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Early Childhood Outcomes State Performance Plan Indicator 7

2011-12 Data Submission

Texas Education Agency Division of Federal and State Education Policy

SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 2

Table of Contents State Performance Overview - slides 4-6 SPP 7: Early Child Outcomes - slides 7-11 Entry and Exit Definitions-slide 12-15 Data Submission- slides 16-22 Enhancements 2011-12- slide -22 TEASE - slides 23-27

Revoking Roles slide 24 SSA and TEASE- slides 28-32 Creating Entry Child Outcomes - slides 33-46

Editing Child’s entry Record- slide 42 Transfer Child’s Record- slide 43 PET Match troubleshooting- slides 45-46

Creating Exit Child Outcomes - slides 33-46 Editing Child’s Exit Record- slide 53 Things to Remember- slide 54

Campus Home Page -slides 55-62 Deleting Child’s entry or exit record- slide 60 Submitting Campus level data- slide 62

District Home Page- slides 63-75 Certifying District Data - slides 63-68 Request Return from TEA - slides 69-75

Certifying When There is No Data - slides 76-80 Locating Student Records –- slides 81-85 Reports- slides 86-119

Accessing Reports- slides 87-92 Report types by Roles - slides 93-116 Printing reports - slides 117-119

Data Integrity - slides 120-125

State Performance

Plan

TEA l Division of Federal and State Education Policy 3 SPP7 Data Collection 2011-12

TEA l Division of Federal and State Education Policy

4

Law requires Texas to collect

data on 20 indicators

SPP Indicator 7: Early

Childhood Outcomes

Team enters entry/ exit child

outcome measurement

data on *COSF

Data is entered in online data

collection application

Progress data is calculated

and statewide data is

reported

State, ESCs and LEAs use

data to improve programs for children with disabilities

Data Collection Process

and Improving Program

Effectiveness

State Performance Plan

(SPP) Process

* Child Outcome Summary Form

SPP7 Data Collection 2011-12

Federal Requirements:

Data Collection

TEA l Division of Federal and State Education Policy 5

IDEA 2004: requires each State to develop a State Performance Plan (SPP). • The SPP helps the State evaluate efforts in

implementing the requirements and purposes of the IDEA.

• The SPP includes baseline data, measurable and rigorous targets, and improvement activities for 20 SPP indicators. The SPP can be found at http://www.tea.state.tx.us/index2.aspx?id=2147497591

• Data are used for LEA determinations. SPP targets are publicly reported and accessible online.


http://www.tea.state.tx.us/index2.aspx?id=2147497591

By Publicly Reporting the SPP Targets: • Schools make informed, data driven

decisions to impact program effectiveness.

• Children and youth experience effective programs and services that ensure positive outcomes.


SPP: Improving Education

SPP 7:

Early Childhood

Outcomes

SPP 7: Federal Reporting Categories

Percentage of children 3-5 with IEPs who demonstrated improved outcomes. The three child outcomes:


1. Children have positive social-emotional skills (including social relationships).

2. Children acquire and use knowledge and skills (including early language/communication [and early literacy]).

3. Children use appropriate behaviors to meet their needs.


COSF: Data Collection Process

All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD). The data are used to measure a child’s progress on the three outcomes while receiving services in a district’s PPCD program.

Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF). There are specific exit and entry definitions. The TEA only collects data on those children with both entry and exit outcome data. Completed COSF form(s) remains in the child’s eligibility folder.


COSF: Data Collection Tool

Data are submitted online to the State

• Once the COSF has been completed, the data are entered through the online application. The application is open from Jan. 3, 2012 to August 31, 2012.

• Every district and charter school must report.


Instruments Used to Gather Data

Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3, 4, or 5 year- old child. Texas does not prescribe the use of any single assessment instrument to assess children.


Entry and Exit

Definitions

Entry Definition

• Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child, age 3, 4, or 5, has been found eligible and receiving services in PPCD program.

• Completed COSF form(s) remains in the child’s eligibility folder.

Entry data collected on COSF form


Exit Definition

• Exit data is collected for a child with an entry date and in the PPCD program at least 6 months.

• If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program,then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program, which may be at the end of the school year.

• Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child, age 3, 4, or 5, is dismissed by ARD Committee.

Exit data is collected on the COSF form


Entry and Exit data

• Do not have 6 months of service in the program.

• Moved to another district or out of state prior to recording exit data.

Exit data are not reported for children with entry data who:


Data Submission

Prior to Submitting SPP 7 data

Child Outcomes Summary Form(COSF) Training and Data Integrity

• Prior to inputting data, it’s important that school staff understand the directions for filling out the COSF, definitions of the outcomes ratings, and scoring methods.

• School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7: Early Childhood Outcomes.


Online Data Submission


The SPP 7 application is a web-based data collection application used by districts/charters to enter COSF entry and exit data. Local, regional, and state early childhood outcomes data are calculated. Data reports are available though online application.

The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE). TEASE roles must be obtained for the appropriate staff. See TEASE PPT for further information.


Timeline for Submitting to TEA

For 2011-12 school year: • Application will open January 3, 2012. • Application will close on August 31, 2012 • The application will only allow data from

the current fiscal year to be entered. • Date services “Began” or “Ended” must be

between July 1, 2011 – June 30, 2012.


Before Using the Application


Did you read the help file?

Did you read the FAQ?

Did you receive training from the ESC?

Is your TEASE account set up correctly?


Enhancements to 2011-12 online

application

TEASE: Certifiers for SSA need only one user ID and password for TEASE to access all member districts.

Help file will be updated with additional and in-depth information

Return process Search feature Reports

Students with Entry Record and No Exit Record Summary Statements for the three early childhood

outcomes


TEASE:

Accessing the Online Data

Collection Application

SPP 7 TEA l Division of Federal and State Education Policy 22 SPP7 Data Collection 2011-12

TEASE


TEASE roles allow staff personnel to enter, save, submit and certify data. Every district and charter must have one Certifier identified.

For Security purposes, there can only be one Certifier per district for the SPP 7 online data collection application.


Revoking User Roles

If the person established as the Certifier has left that position or the district, that role will need to be revoked by the Superintendent before a new Certifier can have access.

The Superintendent must log into TEASE and access User Administration+ to revoke the role.

User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications.


TEASE Account

Before users can log in to the online application, they must first have a TEASE account with a role that is connected to the district in which they are going to enter and/or certify the data.


Accessing the online data collection

application


Log on to TEASE using correct Username and Password at https://seguin.tea.state.tx.us/apps/app_list.asp ( The password can be reset by clicking the link below the login boxes.)

On the Application List page, click the SPP 7 link.


https://seguin.tea.state.tx.us/apps/app_list.asp

https://seguin.tea.state.tx.us/apps/app_list.asp

SPP 7 Roles

Roles: District Certifier – Can enter, submit and certify data for all campuses in district. Can access: Entry Child Outcomes, Exit Child Outcomes, Campus Home, District Home, Reports, and FAQ. Only one certifier per district .

Campus Data Entry Agent – Can enter and submit data for specific campus. Can access: Entry Child Outcomes, Exit Child Outcomes, Campus Home, Reports, and FAQ. District may have more than one data entry agent.

ESC Viewer – Can view regional data. Can access: District Home, Reports, and FAQ.


TEASE:

Shared Service Arrangements

Enhancement: 2011-12

28

TEASE Changes: Shared Services

Arrangements

New: Certifiers for SSA need only one user ID and password for TEASE to access all member districts. The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7.



Arrangements

Current SPP 7 SSA Certifiers: To see all member districts in dropdown menu of SPP 7, user logs into TEASE account using the username and password of fiscal agent. All TEASE accounts associated with member districts will become inactive in the Spring of 2012.

New Certifiers: Apply for one account that is associated with fiscal agent.

ESC: There is no action required of current SPP7 SSA Certifiers. If a district certifier cannot see their member district in drop down, direct them to verify they are logging into TEASE with user name and password of fiscal agent.



Arrangements

Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data.


TEASE INFORMATION


Online TEASE form for those requesting access to SPP7: https://seguin.tea.state.tx.us/appsng/um/apply.aspx

TEASE Application Reference (links to TEASE Guidance)

TEASE Getting Started Quick Reference (two-page document)


https://seguin.tea.state.tx.us/appsng/um/apply.aspx


http://www.tea.state.tx.us/webappaccess/AppRef.htm


http://www.tea.state.tx.us/special.ed/spp/TEASE.pdf


Entry Child Outcomes

Creating an Entry Record

33

Entry Child Outcomes

Entry Child Outcomes Screen

• On menu, click tab to enter information for each NEW child enrolled in PPCD.


Entry Child Outcomes:

Entering New Child


Current year is the default

Select year, district, and campus from the drop down menu.

Click the GO button.

Data Entry Agents will only see campuses that they listed in their TEASE account. District Certifiers will see all campuses.


Entering New Child

Scroll to the PET match section in the middle of the screen.

Enter the child’s SSN or Alt ID in the SSN/Alt ID field.

Click on the PET Match button.



Entering New Child Data

When a matching record from the PET database is found the child’s name is highlighted automatically. Once the child’s name is highlighted, the user may “click” the Select student button.


Child data can only be entered if there is a PET match.



Entering New child data

)

The system will fill in the child’s first name, last name, and date of birth.

Select the child’s Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities.

Select the Instructional Setting from the drop-down menu.


Please note: An Entry record can be saved with a status of “incomplete” when all demographic fields are entered


Age Validation:

Entry Child and Exit Child

There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6.


“The child’s age does not match Indicator 7 data

collection requirements.”




Scroll down to the next section of the screen and select the appropriate answers for questions 1a, 2a, and 3a as indicated on the child’s COSF.

Click on the Save Child Outcome button. If all questions are not answered, the data can still be saved and the child’s survey status will show as “Incomplete”.




Click Save Child Outcome


Duck Daisy 7/07/07 Complete Edit

When the data is saved, the child’s name will be listed at the top of the page. The child may have the status of complete or incomplete.


Click to save data


Editing Child’s Record


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Bunny Bugs 7/7/07 Edit

Edit Complete

Complete

You may edit a child’s entry record once it has been saved and is in complete status.

Any records entered in previous years cannot be edited. They will be view only.

Once the campus data is submitted, the record is view only and cannot be edited.


Transfer child: Within District

• For a child who has existing entry data andmoves between campuses in the same district, the entry data can be transferred from the previous campus to receiving campus.

• The data entry agent enters the child’s SSN/ Alt ID, then follows the prompt allowing the transfer of data from campus to campus.

Move campuses within district (transfer within district)


Transfer child: To new District


• Assessments must be reviewed and conducted. Results recorded on the COSF after a child, age 3, 4, or 5, has transferred into PPCD from another district. Completed COSF form(s) remains in the child’s eligibility folder.

• Thirty school days to complete COSF • Create a new online entry record for this child.

Note: There is only one online entry per district per child

Moves to new district/ charter



PET Match Problems Part 1

No PET Match: • First check to make sure the correct SSN/Alt ID was entered. • Also, check with the PEIMS Coordinator to make sure the child has

the correct SSN/Alt ID.

Continued PET match Problems: • Verify with PEIMS Coordinator that the child (including all EE

children) has a current and up to date PET Entry. • If there is no current PET Entry, the PEIMS Coordinator will need

to make a PET Entry for the child using the current campus number.

• If there is a current PET Entry, the PEIMS Coordinator will need to verify that the PET entry contains the campus # of the campus requesting the PET Match.



PET Match Problems Part 2

When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 then……

• Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verify: • If an error has occurred for this particular child, then the PEIMS

Coordinator will need to check the PET Record to the PID database. • If: The PET Record is incorrect, the PEIMS Coordinator will need to

submit a corrected PET Record. • OR

• If: The PID Record is incorrect the PEIMS Coordinator will need to provide copies of documents to verify any change. (Only designated personnel in each district are allowed this level of access to the system.)


Exit Child Outcomes

Creating an Exit Record

47

Exit Child Outcomes

Exit Child Outcomes Screen • On menu, click on the Exit

Child Outcomes tab to: • Create exit record by

completing exit record information, once a child’s entry record is complete.

• Edit a child’s record from current school year.


Exit Child Outcomes

Select year, district, and campus from the drop down menu. Click the GO button.

Data Entry Agents will only see campuses that they listed in their TEASE account. District Certifiers will see all campuses.


Exit Child Outcomes

To add an Exit record, click on the Edit button located to the left of the child’s name. The child’s information will pre-fill in text boxes.


Exit Child Outcomes

Select an Exit Reason from the drop down list. Options are:

• Child has aged out • Dismissed by ARDC

Enter the Date Services Ended. (The child’s Primary Disability cannot be changed on the Exit Record). Answer the Multiple Disabilities question. Select the Instructional Setting.


Exit Child Outcomes

Scroll down to the next section of the screen.

Select the appropriate answers for questions 1a, 1b, 2a, 2b, and 3a, 3b.

Click on the Save Child Outcome button.


Exit Child Outcomes:

Editing Child’s Record


Edit

Edit Bunny

Duck Daisy

Bugs 7/7/07

7/17/07 Complete

Complete Exit

Exit

You may edit a child’s exit record once it has been saved and in complete status.

Any records entered in previous years cannot be edited. They will be in view only.

Once the campus data has been submitted, the record is view only and cannot be edited.

Edit


Exit Child Outcomes:

Things to Remember

After a child’s Entry record is complete and the child has been in the program for a least 6 months, an Exit record can be added for that child.

Once an Exit Record is started and saved the Entry record cannot be modified or changed.

Any Entry records from a previous year cannot be modified. TEA l Division of Federal and State Education Policy 54 SPP7 Data Collection 2011-12

Campus Home Page

Assessment

Viewing and Deleting Records

Submitting Data

SPP 7

55

Campus Home Page

Campus Home Page

• On menu, click the Campus

Home tab to: • View and choose the

assessment instruments used by each campus.

• Submit campus data to the District Certifier so the data can be certified.

• Delete a child’s record.


Campus Home Page


Campus information and status are displayed, including the nine digit campus number.

Select year and campus from the drop down menu. Click the GO button.

Data Entry Agents can only select campuses that they listed in their TEASE account. District Certifiers can select all campuses.


Click the check box in front of each assessment instrument used by the campus.

At least ONE assessment instrument must be selected.

If Other is selected, name/names of the assessment tool/tools must be provided in the text box. Provide exact name of tool.


Campus Home Page


Campus Home Page:

View child List

A list of children who have been submitted for the campus is displayed at the bottom of the screen. All child data must be in “complete” status before the campus data can be submitted.


Duck Daisy

Bunny Bugs

7/7/77

1/1/77


Campus Home Page:

Deleting Child’s Record

A campus in “Not Submitted” status may delete a child’s record.

If an Exit record is deleted, the entry record will also be deleted.

The child’s record must be in “Complete” status before it can be deleted.


Duck Daisy 7/7/77

Bunny Bugs 1/1/77

Complete

Complete


Campus Home Page:

Deleting Child’s Record

A campus in “Not Submitted” status may delete a child’s record

If an Exit record is deleted, the entry record will also be deleted.

The child’s record must be in “Complete” status before it can be deleted.

Previous year data cannot be deleted.

Data Entry and Certifier can delete data.


Campus Home Page:

Submitting Campus Data

Before submitting: • Verify all data is in “Complete” status.• Make sure assessment tools have been marked. • Confirm that assurance statements at the bottom of the screen have been

reviewed and checked.

To submit, click the Submit Campus Student Record.

After submitting campus: • Verify that the campus status changes from Not Submitted to Submitted. • Contact district certifier to inform them the campus has been submitted.


TEA l Division of Federal and State Education Policy SPP7 Data Collection 2011-12

District Home Page

Certifying the Data

SPP 7 63

District Home Page

District Home Page

• On menu, click the District Home

tab to: • Verify every campus in district is in

submitted status • Verify that the data entered is

accurate and reliable. • Certify district data by clicking the

Certify button • Return campus level data • Request data to be returned by

TEA after certifying.


District Home Page


New 2011: To validate that all data are accurately reported, every elementary campus located within the district will submit data for the SPP7 application.

Click on numbers at the bottom of table to scroll

through campuses SPP7 Data Collection 2011-12

District Home Page


Certifying Data

• All campuses MUSTbe in submitted status prior to certifying the district data.

• District Certifier role allows user to access and submit all campuses listed in application


District Home Page


The Certify button will be come active once all campuses are in “submitted” status.• The District Certifier will be able to check the assurance statement. • Click the Certify button.


Certifying Data

When you click the Certify button, you are assuring the State that you are submitting valid and reliable data. NOTE: After the closing date of August 31, TEA cannot return data and there is no “appeals process”.

I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements

outlined by the Texas Education Agency Division of Federal and State Education Policy.

CERTIFY

District Home Page

Request Return from TEA

SPP 7 69

Overview of the Return Process


Request TEA Return: District Home • Certifier clicks “Request TEA Return” button only if District has

certified data. District Status will indicate Certified.• TEA responds by returning data. • District Status: Certified changes to TEA Returned.

Returning Campus Data: District Home • Certifier returns data to the Data Entry Agent. • Campus Status: Submitted changes to LEA Returned.

Child Entry /Exit Outcome page • Data Entry Agent or Certifier edits entry /exit record and saves the

data.

Resubmit Campus Data: Campus Home Page • Data Entry agent or Certifier resubmits data to be certified. • Campus status: LEA Returned changes to Submitted.

Certifying TEA Returned: District Home page: • Certifier certifies the data. • Final District and Campus status changes from TEA Returned to

Certified. SPP7 Data Collection 2011-12

Request TEA Return: District Data


Once the district has Certified, the District Certifier can request TEA to return data by:

• Select District Admin screen, choose appropriate School Year and District.

• Clicking Go. • Clicking the Request TEA

Return button. • An e-mail will be generated to

TEA alerting them that district is requesting a return.

• Once TEA returns the data, the status will change to TEA Returned.

4

3

1

2

District Home-

Returning Campus Data


District Home: A status change from Certifiedto TEA Returned indicates the data has been returned by TEA.

If the district is in NotCertified or TEA Returned status, the campus level data may be returned by the Certifier to the Data Entry Agent through the “Campus Return Process”.

District Home:

Campus Return Process


1

2

3

4

1.Select a campus by clicking the button next to the campus.

2.Select return reason from drop down menu.

3.Type notes in Return Notes text box.

4.Click “Return”.

District Home Page: Campus Return Process

Campus Home:

Resubmit Campus Data


Notify the Data Entry agent that the campus data has been returned.

In LEA Returned status, the Data Entry agent may edit data. When finished, the campus will need to be resubmitted.

To resubmit to the Certifier, the Data Entry agent will click the campus home page.

Check the assurance statements and click Submit Campus Student Records. Status will change to Submitted.

District Home:

Certifying “TEA Returned”


1. Verify all campuses are in submitted status.

2. Read and check assurance statement.

3. Click “Certify”.

4. The Status will change from TEA Returned, to Certified.

Certifying when there

is no Data to Submit

SPP 7 76

No Data to Submit


If your district has no data to submit, select the Entry Child Outcome page.



No Student Data to Submit

Select district and campus. Click “Go”. Scroll down to page.

Click the link below the student records table: “Click here if you have no student data to submit.”

SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy


Once the link is selected on the Entry Child Outcome page, the user will be directed to the Campus Admin page to complete the submission.

79

SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy


Scroll down page. Read and check assurances and click submit.

Status will change to “Submitted.”

Verify that the campus status changes from Not Submitted to Submitted.

Contact district certifier to inform them the campus has been submitted.

Campus Admin. page

80

Locating Student

Records

Student Search Feature

Students with Entry Record and No Exit Record

SPP 7

81


The student search feature allows districts and campuses to search students that have been entered each year.

Search by SSN#, first and/or last name.

Data entry agents and certifiers have student search option listed on menu at the top of each page.

Students with entries only and students with entries and exit records will be listed.




Enter SSN#, first and/or last name

Click “Search”

Export list to Excel to print

Students with Entry Record and

No Exit Record


Student with Entry Records and No Exit Records: allows Certifiers to track and locate, by campus and year, children entered into online application.

Students with Entry Record and

No Exit Record


District Certifier may select one or multiple years.

Reports

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User Roles:

Not all users can view all reports. View is

based on the user’s role in the application.

ESC Viewer • ESC viewer has access to the districts and campuses that are

within the ESC’s region. They also have access to statewide totals.

District Certifier • Certifier has access to their district, campus, and child-level

reports. They also have access to statewide totals and some regional data.

Data Entry Agent • Data Entry Agent has access to their assigned campus and child-

level reports. They also have access to statewide totals and some regional data.


Accessing Reports: SPP 7

Click on the “Reports” tab on navigation bar.


Accessing Reports: SPP 7

Most reports have the option of being run by district, campus or statewide level.

Choose the report type and click the desired report level.


Report levels

Accessing Reports:

Confidential Information

The Confidential Information screen will appear once per day.

Key points to remember: The information being accessed is confidential. Username and date is displayed on all pages. Follow proper procedures when accessing or distributing confidential reports.


Accessing Reports: Options

Report options for most reports are similar.


Filtering options

Report Features: Overview


1 3

2

1

2

3

4

5

4

5

Page Navigation- Allows user to scroll through pages

Sorting Options- alphabetically or numerically by using column hyperlinks

Printing options- Export

to PDF or Excel Printing

Header-Report type, level, & year

Footer- Date, additional info, & confidentiality message


Report Type: ESC Viewer

ESC Viewer: Reports Available • Certified-No Student Data to Submit • Demographics • Time in Program • Instruments • Progress Data • Status Report • Summary Statements for the Three Early

Childhood Outcomes


ESC Viewer:

Certified-No Student Data to Submit

Certified-No Student Data to Submit: View list of campuses and districts that have no student data to submit.

• Regional Report by District by campus


ESC Viewer: Demographics

Demographics: View age and disability 2012 Enhancements: Option to choose entry and/or exit demographics. Instructional Setting and gender will be included.

• Statewide Report • Regional Report • District Report • Campus Report


ESC Viewer: Time in Program

Time in Program: View child count by age and length of time in program from Entry to Exit.

• District Report • Campus Report


ESC Viewer: Assessment

Instruments

Assessment Instruments: View the list of assessment instruments and a list of “others” used by the district. 2011-12 Enhancements: Additional assessments are included.

• Statewide Report • Regional Report • District Report


ESC Viewer: Progress Data

Progress Data: View the three Early Childhood Outcomes results. Current year is available after TEA finalizes. Previous years available for view.

• District Report by Campus • Regional Report by District • Statewide Report by Region


Outcome 1

Outcome 2

Outcome 3

ESC Viewer: Status Report

Status Report: View district status of certified, not certified, inactive.

• Regional Report by District • Regional Report by District

by Campus


ESC Viewer: Summary Statements for

Early Childhood Outcomes

2011-12 Enhancement Summary Statement: Combines data from progress data. This is a federal reporting requirement.

• Campus Report • District Report • Regional Report • Statewide Reports


Report Type: District Certifier

District Certifier: Reports Available • Certified-No Student Data to Submit • Demographics • Time in Program at Exit • Assessment Instruments • Progress Data • Status Reports • Student with Entry Record and No Exit Record Report • Student Potentially Aging Out • Summary Statement for the Three Early Childhood Outcomes


District Certifier:

Certified-No Student Data to Submit

Certified-No Student Data to Submit: View list of campuses that have no student data to submit.

• District Report by Campus


District Certifier : Demographics


• Statewide Report • Regional Report: • District Report: • Campus Report:


District Certifier: Time in

Program


• Campus Report • District Report


District Certifier : Assessment

Instruments


• District Report • Regional Report • Statewide Report


District Certifier: Progress Data

Progress Data: View the three Early Childhood Outcomes results. Current year is available after TEA finalizes. Previous years available for view.

• District Report by Campus • Statewide Report by Region


Outcome 1

Outcome 2

Outcome 3

District Certifier: Status Report

Status Report: View district status of certified, not certified and inactive.



TEA l Division of Federal and State Education Policy

107

District Certifier: Students with Entry

Records and No Exit Record

2011-12 Enhancement Student with Entry Records and No Exit Records: allows Certifiers to track and locate, by campus and year, children entered into online application.



District Certifier:

Students Potentially Aging Out

Students Potentially Aging Out: View a list of children potentially aging out of the program. The District Report by Campus by Child should be used as part of data quality review.

• Campus Report • District Report by Campus


District Certifier: Summary Statements for

Early Childhood Outcomes


• Campus Report • District Report • Regional Report • Statewide Report


Report Type: Data Entry Agent

Data Entry Agent: Reports Available

• Demographics • Time in Program at Exit • Assessment Instruments • Students Potentially Aging Out of Program • Summary Statements for the Three Early Childhood

Outcomes


Data Entry Agent: Demographics


• Campus Report • District Report • Statewide Report


xxxx

Data Entry Agent: Time in

Program


• Campus Report • District Report


Data Entry agent: Assessment

Instruments


• District Report • Regional Report • Statewide Report


Data Entry Agent:

Students Potentially Aging Out

Students Potentially Aging Out: View a list of children potentially aging out of the program.

• Campus Report


Data Entry Agent: Summary Statements

for Early Childhood Outcomes


• Campus Report • District Report • Statewide Report


Printing Reports

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117

PDF: Printing and Saving

Click print icon, choose PDF format from drop down.


PDF Format: Save, print, or scroll through multiple pages.

Excel Spreadsheet: Printing and

Saving

Click print icon, choose Excel format from drop down.


Excel Format: Save, change format, and organize data to meet specific needs.

Data Integrity

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Data Integrity

Why is data integrity important?

• States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator.

• This requirement is a factor in the state and local determination process.


Data Integrity

How can you ensure data integrity?

• Review the SPP7 Data Integrity Checklist on

the TEA website at: http://www.tea.state.tx.us/index2.aspx?id=2147497590




Data Integrity

Data Integrity Consequences

• Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data.

• Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy.


TEASE INFORMATION


Online TEASE form for those requesting access to SPP7: https://seguin.tea.state.tx.us/appsng/um/apply.aspx

TEASE Application Reference (links to TEASE Guidance)

TEASE Getting Started Quick Reference (two-page document)








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trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency, except under the following conditions:

1) Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts' and schools' educational use without obtaining permission from the Texas Education Agency;

2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency;

3) Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way;

4) No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged.

Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity, whether public or private, educational or non-educational, located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee.


Copyright (c) Texas Education Agency, 2008.


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