

Staff have conducted a financial analysis on the different surface preparation methods using a full life cycle approach. The estimated cost for the least two expensive options SP3 and SP6 are generally similar. Due to the higher quality product provided with a SP6 preparation, staff recommend proceeding with the abrasive blasting method and the recommended bid in this report.

38



GOAL 4: "Provide Exceptional Municipal Service"- ORGANIZATIONAL & OPERATIONAL EXCELLENCE.

Adherence to NFPA 291 is a required way to provide additional information to the Town's fire fighters when responding to an emergency. Additionally, the report is open in the lengths taken to develop a paint specification and the financial decision process to select the abrasive blasting method.


The 2019 approved budget includes $60,000 for hydrant painting services. This is sufficient for the 2019 contract works. As part of the operations budget process this amount will be reviewed annually prior to proceeding with any option year(s).


A notice of the hydrant painting operations will be posted to the Town's website under the water and wastewater page.

8. CONCLUSION:

In order to achieve a state of good repair, abrasive blasting and painting of the hydrants to comply with the Ontario Fire Code (O.Reg. 213/07) through adherence to the NFPA 291 standard is recommended.

Prepared by:

David Scherbarth, B.A. Operations Analyst

Recommended by:

Jo~strong Director of Operations and Infrastructure

Attachment 1 - New Hydrant Colour Scheme Example

Reviewed by:

~~Enr~t~j Manager, Operations and Infrastructure

Approved by:

(}}1\v David Reddon Acting Chief Administrative Officer

39

Bonnet & 2 142" Nozzle Caps Colour of eac'h individual Hydrant will be specified upon a map pro~Jded or painted to the exlsting colour. Safety Blue, Safety C3ree~afetv~-ange "f'"H'*j~ Safety Red

Colour shall be the same __ ... s the Bonnet unless the

is stamped STORZ, it shall be painted

Barrell , Colour sha Yellow

Heport No. 01-2019-0002 Attachment 1 Page 1 of 1

40


REPORT NO. CA0-2019-0020


May 1, 2019

SUBJECT: AWARD OF CONTRACT- CA02019-008- CONSULTING SERVICESARCHITECTURAL & ENGINEERING SERVICES - MULTI-USE RECREATION COMPLEX

1. RECOMMENDATION:

1. That Council receive Report No. CA0-2019-0020 prepared by the Office of the CAO - Special Capital Initiatives dated May 1, 2019 regarding the award of contract CA02019-008 Consulting Services - Architectural & Engineering Services - Multi-Use Recreation Complex (MURC).

2. That Council approves and authorizes the Manager of Procurement Services to enter into a contract with Perkins+Will Canada Corporation, Toronto Ontario, for $2,239,000.00 plus HST, and provide delegated authority to the Treasurer and CAO to fund a maximum contingency of 15% ($335,850.00 plus HST), for the purpose of providing a full range of Architectural and Engineering team services for the design and delivery of the Multi-Use Recreation Complex (MURC).

2. PURPOSE:

To seek Council approval and authorization for the awarding of Contract CA02019-008 Consulting Services -Architectural & Engineering Services - Multi-Use Recreation Complex (MURC).

3. BACKGROUND:

In 2014, Council adopted the Recreation and Culture Facility Needs Study, which identified a series of individual facility needs for the current and growing population of Georgina. The study recommended that several of the identified facility needs be contained within a Multi-Use Recreation Complex (MURC). The fundamental benefit of a MURC is that it can be built and operated in a much more cost-efficient manner than stand-alone or single purpose facilities. These facilities are highly desirous by participants as they can address a variety of recreational needs in one place.

Since the endorsement of the Facility Needs Study in 2014, Council has addressed the following critical and sequential activities as it relate to the MURC:

• West Park!MURC Site Concept and Analysis • MURC/Civic Centre Site Concept and Analysis

41

Page 2 of Report No; CA0-2019-0020

• Sports-field Review • New DC Study and Bylaw (MURC DC allocations) • MURC Financing Plan • MURC Site Requirement Analysis • Construction Methodology Review • MURC Site Selection • Pre-Qualification and hiring of a Project Management firm • MURC full budget approval in 2019 • MURC communication plan roll out

This Report represents the next sequential step in the planning of the MURC.

4. ANALYSIS:

The Request for Proposal (RFP) CA02019-008 Consulting Services- Architectural & Engineering Services- Multi-Use Recreation Complex (MURC) was prepared by the Office of the CAO, Colliers Project Leaders, Procurement Services and was posted on February 13, 2019. This bid opportunity was accessible through the Procurement Services Bid and Tenders website. There were three (3) addendums issued and a total of 39 plan takers on Bids and Tenders.

The closing date for RFP No. CA02019-008 was 33 days later on March 18, 2019 at 14:00 hours, at which time eight (8) proposals were submitted by the following firms:

• Architecture49 Inc. • Barry Bryan Associates • Diamond and Schmitt Architects Incorporated • Maclennan Jaunkalns Miller Architects Ltd. • Perkins+Will Architecture Canada Corporation • Salter Pilon Architecture Inc. • WGD Architects • ZAS Architects Inc.

Procurement Services completed a preliminary analysis of the submissions and found them to be acceptable to the basic Terms and Conditions as set out within the Request for Proposal Document and the Purchasing By-Law. Proposals were evaluated by the Head of Special Capital Initiatives, Manager of Parks Development and Operations, Director of Recreation and Culture, Director of Library Services/CEO, Manager of IT Services, and the Project Manager. The evaluation process complied with Town of Georgina Procurement policies and evaluations were based on the respective scoring allocations as identified within the RFP Document. Three components were the basis of the evaluation: technical response, interview presentation and price for services.

42

Page 3 of Report No. CA0-2019-0020

Teams were evaluated on their submissions using the following technical criteria:

• Understanding of the project, approach and methodology. • Individual qualifications of the lead Architect and engineers. • Design team qualifications -comparable projects. • References.

The following firms were invited for an interview with the Evaluation Team on Tuesday,April2,2019:

• Perkins+Will Canada, Toronto • Maclennan Jaunkalns Miller Architects (MJMA), Toronto • ZAS Architects+ Interiors Inc, Toronto

Based on the technical and interview scores and Evaluation Team consensus, the below eligible respondent's price for services envelopes were electronically unsealed. The total submission score was calculated, and the final result is as follows:

• #1 with 177.17 points Perkins+Will Canada Corporation, Toronto • #2 with 170.57 points Maclennan Jaunkalns Miller Architects (MJMA),

Toronto

In line with the RFP requirements and based on the above comparative analysis and the aggregate scoring of the comprehensive evaluation matrix, the Evaluation Team concluded that that the successful proponent was Perkins+Will Canada Corporation

The Evaluation Team is recommending that Perkins+Will Canada Corporation be awarded the contract for Consulting Services -Architectural & Engineering Services -Multi-Use Recreation Complex.

Recommended Firm has a History of Designing Multipurpose Recreation Centres

Perkins+Will Canada Corporation has successfully designed many Library and Community Centre combined facilities throughout Canada. The firm has significant experience in public consultation and multiple stakeholder projects for municipal clients. More information can be found at http://www.perkinswill.com. The excerpt below is directly from its website:

"Since 1945, the Toronto studio of Perkins+Wi/1 has been recognized as a leading designer of higher education, civic, sports + recreation, and corporate facilities in both Canada and internationally.

Our teams of architects, interior designers, and specialists work closely with our clients to transform their understanding and vision into places that tangibly represent

43


their organization. Together, we explore options to increase productivity, creativity and profitability, and to improve health, sustainability, comfort and flexibility. Through good design we establish projects that offer value for investment. "

Perkins+Will's extensive portfolio includes comparable projects such as:

• Aaniin Community Centre & Library, City of Markham (2017) • Brooklin Community Centre & Library (201 0) • Cassie Campbell Community Centre, City of Brampton (2008) • Cornell Community Centre & Library, City of Markham (201 0) • Magna Centre Multi-plex, Town of Newmarket (2008)


This report addresses the following strategic goal(s) :

GOAL 2: "Promote a High Quality of Life"- HEALTHY, SAFE, SUSTAINABLE COMMUNITIES


GOAL 4: "Provide Exceptional Municipal Service"- ORGANIZATIONAL & OPERATIONAL EXCELLENCE


The bid received from Perkins+Will Canada Corporation, was exclusive of applicable taxes, and is within the approved project budget for 2019 and beyond totaling $42,141,358. The net value of the contract after applicable HST rebates will be $2,239,000.00 + 1.76% non-rebate HST of $39,406, for a total value of $2,278,406. The recommendations request that the CAO and Treasurer be provided delegated authority to fund a maximum contingency of $341,760, which is 15% of the net value of the contract. This delegated authority is required to ensure the project team is able to react within a reasonable timeframe to any unforeseen circumstances while remaining in compliance with the new Ontario Construction Lien Act regarding prompt payments to contractors that will be effective October 1, 2019.


There is no specific public consultation or notice requirements associated with the Award of Contract. Upon approval of this report, communications staff will notify the public of the successful proponent.

As part of the Prime Design Architect team's scope of work, a comprehensive community consultation framework shall be designed in coordination with the Town and Colliers Project Leaders. The Architect team will be key in delivering

44


the visioning session and public information open houses. Corporate Communications continues to deliver messaging about the project through various avenues.

8. CONCLUSION:

The Award of Contract for Architectural and Engineering Services for the MURC includes multiple phases with checkpoints with the Community and Council built in . The conceptual design will be a product of a comprehensive consultation process involving key stakeholders, as well as, addressing the technical and functional requirements of the Town.

A recommended conceptual design will be brought back to Council for subsequent approval. It is important to note that this phase does not initiate any construction activity; however, it is a necessary step that is required for the eventual construction phase.

Prepared by:

Recommended by:

Rob Wheater Director of Corporate Services And Town Treasurer

Approved by:

David~ Acting Chief Administrative Officer

Dan uttineau Director of Recreation and Culture

Recommended by:

Davr1£:b () Director of Library Services/CEO

45


NO. CA0-2019-0022


May 01, 2019

SUBJECT: AWARD OF CONTRACT- CA02019-005- CONSULTING SERVICESPRIME DESIGN CONSULTANT- CIVIC CENTRE

1. RECOMMENDATION:

1. That Council receive Report No. CA02019-0022 prepared by the Office of the CAO - Capital Initiatives dated May 1, 2019 regarding the award of contract CA02019-005- Consulting Services- Prime Design Consultant - Civic Centre.

2. That Council approves and authorizes the Manager of Procurement Services to enter into a contract with IBI Group Architects (Canada) Inc., Toronto Ontario, for $1,230,500 plus HST, and to fund a maximum contingency of 15% ($184,575 plus HST), for the purpose of providing a full range of Architectural and Engineering team services for the design and delivery of the Civic Centre.

2. PURPOSE:

To seek Council approval for the awarding of Contract CA02019-005 for architectural and engineering consultancy and design services for the Civic Centre.

3. BACKGROUND:

Town Council through a number of reports and studies has identified and acknowledged a need for a larger and more efficienUupgraded Civic Centre building, if it is to achieve its Strategic Plan Goal to "Provide Exceptional Municipal Service" to its residents.

In 2016, the Town issued a Request for Proposal (RFP) to develop a Strategic Accommodation Options Plan, through which the services of Pivotal Projects Inc. were retained. On November 2, 2016, Council received the consultant's report, which included five options to accommodate a new Georgina Civic Centre (GCC) building.

After receiving and reviewing the report, Council identified the current GCC location at 26557 Civic Centre Road as the preferred site for the future Civic Centre.

46


On March 7, 2018, Council approved Report CA0-2018-0005 regarding Capital Initiatives Progress Report- Georgina Civic Centre (GCC), which included the following recommendations;

Report No. CA0-2018-0005

1. That Council receive Report No. CA0-2018-0005 prepared by the Office of the GAO, dated March 7, 2018, respecting the Capital Initiatives Progress Report- Georgina Civic Centre;

2. That Council approve the construction of a new stand-alone Civic Centre (GCC) building to be located on a suitable site within the present Civic Centre property;

3. That staff report back on long-term options for the current Civic Centre.

In May of 2018, in support of Council's recommendation, staff posted an RFP to establish a roster of pre-qualified Project Management Firms for both the Civic Centre and MURC capital projects. The role of the Project Management Firm in this regard is to manage all aspects of constructing the new Civic Centre on the Town's behalf.

On September 12 of 2018, Council approved Report No. CA0-2018-0013 prepared by the Office of the GAO- Capital Initiatives dated September 12, 2018 regarding the award of contract CA02018-072 - Project Management Services - Civic Centre to CRBE Limited, Toronto.

CBRE initiated work on November 5, 2018 and has been managing the project since that date, including assisting the Town in the preparation and management of the RFP process for the Prime Architect Consultant, subject of this report.

Council approved the Civic Centre Project budget of $26,966,400 on January 29, 2019, Resolution NO. C-2019-0070.

4. ANALYSIS:

The Request for Proposal No. CA02019-005 concerning Consulting ServicesPrime Design Consultant- Civic Centre was prepared by the Office of the GAO, Procurement Services, and CBRE and posted on February 13, 2019. The bid opportunity was accessible through the Procurement Services Bid and Tenders website. There were six (6) addendums issued and 35 plan takers on Bids and Tenders.

The closing date of RFP No. CA02019-005 was 33 days later on March 18, 2019 at 14:00 hours, at which time ten (10) proposals were submitted by the following firms;

47


• IBI Group Architects (Canada) Inc • WGD Architects Toronto, Ontario • +VG Architects Toronto, Ontario • Moriyama & Teshima Toronto, Ontario • Zeidler Partnership Architects Toronto, Ontario • Diamond and Schmitt Architects Incorporated Toronto, ON • Baird Sampson Neuert Architects Inc. Toronto, Ontario • Gensler Architecture & Design Canada, Inc. • KNYMH Inc. Architecture+ Solutions • Salter Pilon Architecture Inc.

Procurement Services completed a preliminary analysis of the submissions and found them to be acceptable with respect to the basic Terms and Conditions as set out within the Request for Proposal Document and the Purchasing By-Law. Proposals were evaluated by an Evaluation Team, made up of the following members: Head of Special Capital Initiatives, Director of Corporate Services and Town Treasurer, Manager of IT Services, Manager of Parks Development & Operations, Manager of Infrastructure & Operations, Town Clerk, and the Designated Project Manager (CBRE). The evaluations were based on the respective scoring allocations identified within the RFP Document. Only proponents scoring more than 70% moved on to the next phase of the Technical Evaluation.

Teams were evaluated on their submissions using the following technical criteria :

• Understanding of the project, approach and methodology. • Individual qualifications of the lead architect and engineers. • Design team qualifications- comparable projects. • References.

The following firms were invited for a follow-up interview with the Evaluation Team on Thursday, April 4, 2019.

• IBI Group Architects (Canada) Inc • +VG Architects Toronto, Ontario • Moriyama & Teshima Toronto, Ontario • Zeidler Partnership Architects Toronto, Ontario • Gensler Architecture & Design Canada, Inc.

Based on the technical and interview scores and Evaluation Team consensus, the below eligible respondent's price for services envelopes were electronically unsealed. The total submission score was calculated, and the final result is as follows:

• #1 with 135.79 IBI Group Architects (Canada) Inc • #2 with 133.58 Moriyama & Teshima Toronto, Ontario

48

Page 4 of Report No. CA0-201 9-0022

• #3 with 131.57 +VG Architects Toronto, Ontario • #4 with 126.06 Zeidler Partnership Architects Toronto, Ontario

In line with the RFP requirements and based on the above comparative analysis and the aggregate scoring of the comprehensive evaluation matrix, the Evaluation Team concluded that that the successful proponent was IBI Group Architects (Canada) Inc.

The Evaluation Team is recommending that IBI Group Architects (Canada) Inc. be awarded the contract for Consulting Services - Prime Design Consultant- Civic Centre.

Recommended Firm has a History of Designing Municipal Civic Centre Facilities.

IBI Group Architects (Canada) Inc. has successfully designed many Municipal Civic Center facilities throughout Canada. The firm has significant experience in public consultation and multiple stakeholder projects for municipal clients. More information can be found at https://www.ibigroup.com/. The excerpt below is directly from the company's profile:

"fBI Group was founded in 1974 by nine partners to provide professional services in planning and design for urban development and transportation. From the beginning, we integrated different professional disciplines to provide comprehensive services to clients. Our professionals have a broad range of backgrounds and experience in urban design/planning, architecture, civil engineering, transportation engineering, traffic engineering, systems engineering, urban geography, real estate analysis, landscape architecture, communications engineering, software development, and many other areas of expertise. As we've grown, we've added other disciplinesinterior design, structural, mechanical and electrical engineering, and others."

IBI Group Architects (Canada) Inc. extensive portfolio includes comparable projects such as:

• Visitor Welcome Centre Phase 1, Parliament Hill, Ottawa (201 9) • Kenaidan Contracting Inc. Headquarters Administration Office Building,

Aurora (2015) • MAGNA International Inc. World Headquarter (2016) • Civic Public Space- CN Tower Plaza, Roundhouse Park (2014) • Nova Centre (including the Halifax Convention Centre), Halifax (2018)


This report addresses the following strategic goal(s):

GOAL 2: "Promote a High Quality of Life"- HEAL THY, SAFE, SUSTAINABLE COMMUNITIES

49



GOAL 4: "Provide Exceptional Municipal Service"- ORGANIZATIONAL & OPERATIONAL EXCELLENCE


The bid received from IBI Group Architects (Canada) Inc., was exclusive of applicable taxes, and is within the approved project budget for 2019 and beyond, totaling $26,966,400. The net value of the contract after applicable HST rebates will be $1,230,500 + 1.76% non-rebate HST of $21,657, for a total value of $1,252,157. The recommendations request a maximum contingency of $187,824, which is 15% of the net value of the contract be available. This does not preclude amendments to the scope in the future.


There is no specific public consultation or notice requirements associated with the Award of Contract. Upon approval of this report, communications staff will notify the public of the successful proponent. As part of the Prime Design Architect team's scope of work, a comprehensive community consultation framework shall be designed in coordination with the Town and CBRE. The Architect team will be key in delivering the visioning session and public information open houses. Corporate Communications continues to deliver messaging about the project through various avenues.

8. CONCLUSION:

The Award of Contract for Consulting Services - Prime Design Consultant- Civic Centre includes the following three (3) primary phases; (i) Pre-Construction, (ii) Construction, (iii) Post-Construction. The Pre-Construction Phase will include a comprehensive consultation process involving key stakeholders, as well as the technical and functional requirements of the Corporation in addition to the development of conceptual and final Civic Centre design. The Construction Phase comprises the preparation of specifications and tender documents, the administration of construction work up to the relocation date. The Post-Construction phase would include warranty inspections as well as the optional demolition of the current Civic Centre Building and associated landscape work. A recommended conceptual design will be brought back to Council for approval. It is important to note that this phase does not initiate any construction activity; however, it is a necessary step required for the eventual construction phase.

50

Page 6 of Report No. CA0-2019-0022 Prepk: Lawrence Artin Head of Special Capital Initiatives

Approved by:

~ David Reddon Acting Chief Administrative Officer

Recommended by:

7?~ Rob Wheater Director of Corporate Services And Town Treasurer

51

Hello

We are celebrating the 7th International Trigeminal Neuralgia Awareness Day on October 7th, 2019!

We would be thankful for your authorization to "Light up Teal" (or Blue) on October 7th, 2019. If you're not the main person to make this kind of authorization could you, please forward this request to the individual that provides this sort of permissions? We're flexible with dates.

First choice date: 10/7/2019 Second choice date: 10/6/2019 Third date choice: 10/8/2019

This year not only are we asking you to Light Up Teal your structures but to pass on our Light Up Teal initiative to your local news media print or digital contacts.

The 2019 Light up Teal illumination initiative is to bring light and awareness to the World Health Organization by asking them to please add Trigeminal Neuralgia to their "Health Topic List" of illnesses which will expand awareness, grant access to further resources, and create opportunities for funding research for Trigeminal Neuralgia and Facial Pain Disorders.

WHAT IS TRIGEMINAL NEURALGIA? (See Below)

Our goal every year is to increase awareness by lighting as many World Landmarks, international bridges, buildings, and structures teal on October 7th.

All approvals will be mentioned on TNnME websites, social network sites as well as continuous press announcements, newspapers article, and/or blog posts.

We will make sure to send any coverage to help keep everyone posted and this year we would like your help and letting us know your social media sites, so we can give public thank you and mentions.

All mentions of approvals will be listed of approvals will be listed on TNnME web-site 2019 Light Up Teal 4 TN

You can follow updates and news coverage on TNnME Media Page

Hashtags: #LightUpTeai4TN #trigeminalneuralgia #Facial Pain Disorders #TNTeal #WHOHealthtopiclist #Tealarmy #AFAT

Name of Organization: TNNME (Trigeminal Neuralgia and Me) and The Facial Pain Research Foundation

52

(Non-Profit) International Awareness: Education and Financing for Trigeminal Neuralgia and Facial Pains Disorders Contact Person: Toni Saunders

Email address: [email protected] Reason related to submitting the illumination request: 7th International Trigeminal Neuralgia Awareness Day October 7th, 2019

Date of Special Lighting: Monday Oct 07, 2019 (We're flexible with dates as we had approvals from last year October 1st thru October 13th in 2018!

Colors Requested: Colors 1 =Teal Colors 2 = Blue Colors 3 = Light Blue

Colors Requested: Teal, RGB #0080 80 128, 128, blue RGB #OOOOFF 0,0, 255

First choice date: 10/7/2019 Second choice date: 10/6/2019 Third date choice: 10/8/2019

Notes to Requested and Editors:

WHAT IS TRIGEMINAL NEURALGIA? Definition Trigeminal neuralgia (TN) is a very painful disorder oft he portion of the fifth cranial nerve (trigeminal nerve) that supplies sensation to the face. It is characterized by recurrent electric shock-like (paroxysmal) pains in one or more branches of the trigeminal nerve (maxillary, mandibular, and/or ophthalmic branches), each supplying a different portion of the face.

Severe facial pain can last from a second to 15 minutes or longer; some individuals may have up to 100 lightning-like bursts of stabbing pain in a day. Although remissions are common, trigeminal neuralgia usually is a long-term condition.

It can be triggered by such stimuli as heat or cold, windy hitting the face, chewing, yawning, or talking. Because the sudden, sharp pain causes the individual to wince, the condition is known as tic Douloureux or painful twitch.

53

The Regional Municipality of Durham

Planning and Economic Development Department

Planning Division

605 Rossland Rd. E. Level4 PO Box623 Whitby, ON L 1 N 6A3 Canada

905-668-7711 1-800-372-1102 Fax: 905-666-6208 [email protected]

durham.ca

Brian Bridgeman, MCIP, RPP Commissioner of Planning and Economic Development

April17, 2019

John Espinosa Town Clerk Town of Georgina 26557 Civic Centre Rd, RR 2 Keswick, ON L4P 3G1

Dear Mr. Espinosa:

Re: New Application for a Regionally-Initiated Official Plan Amendment File Number: OPA 2019-001 Applicant: Regional Municipality of Durham Location: Region of Durham Municipality: Regional Municipality of Durham

The above application is being circulated to you for your review and comment.

The purpose of the application is to consider requests for service connections for properties adjacent to municipal services outside of the Region's Urban Areas.

As we wish to consider this application expeditiously, we respectfully request your comments by June 17, 2019. Please call me if you have

any questions.

Colleen Goodchild, MCIP, RPP Manager, Policy Planning & Special Studies

:ps

Encl.: Early Release Report, May 7, 2019, Planning and Economic. Development Committee, Report #2019-P-**

If this information is required in an accessible format, please contact Planning Reception at 1-800-372-1102, ext. 2551 .

G) 1 DO% Post Consumer

55

If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2564

To: From: Report: Date:

Subject:

EARLY RELEASE OF REPORT

The Regional Municipality of Durham Report

Planning and Economic Development Committee Commissioner of Planning and Economic Development #2019-P-** May 7, 2019

Public Meeting Report

Proposed Regional Official Plan Amendment- Rural Water and Sanitary Sewer Service Connections, File: OPA 2019-001

Recommendation:

A) That Commissioner's Report #2019-P-** be received for information; and

B) That all submissions received be referred to the Planning Division for consideration .

Report:

1. Purpose

1.1 This report provides information on a proposed amendment to the Durham Regional Official Plan (ROP) to consider future connections to existing municipal water and sanitary sewer services outside the Urban Area, in prescribed circumstances.

1 .2 A "Notice of Public Meeting" has been advertised in the appropriate newspapers and posted on the Region's website. This report was made available to the public prior to the meeting.

2. Background

2.1 On March 27, 2019, Regional Council directed staff to initiate a process to amend

56

Report #2019-P-** Page 2 of 6

the ROP to enable consideration of requests for service connections for properties abutting existing municipal services outside the Urban Area (Commissioner's Report

#2019-P-9).

2.2 Over the past several years, Regional staff have received requests from property owners outside the Urban Area to connect to existing municipal services that abut

their property. These properties are currently on private services (well and/or private sewage disposal), and front a municipal watermain or sanitary sewer, within a public

right of way or easement. These properties are typically at the edge of the Urban Area boundary.

2.3 In this report, service "extensions" or "expansions" refer to new sanitary sewers and

watermains, whereas service "connections" refer to the individual pipes from the sanitary sewers and watermains to the property line of each individual property.

2.4 With a few exceptions, development in the Rural Area is intended to be on private

water and sewage services. Provincial policy limits growth in the Rural Area by

prioritizing municipal water and sanitary sewer services to Urban Areas. The policy

intent is to maintain the distinction between Urban Areas and Rural Areas by preventing new development or redevelopment to be supplied with municipal

services. This controls lot sizing, and the character, scale and density of development within the Rural Area.

2.5 The ROP includes detailed policies that limit the extension of municipal water and

sanitary sewer services to the Rural Area, and specifies that onsite private water and sewage disposal services is the preferred method of servicing.

2.6 The Region's current practice is to not allow rural municipal service connections

outside Urban Areas, or outside of rural settlement areas (i.e. Hamlets), that have

municipal services. Part of the rationale behind this approach has been to maintain

the distinction between urban and rural areas, and ensure that lots abutting municipal services within the Rural Area are not subject to urban development

pressures, or are developed to urban lotting standards.

3. Policy Context

3.1 A policy context for this matter is included as Attachment #1 .

3.2 For properties within the Greenbelt, Section 4.2.2.2 of the Greenbelt Plan indicates

that the extension of mJ.JniciRal or prhtate communal ~ewage or water servi~~s_ outside of a settlement area boundary shall only be permitted in the case of health

57


issues, or to service existing uses and the expansion thereof, adjacent to the settlement area. It also states that where municipal water services exist outside of a settlement area, existing uses within the service area boundary as defined by the environmental assessment may be connected [emphasis added] to such a service. There is not a similar statement related to sanitary sewer service connections.

3.3 The ROP contains detailed policies related to the provision of services outside the Urban Area Boundary. The ROP also limits the "extension" of municipal services in the Rural Area, as per the Greenbelt Plan. However, the ROP is silent on municipal water and sanitary sewer service "connections" along existing infrastructure.

4. Analysis

4.1 There are approximately 20 geographic areas across the Region where there is an existing municipal water service running adjacent to, or through, a Rural Area. There are approximately 300 properties with existing uses and vacant lots of record that could connect to an existing water service.

4.2 There are three geographic areas across the Region where there are existing sanitary sewer services running adjacent to or through the Rural Area. The largest concentration of potentially serviceable existing uses or vacant lots of record are along Town line Road in Clarington, along the municipal boundary with Oshawa. Other areas are along Taunton Road in Ajax and Whitby.

5. Policies in Other Regions

5.1 Inquiries were made of the Regional Municipalities of York, Peel, Halton, and Niagara regarding policies and approaches to municipal service connections in rural

areas.

5.2 York and Halton Regions do not allow rural service connections. Halton Region had the most restrictive and clear policies that prohibit private connections outside of the Urban Area. A companion document, entitled "Urban Services Guidelines" provides additional details on when and where a connection may be considered, and is limited to addressing a large-scale failure of private water or wastewater services or to provide municipal services to public uses. York Region also operates in a two-tiered system for water and sanitary sewer services. The York Region Official Plan is silent on municipal service connections but includes policies that direct municipal services to Urban Areas, and thereby restricts connections within the rural area.

5.3 In Peel Region, municipal service connections in the rural area have been permitted

58

.Report #2019-P-** Page 4 of 6

on rare occasions. Such connections are limited to situations where an on-site well

has failed. In such circumstances, Peel Region staff have relied on the partial servicing provisions of the PPS as contained in Policy 1.6.6.5, and similar provisions

contained in the Peel Region Official Plan.

5.4 In Niagara Region, the water system is two-tiered, with the Region responsible for the larger transmission mains and area municipalities having jurisdiction over local

distribution lines. Niagara does not allow service connections to Region owned

watermains outside of Urban Areas. This is in part because the Regionally owned transmission lines are large concrete mains, which are not desirable or appropriate

for direct service connections. Niagara Region is not involved in connection requests to existing buildings where the local distribution line in under the jurisdiction

of the area municipality.

6. Proposed Amendment

6.1 Attachment #2 is a proposed Regional Official Plan Amendment that has been drafted for consideration by Council, agencies and the public. While no formal input

has been received on this process to date, the Planning Act requires a draft of the

amendment to be made available to the public prior to the public meeting.

6.2 This draft ROPA would enable properties which abut regional water and sanitary

sewer infrastructure outside the Urban Area Boundary to connect to the Regional system if the connection is technically feasible, to the satisfaction of the Region . If

a connection is permitted, payment would be in accordance with the Region of Durham Works Department policies and Water Supply and Sanitary Sewer By-laws

related to frontage and connection fees.

6.3 For further clarification, this proposed ROPA would not allow extensions of watermains and sanitary sewer services to existing or proposed development in the

rural area.

6.4 The ROPA proposes to permit a municipal water and/or sanitary sewer connection

outside the Urban Area Boundary to: an existing use; a vacant lot of record that is

eligible for a building permit; or where a lot can be created, so long as it conforms to the applicable Regional lot sizing policies related to private services.

6.5 Examples where connections would not be technically feasible include: large water

feedermains leading to/from a reservoir with inappropriate pressure for a connection, or a-large-eonerete-feedermain that does not allow for indiviGiual-connections.

Similarly, connections to large diameter trunk sanitary sewers are inappropriate due

59


to the importance of maintaining maximum structural integrity of these critical pieces of infrastructure, and to allow for surcharging of these pipes in the event of high

flows.

7. Consultation

7.1 The proposed Amendment has been circulated to a variety of agencies for review and comment, including: the Ministry of Municipal Affairs and Housing, Durham Region area municipalities, neighbouring upper and lower-tier municipalities, and

conservation authorities.

8. Public Participation

8.1 Anyone who attends the Region's public meeting may present an oral submission, and/or provide a written submission to Planning and Economic Development Committee and Regional Council on the proposed amendment. Also, any person may make written submissions at any time before Regional Council makes a decision.

8.2 If a person or public body does not make oral submissions at a public meeting, or does not make written submissions before the proposed official plan amendment is adopted, the person or public body:

• Is not entitled to appeal the decision of Regional Council to the Land Use Planning Appeal Tribunal; and

• May not be added as a party to an appeal before the Land Use Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party.

8.3 Anyone wishing to be notified of Regional Council's decision on the subject amendment must submit a written request to:

Brian Bridgeman, MCIP, RPP Commissioner of Planning and Economic Development Planning and Economic Development Department Regional Municipality of Durham Durham Region Headquarters 605 Rossland Road East Whitby, ON L 1 N 6A3 [email protected]

60


9. Future Regional Council Decision

9.1 The Planning and Economic Development Committee will consider the subject application at a future meeting and will make a recommendation to Regional Council. Council's decision will be final unless appealed.

9.2 All persons who made oral or written submissions, or have requested notification in writing, will be given written notice of the future meetings of Planning and Economic Development Committee and Regional Council at which the proposed Regional Official Plan Amendment will be considered.

1 0. Attachments

Attachment #1 : Policy Context

Attachment #2 : Proposed Amendment

Respectfully submitted,

Original signed by

Brian Bridgeman, MCIP, RPP Commissioner of Planning and Economic Development

Recommended for Presentation to Committee

Elaine C. Baxter-Trahair Chief Administrative Officer

61Attachment #1

Policy Context

1. Provincial Policy Context

1.1 The Provincial Policy Statement (PPS) focuses growth and development within

settlement areas, while supporting the viability of rural areas. It also directs that

growth and development be accommodated in a manner that promotes the

optimization of existing municipal water and sewage services (1.6.6.1 a). Further,

these systems are to be provided in a manner that can be sustained by the water resources upon which such services rely, are financial viable, comply with

regulatory requirements, and protect human health and the natural environment

(1.6.6.1 b).

1.2 The PPS outlines a servicing hierarchy in policies 1.6.6.2, 1.6.6.3, 1.6.6.4, and

1 .6.6.5. Municipal sewage and water services are the preferred form of servicing within settlement areas. Where municipal services are not available, private

communal sewage and water services may be considered. Where municipal and

communal systems are not viable, individual on-site water and sewage services may be used. The PPS states in Policy 1.6.6.5 that partial services are only to be

permitted in the following circumstances:

a. Where they are necessary to address failed individual on-site sewage

services and individual on-site water services in existing development;

b. Within settlement areas, to allow for infilling and minor rounding out of

existing development on partial services, provided the site conditions are suitable for the long-term provision of such services with no negative

impacts.

1.3 The sewage and water infrastructure policies of the PPS primarily address services

within settlement areas and the associated servicing hierarchy.

2. Greenbelt Plan

2.1 For properties within the Greenbelt, Section 4.2.2.2 of the Greenbelt Plan indicates

that the extension of municipal or private communal sewage or water services outside of a settlement area boundary shall only be permitted in the case of health

issues, or to service existing uses and the expansion thereof, adjacent to the settlement area. It also states that where municipal water services exist outside of

a settlement area, existing uses within the service area boundary as defined by

the environmental assessment may be connected [emphasis added] to such a

service. Most, but not all, the land in the Region outside the Urban Area is within

the Greenbelt Plan Area. The Greenbelt Plan does not include a similar statement

62

related to sanitary sewer connections.

2.2 Section 4.2.2.2 of the Greenbelt Plan is one of the policies intended to discourage urban-type development or intensification within the Greenbelt Plan Area.

3. Durham Regional Official Plan

3.1 A review was undertaken of the current Regional Official Plan policies related to water and sanitary sewer servicing outside of the Urban Area.

Cultural, Health and Communities Facilities, and Infrastructure- Water and Sewerage Services Policies (Section 5)

3.2 Policy 5.3.22 states that Rural Settlements are to develop on individual on-site

private services, however, the extension of full or partial municipal services to Rural Settlements or the consideration of new Regionally owned and operated water

and/or sewerage facilities in Rural Settlements may be considered where it is deemed necessary to address a serious health or environmental concern as per

the policies of the Greenbelt Plan .

Rural System Policies (Section 9)

3.3 Policy 9.2.1 states that development in the Rural System is to be on individual

private drilled wells and private sewage disposal systems, unless otherwise specified elsewhere in the ROP.

Rural Settlement Policies (Section 98)

3.4 If private wells in Rural Settlements become contaminated, Policy 98 .1.5 places emphasis on addressing the contamination and mitigation measures, rather than

the provision of new and/or extended municipal water services. This policy also

refers to municipal water service extension proposals, and the requirement for a

study to identify impacts arising from a water service extension, as well as establishing any implications for further development on private sewage disposal systems.

3.5 Principles for development within Hamlets is provided through Policy 98.2.4 of the

ROP. One of these principles is to guide the preservation , cultural attributes and historic heritage of the Hamlet by providing larger lots to accommodate private

services.

3.6 Development within Hamlets is to be individually serviced with private drilled wells and private sewage disposal s.ystems where_gro_undwater quantity and quality

63

permits, as per Policy 98.2.6. Municipal services may be extended to a Hamlet, provided a detailed study has been undertaken. If municipal services are extended to a Hamlet, the capacity of the service is to be for the delineated Hamlet area only.

3. 7 Section 98 also contains policies related to infilling within Hamlets and development within Hamlets. The policies emphasize the importance of ensuring that the development has an adequate supply of potable water and satisfactory soil conditions for the effective operation of a private waste sewage system on each proposed residential lot. If a Hamlet is serviced by municipal water supply, a report is required to demonstrate that development on partial municipal services is feasible and sustainable.

3.8 Development within Hamlets is only permitted if the required technical studies conclude that the development on individual private services is sustainable, in accordance with Policy 98.2.13.

3.9 Policy 98.2.14 states that the provision of new and/or expanded municipal services in a Hamlet shall take into consideration, a series of criteria, including but not limited to the following:

• the availability of municipal water and/or sewerage facilities;

• the feasibility of providing municipal water and/or sewerage facilities;

• the prohibition of connections to municipal water and/or sewerage facilities outside the Hamlet boundary;

• sufficient system capacity to service any existing or proposed development, including provision for a reserve capacity to maintain long-term security of the water supply;

• the soil and groundwater conditions that would enable the effective operation of private sewage disposal systems and justify the lot sizes of the proposed development; and

• a monitoring program to determine the cumulative effect of the various stages of development on adjacent wells, the capacity of the municipal water supply system and the soil and groundwater conditions.

3.10 The ROP also recognizes that there are distinct clusters of non-farm residential development that exist, that have been identified in area municipal official plans and/or zoning by-laws. These are referred to as Rural Clusters . lnfill development within the boundary of such clusters may be permitted, provided the infill development is privately serviced and meets the standards of the Region and the Province, as per Policy 98.2.15.

64

3.11 Country residential subdivisions are to be individually serviced with drilled wells

and private sewage disposal systems, unless otherwise specified.

3.12 Shoreline Residential Areas are to be individually serviced with a private drilled well

and a private sewage disposal system which complies with the requisite standards as per Policy 98.2.23 and implement efficient sewage disposal facilities to reduce

nutrient inputs to groundwater and the lake.

Major Open Space Policies (Section 1 OA)

3.13 The development of non-agricultural uses in Major Open Space Areas are to be serviced with an individual private waste disposal system, and an individual

private drilled well, which meet Provincial and Regional standards as per Policy 10A.2.5.

Severances (Section 14. 8)

3.14 Policy 14.8.7 states that all parcels of land are to be an adequate size for the use

proposed, and where municipal services do not exist and are not to be provided for

the development, regard shall be had to the suitability of the soil conditions to

provide for an adequate potable private water supply, and for the installation of a satisfactory private sewage disposal system which complies with the requisite standards.

4. Conclusion

4.1 As demonstrated, the ROP contains detailed policies that limit the "extension" of municipal services. However, the ROP is silent on municipal water and sanitary

sewer service "connections" along existing infrastructure. As described earlier, the Greenbelt Plan delineates the difference between a municipal service extension

and a municipal service connection . While service extensions are explicitly

restricted, connections are enabled, subject to meeting certain criteria .

4.2 The Greenbelt Plan permits municipal water service connections, subject to

meeting specific criteria . There are no conflicting or contrary policies in the

Municipal Act, PPS or ROP that would preclude the implementation of Policy

4.2.2.2 of the Greenbelt Plan to permit rural municipal water service connections . There is no similar provision for sanitary sewer connections included in the Greenbelt Plan.

65

Attachment #2

Proposed Amendment Regional Official Plan Amendment Application 2019-001

Introductory Statement:

The following text constitutes this amendment.

Basis:

This Amendment will enable properties which abut regional water and sanitary sewer infrastructure outside of Urban Areas to connect to the Regional system, removing the necessity to construct, operate and/or maintain a private water supply and/or sewage disposal system.

Details of the Amendment:

The Official Plan of The Regional Municipality of Durham is hereby amended as follows :

1) Adding Policy language to Section 5.4 of the Durham Regional Official Plan as per Table 1 attached hereto and forming part of this amendment.

Table 1 Policy Amendment

Item New Details of Policy Amendment Section Number

1. 5.4.8 Add a new policy that states:

"Notwithstanding Section 5.3.22, or any other policy of this Plan to the contrary, a municipal water and/or sanitary sewer connection may be permitted outside the Urban Area Boundary to an existing use, a vacant lot of record that is eligible for a building permit, or where lot creation is permitted subject to conforming to the applicable Regional lot sizing policies related to private services. The property shall abut a municipal watermain or sanitary sewer service within a public right-of-way or easement, and the connection shall be technically feasible , to the satisfaction of the Region."

66

From: Sent: To: Subject:

Good morning,

Family account · Monday, April 22, 2019 10:19 AIVI

Carolyn Lance; larafournier1 @gmail.com Noise Permit and Waiver of Parking regulations

We were advised that the Town requires a request in writing with respect to our request for a Noise Permit anq a Waiver of Parking Regulations.

Keswic~ Public School i'shosting a KPS' Kick off to Summer event on May 24,2019 from 5pm to 8pm.

We were looking to receive a Noise Permit for the event as well as a waiver of parking regulations, as we do not have enough parking spots to accommodate all the KPS families, so many do park along the Queensway.

This event is a "Fun Day" where we will have music playing, safety zone with hopefully Police and Paramedics, bouncy castles, games, food, etc ..

Please let me know if you have any questions or require any additional information.

I look forward to hearing from you. I can be reached at 647-273- 0106.

Sincerely, Lara F oumier Co-Chair - KPS School Council

67

York Catholic District School Board

April 15, 2019

Catholic Education Centre, 320 Bloomington Road West, Aurora, Ontario L4G OM1 Tel: 905·713·1211, 416·221·5051, 1·800·363 ·2711

Fax: 905·713·1272 • www.ycdsb.ca

Dear: Potential Partner

Re: COMMUNITY PLANNING & PARTNERSHIP OPPORTUNITIES

In March 2015 The Ministry of Education released the Community Planning and Partnership Guideline to encourage greater collaboration between school boards and community organizations in planning and the use of public facilities.

To assist in this collaboration, the York Catholic District School Board Is hosting a meeting as an opportunity for community agencies and municipalities to discuss partnership and co-build opportunities.

The date and location for this meeting is as follows:

May 3, 2019- 2:00pm- 3:00pm York Catholic District School Board Catholic Education Centre, Room 102 320 Bloomington Road West, Aurora, ON L4G OM1

Participating organizations should be prepared to bring relevant planning information, as well as a summary of space and property requirements.

From a school board perspective, in accordance with Ministry of Education guidelines and Board Polley 704 Community Planning and Partnerships the Board has Identified schools with space available for facility partnerships through the following categories in the attached table (Table 1):

1.

2.

3.

4.

Schools operating under 60% utilization or have more than 200 surplus pupil places (2018-19 school year)-Schools that are immediate candidates for potential facility partnerships based on Ministry of Education Criteria and YCDSB Policy 704: Encouraging Facility Partnerships.

Schools with space available with the next five {5) years-Schools that are candidates for facility partnerships within the next five (5) years. The available space within the facility may increase over time. Detailed information on each facility can be discussed further based on interest.

Preferred Community Hub Location -Facilities the York Catholic District School Board has Identified as preferred Community Hub locations due to a configuration, enrolment profile, and location suitable for a possible hub, subject to consultation with the school communities.

Confirmed Community Hub Location -Four {4) of the preferred community hub locations have been approved and are expected to be operational In September 2019 with YCDSB Area Office

68

locations as the first occupants. These community hubs are located at St. Andrew, St. Charles Gamier, St. Matthew and St. Paul.

TABLE 1: Community Planning and Partnership Candidate Schools

1~•-ccM-u Atklllloul Cudldale ScllaDII· YCDSII -an••.,. or

Cltlelil Edlntlo• C!Mert.

Namberor Scllaelapenlltla

allder60% Scll•oll l'illl Prcfelftd Ceolrmod Vacaal Apprall1110111 uiUIIIIIoa or ...,rc IJIKCII\'da .. CanuraaUy CDIIIRWIIIC)'

School Addrcu at..tclpaHty Clallroolftll GFA lbulOOsarplu •Mill• 1111 ant 5 llaiJ llub (1811-19 ...... able

Pupil PIKes l.olclllua Lacatloa Sellout \'ur) 1119 (sqll)

)"fin

o..- LAdy or Grace UOAUIOI'IIIIc~Dr 1\UIIJIII 7 '-250 X X Sl. Jemmo: 20 Brill!eMIIII Dr Aurum 0 X Lii!Jdorant 2811 Mcd:lln Way 1\umn 5 3.750 X X X llolvSMI lUSton. Rd AWDS11 2 uoo X X rmc.: or l'ou": IBI Cllcnwlllllll Ave OcDIUial II X St Thclm:l• Acaini>s %62 Oklllctne"-<~d Rd IC'.con:ia:a I 7511 X StJom;\."lUII 12.5 KtUdl01T 1\\IC M•rlllam I 7511 X I\ISI.ids llOCastli:moreA~ ~ .......... 2 1.5110 X X StAntmav 141 KD-k Dr Mullram 0 . X

St. Julia Billllrt 21170 8ta' Oak Ave Marlham 0 X St KatcriTcbkwill~a llOFb:bunA\'1! MarUtam I 750 X Si. Mlcltlcl Aclldcmv 41 S1!oons1on Blvd Marlham I 750 X Sl. Benrdi:J :!11Allo.l1!l1J\'I: Dr Mal'Utam 0 . X SL Mattbtw 'IS Wlllcdrib:c U... Mart.bam 4 3.000 X X X X Santon.~UJJRuir 11400 ... oakA"" IMart.bam 0 . X X X SL Paul 140 William Roe Blvd Newmtr""t 2 1,500 X X X X St. Ni:holos 480KdiiA\'C Ncwmarb:l 3 2.250 X X St. Jol11 CIIVIIOS!Oilt 800 Joe PersecMii Dr Newlllldm:t 5 3.7511 X X X SI. Amc lOS Don Head Villouc Blvd RicbaDIHill 0 . X Father Henri J.M NO<Men Ill 1.4~~;~11 Lane Ri:bmondHill 6 4.SOO X X X St. Chnks Oamll::r 16 Cull: rock Dr Ri:I.....SIIil I 7511 X X X SL Mory hnnocubte 161 Rq,'elllSI Ri:IBIIIIOIUil 3 2.2511 X Our Lady Help or Cllrillians 275 RalstOIIC Rd Ri<.bmlllll H il D - X X Our L4dv orihc: Allllllll:i:niln 30 BanwOICr Ave Ri:hrrlwlll l 8 6.DOO X X X Sl. Joscnb IRi:llmllllil) 301 Ronev Ave RiclmondHill 0 - X Cm~~~~CIIristi )S Sculft Dr RicllmDadHill 6 4.500 X X X ow Ladv or U011e 80 Red Canlii:IJ Tml RlclmniHiD 0 . X StPeter 120A~P1Uk VaudiiJR 0 X St AI!IIO• or Assai 120 ~ Rocca Ave Va~ ] 2,250 X X X

Sl !taPC..cllhe 1\rc:~! ll I Rlwinovi:w Dr Valllhan D X St <in:J!IIIl'Jhc Great 1400recrark Blvd Vall2han 0 - X St .Anlrcw l'il Fon:sl FCIIInl.lliiOr VIIW!Ian I 150 X X X Stlllmos. 171 Mastkd Vouaban I 750 X SL Jot.. Bosco 199 Oelvi:w Avo Vaudlall 0 . X BIH•edTD!b 230 llawktrRd Vollldl:m 0 . X X SL David 240KillilllnRd Vlllllthan 7 5250 X X X Son Marco 2511 Coran:dion Dr Va~n 4 J,OOO X X X Divino MercY l51Me ... Ave Val.llllllln 7 5250 X X ~X

DloiScd Scakbrini 290 Y IKk HiiBivd Vauclan 4 3000 X X SLMDriiiOrelll.larv 30 Man:arciMIIIV Rd Vllldan 0 - X St Cecilia 300 Peter II~ Aw: VaUilhln 0 . X Sa. Clore l91 VdmrDr V1utlhan 2 1.500 X X lloly Jullil:e 400 St. J""n or i\rc 1\\'C Voughon I 750 X St. Stcnllcn 451 NliJIII Val:y Av<: V1ullllan 0 . X lnmteukte em:~~.,. ~ Abenleen Ave VUII!ban 0 - X X SL Padn: rro 770 Na .. Valey Dr V•UI!hm 0 . X St. At\ldo Mcric.i BBBI 1\.taltB Gm.., Rd Vlllll!han I 7511 X SL Gabricllllo An:IDIIIlCI 911'iDriDr V•utdun 0 . X falb:r Jot.. Kcly 93511Keelc Sc Vaut:Ian 0 . X X X Total 89 66.750

Note: The "Approximate GFA Available" is estimated based on an average classroom size of750 sq. ft. 1imes the number of available classrooms at each facility. More in depth analysis will be completed on a case by case basis to detennine exact square footage available should a community partnership be pursued.

69

,.

New schools and additions may also be considered for CPP opportunities. Table 2 identifies future projects that represent co-build opportunities.

TABLE 2: FUTURE CO-BUILD OPPORTUNITIES

School Name Panel Town/City Status Blessed Chiara Badano Elementary & Ministry Approved/ CES/St. Katharine Whitchurch-Stouffville

Drexal CHS Secondary In Design

St. Robert CHS Secondary Markham TBD* (Replacement) Mount Albert Primary Elementary (Pre- East Gwillimbury TBD* CES School to Grade 3)

• Pending Ministry of Education funding approval.

Your attendance at this upcoming meeting is encouraged. Please RSVP to Katherine Andriano [email protected] or call directly at 905 713 1211 ext. 12371.

Regarding any further information, please refer to the Board's website at https://www.ycdsb.cafcommunily/cpp-opportunities/ or contact Christine Hyde, Senior Planner via email at [email protected] or call directly at 905 713 1211 ext. 12360.

Sincerely,

YORK CATHOLIC DISTRICT SCHOOL BOARD

~ ~k:.-~ Tom Pechkovsky Co-ordinating Manager, Planning & Operations

70

TO: Mayor Quirk Members of Council

MEMORANDUM

FROM: John Espinosa, Town Clerk

SUBJECT: General Information Items

DATE: May1,2019

Please notify the Clerk's office if you wish to have any of these items placed on the agenda for discussion:

:je

i) Keswick Cemetery Board Minutes of March 4, 2019. ii) Township of Tudor and Cashel advising of its position that Hydro One and the Ontario

Energy Board should review its plans regarding delivery service to ensure that the cost of service delivery is fair to everyone.

iii) City of Brantford advising of its direction for analysis of impacts of single-use plastic straws in the municipality and how to reduce those impacts through regulation/prohibition of single-use plastic straws.

71

~~~ Interoffice Memorandum \ /

GEORGINA Development Services Department/Planning Division

DATE:

TO:

CC:

FROM:

RE:

April 18, 2019

Carolyn Lance, Council Services Coordinator

Harold Lenters, Director, Development Services Dept. Velvet Ross, Manager of Planning Alan Drozd, Supervisor of Development Planning Shayne Connors, Planner I

Mamata Baykar, Secretary-Treasurer, Committee of Adjustment

Committee of Adjustment- May 06, 2019 Meeting -UNDER REVIEW

The following is provided for Council's information respecting Committee of Adjustment matters currently under consideration.

File Owner Location Status

Minor Variance Aleta Caird 884 Lake Drive East, Under Review; Staff Report application Germain Urquhart Jackson's Point available May 02, 2019 A6-19 & Deborah Alice

Urquhart

Proposal The owners are proposing to construct a replacement 2-storey single detached dwelling on the subject property and have submitted an application for a minor variance requesting relief from the Zoning By-law in order to permit: (i) construction of a 2-storey replacement dwelling having a minimum east interior side yard setback of 1.5 metres to the 2-storey portion of the dwelling, and a minimum east interior side yard setback of 0.6 metres to the 1-storey portion of the dwelling (whereas, a minimum east interior side yard setback of 1. 7 metres is required to the proposed 2-storey portion of the dwelling, and 1.2 metres is required for the 1-storey portion of the dwelling on the subject property); and (ii) construction of a fireplace projection on the east side of the proposed dwelling having a minimum east interior side yard setback of 0.5 metres (whereas, a minimum interior side yard setback of 1.2 metres is required).

The property is zoned Low Density Urban Residential (R1).


Minor Variance Mimi's Mountain 66 Cooks Bay Drive, Under Review; Staff Report application Inc Trustee Keswick available May 02, 2019 A7-19

Mamata Baykar, Secretary-Treasurer, Committee of Adjustment, ext. 2267 Page 1 of2

72

Proposal

File

Minor Variance application AB-19

Proposal

The owner is proposing to construct a detached carport in the front yard and has submitted an application for a minor variance requesting relief from the Zoning Bylaw in order to permit: (i) construction of a detached carport in the front yard having a reduced separation distance of nil (0 metres) between the proposed detached carport and the single detached dwelling on the property (whereas, a minimum separation distance of 2.0 metres between an accessory structure and dwelling is required; and, (ii) construction of a detached carport in the front yard having a maximum height of 3.3 metres measured from average finished grade (whereas, a maximum height of 3.0 metres, measured from average finished grade is permitted).


Owner

Randy HughesGuest

Location

46 Cooks Bay Drive, Keswick

Status

Under Review; Staff Report available May 02, 2019

The owner has submitted an application for minor variance requesting relief from the Zoning By-law in order to permit construction of a detached garage in the front yard. Specifically, the following relief is requested: (i) to permit construction of a detached garage in the front yard (whereas, accessory structure are not permitted within the front yard); (ii) to permit a reduced separation distance of 1.4 metres between the proposed detached garage and the single detached dwelling on the property (whereas, a minimum separation distance of 2.0 metres between an accessory structure and dwelling is required); (iii) to permit construction of detached garage having a minimum setback of 0.6 metres from Cooks Bay Drive (whereas, where an entrance to a private garage is from a lane or access street, a minimum setback of 6.0 metres is required); and, (iv) to permit construction of a detached garage having a minimum exterior side yard setback of 1.1 metres (whereas, a minimum setback of 6.0 metres from the exterior side lot line if required).


Should Council wish to obtain further information, please contact Mamata Baykar, Secretary-Treasurer to the Committee of Adjustment.

Mamata Baykar, Secretary-Treasurer, Committee of Adjustment, ext. 2267 Page 2of2

73


DATE:

TO:

CC:

FROM:

RE:

April18, 2019


Harold Lenters, Director, Development Services Dept. Velvet Ross, Manager of Planning Alan Drozd, Supervisor of Development Planning Dustin Robson, Planner II Ingrid Fung, Planner II Connor McBride, Planner II


Committee of Adjustment- January 21, 2019 Meeting- COA Decisions

The following is provided for Council's information respecting Committee of Adjustment matters currently under consideration File A66-18 Minor Variance

Proposal

Owner Blair and Peggy Robinson

Location 173 Hedge Road

Status

Application approved as recommended

The owners of the subject property is proposing to construct a detached garage in the front yard and to legalize the location of the existing shed on the subject property. A Minor Variance application has been submitted in relation to the proposal, requesting the following relief (i) to permit construction of a detached garage in the front yard (whereas, accessory structures are not permitted in the front yard); and, (ii) to permit the existing shed to remain in its current location, having a minimum setback of 0.4 metres from the west interior side lot line and 0.6 metres from the rear lot line (whereas, a minimum setback of 1.2 metres is required from both lot lines).

The property is zoned Residential (R) and is located to the west of the Black River and on the south side of Hedge Road.

Staff Recommendation: Staff support application for requested variances subject to the imposition of suggested conditions: (1) Owner to satisfactorily address all matters outlined in their comments received from the Town's Development Engineering Division (regarding such matters as grading and drainage Plan); (2) Owner to satisfactorily address all matters outlined in their comments received from the Town's Operations and Infrastructure Department (regarding drainage and roadside ditching and/or cross culverts); and, (3) That all conditions be fulfilled within one (1) year of the date of


74

File

A67-18 Minor Variance

Proposal

File A68-18 Minor Variance

Proposal

the Notice of Decision. Staff have also recommended that the approval of the variance for detached garage be subject to a term: (i) that the detached garage in the front yard shall be setback a minimum of 11.2 metres to the front lot line, 1.2 metres to the west interior side lot line, and 20 metres to the east interior side lot line.

Owner Rania Masri & Ahed May ali

Location

106 Laurendale Avenue

Status


The owners of the Subject Property have submitted a minor variance application requesting relief to permit an unenclosed pool equipment to remain in its current location within the interior side yard having a minimum setback of 0.3 metres from the interior side lot line (whereas, a minimum interior side yard setback of 3.0 metres is required).

The property is zoned Low Density Urban Residential (R 1) and is located to the south of Joe Dales Drive and on the west side of Laurendale Avenue, in Keswick.

Staff Recommendation: Staff support the application for minor variance. There are no conditions or terms imposed.

Owner

Nicholas Schwertfeger & Karen Lawson

Location

57 Lake Drive East

Status


The owners are proposing to demolish the existing 1 % storey single detached dwelling and shed, and construct a replacement two (2) storey single detached dwelling on the subject property. The applicants have submitted a minor variance application requesting relief: (i) to permit construction of a proposed single detached dwelling, having a minimum exterior side yard setback of 3.0 metres (whereas, a minimum exterior side yard setback of 7.0 metres is required); (ii) to permit construction of the proposed single detached dwelling, having a minimum rear yard setback of 10.0 metres (whereas a minimum rear yard setback of 12.0 metres is required).

The property is zoned Residential (R) and is a corner lot located at the southwest corner of the Lake Drive East and Elmwood Road.

Staff Recommendation: Staff support application for requested variances subject to the imposition of suggested conditions: (1) Owner to pay all outstanding taxes on the subject property to the satisfaction of Taxation and Revenue Division; (2) Owner to satisfactorily address all matters outlined in their comments received from the Town's Development Engineering Division (regarding such matters as grading and drainage Plan); (3) Owner to satisfactorily address all matters outlined in their comments received from the Town's Operations and Infrastructure Department


75

File

Consent application: 822-18 Minor Variance applications: A64-18 & A65-18.

Proposal

(regarding Entrance permit and Occupancy permit); and, (4) That all conditions be fulfilled within one (1) year of the date of the Notice of Decision.

Owner

Lucia And Manuel Moreira

Location

1597 Metro Road North

Status


The subject property was subject of previous applications for Consent (87 -17) for severance to create one ( 1) new lot and 2 Min or Variance applications (A 11-17 & A 12-17). Minor Variance application A 11-17 & A 12-17 were submitted to provide relief in order to allow the existing buildings to remain in their current location and to facilitate future building on the proposed remainder lot. Consent Application 87-17 and Minor Variance Applications A11-17 & A12-17 received Committee's provisional approval on July 17, 2017. The Owners had to fulfill the conditions imposed as part of the Committee's provisional approval by July 18, 2018. One of the conditions of provisional approval indicated that the Owners were to satisfy the requirements of the Engineering Division pertaining to the installation of the water and sanitary service from Metro Road North. However, after further review Town staff required the applicant to change the location of the watermain, which required the applicant to obtain an easement over their property. As such, the Owners requested that the conditions of the approval for Consent Application 87-17 be changed by the Committee by imposing requirement for an easement for the watermain as a condition, and that the period for fulfillment of conditions be extended for 1 year pursuant to Section 53(41) of the Planning Act. However, the Planning Act does not provide for the alteration of minor variances. As such, minor variance applications A11-17 and A12-171apsed on July 18, 2018. The Owners have now submitted three (3) applications (Consent Application 822-18 and Minor Variance Applications A64-18 and A65-18) to be heard before the Committee of Adjustment on January 21. 2019.

Consent application 822-18: The owners have submitted Consent application 822-18 to request permission to grant an easement for a period of more than 21 years. The proposed easement would be for the purpose of a watermain being installed in order to service the proposed new lot to be created under Consent Application 87-17.

Minor Variance application A64-18: Through Minor Variance application A64-18, the applicant is requesting relief from:

Part A: Existing Lot: i. To permit construction of a one storey addition to the existing dwelling,

having a rear yard setback of 1.0 metres to the easterly limit of the existing lot (whereas the by-law requires a minimum setback of 12.0 metres). Upon severance under Consent application 87-17 this yard will change from a rear yard to an interior side yard, and so the approval being sought is for a setback from the east lot line of 1.0 metres.


76

Part B: Easterly lot to be severed (New Lot created under Consent application 87-17): (i)

(ii)

(ii i)

(iv)

(v)

To permit a minimum front yard setback of nil (0 metres) from the existing front lot line for the dwelling (existing or replacement) ; whereas, a minimum setback of 13.0 metres (being 8.0 metres from the full extent of the planned street width) is required ;

To permit a minimum front yard setback of nil (0 metres) from the full extent of the planned street width for only a replacement dwelling ; whereas, a minimum setback of 8.0 metres is required ;

To permit a minimum rear yard setback of 4.0 metres for a dwelling on the proposed lot; whereas, a minimum rear yard setback of 12.0 metres is required.

To allot for the change in lot line/yard orientation as noted in Part A-Existing Lot, once the severance is created the east lot line becomes an interior lot line and the setback is proposed to be reduced from 1.2 metres to 1.0 metres; and,

To permit the existing metal shed to remain in its current location , having a setback of nil (0 metres) from the extent of the planned street width should the dwelling be relocated further south than the location of the existing shed; whereas, the shed may only be constructed in the rear or interior side yard on the property, having a minimum setback of 6.0 metres from the full extent of the planned street width.

Minor Variance application A65-18: Should the severance be finalized under Consent Application 87-17, the applicant proposes to construct a new single family dwelling on the Remainder Land under Consent 87-17. Through this Minor Variance application, the applicant is requesting relief from:

i. To permit construction of a proposed single family dwelling , having a minimum exterior side yard setback of 3.0 metres; whereas, a minimum exterior side yard setback of 7.0 metres is required ; and,

ii. To permit construction of a proposed single family dwelling, having a minimum rear yard setback of 8.0 metres; whereas, a minimum rear yard setback of 12.0 metres is required .

The subject property is zoned Residential (R1 ) and is a corner lot located at the southeast corner of Metro Road North and Kennedy Road in Willow Beach.

Staff Recommendations: Consent application 822-18: Staff support application for requested easement subject to the imposition of suggested conditions: (1) Owner to satisfactorily address all matters outlined in their comments received from the Town's Operations and Infrastructure Department (regarding Entrance permit and Occupancy permit) ; and, (2) That all conditions be fulfilled within one (1) year of the date of the Notice of Decision.


77

Minor Variance A64-18: Staff support the application for minor variance subject to the imposition of terms: (i) should the proposed accessory building be located within the front yard, the maximum height shall be 4.5 metres to the peak from average finished grade and 3.0 metres to the eaves from average finished grade; and (ii) should the proposed accessory building be located within the front yard, the minimum interior side yard setback to the west lot line shall be 1.2 metres.

Minor Variance A65-18: Staff support the application for minor variance A65-18 contingent on the conditions of Consent application 87-17 being fulfilled and subject to the imposition of a term that Section 5.45(a), Yard Encroachments Permitted, of Zoning By-law No. shall not apply to permit encroachment into the minimum exterior side yard.



78


DATE:

TO:

CC:

FROM:

RE:

April 18, 2019


Harold Lenters, Director, Development Services Dept. Velvet Ross, Manager of Planning Alan Drozd, Supervisor of Development Planning Dustin Robson, Planner II Ingrid Fung, Planner II


Committee of Adjustment- February 04, 2019 Meeting - COA Decisions

The following is provided for Council's information respecting Committee of Adjustment matters currently under consideration File Owner Location Status

Minor Variance Amir Maleki 71 Cooks Bay Drive, Application deferred as application: Baroogh Keswick recommended. A69-18

Proposal The owner of the subject property has submitted a minor variance application requesting relief to permit construction of an accessory building (detached garage) which will result in a maximum total lot coverage of 35.5% for all buildings/structures on-site (whereas, a maximum total lot coverage of 30.0% for all buildings/structures on-site is permitted).

The property is zoned Low Density Urban Residential (R 1 ).

Staff Recommendation: Staff have recommended deferral of the application pending further discussion with the applicant to modify the design for the proposed detached garage consistent with the general character of the neighbourhood.


Consent 1 084466 Ontario SIS East Street, Application approved as applications: 823- Ltd. (C/0 A&T Sutton recommended 18 & 824-18 Homes)

Proposal The owner has submitted two applications for consent: ( 1) to sever and convey the subject property for the purpose of creating one new building lot, for the purpose of constructing a semi-detached dwelling thereon; and, (2) to grant a permanent servicing easement over the building lot proposed to be created in favour of the


79

File

Consent application 825-18

Proposal

remainder lot, so as to connect to the sanitary sewer services on High Street. The subject property has a frontage of 19.7 metres on East Street. If the application is approved, the subject property will be divided in half and both the proposed new lot and the remainder lot will have a frontage of 9.85 metres on East Street. The proposed new lot and the remainder lot will each contain one (1) semi-detached dwelling. The subject property is also subject to a Zoning Amendment Application (File: 03.1128) to amend the current zoning on the subject property from site specific Low Density Urban Residential (R1-135) to site specific Low Density Urban Residential (R2-XX) to facilitate the proposal. The Zoning Amendment Application is scheduled to be heard before Council on February 27, 2019.

The property is zoned Low Density Urban Residential (R1 ).

Staff Recommendations:

Consent Application 823-18: Staff support Consent application 823-18 for requested severance subject to the imposition of suggested conditions: (i) Secretary-Treasurer to receive confirmation from the Town of Georgina Clerks Division that the amending by-law respecting Zoning By-law Amendment Application File No.03.1128 has been passed and received final approval in the form of a Clerk's Declaration or an LPAT Order I Decision; (ii) Secretary-Treasurer to receive confirmation from the Planning Division that 2.36 persons equivalent of servicing allocation has been transferred to the proposed lot to be created by Consent application 823-18; (iii) Owner to satisfactorily address all matters outlined in their comments received from the Town's Operations and Infrastructure Department.

Consent Application 819-18: And should the Committee approve Consent application 823-18, Staff support application for requested easement subject to the condition that Consent application 823-18 has received the Notice of Fulfillment of Conditions from the Secretary-Treasurer.

Owner

Fabian Marcelo Cuesta Guncay & Rocio Del-Pilar Gun cay

Location

155 Clovelly Cove, Pefferlaw

Status

Application withdrawn.

The owners have submitted a consent application to sever and convey the subject property for the purpose of creating one new building lot, for the purpose of constructing a single detached dwelling thereon. The subject property is a corner lot with a frontage of 38.1 metres on Clovelly Cove and a frontage of 38.1 metres on 6th Street. If approved, the proposed new lot will have a frontage of 18.29 metres on Clovelly Cove and remainder lot will have a frontage of 19.81 metres on Clovelly Cove and maintain its existing frontage of 38.1 metres on 6th Street.

The property is zoned Residential (R).


80

File

Consent applications: 826-18 & 827-18 Minor Variance application: A 70-18

Proposal

Owner

Martin Ochocinski

Location

4 Georgina Street, Sutton

Status


The owner has submitted two applications for consent and one minor variance application for the subject property. The Consent application is submitted to: (1) sever and convey the subject property for the purpose of creating one new building lot, for the purpose of constructing a single detached dwelling thereon; and, (2) to grant a permanent servicing easement in favour of the building lot proposed to be created. The subject property is a corner lot and has a frontage of 9.40 metres on Market Street, a frontage of 59.22 metres on Georgina Street, and a frontage of 40.66 metres on Deavitt Lane. If approved , proposed new lot would have a frontage of 19.15 metres on Georgina Street and a frontage of 40.66 metres on Deavitt Lane while remainder lot would have a frontage on Market Street of 9.4 meteres and a frontage on Georgina Street of 40.07 metres.

Minor Variance application A 70-18 is submitted in order to recognize the location of the existing one-storey single detached dwelling and deck on the subject property. The minor variance application is requesting relief: (i) to permit the existing single detached dwelling and deck to remain in its current location, having a minimum interior side yard setback of 0.9 metres (whereas, a minimum interior side yard setback of 1.2 metres is required); and, (ii) to permit the existing single detached dwelling and deck to remain in its current location, having a minimum rear yard setback of 5.0 metres (whereas a minimum rear yard setback of 8.0 metres is required).

The subject property is zoned Low Density Urban Residential (R 1)

Staff Recommendations:

Consent Application 826-18: Staff support Consent application 826-18 for requested severance subject to the imposition of suggested conditions: (i) Secretary-Treasurer to receive confirmation from the Planning Division that 2. 78 persons equivalent of servicing allocation has been transferred to the proposed lot to be created by Consent application 826-18; (ii) Owner to satisfactorily address all matters outlined in their comments received from the Development Engineering Division (regarding such matters as grading and drainage); (iii) Owner to satisfactorily address all matters outlined in their comments received from the Town's Operations and Infrastructure Department (regarding such matters as water and sanitary supply connection); (iv) Owner to satisfactorily address all matters outlined in their comments received from the Region of York; and, (v) That all conditions be fulfilled within one (1) year of the date of the Notice of Decision .

Consent Application 827-19:


81

And should the Committee approve Consent application 823-18, Staff support application for requested easement subject to the imposition of suggested conditions: (i) that Consent Application 826-18 has received the Notice of Fulfilment of Conditions from the Secretary-Treasurer; (ii) Owner to satisfactorily address all matters outlined in their comments received from the Development Engineering Division (regarding such matters as grading and drainage); (iii) Owner to satisfactorily address all matters outlined in their comments received from the Region of York; and, (iv) That all conditions be fulfilled within one (1) year of the date of the Notice of Decision.

Minor Variance Application A70-18: And should the Committee approve Consent applications 826-18 and 827-18, Staff support application for requested variances subject to the imposition of suggested conditions: (i) that Consent Applications 826-18 and 827-18 have received the Notice of Fulfilment of Conditions from the Secretary-Treasurer; (ii) Owner to satisfactorily address all matters outlined in their comments received from the Development Engineering Division (regarding such matters as grading and drainage); (iii) That all conditions be fulfilled within one (1) year of the date of the Notice of Decision.

Should Council wish to obtain further information, please contact Mamata 8aykar, Secretary-Treasurer to the Committee of Adjustment.


82

Interoffice Memorandum


DATE:

TO:

CC:

FROM:

RE:

April18, 2019


Harold Lenters, Director, Development Services Dept. Velvet Ross, Manager of Planning Alan Drozd, Supervisor of Development Planning Dustin Robson, Planner II Ingrid Fung, Planner II Connor McBride, Planner II


Committee of Adjustment- February 19, 2019 Meeting- COA Decisions

The following is provided for Council's information respecting Committee of Adjustment matters currently under consideration File Minor Variance application: A1-18

Proposal

Owner Ina Zubure

Location 97 Brule Lakeway, Jackson's Point

Status


The owner has submitted an application for a minor variance requesting relief from Sections 6.1 (c), 6.1 (e) and 6.1 (f) of Zoning By-law 500, in order to permit construction of a proposed replacement two-storey single detached dwelling . Specifically, relief is requested to permit the proposed two-storey dwelling, having a minimum front yard setback of 6.0 metres from the existing front lot line (whereas a minimum front yard setback of 12.0 metres is required, taking into account an additional planned street width of 4.0 metres, per side for Brule Lakeway); having a minimum rear yard setback of 10.9 metres (whereas a minimum rear yard setback of 12.0 metres is required); and, having a north interior side yard setback of 1.3 metres (whereas a minimum interior side yard setback of 2.5 metres is required).


Staff Recommendations: Staff support application for requested variances subject to the imposition of suggested conditions: (i) Submission to the Secretary-Treasurer of written confirmation from the Planning Division that the owner has demolished all existing structures on the property; (ii) Owner to satisfactorily address all matters outlined in their comments received from the Development Engineering Division (regarding such matters as grading and drainage); (iii) Owner to satisfactorily address all


83

File

Consent application: B 1-19

Proposal

File

Consent application B2-19

Proposal

matters outlined in their comments received from the Town's Operations and Infrastructure Department; (iv) That all conditions be fulfilled within one (1) year of the date of the Notice of Decision. And, the approval be subject to a suggested term, that the dwelling be in general conformity with the plans and drawings submitted with the application and attached as attachment 6, 7, and 8 to the Planning report DS-2019-0027.

Owner

Michael Gray

Location

757 Churchill Lane, Willow Beach

Status


The owner has submitted an application for consent to create one new building lot for construction of a new single detached dwelling thereon. The subject property has a frontage of 44.50 metres on Churchill Lane, with the resulting lot frontages proposed to be 18.0 metres for the proposed severed lot (new building lot), while the remainder land, containing an existing 2 storey single detached dwelling and accessory structures, will have a frontage of 26.50.


Staff Recommendations: Staff support Consent application B1-19 for requested severance subject to the imposition of suggested conditions: (i) Submission to the Secretary-Treasurer of written confirmation from the Planning Division indicating that the existing accessory structure (Vinyl Clad Garage) has been removed from the property; (ii) Owner to satisfactorily address all matters outlined in their comments received from the Town's Operations and Infrastructure Department; (iii) SecretaryTreasurer to receive confirmation from the Planning Division that 2.78 persons equivalent of servicing allocation has been transferred to the proposed lot to be created by Consent application B1-19; (iv) That all conditions be fulfilled within one ( 1) year of the date of the Notice of Decision.

Owner Location Status

Ann & Alison 9 Doyle Beach Lane, Approved as recommended, McDermott Sutton without condition # (i) (see

below).

The owners have submitted a Consent application requesting permission to sever northerly portion of land (23 .53m x 42.54m), from the Subject property, and add it to the lands to the north (being 19 Doyle Beach Lane). The purpose of this consent application is for a lot addition/lot boundary adjustment for gardening and/or for a proposed accessory structure and no new lots will be created as a result.


Staff Recommendation: Staff support Consent application B2-19 for requested lot boundary adjustment I lot addition , subject to the imposition of suggested conditions: (i) Owner to


84

satisfactorily address all matters outlined in their comments received from the Town's Operations and Infrastructure Department; and (ii) Submission to the Secretary-Treasurer of written confirmation from the Planning Division that the accessory structures on Remainder Land have been removed or relocated to Subject land or the Beneficiary land.

COA Decision: As no new construction is being proposed on the subject property, the application for Consent was approved by the Committee without the requested condition from the Operations and Infrastructure Department pertaining to lot grading and drainage plan.



85

THE CORPORATION OF THE TOWN OF GEORGINA IN THE

REGIONAL MUNICIPALITY OF YORK

BY-LAW NUMBER 2019-0040 (CON-1)

BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO ENTER INTO A LIMITING DISTANCE AGREEMENT, AS SET OUT IN THE ONTARIO BUILDING CODE, WITH THE REGIONAL MUNICIPALITY OF YORK AND MSR LALU JACKSON'S POINT INC.

WHEREAS the Council of the Town of Georgina may, pursuant to the Ontario Building Code, enter into a Limiting Distance Agreement;

AND WHEREAS the Regional Municipality of York as "Owner" owns the property known as 57 Lorne Avenue, Jackson's Point;

AND WHEREAS MSR Lalu Jackson's Point Inc. as "Adjacent Owner" owns the property known as 20 Bonnie Boulevard, Jackson's Point;

AND WHEREAS a building is to be constructed on the Owner's Lands (the "Building") with an exposing building face located 0 metres from the South Property Line between the Owner's Lands and the Adjacent Owner's Lands;

AND WHEREAS Division B, Sentence 3.2.3.1.(1) of the Ontario Building Code regulates the limiting distance to an exposing building face;

AND WHEREAS Division B, Sentence 3.2.3.1.(11) and Sentence 3.2.3.1.(12) of the Ontario Building Code permit the limiting distance for an exposing building face to be measured to a point beyond the property line if the owners of the properties on which the limiting distance is measured and the Town enter into an agreement;;

BE IT THEREFORE ENACTED BY THE COUNCIL OF THE TOWN OF GEORGINA:

THAT THE MAYOR AND CLERK ARE AUTHORIZED TO ENTER INTO A LIMITING DISTANCE AGREEMENT WITH THE REGIONAL MUNICIPALITY OF YORK AND MSR LALU JACKSON'S POINT INC.

86

1. The Corporation of the Town of Georgina is authorized to enter into a limiting distance agreement with the Region of York and MSR Lalu Jackson's Point Inc. in the form of the agreement, a copy of which is annexed to this By-law.

2. The Mayor and Clerk are authorized to execute such agreement.

3. This By-law comes into force and effect upon being finally passed.

Read and enacted this 1st day of May, 2019.


John Espinosa, Town Clerk

87

CORPORATION OF THE TOWN OF GEORGINA IN THE

REGIONAL MUNICIPALITY OF YORK

BY-LAW NO. 2019-0041 (COU-2)

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON THE 1st DAY OF MAY, 2019

WHEREAS under subsection 5(3) of the Municipal Act, S.O. 2001, c. 25, as amended, the powers of a council of a municipal corporation shall be exercised by by-law;

AND WHEREAS it is deemed expedient that the proceedings of the Special Council of the Corporation of the Town of Georgina at its meeting held on the 1st day of May, 2019, be confirmed and adopted by by-law.

NOW THEREFORE, the Council of the Town of Georgina, in the Regional Municipality of York, hereby enacts as follows:

1. The proceedings and actions of Council as contained in the Reports and Additional Business referred to in Schedule 'A' at the end of this by-law are adopted and confirmed as if each proceeding and action were expressly adopted and confirmed by by-law. As if all such proceedings were expressly embodied in this by-law.

2. Subject to Section 3, the Mayor, any other appropriate member of Council and the proper Town officials be authorized and directed to undertake all actions necessary to give effect to the proceedings and directions of Council referred to in section 1.

3. Where a proceeding or action requires an additional approval to that of Council before a particular action can be done in order to give full effect to it, the Mayor, any other appropriate member of Council and the proper Town officials before taking the particular action under the authorization of section 2, shall seek and obtain the necessary additional approval and are authorized to do so.

4. A document required to be signed on behalf of the Town shall be signed by the Mayor or Deputy Mayor, Town Clerk or Deputy Clerk.

88

-2-

5. A Member of Council, whose name is set out in Column 1 of Schedule 'B', Conflict of Interest, at the end of this by-law, has declared an interest with respect to any item in Column 2 set out opposite the member's name, and the Member has declared an interest in this confirmatory bylaw as it relates to the confirmation of the proceedings and actions on the item.

6. This by-law shall be signed by the Mayor and Clerk, affixed with the seal of the Corporation and engrossed in the By-law book.

READ and enacted this 1st day of May, 2019.


John Espinosa, Town Clerk

89

Schedule 'A' to By-law No. 2019-0041 (COU-2)

MINUTES

Council Meeting of May 1st, 2019

90

Schedule 'B' to By-law No. 2019-0041 (COU-2)

CONFLICTS OF INTEREST

Column 1

n/a

Column 2

n/a

the corporation of the town of georgina...2019/05/01 · •saturday, april 13th sutton fair...

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