the challenges of byod - docexcellence.com · the challenges of byod working with mobile october...
TRANSCRIPT
The Challenges of BYODThe Challenges of BYODThe Challenges of BYODThe Challenges of BYODWorking with Mobile
October 15th
IntroductionsIntroductionsIntroductionsIntroductions
• Matthew Miller
– Consulting Operations Manager | Microsystems
– Over 7+ years experience in legal
– Helping firms migrate, build a better Word, implement our solutions
AgendaAgendaAgendaAgenda
• Mobile app test findings
• Managing the Chaos
What we found
Mobile Application Testing
• Editing Issues
– Content Loss
– Formatting Loss
• Viewing Issues
– Track Changes
– Comments
– Complex Numbering
– Documents Stories
Mobile Application TestingMobile Application TestingMobile Application TestingMobile Application Testing
Pages
Kingsoft
Office
QuickEditbigtincan
Office Suite
Pro Quickoffice
Documents
To Go
Word for
iPad
• Content tracked as moves lost
• Hidden text lost
• Formatting lost or changed
• Content controls turned to text
• Cross references turned to text
• Content restyled
• Styles definitions altered
• Hidden paragraph marks lost
• Compatibility lost
• Attached template lost
Issues Found When EditingIssues Found When EditingIssues Found When EditingIssues Found When Editing
Content Tracked as Moves LostContent Tracked as Moves LostContent Tracked as Moves LostContent Tracked as Moves Lost
Before After
Issues Found
When Editing
Formatting Lost or ChangedFormatting Lost or ChangedFormatting Lost or ChangedFormatting Lost or Changed
Before After
Hidden Paragraph Marks LostHidden Paragraph Marks LostHidden Paragraph Marks LostHidden Paragraph Marks Lost
Before After
iOS Viewer Word for iPad
Track ChangesTrack ChangesTrack ChangesTrack Changes
Issues Found
When Viewing
iOS Viewer Word for iPad
CommentsCommentsCommentsComments
iOS Viewer Word for iPad
Complex NumberingComplex NumberingComplex NumberingComplex Numbering
iOS Viewer Word for iPad
Document StoriesDocument StoriesDocument StoriesDocument Stories
Managing the Chaos
iPad ExplosioniPad ExplosioniPad ExplosioniPad Explosion
91%
Source: 2013/2014 ILTA Technology Purchasing Survey
Percentage of surveyed
firms’ attorneys using
tablets as part of day-to-
day work
65%
Percentage of survey
respondents with mobile
device security policy
28%Percentage of surveyed
firms’ attorneys using
Documents To Go
97%Percentage of surveyed
firms’ supporting iPads
and iPhones
How to Minimize the RisksHow to Minimize the RisksHow to Minimize the RisksHow to Minimize the Risks
Incorporate Workflows or Procedures to
Remedy Damaged Documents
Ensure Metadata Coverage
Server
Metadata
Cleaning
Run Word Compare to a prior
version
Reject formatting changes/accept content changes
Run a document health check
Rebuild, restyle and rebuild TOC if
necessary
External
Recipient
How Should You Prepare?How Should You Prepare?How Should You Prepare?How Should You Prepare?
Server based metadata cleaning
Make an app recommendation and be prepared for rapid change
Document best practices
1
2
3
Thank You!Thank You!Thank You!Thank You!