TERMS AND CONDITIONS DATA-SCIENCE| AY2019/2020/AUG2020

APPENDIX 1

DS-NGS/TC/2019

DATA-SCIENCE-NGS SCHOLARSHIP SCHEME TERMS & CONDITIONS

1. Each Data-Science Scholarship (“Scholarship”) will provide the following for the PhD student:

Items Value for PhD studies carried out locally, for a maximum of four years

(a) Tuition Fee, on a yearly basis throughout the period of the award

In full1

(b) Research Allowance Capped at S$6000 per candidature2

(c) Stipend on a yearly basis

- Singapore Citizens3 S$42,000 - Singapore Permanent Residents and S$38,400 - International Students S$36,000

2. The above items and their rates are subject to applicable conditions and adjustments by IDS and NGS.

3. The effective date of the Scholarship for incoming students will be the commencement date of the

relevant semester or the actual date of registration, whichever is later.

4. The Scholarship is tenable only at the National University of Singapore and the awardee must reside in Singapore for the duration of the Scholarship. As full-time students, awardees are expected to report to their Department of study and/or supervisor at the University during the period of the Scholarship, except during periods of approved leave.

5. The Scholarship is for PhD studies in science, engineering, data-science and related aspect of medicine,

at the National University of Singapore Graduate School for Integrative Sciences and Engineering (NGS). The programme is for a maximum of five years in duration. The PhD degree will be awarded by the National University of Singapore (NUS). The tenure of the award is four years, or up to the date of graduation, whichever is earlier. The scholarship is open to all nationalities. The award is subject to review on an annual basis.

6. Awardees must register as full-time students with NGS, and carry out their research in laboratory

approved by Data-Science Institute (IDS). The choice of the thesis supervisor and of members of the Thesis Advisory Committee is subject to approval of NGS and IDS. Scholars shall not change their research project topic without obtaining prior written permission from NGS.

1 The following fees are NOT borne by NGS or Data-Science - One-time fees to be paid for Registration and Thesis Examination have been annualised and apportioned over the semesters - Mandatory Miscellaneous Fees (MMFs) comprise (i) Student Services Fee (SSF); and

ii) Health Service Fee (HSF) Refer to https://share.nus.edu.sg/registrar/info/gd/GD-MSF.pdf for information on the Mandatory Miscellaneous Fees.

2 For research related expenses on a reimbursement basis.

3 With effect from 1 August 2015, Central Provident Fund (CPF) contributions shall be provided at a rate pegged to the prevailing employer's contribution rate set by CPF, on top of the monthly stipend received.

TERMS AND CONDITIONS DATA-SCIENCE| AY2019/2020/AUG2020

7. Awardees will undertake coursework as prescribed by NGS and IDS.

8. Awardees must fulfil the NGS CAP requirement of at least 3.8 for every semester and must take the PhD Qualifying Examination within 18 to 24 months from the date of enrolment, failing which the scholarship award may be withdrawn.

9. International Students awarded the Scholarship, who are admitted from AY2014/2015, must perform the

requirements of the Graduate Assistantship Programme as set out in the Annex.

10. The awardee is to note that:

(i) the total time spent on work done under the Graduate Assistantship Programme and any other form of paid or unpaid work (subject to prior written approval of the University), shall not exceed 16 hours a week;

(ii) the total hours required under the Graduate Assistantship Programme is completed before thesis

submission or six (6) months before the expiry of the scholarship, whichever is earlier; and

(iii) the awardee shall be remunerated for work done in excess of the hours required under the Graduate Assistantship Programme at a rate in accordance with the Part-Time Appointment Scheme. Any remuneration paid will be subject to tax where applicable.

11. Awardees who are Singaporeans or Singaporean Permanent Residents are required to assist in

undergraduate teaching, fulfilling a minimum of 40hrs, usually to be completed by the end of the second year of enrolment at NGS. At least 20 hours should involve demonstrating/lecturing/tutorials only. The rest may be completed by mentoring peers or by supervision of UROP /Honours/JC Students. Note that marking hours cannot be clocked to fulfill the teaching requirement. These must be done without any remuneration.

12. If the awardee wishes to perform teaching/ laboratory supervision/ research duties and other

developmental assignments on top of the hours required by the Head of Department, the awardee is to note that:

(i) the total time spent on teaching/ laboratory supervision/ research duties and other

developmental assignments shall not exceed 16 hours a week (unless with the prior written approval of the University);

(ii) the awardee shall only be assigned teaching/ laboratory supervision/ research duties and other

developmental assignments if the supervisor(s) and Department are satisfied with his/her progress; and

(iii) the awardee shall be remunerated for work done in excess of the hours required by the Head of

Department at a rate in accordance with the Part-Time Appointment Scheme. Any remuneration paid will be subject to tax and Central Provident Fund contributions, levies and donations, where applicable, in accordance to the Central Provident Fund Act.

13. Save as provided for in Clause 10 and 11 above, the awardee may not accept employment, whether or not

he/she is remunerated, or hold concurrently any other scholarship, fellowship, allowance or other award during the period of the Fellowship, without the prior approval of the University. In addition, the awardee

TERMS AND CONDITIONS DATA-SCIENCE| AY2019/2020/AUG2020

cannot change to a programme of study different from that stated in his/her offer of admission letter or take up any additional course(s) without the prior written permission of the University.

14. The awardee will automatically cease to receive the monthly stipend, tuition fee subsidy and allowances

under the Scholarship:

(i) upon the date of conversion of his/her candidature from full-time to part-time (the awardee must obtain, by way of a written request through the supervisor(s) and Head of Department, for such a conversion;

(ii) the awardee transfers his/her candidature from a PhD to a Master’s degree programme;

(iii) where the awardee submits his/her thesis for examination, upon the date of receipt of thesis

examination form (completed and endorsed) by the Student Service Centre;

(iv) upon the expiry of the tenure of the Fellowship as described in clause 4 above;

(v) upon the withdrawal from or failure of the awardee to complete his/research programme, for whatever reason;

(vi) upon the termination of candidature of the awardee at the University, for whatever reason.

15. The University reserves the right to reduce or withhold the stipend and/or the tuition fee subsidy, and/or

suspend or terminate the Fellowship

(a) immediately without notice if the awardee:

(i) commits a criminal offence;

(ii) is found to have committed a disciplinary offence pursuant to the University’s Statues and Regulations;

(iii) participates in activities or acts in a manner which is, or is likely to be, adverse to the interest

of the University, or which cause, or is likely to cause, embarrassment to the University;

(iv) in the view of the University, conducts himself/ herself in a manner unbecoming of an awardee;

(v) in the view of the University, does not progress satisfactorily in his/her programme of study;

or

(vi) breaches any of the terms and conditions herein;

(b) at any time by giving one month's notice in writing to the awardee without assigning any reason.

16. The awardee may terminate the Scholarship by giving one month's notice in writing.

17. If the Scholarship is suspended or terminated for any reason whatsoever, the awardee shall only be entitled to the stipend and/or tuition fee subsidy up to the date of suspension or termination of the

TERMS AND CONDITIONS DATA-SCIENCE| AY2019/2020/AUG2020

Scholarship. If an excess amount has already been paid to the awardee, then he/she must immediately refund the excess amount to the University.

18. The awardee will need to pay the fees for Transfer of Module Credits should the awardee fail to

complete the research programme and wish to transfer the module credits/grades earned during his/her period of Scholarship to a Master’s by coursework programme.

19. Miscellaneous Student Fees would be deducted from the awardee’s monthly stipend at the beginning of

each semester.

20. The University does not provide any additional assistance towards travel or living costs nor does it guarantee employment to the awardee on the successful completion of his/her degree.

21. No delay or forbearance on the part of the University to enforce any of its rights and remedies for any

breach by the awardee of any of these terms and conditions shall in any way affect or prejudice the University’s rights or remedies in respect of such breach, nor will the University’s rights and remedies in respect of any other or subsequent breach of these terms and conditions by the awardee be affected or prejudiced.

22. The University may at its discretion, vary these terms and conditions, or amend or issue additional

guidelines with respect to the Fellowship, from time to time with notice. All such guidelines shall be deemed to be part of the terms and conditions of the Fellowship. If the awardee does not accept such variation, amendment or issuance, he/she is entitled to terminate the Fellowship in accordance with clause 12 above. Where the awardee continues to accept the monthly stipend and/or the tuition fee subsidy after such notification, he/she shall be deemed to have accepted such variation, amendment or issuance.

ANNEX

GRADUATE ASSISTANTSHIP PROGRAMME

Since AY2014/2015, all International Students awarded the NGS Scholarship are required to perform duties under the Graduate Assistantship Programme as set out in the table below.

Total Hours Required to Serve during Candidature

312 hours

The below table sets out the maximum hours that can be clocked under the respective categories:

Mode of Clocking Graduate Assistantship Programme Hours (per candidature)

Hours Remarks

Teaching/Laboratory Supervision (max.100%)

up to 312 Official office hours and preparation of the class can be taken into account.

As a guide, preparation time taken for the assignment should not take more than half of the time required for the assignment.

Research Assistant (RA) duty, inclusive of research supervision (max.30%)

up to 94 The quality of the research supervision or research assistant duty needs to be endorsed by the student's supervisor(s).

No preparation time is to be clocked in this assignment. The research assistant duty should go beyond the scope of the research project undertaken by the student to fulfil the requirement of the graduate programme.

Other developmental assignments (max.20%)

up to 62 Other assignments with developmental value approved by the Vice-Dean.

Total Hours 312

1) The awardee will not be paid any remuneration for the hours clocked under the Graduate

Assistantship Programme.

2) The awardee should work with the supervisor(s) on the plan to fulfil the required hours on a yearly (Academic Year) basis.

3) The awardees have to complete at least half of the required hours (156) by PQE (2-year point)

or 208 hours by the end of the 3rd year.”

4) The duties can only be clocked for work done deemed satisfactory by the University.

5) If the required hours are not met according to the annual plan or the quality of the work done is unsatisfactory, NGS can

(a) reduce or withhold the stipend, and/or the tuition fee subsidy, and/or terminate the

Scholarship; and or

(b) withhold the transcript (both official and unofficial) and student status letter, conferment letter until the requirements are met.

NGS AY2019/2020 AUGUST 2020 |

APPENDIX 2 Important Matters to Note

A. Period of Candidature

The candidature will commence from the first day of the semester, i.e. 10 August 2020, OR date of enrolment, whichever is later. The maximum candidature period for PhD is five (5) years. The thesis is due for submission not later than the maximum period of candidature.

Please note that unless granted approval by the University, no student may concurrently be a candidate for more than one degree or enrol as a candidate of NUS and of another university or institute.

B. Award of Scholarship

Please refer to Appendix 1 for the Terms & Conditions of NGS-IDS Scholarship. The effective date of the award is either the first day of semester i.e. 10 August 2020, OR date of enrolment, whichever is later.

C. Coursework and other requirements

All NGS students are required to fulfil 30 MCs. The 30 MCs comprises the following modules and the other 8 MCs may be free electives, that are related to the student’s research topic, subject to the supervisor’s approval.

(1) Two (2) compulsory NGS modules (4 MCs)

- GS6883A Interface Sciences and Engineering (2 MC) - GS6889B Academic Skills and Research Ethics (2MC)

(2) One (1) module from Faculty of Science (4MCs). Choose one from the following:

- ST5222 Advanced Topics in Applied Statistics - ST5223 Statistical Models: Theory/Applications - ST5210 Multivariate Data Analysis

(3) One (1) module from School of Computing (4MCs). Choose one from the following:

- CS5339 Theory and Algorithms for Machine Learning - CS5242 Neural Networks and Deep Learning - CS5344 Big Data Analytics Technology - CS5228 Knowledge Discovery and Data Mining

(4) One (1) module from Faculty of Engineering (4MCs). Choose one from the following:

- EE5907 Pattern Recognition - EE5310: Communications Networking Fundamentals* - EE5137: Stochastic Processes

(5) One (1) module from School of Business (4MCs). Choose one from the following:

- BZD6003 Applied Econometrics I - BZD6004 Applied Econometrics II

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- BZD6011 Advanced Quantitative Research Methods - FIN6004 Empirical Asset Pricing and Microstructure*

• All NGS-IDS students are also required to pass a PhD Qualifying Examination no later than 24

months from the date of admission. Refer to NGS website http://www.nus.edu.sg/ngs/phd_qualify_exam_ngss.html for more detailed information

• Awardees who are Singaporeans or Singaporean Permanent Residents are required to assist in undergraduate teaching, fulfilling a minimum of 40hrs, usually to be completed by the end of the second year of enrolment at NGS. International Students awarded the Scholarship, who are admitted from AY2014/2015, must perform the requirements of the Graduate Assistantship Programme as set out in the Annex.

We do expect our students to maintain high standards of academic performance. Please refer to Appendix 3 for the NGS Policy on Academic Performance.

D. Transfer of Credits

The request / application has to be submitted to NGS within the first semester of enrolment. For students admitted in August, transfer of credit request to NGS has to be submitted latest by December. Applications received thereafter will not be entertained.

Request of Transfer of Credits or Exemption of modules will be reviewed on a case-by-case basis.

E. Lab Rotation and Supervisors

All new students have to undertake two (2) laboratory rotations (LR) in two different labs, within the first 4 months of their candidature, subject to IDS’ approval. Each rotation has to last at least 2 months.

Students may conduct more than two LRs, if either one (or both) labs are deemed unsuitable. Students should nominate their IDS supervisor only AFTER they have completed their LRs. The nomination of supervisor has to be confirmed by 01 January 2020 for students enrolled in the August 2019 intake.

Only IDS Directors, Faculty Fellows and Faculty Affiliates are eligible to be the main supervisors of students in the program.

- http://ids.nus.edu.sg/people-directors.html - http://ids.nus.edu.sg/people-fellows.html - http://ids.nus.edu.sg/people-affiliates.html

Non-IDS affiliated faculty may be co-supervisor of the students, subject to the approval by the students’ main supervisor.

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F. Thesis Advisory Committee (TAC)

The TAC is responsible for helping to monitor the student’s progress.

The Thesis Advisory Committee must be formed within 2 months (or 01 March) after the student has confirmed his/her supervisor. The TAC should consist of a supervisor, co-supervisor (if any) and at least two other non-supervisory members (capped at 5 persons in the TAC). At least one member of the TAC should be from a different Faculty/School to that of the student/supervisor. The TAC Chair does not need to be an IDS Faculty/Affiliate or Director. However, students should seek the advice of IDS/NGS to confirm before they submit their nomination of TAC.

The student or Chair of the TAC may call for the TAC meetings which has to be held on a regular basis (at least once every six months or once per semester - approximately in July and December), and all supervisors and co-supervisors must be present at the meeting, more frequently if the student is known to be having problems.

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Policy on Academic Performance

APPENDIX 3

Criteria for candidature and graduation:

1. Coursework grades should not fall below a Cumulative Average Point (CAP) of 3.8 and higher grades in certain modules may be required.

2. Students whose CAP falls below 3.8, will be issued with a warning letter at the end of that

semester for poor performance. The letter will state that the students’ candidature may be terminated at the end of the following semester if CAP remains below 3.8. Students will be counselled by subject and course co-ordinators.

3. To graduate, a student must obtain a CAP of 3.8 and above.

Grades and their respective grade points given are as follows:

Grade Grade Point

A+ 5.0

A 5.0

A- 4.5

B+ 4.0

B 3.5

B- 3.0

C+ 2.5

C 2.0

D+ 1.5

D 1.0

F 0.0

CAP Requirements and Policies

Effective from AY2011/12 Semester 1 (August 2011)

1. CAP review for students will be done at the end of every Semester 1 & 2 of the Academic Year (AY) after the official release of the examination results (excluding Special Term 3 & 4).

2. NGS does not practice the Best Cap Calculation policy. All modules read will be used for the computation of the students' CAP, unless the module(s) is graded as S/US or CS/CUS.

3. Students whose performance is under review by NGS are required to read at least 1 module every semester.

4. For students who fail to meet the CAP requirement of 3.80 for every semester, appropriate actions will be taken as follows:

1st academic warning:

o A warning letter will be issued via email (cc. supervisor).

NGS AY2019/2020 AUGUST 2020 |

2nd academic warning:

o A warning letter will be issued via email (cc. supervisor). o Educational Allowances (EA) will be suspended.

3rd academic warning:

o A warning letter will be issued via email (cc. supervisor). o Educational Allowances (EA) will be suspended. o For students with:

1. CAP between 3.50 - 3.79

Reduction of Research Scholarship (RS) stipend to faculty level:

S$2000 per month for International Student S$2200 per month for Singapore Permanent Resident S$2300 per month for Singapore Citizen

2. CAP below 3.50

Termination of RS and Candidature by Registrar's Office (RO).

* NGS will not consider any appeal from students under the 2nd and 3rd academic warnings for waiver

of any penalty as stated above.

NUS Graduate School for Integrative Sciences & Engineering

Appendix 2

APPENDIX 2

PRE-ENROLMENT MEDICAL EXAMINATION FOR GRADUATE STUDENTS

Pre-Enrolment Medical Examination (for All Students) 1. All Undergraduates and Postgraduates matriculating are to complete their medical examination

before entering the university. 2 3

Female candidates should note that monthly menstrual cycles do affect results of urine tests. Hence, you are advised to schedule an appointment that is five to seven days after the last day of your period. Should the duration coincide with your scheduled medical appointment, you may proceed with the examination and your urine test will be re-scheduled to a later date. Candidates are encouraged to wear loose clothing that you can easily remove. Additionally avoid any excess jewellery or other things that may prevent a proper medical examination. These may include necklaces or body piercing that must be removed prior to an X-ray procedure

No fasting is required for the medical examination.

You are required to bring the following items(s) when you have your medical examination at UHC:

Singapore Identity Card or Passport Medical history/reports written in English (if any) Cash or NETS card NUS Medical Examination Form with Part I completed Prescription eyewear / contact lens

Note: Pls return the Admission Medical Examination Report Form to University Health Centre (UHC).

Incoming Matriculating Students (August)

Pre-admission medical examination for incoming matriculating students are held from May to early August. Appointments are available for registration in early April.

There is often an increase in patients in the later weeks of July and early August as the international students arrive and ready themselves for school. As such, Singaporeans and Singapore Permanent Residents are encouraged to complete your pre-admission medical examination in May, June and early July.

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Appendix 2

Private Physician If you have chosen to undergo your pre-admission medical examination with a private physician, do note that submitted forms should include the following:

• Part I of the Medical Examination Form would have to be completed by you, the student.

• Part II of the Medical Examination Form would have to be completed by a registered health physician.

• Only original chest X-ray reports are accepted and must be attached with the completed Medical Examination Form. X-ray films will not be considered and cannot be used as a substitute to the report.

• Any completed medical and X-ray reports must have a validity date of 6 months or less.

• Completed Medical Examination Form and Chest X-ray reports must be submitted to UHC within the stipulated time frame.

• All reports must be submitted in the English language. No other languages will be accepted for consideration.

While most submitted reports generally fall within the accepted guidelines, you may be required by the university and UHC to undergo further medical examinations or tests if your earlier medical results are incomplete or unsatisfactory. For your convenience, we encourage incoming students to proceed with your medical examination at UHC.

Medical Examination for International Students for Student Pass

All international students must include a HIV test for the application of the Student Pass.

The HIV test and medical examination can be done in your home country or in Singapore, including at UHC. The medical practitioner will have to complete 2 forms – (a) the Pre-enrolment Medical Report Form (NUS) and (b) the medical report form for the Student Pass application (ICA), which is sent to you with the Offer Letter of Admission. The medical report must be completed in English.

The original copy of both the radiologist report on the chest x-ray and the laboratory report on the HIV test must be attached to the completed medical report and submitted to the Immigration and Checkpoints Authority on the registration day.

The UHC is located at:

University Health Centre (UHC) Level 1, Wellness office 20 Lower Kent Ridge Road Singapore 119080

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Appendix 2

The medical check-up consists of the following -Physical Examination -Laboratory Examination* -Chest X-ray -HIV Test (for international students only) *Note: Female students: please inform the staff if you have your menses within the past 5 days or if it is still ongoing. The cost of the medical examination will be borne by students. The rates* at UHC are as follows:

Standard Medical Examination (includes Chest X-Ray) $40.00

Medical Examination without Chest X-Ray $26.00

Standard Medical Examination with Student Pass Examination $55.00

* Prices are subjected to prevailing GST and change without prior notice ** Please retain receipt for future reference.

Collection of Report

There is no need to return to the clinic for collection of results, as UHC is the collection centre.

Type of Report Processing Time

Pre-Admission Medical Exam Report No collection is required. Your medical exam result will be reported to the relevant faculty/department

Immigration and Checkpoint Authority (ICA) – Student Pass Medical Report 5 working days

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Appendix 2

Immunisation Screening Report, if any (e.g.: Hepatitis B, Chickenpox and Rubella)

10 working days

* Please bring your Identity Card or Passport for verification purposes. You are required to prepare an authorization letter if you are sending someone to collect your reports on your behalf.

Students who did not complete their medical examination at UHC will have to submit the following to UHC:

(a) Completed Admission Medical Examination Report - Graduate Students (available at UHWC or at http://nus.edu.sg/uhc/images/downloads/Graduate.pdf) (b) Original copies of the reports on the laboratory tests and chest X-ray

Graduate students who are NUS staff members or are being employed in local companies can be exempted from the pre-enrolment medical examination if they have done a similar medical check-up not more than 12 months before the time of registration.

*Note: (a) NUS staff members need only to indicate the date and venue of the medical examination done earlier and complete Part II of the Pre-enrolment Medical Examination Report Form;

(b) Non-NUS staff members are required to submit documentary proof (e.g. certification letter from the employer with date of medical examination) and complete Part II of the Pre-enrolment Medical Examination Report Form.

Things to note: i) International students applying for student pass, especially those who wish to do the check-up in their own country, the doctor will have to complete 2 forms (NUS & ICA). ii) All students (including those exempted from the pre-enrolment medical exam) will have to complete Part II of the form (Medical History & Declaration at page 2). iii) The completed pre-enrolment medical exam form (the one for student pass) should be submitted to ICA. Please check the UHC webpage http://www.nus.edu.sg/uhc/healthservice/services/preexams.html/ if you require more information. Note: NGS reserves the right to suspend the student’s stipend if the student fails to complete the pre-enrolment medical examination prior to entering the National University of Singapore.

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Appendix 3 Page 1 of 4

APPENDIX 3 INFORMATION TO NOTE

FOR INTERNATIONAL STUDENTS ONLY

1. Student's Pass Card Information

Important for all new International Students (IS) to NUS All international students must hold a valid Student's Pass Card (STP) issued by the Singapore Immigration & Checkpoints Authority (ICA) for their studies in NUS.

International students can now make payment for SOLAR (ie. Processing, Multiple Journey & Issuance Fees) via any SingPost branch, including the one at Yusof Ishak House (YIH). Hence students can choose to make payment online via ICA website www.ica.gov.sg or at the SingPost Office. Payment at SingPost can be via cash, NETS or credit card, and an administrative fee is chargeable by SingPost.

International Students are required to make an e-appointment via ICA website www.ica.gov.sg upon receiving the IPA Letter and make their own way to ICA Building for their student pass application after arriving in Singapore.

Important information to note

Due to the COVID-19 situation, we strongly advise IS to check the ICA website (https://www.ica.gov.sg/pass/studentpass/collect) for the latest updates as ICA may impose restrictions or make changes to their procedures.

Please also refer to Appendix 5 for “Information to Note Due to COVID-19” which is relevant to incoming IS”

a) Student’s Pass Fee

The fee structure for the Student Pass Card is as follows:

• a $30 processing fee (non-refundable) for a student’s pass application (Processing fee for a student’s pass will be charged only if the application is received on or after the launch date.);

• a $60 issuance fee for every student’s pass issued (Issuance fee for a student’s pass will be charged at the point of issuing the student’s pass, irrespective of whether the application is received before, on or after the launch date.); and

• a $30 multiple-entry visa fee for visa required nationals, where applicable.

b) Completion of Formality Workflow Payment of Processing Fee for Submission of Student’s Pass Application Applicant will be required to make online payment of processing fee upfront at the point of submission. They can pay using Credit/Debit card or Internet banking if they have a valid account with Citibank, DBS/POSB or OUB. Completion of Formality (COF) and Registration of Biometric Data i) With effect from 1 Apr 09, all COF are strictly by appointment only. ii) Students and/or school representatives are reminded to be punctual for their

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Appendix 3 Page 2 of 4

appointments. Please scan IPA letters at Kiosk 3 for queue tickets.

iii) Applicants proceed to counter 24 to 27 for COF and registration of biometric data (i.e. fingerprint capturing for those aged 15 years). Applicants are also required to produce a recent passport-sized colour photograph which must meet the following specific requirements during COF and registration:

• photograph image must be taken within the last 3 months; • photograph should be in colour and taken against a white background with a

matt or semi-matt finish; and • photo image must show the full face and taken without headgear (headgear

worn in accordance with religious or racial customs is acceptable but must not hide the facial features)

c) Collection of Student Pass (STP) Card Payment of Issuance Fee prior to Collection of STP Card Payment of issuance fee is to be done prior to collection of STP card. Upon receipt of the IPA, applicant can login to Solar/Solar+ to pay issuance fee online prior to coming to ICA for completion of formality. Payment is by Credit/Debit card or internet banking. Alternatively, applicant can pay at the self-service kiosk at elobby located at the ground floor of ICA Building. Payment is by eNETs or Cashcard. For payment made at the elobby, applicant is required to furnish the receipt to our staff when collecting of the STP card. Collection of STP card Collection of STP card will be at Counter 19 to 23. Applicant is required to scan his/her IPA at Kiosk 4 (located opposite counter 27) for a “Collection of STP” queue ticket and wait to be served. Terms & Conditions of Issue of STP card (T&C) Each applicant is requires to complete and sign a T&C for the Collection of STP. The T&C set out the terms and conditions for the issue of the STP card. Any applicant who failed to comply with the conditions stipulated in the T&C is guilty of an offence under the Immigration Regulations. d) Others i) Replacement Card If the Card is lost or stolen, applicant is required to make a police report immediately and report to ICA within 7 days to apply for a replacement card. Applicant is requires to pay an issuance fees of $60 for the replacement card. The replacement card will be ready for collection after 2 weeks from the date of reporting. Collection time may be extended during the peak period. ii) Automated lanes at checkpoints For STP card holders who have registered their fingerprints for the cards and if their passports are compliant with the standards set by the International Civil Aviation Organisation, they will be able to use the automated lanes at the checkpoints for clearance. STP card holders who are eligible for automated clearance will be advised accordingly at the point of registration of biometric data.

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Appendix 3 Page 3 of 4

The Student's Pass issued will include the data of the student's photo and fingerprint captured into the ICA database. To facilitate the capturing of the fingerprint and photo, ICA officers will be present at the NUS Registration Centre at the MPSH, during the official registration period in July / January respectively. Students who have the following documents completed may submit them to the ICA officers during NUS Registration. Completed documents: • In-Principle Approval Letter

• Passport with a valid Social Visit Pass (please bring a photocopy of the passport particulars page)

• Passport size photo. (Refer to ICA website for the photo requirement) • Disembarkation & Embarkation card (IMM 27) • Print-out of Form 16 from SOLAR system, duly signed. One recent passport-

size photo on white background. • Medical report, X-ray and HIV report (must be written in English). The

medical report is only required for studies of more than 6 months

Extension of Stay If you wish to stay in Singapore after the expiry of your Student's Pass or if application for extension is made after the expiry of the Student's Pass, you may apply for a Social Visit Pass through the Visitor Services Centre, Immigration and Checkpoints Authority (4th Storey). For more information, please refer to ICA website at www.ica.gov.sg . Should your Social Visit Pass expire, you will be deemed to be residing unlawfully in Singapore and will be liable for a fine, failing which you will be charged in court.

Cancellation of Student's Pass On early termination of your studies (e.g withdrawal or refused re-admission) at the University, you are to surrender your Student's Pass to Immigration and Checkpoints Authority for cancellation within 7 days of cessation of your studies. ICA will issue you with a Social Visit Pass in your passport to allow you to exit the country. If you fail to do so, you will be deemed to be residing unlawfully in Singapore and will be liable for a fine, failing which you will be charged in court.

Dependant's Pass Dependant's Pass holders are encouraged to apply for a Student's Pass. Applications should be submitted by post to Immigration and Checkpoints Authority (ICA) and should include Form 16 and a letter from NUS stating the course and duration of your study. You will be informed by ICA of the outcome by post. Form 16 is available in ICA and the Office of Student Affairs.

Social Visit Pass for Spouse Students accompanied by their spouses / child(ren) may apply for their Social Visit Pass (SVP).

You must have already obtained a Student's Pass issued by the Immigration and Checkpoints Authority (ICA) at the time of application.

NUS Graduate School for Integrative Sciences & Engineering

Appendix 3 Page 4 of 4

For more information and application procedures, please refer to Here.

2. Meet-n-Greet Service

International students who have received confirmed NUS housing accommodation may apply for airport reception (Meet and Greet Service) offered by the Office of Student Affairs.

Please check information on the airport reception and other services offered by OSA at http://nus.edu.sg/osa/

3. Orientation Talks

The Office of Student Affairs (OSA) organizes the orientation talk to provide useful information and tips to help international students to adjust to life in NUS and Singapore in general. Please check the OSA website at http://nus.edu.sg/osa/index.html for more updates nearer the time.

For more information on international students matters, please visit http://nus.edu.sg/osa/index.html 4. Accommodation Accommodation Policy Priority for NUS leased and owned accommodation will be given to full-time International Graduate students registered with the National University of Singapore. • Students must read and adhere to the Code of Student Conduct, University’s

Administrative Policies, and Housing Agreement (a copy is given to all Residents at check-in) during their stay in a NUS student accommodation.

• Students who are no longer full-time status (e.g. on Leave of Absence, withdrew and graduated) are not eligible to stay in NUS student accommodation and will be given 7 days notice to vacate their rooms. As demand usually exceeds supply, students are offered University accommodation on a semester basis, subject to availability.

• Full-time Local (Singaporean and Singapore PR) Graduate students applying for NUS leased or owned accommodation will be accorded lower priority.

For more information on accommodation options and rates, please refer to http://nus.edu.sg/osa/index.html. All NGS students are responsible for finding their own accommodation. No housing stipend is included in Scholarship funding. Your options include: 1) contacting NUS Residential Services to apply for on-campus housing; 2) using a real estate agent to find housing in Singapore; 3) search online accommodation listings or search student notice boards and classifieds for those seeking roommates; or 4) search listings on the Off-campus Accommodation System (OCAS).

APPENDIX 4

DIAGNOSTIC ENGLISH TEST (DET) Graduate English Course (GEC) Modules for Foreign Graduate Students Semester 2, AY 2019/2020 CELC (Centre for English Language Communication) continues to provide Graduate English Course (GEC) modules for an increasing number of foreign graduate students. The modules, which aim to raise the English language writing, reading, and speaking proficiency of foreign graduate students from non-English medium universities, are offered at three levels: Basic (ES5000), Intermediate (ES5001A/ES5001B) and Advanced (ES5002). To be placed into a GEC module, foreign graduate students need to take the Diagnostic English Test (DET). Please note that The DET is a university-level requirement which must be fulfilled before graduation. Therefore we require all students undergoing the DET to complete it within the first semester of candidature.

What do the DET results mean?

NGS requires all international students, especially those from non-English medium universities to undergo the Diagnostic English Test (DET). Only local students who have studied in NUS or NTU are exempted from the DET . The DET is an English Language test set by the Centre for English Language Communication (CELC). The purposes of the DET are to:

• determine which students will benefit from a basic level writing module before proceeding to an intermediate module.

• determine which students will benefit from an intermediate level writing module before taking an advanced level writing module to help them with their thesis writing.

• identify which students may be exempted from taking the above-mentioned modules. Results from the DET will determine whether students should be exempted from the Graduate English Course (GEC) or should they be placed in a GEC. The courses, which aim to raise the English language writing, reading, and speaking proficiency, are offered at three levels: Basic (ES5000), Intermediate (ES5001A/ES5001B) and Advanced (ES5002). Only students with Band 3 result from the DET may be exempted from the Graduate English Course. For information on the result of the DET and its implications, refer to http://www.nus.edu.sg/celc/programmes/det.html.

Important Notes i. The milestones will be created by CELC in the student’s milestone page in myISIS AFTER the student

has taken the DET and recommended by CELC to undergo the Graduate English Course (GEC). If the students is exempted from the English course AFTER DET (with BAND 3 result from DET), the GEC milestone will not show in his/her record in Edu Rec. If the GEC milestone appears in the student’s record in myISIS, it means that the student is required to proceed with the recommended level of English course. No exemptions are allowed thereafter.

ii. The DET is a university-level requirement which must be fulfilled before graduation.

iii. DET must be completed latest by the second semester of candidature

iv. Without DET, students are not allowed to attempt PQE or to go for any overseas attachment such as the 2+2.

Diagnostic English Test (DET)

• The Diagnostic English Test (DET) is a two hour test which gives students an opportunity to display their academic reading and writing skills.

• The DET will be held on 22 JULY 2020 from 9.30am to 11.30am.

• Registration for the DET will open from 09 to 15 JULY 2020. Students who do not register by 15 JULY 2020 will have to sit for the next DET in JAN 2021 (date to be confirmed).

• Each student will be given a seat number in a particular venue. Students should check the Registrar’s Office website http://www.nus.edu.sg/registrar/event/registration-det.html for their venue and seat number from 17 JULY 2020.

• Students must present their student registration cards or passport for identification purposes.

• The DET results will be released on 05 August 2020 via myEduRec. The user guide on how to check the results can be found at the DET website.

Appendix 5

ADDITIONAL INFORMATION TO NOTE DUE TO COVID-19 Overseas Travel Declaration System (OTD) In view of the Coronavirus Disease 2019 (COVID-19) situation, all incoming students from Semester 1, AY2020/2021 are required to declare their travel plans in the Overseas Travel Declaration (OTD) system before they can proceed with online Registration (Part One). Do note that the completion of OTD is mandatory for all incoming students. For existing NUS students who have previously submitted travel plan(s) and will be enrolling in a new NUS programme/course in AY2020/2021, you are also required to login to the OTD system using your NUSNET ID to declare your travels. For new students Please login to the OTD (Applicants) system (from 01 June 2020 onwards) using the following: 1. Application Number 2. Application Password/PIN 3. Select your student category OR For new students Please login to the OTD (Applicants) system (from 01 June 2020 onwards) using the following: 4. Email address (same as the one used for your NUS application) 5. Enter the OTP sent to your above email address. 6. Enter your Registration ID. For existing NUS Students Please login to the OTD (Students) system (from 01 June 2020 onwards) using your NUSNET ID. Any declaration made before 01 June 2020 will not be considered as valid. Obtaining Approval from Ministry of Education (MOE) to enter Singapore New International Students (IS) holding Student’s Pass (STP) with In-Principle Approval (IPA) from ICA are allowed to matriculate into NUS from abroad to start e-learning, but they can only enter Singapore with MOE’s Entry Approval. Important Note • IS should NOT buy their air ticket, until their approval from MOE is obtained. • IS should submit their OTD first with the planned dates of arrival. Once MOE has given

the approval, IS may amend their travel dates via the OTD system. IS on PhD Research Scholarships (RS) whose entry into Singapore for the start of AY2020/AY2021 may be delayed because of COVID-19 restrictions.

Note that in usual circumstances, matriculation means PhD candidature officially begins and tuition fees are charged. For Research Scholars, tuition fees are covered by scholarship funding and monthly stipend payments can commence. For incoming IS on RS who are delayed, the following will apply:

1. Suspension of stipend support (typically 48 monthly payments) until they physically arrive in Singapore. The stipend payment will start 1 day after their arrival in Singapore. For e.g. Student physically arrives on 01 September 2020, their scholarship payment will start on 02 September 2020 and end on 01 September 2024. In other words, the scholarship clock starts on 01 September 2020

2. Suspension of tuition fee support (typically 8 semesters) to coincide with the above (Miscellaneous Student Fees will also be deferred until stipend payments commence as these fees are typically deducted from the stipend);

3. In order to participate in e-learning, matriculation at the start of AY2020 Sem 1 will be allowed, but the tuition fee requirement will be waived until suspension of stipend and tuition fee support is lifted. In such a case, the candidature clock will start counting from 10 August 2020 until 09 August 2025 (i.e. 60 months) The scholarship clock will not start counting until the student arrives physically in Singapore.