Texas Department of Criminal Justice

2008

Overview

• Review of Existing Processes– Intake and Admissions Evaluation– Analysis of Intake Forms

• Collaboration with Internal/External entities– Texas Association of Counties– Office of Court Administration– TDCJ (CID, CJAD, PD, RED, HS, IT)

• Identified 2 major action areas– Document Checklist– Standardized Felony Judgment Forms

Document Checklist & Guidelines

Standardized Felony Judgment Forms

SAFPF AdmissionsData Form

Form sent to the Substance Abuse Scheduling Coordinator

State JailChecklist

● State Jail offenders

Our Goal

• A single document checklist to be used for all types of offender admissions

• Provides very clear, detailed instructions for completion of each section

• Eliminates the need to maintain numerous copies and eliminates the use of “admissions forms” and “checklists”

Admission to TDCJ

• Prison Offenders are routed through State Ready • State Jail Offenders

– Scheduled by the State Jail Admissions Office– County staff may send a list by fax 936 437 8788

• County name, Offender name, SID#, Gender, Transport Date

• SAFPF Offenders – Scheduled by the SAFPF Admissions Office– Fax the Document checklist to 936 437 8788 with the

SAFPF portion completed

Document

Checklist

Document Demographics

Documents for All Offenders

Standardized Felony Judgment Form

• All relevant judgments should be included

• Standardized forms found at the OCA website

• www.courts.state.tx.us/oca/FelonyForms/index.asp

• Seven new forms• Ted Wood/OCA

– Assistant General Counsel– (512) 936-1183

Record of Arrest

• Documents the date of arrest for the offense for which the defendant is committed to the TDCJ

Criminal History

• Defendant’s history of criminal activity

• Includes all arrests and dispositions

• May be met thru:– NCIC/TCIC (DPS)

– FBI

Written Report

• Describes each offense

• Contains greater detail about the offense than found in court documents

• Should state the Penal Code citation

Indictment

• Formal charge issued by a Grand Jury

• Or a waiver of indictment submitted by the defendant

Jail Conduct Report

• Report prepared by the Sheriff that describes the defendant’s behavior while housed in jail

If Prepared Documents

Detainers, Holds, Warrants

• Order issued by federal government authorizing the defendant remain in custody

• Written description of hold or warrant by any other jurisdiction

Pre- or Post-Sentence Investigation

• Report prepared by the Community Supervision Officer

• Details specific information about the defendant

Other Documents

• Revocation Report– Narrative detailing alleged violations

• Psychological/Psychiatric Evaluation– Prepared by qualified mental health professional and used by

judge or jury

• Client Supervision Plan– Prepared by Community Supervisor Officer and describes

treatment strategies for successful reintegration into the community

• Victim Impact Statement– Completed by victim or family– Describes how the offense affected them

SAFP Offenders Only

Certification

Checklist at TDCJ Website

Checklist at TDCJ Website

Support Operations

Webpage CRD Webpage

Checklist at TDCJ Webpage

Links to:

Checklist

Guidelines

OCA forms

Contact Information

• Classification and Records (936) 437-6231– State Ready

• LaDondra Adams (936) 437- 2150

– Admissions• Lisa Valdez (936) 437- 6236

– Capacity• Travis Turner (936) 437-6581

• Offender Transportation– Major (936) 293-4180

Contact Information

• Medical– Request for offender transfer into TDCJ due to conditions that

exceeds the county jail’s resources for treatment, please contact the TDCJ Health Services Liaison.

• Phyllis McWhorter, RN• Phone # (936) 437-3589• Fax # (936) 437-3599• Email: Phyllis.Mcwhorter@tdcj.state.tx.us

– County Jail Liaison for offenders identified with significant mental health issues

• Tom Arrowood, Assoc. Psychologist (936) 295-5768, Ext. 269 • Betty Scott (936) 437-3092

Request for Feedback

• Are there any areas you feel we could better assist in the overall process?

• Do you have questions specific to your county that you would like for us to follow up with you and answer?

• Do you feel the dialogue today was beneficial and can you offer any improvements for future forums?

• Please send your comments and suggestions to us at: classify@tdcj.state.tx.us

Questions/Discussion?

www.tdcj.state.tx.us