Texas Fire Chiefs Association

DOCUMENT SUBMISSION FORM

Candidate Department: Coppell Fire Department

Best Practice Standard:______1.15_____________________________ (insert the Best Practice Standard you are working on - example “1.01”)

Proofs of Compliance Submitted: Adminstraticve Worksheet of Task New Hire Packet Probationary Firefighter Goals

Submitted By: Gregg Loyd Date: 10/1/2013

Evaluator’s Review Evaluator: Date Accepted:

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Need to develop administrative tactical worksheets for hiring, promotions, discipline, retirement, apparatus maintenance, equipment maintenance, adding‐deleting from inventory control systems.

Employee Last Name Employee First Name Employee Middle Name

Loyd John Gregg

Login/Numbers Passwords Acknowledge Division/Dept.New Hires Employee Number 2034 HR

City E‐Mail gloyd@coppelltx.gov Welcome123 HRFirehouse Login gloyd  Welcome123 Admin/SupportESO ePCR Login gloyd2034 Welcome123 Support

Provant Web Site (Wellness) HReSuite HRCeridian HR

Notify Coppell Register Only AdminGive a WOW HR

Employee Handbook HRSafety Manual HRThe Cornerstone HRbenifitsCONNECT HR

Knox Key Secure/Med Vault OperationsBuilding Access Control Support

Support ServicesName Due Date/Renewal Period Description Time to Complete Assigned Assignment Date Completed Y/N

TDSHS Provider Renewal 11/30/2013/Biennial Provider License 2 months Capt.Russell 9/1/2013 YTDSHS CE Education Program 9/30/2015/Biennial

Update ESO Database 1/1/2014/Annual Demographic data and cert's 1 weekUpdate Firehouse Database 1/1/2014/Annual Demographic data and cert's 2 weeks

CME Audit  1/15/2014/Annual CME totals  for Previous yearCLIA Certification

TDPS 2/28/2014/Annual Texas Controlled Substance Registration Certificate 1 weekDrug Enforcement Agency Controlled Substance Registration 1 week

MOA with the RAC (Reporting)MOA with RAC (Medical Task Force)

MOA with RAC (STEMI/Stroke)MOA with Brookhaven College Student Ride‐Outs

MOA with TEEX's Student Ride‐OutsMOA with Cothes Student Ride‐Outs

LCMC Quarterly ED Meetings 1st Tuesday 7:00 ED Doc's, Dir. Of Nursing, Dir of ED/Cath LabLMC Quarterly Meetings 1st Thursday ED Doc's and STEMI/Stroke Doc's plus EMS

LCMC Stroke Team Meetings MonthlyLMC STEMI Team Meetings Monthly

AHA Caruth Grant STEMI Protocol Meeting BimonthlyRAC Zone 8 Meeting BimonthlyRAC Zone 6 Meeting Bimonthly

Coppell Green Team Meeting MonthlyCoppell Employee Safety Committee Meeting Monthly

Coppell Wellness Meeting MonthlyCMO Leadership BimonthlyEvaluations (Brad) Quarterly

Training/Event Calendar 11/1/2013/Annually Annually Set Training/Event Calendar for upcoming year 1 weekDownload Firehouse Calendar into Outlook 12/1/2013/Annually Annually Put Firehouse Calendar into Outlook City claendar 1 day

Order Flu vaccinations 2/15/2014/Annually Annually Administer Flu Vaccination for city Wellness Program 2 weeks

Emergency ManagementName Due Date/Renewal Period Description Time to Complete Assigned Assignment Date Completed Y/N

Administrative Worksheet of Task

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NIMS Audit AnnualAnnex Update AnnualREM Meetings Quarterly

OperationsName Due Date/Renewal Period Description Time to Complete Assigned Assignment Date Completed Y/N

Training/Event Calendar 11/1/2013/Annually Set Training/Event Calendar for upcoming year 1 week

Shift OperationsName Due Date/Renewal Period Description Time to Complete Assigned Assignment Date Completed Y/N

FIANT MeetingsWhat else do you guys do?

PreventionName Due Date/Renewal Period Description Time to Complete Assigned Assignment Date Completed Y/N

Training/Event Calendar 11/1/2013/Annually Set Training/Event Calendar for upcoming year 1 week

AdministrationName Due Date/Renewal Period Description Time to Complete Assigned Assignment Date Completed Y/N

Training/Event Calendar 11/1/2013/Annually Set Training/Event Calendar for upcoming year 1 week

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Fire ChiefName Due Date/Renewal Period Description Time to Complete Assigned Assignment Date Completed Y/N

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Coppell Fire Department

New Employee

Probation Assignment Book

Instructions:

1. Each month has a set of pre-determined skills that will need to be completed.

2. Some skills may be left to another rating period due to station or training

assignments, weather conditions, or the availability of training classes and

apparatus. If this or any other reasons occur, list the skills that are being

postponed.

3. Once a single skill set is completed, a check should be placed in the box next

to that set of skills.

4. Once the entire set of skills is completed, the large box at the top of the form

should be checked and the form signed by the officer rating the probationary

employee that period.

5. If any of the skills are not completed, then the deficient skills need to be

documented on the PA-2 and completed as part of the next rating period.

6. Once the calendar month is over, the “City of Coppell Employee Performance

Report PA-2” needs to be completed and forwarded to the Battalion Chief.

7. Regardless of the probationary employee’s completion of skills during a

calendar period, the PA-2 must be completed and turned in to the Battalion

Chief at the end of every month.

8. Battalion Chiefs will meet monthly with their officers to determine the

probationary employee’s performance.

9. The Deputy Chief of Operations will meet with the Battalion Chief quarterly

to assess the probationary employee’s performance.

10. At the end of the employee’s probationary period, the supervisor will

complete the PA-3 form supported by monthly PA-2’s and all other applicable

documentation and forward to the Battalion Chief.

11. The responsibility to teach the skill sets belongs solely to the company

officers.

12. The responsibility to learn the skill sets belongs solely to the probationary

employees.

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