The Arizona Course Applicability System: Uses for Admissions and Advisement

http://az.transfer.org/cas

Amy Fountain, Ph.D.

CAS Transfer Analyst, AZ

For the University of Arizona, July 12 and 18

Introduction• Using CAS for Admissions

• Using CAS for Advisement

• Getting the Freshest Data

• CAS Coming Attractions, Contacts and Help

Using CAS for Admissions

• Recruitment– Web access?– No web access?

• Transcript Evaluation

• What’s official, what’s not official in CAS?

Recruitment - Web Access

• I know I will have WWW access from my recruiting location.– Login to CAS as a member– Review the information under the “help” button– Use CAS to create:

• Students’ course portfolios

• Transfer Transcript Planning Aids for students

• General Education Planning Aids for students

– Use CAS as a starting point to link to UA Web resources for prospective students.

Recruitment - No Web Access• I know I will NOT have WWW access from

my recruiting location.– Prepare printed reports of needed CEG

information (current and future rules only)• http://az.transfer.org/cas/ > Administrative CEG

– Run and print General Education Planning Guides for relevant community colleges

• Use CAS > Login as a member > Request a Planning Aid > UA > General Education > Cross-reference with a particular community college

• Use the most current year/term to get the most current information.

Transcript Evaluation• Create a course portfolio

– Use CAS > Login as Member > My Courses• The “Course Bank” method is less error-prone

• The “freehand” method is faster

• Create a planning aid– Request a Planning Aid– Select a “Transfer Transcript” for equivalencies– Select “General Education” for general

education values

What’s Official in CAS? - and What’s Not?

• CAS is now the OFFICIAL REPOSITORY OF CEG DATA for the state of Arizona.– The CEG function within CAS shows official

rules.– The Administrative CEG reports show official

rules.

• Planning Guides created in CAS can NOT be official– They are based on self-reported data!

Using CAS for Advisement - Transfer To UA

• Ask the student to record her courses– She may record community college courses she

plans to take, as well as those she’s already taken.

– She need not record university coursework.

• Create Transfer Planning Aids– Select the “Transfer Transcript” aid for course

equivalencies.– Select the “General Education” aid for general

education values.

Using CAS for Advisement - Community College courses

• Find community college courses with General Education value at UA– Request a Planning Guide– Select “General Education”– Select a cross-reference institution– Select the most current year/term

• There is no need to record the students’ courses

Getting the Freshest Data

• CAS Equivalency data will be loaded every other Wednesday, beginning August 9.

• Equivalency rules will be posted for future terms as soon as they are known.

• Administrative CEG Reports will be refreshed every time the equivalency data in CAS changes.

• If you print CEG Reports, they will only be current for two weeks, at most!

CAS Coming Attractions• Interactive “Transfer Guides”?

– These will be CAS Transfer Planning Aids– Like the static html Transfer Guides, except:

• They will show how a students’ community college coursework might match the transfer guide.

• Cross-reference planning aids will allow the student to see the community college courses that will transfer to the university major.

• Administrative CEG “Change” Reports?– To include only the rules that have changed from

one data load to another.

CAS Coming Attractions - Part II• University-to-University transfer in AZ

• University-to-Community College transfer in AZ

• Nationwide Transfer Information

• Electronic loading of students’ coursework

• Electronic transmission of students evaluated transfer coursework

• Lots more….

CAS Contacts and Help• Look under the “Help” buttons throughout

CAS.

• Look under the “Contacts” and “Helpdesk” buttons on the AZ CAS homepage.

• Contact your UA CAS Team First!

• This team works with the Statewide Team.

• The Statewide Team works with the National Development Team.

Contact the CAS Transfer Analyst!

• Always contact your CAS Team first!

• Contact me too:– email: amy.fountain@asu.edu– phone: 206-4987– fax: 206-4788– address:

Pima College District Offices Ste B204

4905B E. Broadway Blvd, Tucson AZ 85709

Summary• Using CAS for Admissions

• Using CAS for Advisement

• Getting the Freshest Data

• CAS Coming Attractions, Contacts and Help

• Questions?