the colby, bates and bowdoin journey in collection development and catalog sharing
TRANSCRIPT
IN THE INTEREST OF COOPERATION:
The Colby, Bates and Bowdoin Journey in Collection Development and Catalog
Sharing
Undergraduate, four-year liberal arts colleges
CBB Library Consortium
Ladd Library Bates
Hawthorne-Longfellow Library Bowdoin
Miller Library Colby
CBB has been committed to complementing one another’s
collections for more than 20 years.
CBB Collection
Retention agreements for some large historic sets, government documents, reference materials, 19th century journals.
Purchase decisions consider CBB holdings. For music, coordinate purchases of M2s and M3s.
Since 1995, CBB group e-purchases (databases, e-books).
With Automated Systems--Policies & Infrastructure
CBB standardized loan periods.
Standardized policies – reserves, renewals, recalls, billing, replacement.
Patron types, patron blocks, consistent coding.
Fast, reliable delivery mechanisms needed to be in place; Saturday deliveries, commitment to turnaround time.
Library Website/Catalog Snapshots
Pre-CBB and WebOpac Summer 1998 library website Access to catalog was via telnet, to
character-based catalog
Sept. 1998 & Sept. 1999
Sept. 1998 shared CBB search interface Used request functionality within Innovative Needed to load each schools patron records Loan rules aligned
Maine Info Net, January 2001
Requestable / not requestable Item types became very important Record cleanup No more loading of patron records! (Maine Info Net is now Maine Cat)
NExpress (2004-2006)
Returnables Non-Returnables (Articles), also direct
patron requests
Aug. 2009
New version of the local catalog Implementing AquaBrowser
Shared CBB discovery system No circulation, etc., functionality Still request through MaineCat and NExpress
CBB Mellon Cooperative Collection Development Planning Grant (2006-
2009)
Goals Expand CBB collection through reduction of
duplication
Build campus culture that views CBB collection as shared
Facilitate budget and space sharing
Apples, Oranges and Pluots
Similar Size, undergraduate programs, budgets, staff size Loan rules, delivery service in place, history of
cooperation, willingness to experiment Not so similar
Separate catalogs Different budget approaches Library cultures for collection development Multiple vendors Campus cultures Data reporting, fund codes
YBP Book Joint Approval Plan
Starting May 2008 Library separate accounts
Shipments rotated every three months
Common profile and publisher list
Cooperative plan, all subjects except Art and Architecture
2009 Report to Mellon
% Duplication (48% decrease)
Collective Cost Savings (71% decrease)2007 2009
0%
10%
20%
30%
40%
% Duplication of Titles
2007 20090
50,000
100,000
150,000
200,000
250,000
300,000
Duplication Cost
Score Joint Approval Plan
2009-CBB Music Librarian meeting
Book plan provides framework
Score Planning
2010-Meet with Christine Clark from Theodore Front
Billing/Invoicing
Timing of shipments
Distribution of shipping lists
Separation of firm orders from approval shipments?
Apples, Oranges, and Pluots(Handel, Higdon, and Herbie Hancock)
Other Score Considerations Binding
Cataloging (MARC records)
Research and performance needs of each College
Standing orders
Score Approval Profile
Contemporary Composers
Popular Music/Jazz
Women Composers
Score Format
Ensembles
Max cost
Profile Revision
Type of binding
Exclusion of publishers
Popular music/Jazz
Exclusion of instruments
Difficulty of music
Decreased max cost
Colby-25% popular
The Results
After approval of CBB Collection Development Committee, first shipment to Bates (July 2010)
Shipments totaling $1000 received on rotating basis once a month
Approximately 935 total scores received to date
Current collection
Other Collaborative Collection Development
E-resources
eBooks eBrary Oxford
Database negotiations
CBB Cat (AquaBrowser)
Discovery for CBB Collection Records are loaded nightly from the 3
local Innovative catalogs Serials holdings from Serials Solutions are
loaded monthly Each school has it’s own “skin” Includes scopes Includes advanced searches
Bowdoin (All)
Bates, Music, Advanced Search
Colby, Scores, M1630
Bates, All, Basic search
Sept. Stats (CBB level only)
Search methods 13,495 (48%) searches from homepages 11,418 (40%) search box 2,144 (7.6 %) advanced search
No stats on usage of Scopes Facets
Facets (Sept.)
Local Catalog vs. AquaBrowser
AQB did not replace local catalog, even with Advanced Search and Scopes
About 50/50 Percentage of Local use increases as end
of semester looms Most likely
AquaBrowser, unknown, discovery Local, known, specific formats
Implementation
Contract signed Sept. 3, 2008 3 catalogs and customization, so we
strongly suspected it would be more than 90 days
April 2, 2010, meeting with Jane Burke July 6, 2010, Phase 1 implementation
complete. Oct. 4, 2010, Phase 2 implementation
complete.
Fundamental issues
Customization Media Lab did not scale up Individual implementations SASS model, Dec. 2012 end date Serials Solutions into cloud, no end date
for AQB
Your search has been expanded by ... is limited to 3 expansion terms. AQB could not limit the number of terms included in any meaningful way.
In short record display, when checking boxes and choosing the print option in the pull-down menu, AQB has associated locations and call numbers in the best way they can.
Sometimes the back button does not work. AQB has solved this to the extent that they can.
AQB could not give us exact documentation on how relevancy ranking works.
The server has not been moved to the U.S. Phrase searching is not an option. CBB does not have the ability to manually force re-indexing
apart from the automated schedule, and we no longer want that capability.
My Discovery does not use LDAP. Hiding the word cloud cannot be configured at the skin level. The web crawler is not implemented, per a decision from
Shared Catalog Committee. Federated search is not integrated, per decisions from CBB.
Systems Future
World Cat Local / World Share Management System
??? When changing systems, we always ask
the question, 1 catalog (i.e., 1 system) or 3? Band width had been a problem Cost had been prohibitive
Do users really want a CBB view, separate from a Nexpress/MaineCat view
THANK YOU!
Sharon Saunders, Associate College Librarian for Systems and
Bibliographic ServicesBates College
Karen Jung,Music Librarian
Bowdoin [email protected]
Special thanks to: Joan Campbell, Bowdoin, Collection Development LibrarianMary Macul, Bowdoin, CatalogerToni Katz, Colby, Assistant Director for Technical ServicesPeggy Menchen, ColbyJulie Retelle, Bates, Access ServicesChris Schiff, Bates, Music and Arts LibrarianMargaret Ericson, Colby, Music and Art Librarian