The Be federal e-procurement

action plan

Jean-Pierre Gennotte

Federal Service e-procurement

FPS Personnel & Organisation

Agenda

• Introduction• Federal action plan• Roadmap e-proc • Vision & strategy• Management of the e-procurement• The project• E-Notification• Conclusions

Introduction

• 1999 : Initiative MOD• 2000 : Federal project• 2002 : e-Notification : www.jepp.be

• Project e-procurement– Action plan

Federal action plan e-procurement

• Approved by the Government on 28 oct 2004

• 3 axis– Management of the e-procurement on

federal level– Roadmap– Evolution in the short term

• One tool for all the federal entities

Be Roadmap

• Our vision• The federal action plan• The aim of e-procurement• The modules• The existing situation

– The legislation

– The expectations & the needs

• Entreprises, Administration

– Some figures

– Mapping of the IT market

– e-Procurement in the EU

• The contractual strategy• Planning • Budgetary Analysis• Conclusions & Proposals

Vision and strategy

• Buy better, sell better

• Modular approach, step by step• COTS & customisation• Upgrades• XML schemes • Different backoffices

Objectives

• Efficiency and effectivity of the procurement processes

• Administrative simplification• Improvement of competition• Improvement of transparency• Customer satisfaction

– Companies– Buyers

Management of the e-procurement

• Global responsability– FPS Personnel and Organisation (P-O)

• 3 levels of management• Government strategic group

– P-O, ICT, Fin, Budget, Defense, Chancellerie, Justice

• Federal Sercice e-procurement– Central body

• User Group

e-Procurement federal service

• Design, procure and implement an e-procurement tool for all the federal authorities– Definition, design– Contracts– Implementation– Training & helpdesk– Info campaign– …

• Advise the Be Public Procurement Committee • Usergroup• Roadmap

E-Invoicing (Payable)

E-Catalogue (E-Cat)

Joint E-Procurement

NEED

BDA JOCE

Publication BidDeposit

ContractNotification

Request

GO PublicationRFP Evaluation Contract

Award

Tendering procedure

Ordering ACKCatalogueFramework contract

DocumentInvoiceSimple Invoice

AcceptanceRequest

AcceptanceReport

Invoice

Payment - Step 1

Payment - Step 2

E-notificationJEPP1

E-tendering

E-awarding

Planning

ID Task Name

1 Nouvelle législation belge

5 Connaissance back office

6 E-procurement

7 E-notification

8 E-tendering

14 e-awarding

20 E-auctions

26 E-catalogue

32 DPS

38 Intégration DB

39 Maintenance

E-notification

J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A MHalf 1, 2005 Half 2, 2005 Half 1, 2006 Half 2, 2006 Half 1, 2007 Half 2, 2007 Half 1, 2008 Half 2, 2008 Half 1, 2009

Cooperation with the other levels of authorities

• Regions and communities

• e-Gov agreements– E-Procurement

• On going discussions

• Federal level: – Reference

• International Cooperation?

E-Notification

Pouv Adj Non Fed Pouv Adj Fed BDA SPF P-O JOCE Entreprises

Fax E-mail

Plate-forme

BDAXY Vision

Formulaire

JEPP

e-mail

Moniteur

Abonnement

XML

JOUE

XML

Plate-forme

CSCh

Formulaire

Jepp XML

Formulaire

Jepp

AbonnementXML

XML

JEPP

XML

Conclusions

• Federal action plan

• e-Procurement federal service

• Step by step approach

• Challenge

• Paperprocedure untill?