texas disaster volunteer registry belton, texas, april 2, 2008
DESCRIPTION
Texas Disaster Volunteer Registry Belton, Texas, April 2, 2008. Belinda Hare State Disaster Volunteer Coordinator Community Preparedness Section Texas Department of State Health Services. Birth of ESAR-VHP. ESAR-VHP = Emergency Systems for Advance Registration - PowerPoint PPT PresentationTRANSCRIPT
Texas Disaster Volunteer Registry
Belton, Texas, April 2, 2008
Belinda HareState Disaster Volunteer Coordinator
Community Preparedness SectionTexas Department of State Health Services
Birth of ESAR-VHP
ESAR-VHP = Emergency Systems for Advance Registration
of Volunteer Health Professionals
Tragic events of 9/ll Public Health Security and
Bioterrorism Preparedness and Response Act of 2002
Growth of ESAR-VHP
HRSA’s National Bioterrorism Hospital Preparedness Program (NBHPP)
Assistant Secretary for Preparedness and Response (ASPR)
Starting in 2009, must be in place or no cooperative agreement funding
Purpose/Functions
Federal perspective: single, nationwide interoperable network of state-owned, state-operated systems
Primary functions: Advance registration Licensure verification Credentialing
Additional Functions
Call down capabilities Search queries Volunteer management Volunteer tracking Reporting, administrative tools
Search capabilities
Profession and specialty Credentialing level Languages spoken DSHS Health Service Region City and/or County Zip code
Texas Customizations
Useful tool for locals Integration with existing systems Must include the lay individual Simple, secure, 24/7/365
availability Help build local ranks of volunteers
Registry Data Elements
Contact information Military service, languages spoken Geographical deployment preferences Willingness to be federalized Affiliations with other volunteer
groups Link to local volunteer groups
Benefits of registry
Resource/asset assessment Effective utilization of assets Automated call downs/confirmations Rapid response to emergencies Volunteer tracking Administrative tools Minimize spontaneous volunteers
Benefits to volunteer
Liability Training Relationship building Safety Effective use of volunteer skills Helping your neighbors National call to service
Phase One
EMCredential technology purchased Domain secured --
www.TexasDisasterVolunteerRegistry.org Linkages built with key Texas licensing
boards and regulatory entities Credentialing linkages built State-level administrators identified
and trained
Phase One (con’t)
Physicians, physician assistants RNs, LVNs, nurse practitioners Pharmacists, pharmacy techs &
interns EMTs/paramedics Social workers, marriage & family
therapists, licensed professional counselors
Phase One (con’t) Start state-level recruitment Place Texas Disaster Volunteer
Registry logo on Web sites Populate via linkages/recruitment with
state partners (TMA, TOMA, TNA, TPA) Beta testing with Harris County and
Northeast Texas Medical Reserve Corps
Exercise/improve
Phase Two
Integrate additional disciplines Dentists Respiratory therapists & techs Surgical technologists Medical & clinical laboratory techs Veterinarians Others
Phase Two (con’t)
Operationalize on local/regional levels Focus on ESF 8, health and medical Identify local/regional administrators Train administrators on system Integrate linkages with local/regional
volunteer systems Assist with local/regional recruitment
Phase Two (con’t)
Integrate Protect Texas SNS volunteers Explore integrating public health staff
into Registry Explore linkages with faith-based and
other community volunteer groups Identify/incorporate minimal training
standards/competency into system
Registry logo/icon
Texas Disaster Volunteer Registry
Texas Disaster Volunteer Registry
Volunteer
Nurses
Pharmacists
Mental Health
Workers
Physicians
EMTParamedics
Local EOC
Local Hospital
HealthServiceRegion
Local PublicHealth
StateMACCCredentialing
Entities
Licensure VerificationRecruitment
Credentia
ling
STATE
Region Region Region Region Region Region RegionRegion
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Local
Access to Registry
Local EOC, hospitals, public health: access to city/county volunteers
Health Service Regions/SNS Planners: access to volunteers in geographic area
DSHS Multi-agency Coordination Center (MACC): access through local/regional Points of Contacts to volunteers statewide
Administrative Considerations Web-based system (Internet) Need to identify administrator/back up Local volunteer groups’ folders may
use a “store front”○ Group’s logo○ Individual “welcome”
message○ Import flat files or data
Local Administrator
Manages volunteers independently via the Registry
Primarily responsible for recruitment, retention, training of volunteers
Requests assistance through Regional Administrator
POC for Regional/State Administrators
Local Administrator (con’t) Call downs through PHIN (e-mails,
phone calls, blast faxes) Search for specific volunteers Event module = key Resource typing of medical
volunteers Volunteer tracking Reporting, administrative functions
Regional Administrator
Coordinates requests over regional, geographic area
Serves as POC for local groups and state administrator
Requests for assistance will flow from local to regional to state administrator
(Larger, urban areas may have sub-regional administrators)
Challenges/Issues Liability, workman’s compensation,
background checks, policy issues Interstate exchange of volunteers,
portability of licensure/credentials Financial sustainability Logistical support of registry
volunteers Badging/identification issues
Driver’s License of the Future
For more information…
Belinda HareState Disaster Volunteer Coordinator
Texas Department of State Health Services
[email protected]: (512) 458-7219