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TENTATIVE AGENDA RAYTOWN BOARD OF ALDERMEN

FEBRUARY 2, 2021 REGULAR SESSION NO. 44 ONLINE ZOOM WEBINAR

7:00 P.M.

In response to the Coronavirus pandemic and pursuant to the Jackson County and State of Missouri orders, this meeting will be held by online video conference. The meeting will be streamed live and can be accessed on the City’s website at www.raytown.mo.us. In addition, a video recording of the meeting will be available within 48 hours on the City’s website. For questions, contact City Clerk, Teresa Henry at (816) 737-6004 or [email protected]. To provide Public Comments during the on-line meeting, please use the Zoom Webinar ID and Passcode below and notify the Clerk, using the contact information above, of your intent to give a Public Comment during the live online meeting, or send your Public Comments to the City Clerk at the email address above by 12:00 p.m. (noon) on Monday, February 1, so that your comments can be presented in writing to the Board of Aldermen during the Public Comments section of the February 2, 2021 meeting agenda. All Public Comments received will be kept on file in the City Clerk’s office.

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Webinar ID: 893 4342 2348 Passcode: 108798

OPENING SESSION

Invocation/Pledge of Allegiance Roll Call Public Comments Comments from the Mayor Comments from the City Administrator Committee Reports

LEGISLATIVE SESSION

1. CONSENT AGENDA

All matters listed under the Consent Agenda are considered to be routine by the Board of Aldermen and will be enacted by one motion without separate discussion or debate. The Mayor or a member of the Board of Aldermen may request that any item be removed from the consent agenda. Approval of the Regular January 19, 2021 Board of Aldermen meeting minutes.

REGULAR AGENDA

OLD BUSINESS

2. SECOND READING: Bill No. 6557-20, Section V-A. AN ORDINANCE AUTHORIZING AND APPROVING A CONTRACT FOR TRANSIT SERVICE BY AND BETWEEN THE KANSAS CITY AREA TRANSPORTATION AUTHORITY AND THE CITY OF RAYTOWN, MISSOURI IN AN AMOUNT NOT TO EXCEED $56,222.00 FOR FISCAL YEAR 2020-2021. Point of Contact: Missy Wilson, Assistant City Administrator.

NEW BUSINESS

3. FIRST READING: Bill No. 6568-21, Section IX. AN ORDINANCE AMENDING SECTION

6-229(G) OF THE RAYTOWN CITY CODE TO ADDRESS DANGEROUS DOG HEARING PROCEDURES. Point of Contact: Ross Nigro, City Prosecutor.

http://www.raytown.mo.us/mailto:[email protected]

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4. FIRST READING: Bill No. 6569-21, Section XXI-E-8. AN ORDINANCE AMENDING CHAPTER 44, ARTICLE III, SECTION 44-72, ENTITLED, “PRIVATE STORMWATER MITIGATION PROGRAM AUTHORIZED”, OF THE CODE OF ORDINANCES OF THE CITY OF RAYTOWN, MISSOURI. Point of Contact: Jason Hanson, City Engineer.

5. FIRST READING: Bill No. 6570-21, Section V-A. AN ORDINANCE AUTHORIZING AND

APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE JACKSON COUNTY BOARD OF ELECTION COMMISSIONERS TO UTILIZE CITY HALL AS A POLLING PLACE FOR THE 2021 CALENDAR YEAR. Point of Contact: Teresa Henry, City Clerk.

6. R-3354-21. A RESOLUTION AUTHORIZING AND APPROVING THE USE OF THE CITY OF RAYTOWN LOGO FOR THE STATE OF MISSOURI AND SANTA FE TRAIL BICENTINNIAL COMMEMORATION EVENT KNOWN AS THE FESTIVAL OF TRAILS. Point of Contact: Dave Turner, Parks & Recreation Director.

7. R-3355-21. A RESOLUTION SUPPORTING THE MAYOR’S AD HOC EVENT

COMMITTEE IN THEIR EFFORTS TO ORGANIZE A SUMMER CONCERT SERIES ON THE CITY’S GREENSPACE IN THE CENTRAL BUSINESS DISTRICT. Point of Contact: Dave Turner, Parks & Recreation Director.

8. R-3356-21. A RESOLUTION AUTHORIZING AND APPROVING AN AGREEMENT WITH

STIRLING LAWN & LANDSCAPE INC. FOR MOWING SERVICES IN AN AMOUNT NOT TO EXCEED $36,750.00 FOR FISCAL YEAR 2020-2021. Point of Contact: Dave Turner, Parks & Recreation Director.

9. R-3357-21. A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF A

2021 FORD F150 FROM SHAWNEE MISSION FORD AND RELATED EQUIPMENT FROM KNAPHEIDE OFF THE MID AMERICAN COUNCIL OF PUBLIC PROCUREMENT COOPERATIVE PURCHASING CONTRACT IN AN AMOUNT NOT TO EXCEED $33,640.00 FOR FISCAL YEAR 2020-2021. Point of Contact: Dave Turner, Parks & Recreation Director.

10. CARES Act Funds – Update

Damon Hodges, City Administrator ADJOURNMENT

Next Ord No. 5661-21

Board of Aldermen Page 1 of 3 January 19, 2021

MINUTES RAYTOWN BOARD OF ALDERMEN

JANUARY 19, 2021 REGULAR SESSION NO. 43 ONLINE ZOOM WEBINAR

7:00 P.M.

OPENING SESSION Mayor Michael McDonough called the January 19, 2021 Board of Aldermen meeting to order at 7:01 p.m. Rex Block of The Faiths of Raytown provided the invocation and led the pledge of allegiance. Roll was called by Jennifer Baird, City Attorney, and the attendance was as follows: Present: Alderman Greg Walters, Alderman Frank Hunt, Alderman Jim Aziere, Alderman Jason Greene, Alderman Ryan Myers, Alderman Janet Emerson, Alderman Mary Jane Van Buskirk, Alderman Bill Van Buskirk, Alderman Bonnaye Mims, Alderman Derek Ward Absent: None Public Comments None Communication from the Mayor Mayor McDonough spoke on recent events and City business. Communication from the City Administrator Damon Hodges, City Administrator, provided an update on the City’s current projects and plans. Committee Reports A report was provided by Alderman Bill Van Buskirk.

LEGISLATIVE SESSION

1. CONSENT AGENDA

All matters listed under the Consent Agenda are considered to be routine by the Board of Aldermen and will be enacted by one motion without separate discussion or debate. The Mayor or a member of the Board of Aldermen may request that any item be removed from the consent agenda. Approval of the Regular January 5, 2021 Board of Aldermen meeting minutes.

Alderman Mary Jane Van Buskirk, seconded by Alderman Myers, made a motion to adopt. the motion was approved by a vote of 10-0. Ayes: Aldermen Mary Jane Van Buskirk, Myers, Aziere, Walters, Bill Van Buskirk, Greene, Emerson, Ward, Hunt, Mims Nays: None


REGULAR AGENDA

OLD BUSINESS

2. Public Hearing: A public hearing to consider a Conditional Use Permit for property located at 8832 E. 350 Highway.

2a. SECOND READING: Bill No. 6566-21, Section XIII. AN ORDINANCE APPROVING A

CONDITIONAL USE PERMIT FOR THE KANDY SHOP, A LICENSED AUTOMOTIVE REPAIR BUSINESS, TO OPERATE AN ACCESSORY VEHICLE SALES USE AT 8832 E. 350 HIGHWAY IN A HIGHWAY COMMERCIAL (HC) DISTRICT IN THE CITY OF RAYTOWN, JACKSON COUNTY, MISSOURI. Point of Contact: Chris Gilbert, Planning & Zoning Coordinator.

The item was read by title only by Teresa Henry, City Clerk. Chris Gilbert, Planning & Zoning Coordinator, presented the item and remained for any discussion along with the applicant, Edward Golden. Alderman Myers, seconded by Alderman Mary Jane Van Buskirk, made a motion to adopt. the motion was approved by a vote of 10-0. Ayes: Aldermen Myers, Mary Jane Van Buskirk, Aziere, Walters, Bill Van Buskirk, Greene, Emerson, Ward, Hunt, Mims Nays: None Became Ordinance 5661-21. Mayor McDonough closed the public hearing.

NEW BUSINESS

3. R-3351-21. A RESOLUTION ADOPTING A SUPPLEMENTAL TAGLINE FOR THE CITY OF RAYTOWN, MISSOURI. Point of Contact: Alderman Janet Emerson

The item was read by title only by Teresa Henry, City Clerk. Alderman Emerson presented the item along with Steve Meyers, chair of the City Marketing Committee. Alderman Emerson, seconded by Alderman Mims, made a motion to adopt. The motion was approved by a vote of 10-0. Ayes: Aldermen Emerson, Mims, Ward, Hunt, Bill Van Buskirk, Walters, Mary Jane Van Buskirk, Greene, Myers, Aziere Nays: None 4. R-3352-21. A RESOLUTION ADOPTING INSURANCE GUIDELINES FOR THIRD

PARTIES. Point of Contact: Teresa Henry, City Clerk. The item was read by title only by Teresa Henry, City Clerk. Teresa Henry, City Clerk, presented the item and remained for any discussion. Alderman Mims, seconded by Alderman Hunt, made a motion to adopt. The motion was approved by a vote of 9-1.


Ayes: Aldermen Mims, Hunt, Myers, Mary Jane Van Buskirk, Bill Van Buskirk, Greene, Aziere, Ward, Emerson Nays: Alderman Walters 5. R-3353-21. A RESOLUTION REPEALING AND REPLACING RESOLUTION NO. R-3292-

20 AND FURTHER UPDATING AND IMPLEMENTING EMERGENCY REGULATIONS NECESSARY TO PROTECT THE HEALTH SAFETY AND WELFARE OF RESIDENTS AND EMPLOYEES OF THE CITY OF RAYTOWN, MISSOURI. Point of Contact: Jennifer Baird, City Attorney.

The item was read by title only by Teresa Henry, City Clerk. Jennifer Baird, City Attorney, presented the item along with staff’s recommendation that the following amendment be made:

Strike the entirety of, “FURTHER THAT, during the state of emergency, the City may suspend water shut-off procedures for past due sewer amounts as well as the collection of certain fees.”

Alderman Ward, seconded by Alderman Mims, made a motion to amend by

striking the entirety of, “FURTHER THAT, during the state of emergency, the City may suspend water shut-off procedures for past due sewer amounts as well as the collection of certain fees.”

The motion was approved by a vote of 10-0. Ayes: Aldermen Ward, Mims, Emerson, Aziere, Hunt, Bill Van Buskirk, Walters, Mary Jane Van Buskirk, Greene, Myers Nays: None Alderman Aziere, seconded by Alderman Mims, made a motion to adopt as amended. The motion was approved by a vote of 10-0. Ayes: Aldermen Aziere, Mims, Myers, Walters, Bill Van Buskirk, Greene, Emerson, Ward, Hunt, Mary Jane Van Buskirk Nays: None

ADJOURNMENT Alderman Ward, seconded by Alderman Mims, made a motion to adjourn. The motion was approved by a majority of those present. The meeting adjourned at 7:53 p.m. _______________________________ Teresa M. Henry, City Clerk, MRCC

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CITY OF RAYTOWN Request for Board Action

Date: January 27, 2021 Bill No.: 6557-20 To: Mayor and Board of Aldermen Section No.: V-A From: Missy Wilson, Assistant City Administrator Department Head Approval: Finance Director Approval: (only if funding is requested) City Administrator Approval:

Action Requested: Approve the fiscal year 2020-2021 KCATA contract for the Transit Services in Raytown. Analysis: This is a demand-response public transportation service (Metro Service) that the City has provided under contract with the KCATA since April 2001. KCATA has Route #399-Raytown Flex and RideKC Freedom servicing the citizens of Raytown. Route #399 Full Fare is $1.50 one-way fare/$50 monthly pass or Reduced Fare (youth, Seniors 65 yr. old, and persons with disabilities) is $0.75. The hours of operation for the Route #399 are from 6:00 a.m. to 10:00 a.m.; and from 2:30 p.m. to 6:30 p.m., Monday through Friday. The proposed agreement would maintain that level of service at a cost of $56,222.00. The operational cost is within the amount budgeted by the City for this service. This contract will be for a 12-month period that mirrors the City’s budget year. Alternatives: The City could choose not to participate in the Transit Service and risk losing this benefit for our citizens. Budgetary Impact:

Budgeted item with available funds Non-Budgeted item with available funds through prioritization Non-Budgeted item with additional funds requested

Amount Requested: $56, 222.00 Account: 204-00-00-100-53999 Fund: Transportation Sales Tax

Budget: $56, 222.00

BILL NO. 6557-20 ORDINANCE NO._______ -21 SECTION NO. V-A

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AN ORDINANCE AUTHORIZING AND APPROVING A CONTRACT FOR TRANSIT SERVICE BY AND BETWEEN THE KANSAS CITY AREA TRANSPORTATION AUTHORITY AND THE CITY OF RAYTOWN, MISSOURI IN AN AMOUNT NOT TO EXCEED $56,222.00 FOR FISCAL YEAR 2020-2021 WHEREAS, the City of Raytown (the “City”) is a city of the fourth class, with the authority pursuant to Chapter 70 of the Revised Statutes of the State of Missouri to enter into agreements with other political subdivisions; and WHEREAS, the Kansas City Area Transportation Authority (“KCATA”) is a body corporate and politic and a political subdivision of the states of Missouri and Kansas with the authority to enter into agreements with other political subdivisions; and WHEREAS, a sound, efficient and viable public transportation system is essential to the socioeconomic well being of the Kansas City Area Transportation District (hereinafter referred to as the "District"), including the Counties of Cass, Clay, Jackson, and Platte in Missouri, and the Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and WHEREAS, the KCATA is a public agency authorized by law to plan, own, operate, have and generally deal with public transportation systems and facilities in the District; and WHEREAS, the City desires to promote the convenience, comfort, prosperity, general interests and welfare of its citizens; and WHEREAS, the public transportation facilities and services of most immediate concern are those estimated to be provided by the KCATA at a deficit, described generally in amounts and, more specifically, by formula set forth in Attachment "A" adopted in January, 1976, modified in August, 1977, revised in January, 1983, and December, 1997; and WHEREAS, the City of Raytown desires to enter into an agreement with the KCATA for transit services as set forth in Exhibit “A” attached hereto and incorporated herein by reference.

NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RAYTOWN, MISSOURI, AS FOLLOWS:

SECTION 1 - APPROVAL OF CONTRACT. That the Contract for Transit Services by and between the Kansas City Area Transportation Authority and the City of Raytown, Missouri, attached hereto and incorporated herein by reference, is hereby authorized and approved in an amount not to exceed $56,222.00.

SECTION 2 - EXECUTION OF CONTRACT. That the City Administrator is authorized

to execute the Contract and all documents necessary to the performance thereof, and the City Clerk is authorized to attest to the same.

SECTION 3 - REPEAL OF ORDINANCES IN CONFLICT. All ordinances or parts of

ordinances in conflict with this ordinance are hereby repealed. SECTION 4 - SEVERABILITY CLAUSE. The provisions of this ordinance are severable

and if any provision hereof is declared invalid, unconstitutional or unenforceable, such determination shall not affect the validity of the remainder of this ordinance.

BILL NO. 6557-20 ORDINANCE NO._______ -21 SECTION NO. V-A

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SECTION 5 - EFFECTIVE DATE. This ordinance shall be in full force and effect from and after the date of its passage and approval. BE IT REMEMBERED that the above was read two times by heading only, PASSED AND ADOPTED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Raytown, Jackson County, Missouri, this 2nd day of February, 2021. ___________________________________ Michael McDonough, Mayor ATTEST: ______________________________ Teresa M. Henry, City Clerk Approved as to Form: ___________________________________ Jennifer M. Baird, City Attorney

Raytown - Twelve-Month Contract November 1, 2020 - October 31, 2021

KANSAS CITY AREA TRANSPORTATION AUTHORITY

Contract for Transit Service

RAYTOWN, MISSOURI

THIS CONTRACT, entered into this __ day of _ _____ , 2021, by and between the KANSAS CITY AREA TRANSPORTATION AUTHORITY (hereinafter referred to as the "KCA TA"), a body corporate and politic and a political subdivision of both the States of Missouri and Kansas, and RAYTOWN, MISSOURI (hereinafter referred to as the "Community").

WITNESS ETH:

WHEREAS, a sound, efficient and viable public transportation system is essential to the socioeconomic well being of the Kansas City Area Transportation District (hereinafter referred to as the "District"), including the Counties of Cass, Clay, Jackson, and Platte in Missouri, and the Counties of Johnson, Leavenworth, and Wyandotte in Kansas; and

WHEREAS, the KCA TA is a public agency authorized by law to plan, own, operate, have, and generally deal with public transportation systems and facilities in the District; and

WHEREAS, the Community desires to promote the convenience, comfort, prosperity, general interests and welfare of its citizens; and

WHEREAS, the pub I ic transportation foci Ii ties and services of most immediate concern are those estimated to be provided by the KCA TA at a deficit, generally described in amounts and, more specifically, by the formula set forth in Attachment "A" adopted in January, 1976, modified in August, 1977, revised in January, 1983, and December 1997.

NOW, THEREFORE, in consideration of the premises and the mutual covenants herein contained, the parties hereto agree as follows:

A. Public Mass Transit Service

I. The Community requests public transportation services (hereinafter referred to as"Contract Service"), set forth in Attachment "B," be operated by the KCA TA for theperiod November 1, 2020, through October 31 , 2021, unless sooner terminated underParagraph "7" of this Contract.

2. The level of service, as generally set forth in Attachment "B" shall not be changed ormodified without the Community's consent.

3. The computations and, more specifically, the formula contained in Attachment "A"attached hereto and made a part hereof, are the accepted methods for determining theestimated deficit of the Community.

4. The KCA TA and the Community estimate the Community's total payment for theservice (hereinafter referred to as "Local Share") to be $56,222 estimate is based on


Date: January 29, 2021 Bill No.: 6568-21 To: Mayor and Board of Aldermen Section No.: IX From: Ross Nigro, City Prosecutor Department Head Approval: Finance Director Approval: (only if funding is requested) City Administrator Approval:

Analysis: Chapter 6, Division 7 of the Raytown City Code sets forth regulations regarding dangerous animals. Specifically, Section 6-229 addresses hearing procedures in the event a complaint is made of an alleged dangerous dog. In summary, once a complaint is made of an alleged dangerous dog the dog is seized and held pending an administrative determination of whether the dog is dangerous. After notice and hearing, the hearing officer decides if there is clear and convincing evidence that a dog is dangerous. If the dog is determined to be dangerous, then Section 6-229(f) allows the hearing officer to require that the dangerous dog be maintained in such a way so as not to be dangerous to other animals or people (i.e. if outside, kept behind a fenced area or escape-proof kennel, placement of signs advising the public of the presence and tendencies of the dog, etc.). Lastly, Section 6-229 allows the final decision of the hearing officer to be appealed to the municipal court. Chapter 6, Division 7 of the Raytown City Code was codified in 1969 and later updated on March 6, 2007 (Ordinance No. 5191-07). To Staff’s knowledge, a final decision of the hearing officer has never been appealed until recently. In reviewing dangerous dog hearing processes from surrounding cities, Staff proposes to amend Section 6-229 to allow the final decision of the hearing officer to be appealed to the circuit court instead of municipal court. Alternatives: Leave the Ordinance as written allowing the decision of the hearing officer to be appealed to the municipal court. Staff Recommendation: Approve the Ordinance revising Section 6-229 to allow the final decision of the hearing officer to be appealed to the circuit court.

BILL NO. 6568-21 ORDINANCE NO._____ -21 SECTION NO. IX

AN ORDINANCE AMENDING SECTION 6-229(G) OF THE RAYTOWN CITY CODE TO ADDRESS DANGEROUS DOG HEARING PROCEDURES WHEREAS, pursuant to Section 79.380, RSMo, the Board of Aldermen of the City of Raytown, MO may make regulations to secure the general health of the city; and

WHEREAS, on March 6, 2007, the Board of Aldermen adopted Ordinance No. 5191-07, setting forth regulations to address dangerous dogs; and

WHEREAS, the Board of Aldermen of the City of Raytown, MO wish to amend the

dangerous dog regulations as it relates to the appeal of a final decision by the hearing officer. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RAYTOWN, MISSOURI, AS FOLLOWS: SECTION 1 – CODE SECTION TO BE AMENDED. Sec. 6-229(g) (Hearing procedure) is hereby repealed in its entirety and replaced with

the following: A final decision of the hearing officer may be appealed on the record within 30 days after receipt of such decision to the Circuit Court of Jackson County pursuant to RSMo Chapter 536.

SECTION 2 – SEVERABILITY CLAUSE. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 3 – EFFECTIVE DATE. This ordinance shall be in full force and effect from

and after the date of its passage and approval.

BE IT REMEMBERED that the above was read two times by heading only, PASSED AND ADOPTED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Raytown, Jackson County, Missouri, this ___ day of February, 2021. ___________________________________ Michael McDonough, Mayor ATTEST: Approved as to Form: ______________________________ ___________________________________ Teresa M. Henry, City Clerk Jennifer M. Baird, City Attorney


Date: February 2, 2021 Bill No.: 6569-21 To: Mayor and Board of Aldermen Section No. XXI-E-8 From: Jose Leon, Director of Public Works Department Head Approval:

Finance Director Approval:

City Administrator Approval: Action Requested: Board of Aldermen approval of the updated stormwater mitigation Ordinance and Exhibit A, as well as the revised Application and Letter for stormwater mitigation that we provide to property owners. Recommendation: Staff recommends approval as submitted. Analysis: City staff and our City Attorney have provided this code amendment, application and mitigation letter. The purpose is to update the Ordinance and have the same information and details on each of these documents. Ordinance Exhibit A modifications:

- Section C3 – added language that the property owner must complete the application form stormwater mitigation with the PW Dept.

- Section C4 – added language to address the inflow of stormwater into the sanitary sewer system.

- Section C5 – added a new paragraph = Any work completed by a certified plumber must be done by someone who has a current city business license, has an up-to-date craftsman license, is properly insured, and has obtained a plumbing permit from the city.

- Section C6 (old C5) – revised to state = must present three (3) quotes from certified plumbers to perform the approved work to the Public Works Department for review and approval, before work can proceed. The paid receipts or invoices of the approved work must be submitted to the city before reimbursement.

- Section C7 (old C6) – removed the need to record the document with the County recorder. - Section D – revised to make the maximum reimbursement by the City to the property owner

to be $2,600 instead of $4000. Now states = If eligible for participation in the program, a property owner may be reimbursed up to $2,600 for actual, reasonable costs of completing the scope of work approved by the Public Works Department, in accordance with the approved payout list. The Public Works Director shall have the discretion on payment of reimbursable costs.

- Section E – added a new paragraph = The payout list shall be based on market value of the approved work and will be reviewed on a yearly basis.

Stormwater mitigation letter modifications:

- 1st Paragraph – changed from “BOA approved an amendment to the Private Storm Water Mitigation Plan” to be “BOA approved a Private Storm Water Mitigation Plan”.

- 3rd Paragraph – changed from “In order to receive this reimbursement, the homeowner must complete the enclosed application for stormwater mitigation and turn it in to the Public Works office at Raytown City Hall” to “In order to receive this reimbursement, the property owner must comply with the following steps:”

- The 8-step process listed for the property owner to follow revisions:

o Step 2 – language added = to determine if there is a ground water connection to the sanitary sewer main. Any investigative work will be performed by qualified professionals with the PW Dept and will be at no cost to the property owner.

o Step 4 – language changed from “please acquire 3 quotes from certified plumbers”, to “you must acquire 3 quotes from certified plumbers”.

o Step 5 – revised to state = The Public Works Department must review the quotes to verify what costs are eligible to be reimbursed. The Department will use the approved estimated payout list on the following page to determine the eligible reimbursements. If the cost to do the work exceeds the City’s reimbursement limit, then the remainder of the cost will be the responsibility of the property owner.

o Step 7 – revised to state = “Building Inspector must inspect the work before the property owner or plumber covers the mitigation work completed”.

o Step 8 – slightly reworded to state = The paid receipts and inspection sheet must be submitted to the Public Works Department to begin the reimbursement process. This process may take a few weeks.

Stormwater application modifications:

- Part 2, Section 1, item 7 was added = act of God, that includes sanitary sewer system overload.

- Part 2, Section 4 was added to state = I agree to maintain all equipment installed for the purposes of this stormwater mitigation plan,

The current Sewer Fund budget has $30,000 budgeted for the stormwater mitigation program. Alternatives: n/a. Budgetary Impact:

Not Applicable Budgeted item with available funds Non-Budgeted item with available funds through prioritization Non-Budgeted item with additional funds requested

Fund: n/a Amount to Spend: n/a

Additional Reports Attached: Stormwater mitigation ordinance, ordinance exhibit A, application for stormwater mitigation program, and the stormwater mitigation resident letter.

BILL NO. 6569-21 ORDINANCE NO. _______ SECTION NO. XXI-E-8

AN ORDINANCE AMENDING CHAPTER 44, ARTICLE III, SECTION 44-72, ENTITLED, “PRIVATE STORMWATER MITIGATION PROGRAM AUTHORIZED”, OF THE CODE OF ORDINANCES OF THE CITY OF RAYTOWN, MISSOURI WHEREAS, the City of Raytown owns and operates a sanitary sewer system; and connections to the public sewer system within private residences or on private property can result in significant amounts of stormwater being fed into the public sanitary sewer system, which decreases the capacity of the system to handle sanitary sewer waste and results in increased treatment costs for the city as a whole and can result in sanitary sewer backups; and WHEREAS, reducing the amount of stormwater in the public sanitary sewer system is a public benefit to all residents of the city because it will increase the capacity of the sanitary sewer system and reduce damages to private property; and WHEREAS, the Board of Aldermen approved a Private Stormwater Mitigation Program to aid residents in the repair and replacement of connections to the public sewer system within private residences and on private property in order to increase the efficiency of the public sanitary sewer system; and WHEREAS, the Board of Aldermen desire to clarify the program requirements and conditions by making amendments to Chapter 44, Article III, Section 44-72, entitled “Private stormwater mitigation program authorized”, of the Code of Ordinances.


SECTION 1 – APPROVAL OF AMENDMENTS. That the amendment to Chapter 44, Article III, Section 44-72, entitled “Private stormwater mitigation program authorized”, of the Code of Ordinances is hereby amended as provided in Section 2.

SECTION 2 – AMENDMENTS. The following amendment as shown on Exhibit A is hereby adopted.

SECTION 3 – REPEAL OF ORDINANCES IN CONFLICT. All ordinances or parts of

ordinances in conflict with this ordinance are hereby repealed. SECTION 4 – SEVERABILITY CLAUSE. The provisions of this ordinance are severable and if

any provision hereof is declared invalid, unconstitutional, or unenforceable, such determination shall not affect the validity of the remainder of this ordinance.

SECTION 5 – EFFECTIVE DATE. This ordinance shall be in full force and effect from and after the date of its passage and approval.

BE IT REMEMBERED that the above was read two times by heading only, PASSED AND ADOPTED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Raytown, Jackson County, Missouri, this _____day of February, 2021. ________________________________ Michael McDonough, Mayor ATTEST: Approved as to Form ____________________________ _________________________________ Teresa M. Henry, City Clerk Jennifer M. Baird, City Attorney

EXHIBIT A

Sec. 44-72. - Private stormwater mitigation program authorized.

(a) Purpose. The city owns and operates a sanitary sewer system. Connections to the public sewer system within private residences or on private property can result significant amounts of stormwater being fed into the public sanitary sewer system. Stormwater in the public sanitary sewer system decreases the capacity of the system to handle sanitary sewer waste and results in increased treatment costs for the city as a whole. Stormwater in the public sanitary sewer system can result in sanitary sewer backups, resulting claims against the city and increasing investigation, litigation, and insurance costs. Reducing the amount of stormwater in the public sanitary sewer system will be a public benefit to all residents of the city because it will increase the capacity of the sanitary sewer system and reduce claims against the city and associated costs. The city desires to implement a program to repair and replace connections to the public sewer system within private residence and on private property in order to increase the efficiency of the public sanitary sewer system and reduce costs to the city as a whole.

(b) Authorization. A program to reduce the amount of stormwater entering the sanitary sewer system for properties which are located within the city and have a history of sanitary sewer backups resulting of stormwater entering the sanitary sewer system.

(c) To be eligible for participation in the program:

(1) The property must be located within the city.

(2) The property must have a verifiable history of sanitary sewer backups which resulted at least in part from stormwater entering the sanitary sewer system.

(3) The property owner, or the owner's authorized representative, must complete an Application for Storm Water Mitigation with the contact the Ppublic Wworks Ddepartment to determine the scope of necessary work that will reduce to the inflow of stormwater in the sanitary sewer system.

(4) The property owner, or the owner's authorized representative, must allow the Ppublic wWorks Ddepartment personnel entry onto the property at reasonable times to allow inspection of the existing work and any work performed to address the inflow of stormwater into the sanitary sewer system.

(5) Any work completed by a certified plumber must be done by someone who has a current city business license, has an up-to-date craftsman license, is properly insured, and has obtained a plumbing permit from the city.

(6) The property owner, or the owner' authorized representative must present three (3) quotes from certified plumbers to perform the approved work to the Public Works Department for review and approval, before work can proceed. The paid verifiable receipts or invoices of the approved work must be submitted to the city before reimbursement.for the reasonable cost of work directly associated with reducing the amount of stormwater entering the sanitary sewer system.

(76) The property owner must agree in writing to the installation and maintenance of any equipment installed, which agreement shall be recorded with the county recorder.

(d) If eligible for participation in the program, a property owner may be reimbursed up to ($2,600) $4,000.00 for actual, reasonable costs of completing the scope of work approved by the Ppublic Wworks dDepartment, in accordance with the approved payout list.t. For a property with one or more verifiable backups, reimbursement of 100 percent of the actual, reasonable cost, up to $4,000.00. The Public Works Director shall have the discretion on payment of reimbursable costs.

(e) The payout list shall be based on market value of the approved work and will be reviewed on a yearly basis.

(fe) The Ppublic Wworks, Ffinance, aAdministration and lLaw Ddepartments are authorized to develop such forms, rules, and regulations, as are necessary for the implementation of this program in accordance with this section, and the city clerk, or his their designee, is authorized to execute agreements in accordance with the terms of this section.

(Code 1969, § 20-4; Ord. No. 5031-05, § 1, 5-17-2005; Ord. No. 5177-07, § 1, 1-16-2007)

Application for Storm Water Mitigation Under Ordinance 5031-05, Section V-A

Complete and forward the following information to:

PART 1 - To be completed by Property Owner (PLEASE PRINT)

Property Owner's Name(s):

Address: Mailing Address: (if different from service address) Telephone (Res.): Telephone (Bus.): Date & Description of Flood(s): optional (floods reported to city) Flood History Date of flood event(s) not reported to City: optional PART 2 - Property Owner Authorization

1. I acknowledge that an award of storm water mitigation money is not an admission by the City of Raytown of liability for any sewer backup flooding of my home; and agree that the City of Raytown will not be held responsible for the failure of the storm water mitigation plumbing for any reason whatsoever, including but not limited to:

i. inadequate or improper maintenance by the property owner;

ii. improper installation;

iii. any modifications by current or future property owners;

iv. non-disclosure of maintenance requirements to future property owners;

v. failure of the plumbing; or

vi. power interruptions. vii. act of God, that includes sanitary sewer system overload.

2. I acknowledge that plumbing by me or by my plumbing contractor to remove storm water must conform to building code and that all necessary permits must be acquired in advance of the undertaking of the work.

3. I authorize the City of Raytown, or its designated representative, by arrangement with me, to carry out all necessary investigations inside and outside the home to help define the scope of work required for storm water removal.

4. I agree to maintain all equipment installed for the purposes of this stormwater mitigation plan,

5. I acknowledge that to qualify for an award of storm water mitigation money, I must be current on all property taxes and any/all fees, taxes, or other charges due to the City of Raytown.

6. I acknowledge that in order to qualify for an award of storm water mitigation money, I must not have any cases involving violation of the City’s nuisance or property codes currently pending in Raytown Municipal Court.

Signature: Date:

Storm Water Mitigation Fund City of Raytown 10000 East 59th Street Raytown, MO 64133 816-737-6012

2021

Revised Feb. 2021

Established in 1849 as Ray’s Town On the Santa Fe, California and Oregon Trail

Public Works Department 10000 East 59th Street

Raytown, Missouri 64133 (816) 737-6012

www.raytown.mo.us

Dear Property Owner, The City of Raytown’s Board of Aldermen approved a Private Stormwater Mitigation Plan. The intent of this plan is to remove excess stormwater from the public sanitary sewer system as well as reduce the potential for sewer backups in private residences and buildings. You may be able to receive reimbursement for the installation of equipment designed to remove excess stormwater from the sanitary sewer system and/or a backflow prevention valve designed to reduce the chances of sewer backups. In order to receive this reimbursement, the property owner must comply with the following steps:

1. Turn in completed stormwater mitigation application to the Public Works office located at Raytown City Hall.

2. After turning in the application, contact the Public Works Sanitary Sewer Department at (816) 737-6045 to set up a site inspection appointment to determine if there is a ground water connection to the sanitary sewer main. Any investigative work will be performed by qualified professionals with the Public Works Department and will be at no cost to the property owner. Someone will need to be at the property during this inspection.

3. The Public Works Stormwater Mitigation Crew will provide the property owner with an Inspection Sheet with the work to be completed outlined.

4. If you are not going to do the work yourself, you must acquire three (3) quotes from certified plumbers to perform the work.

5. The Public Works Department must review the quotes to verify what costs are eligible to be reimbursed. The Department will use the approved estimated payout list is on the following page to determine the eligible reimbursements. If the cost to do the work exceeds the City’s reimbursement limit, then the remainder of the cost will be the responsibility of the property owner.

6. A selected plumber will need to obtain a current Raytown business license, an up-to-date craftsman license, proof of insurance, and a plumbing permit from the Community Development Department.

7. A City of Raytown Building Inspector must inspect the work before the property owner or plumber covers the mitigation work completed.

8. The paid receipts and inspection sheet must be submitted to the Public Works Department to begin the reimbursement process. This process may take a few weeks.

All questions should be directed to the Public Works Department at (816) 737-6012.

Sincerely, Jason Hanson City Engineer

2021

Established in 1849 as Ray’s Town On the Santa Fe, California and Oregon Trail

Storm Water Mitigation Program – Approved Estimated Payout List Electrical Permit Fee from City -- $25.00 - Licensed Electrician is required

Plumbing Permit Fee from City -- $50.00 - Licensed Master Plumber is required Sump Pump Installation -- $300.00 to $500.00 - A dedicated electrical outlet will be needed for sump pump installation. - This will need to be done by a Licensed Electrician, plumbers are not certified to do this. - Additional cost for a Licensed Electrician -- $150.00 Removal of sub-soil drains and or exterior drain -- $300 to $600.00 each - Most cases the sump pump is installed where the sub-soil drain was located under the concrete. - Worse case scenario is the removal of the concrete floor to run the sub-soil drain to another location

to connect to the sump pump. Back Flow Valve -- $600.00 to $1,200.00 - Inside of the structure installation -- $600.00 to $1000.00 - Outside installation would require a backhoe -- $900.00 to $1,200.00 Any additional work must be approved by the City of Raytown, please submit new scope of work prior to work commencing.

2021

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Date: January 27, 2021 Bill No.: 6570-21 To: Mayor and Board of Aldermen Section No.: V-A From: Teresa Henry, City Clerk Department Head Approval: City Administrator Approval:

Action Requested: Approve a Poll Contract with the Jackson County Board of Election Commissioners. Recommendation: Recommended for approval. Analysis: This is a request for a cooperative agreement with Jackson County to provide a polling location for two precincts that serve the City. Under state law, public entities are required to provide polling locations to election authorities free of charge and City Hall has been used as a polling location for many years. The attached contract specifies the rights and responsibilities of the parties with respect to such use. To continue the service, the City needs to approve a new contract with Jackson County. Alternatives: Deny the request. Fiscal Impact: None Budgetary Impact

Not Applicable

BILL NO. 6570-21 ORDINANCE NO.______ SECTION NO. V-A

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AN ORDINANCE AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE JACKSON COUNTY BOARD OF ELECTION COMMISSIONERS TO UTILIZE CITY HALL AS A POLLING PLACE FOR THE 2021 CALENDAR YEAR WHEREAS, the Jackson County Election Board has requested to use the Raytown City Hall at 10000 East 59th Street as a polling place for the calendar year 2021; and WHEREAS, pursuant to state statute, public facilities are required to be provided as polling places, free of charge.


SECTION 1 – APPROVAL OF CONTRACT. That the poll contract(s) submitted by the

Jackson County Board of Election Commissioners in connection with conducting elections in Jackson County and the use of the Raytown City Hall as a polling place for the calendar year 2021, the same being attached hereto and by this reference made a part hereof, is (are) hereby accepted and approved.

SECTION 2 – AUTHORITY TO EXECUTE DOCUMENTS. That the City Administrator

is hereby authorized to execute said contractual agreement(s) on behalf of the City and the City Clerk is hereby authorized to attest the same.

SECTION 3 – REPEAL OF ORDINANCES IN CONFLICT. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed.

SECTION 4 – SEVERABILITY CLAUSE. The provisions of this ordinance are severable

and if any provision hereof is declared invalid, unconstitutional or unenforceable, such determination shall not affect the validity of the remainder of this ordinance.

SECTION 5 – EFFECTIVE DATE. This ordinance shall be in full force and effect from and after the date of its passage and approval. BE IT REMEMBERED that the above was read two times by heading only, PASSED and ADOPTED by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Raytown, Jackson County, Missouri, this 2nd day of February, 2021. ___________________________________ Michael McDonough, Mayor ATTEST: Approved as to Form: ______________________________ ___________________________________ Teresa M. Henry, City Clerk Jennifer M. Baird, City Attorney

Jackson County Board of Election Commissioners

www.jcebmo.org215 N. Liberty St.

Independence, MO 64050

POLLING PLACE CONTRACT 2021

TERESA M HENRY

CITY OF RAYTOWN

10000 E 59TH ST

RAYTOWN, MO 64133

Polling Place:

Raytown City Hall

10000 E 59th St

Raytown, MO 64133

CITY OF RAYTOWN hereby agrees to provide said premises to Jackson County, MO for election purposes, for the followingelection(s):

January 22, 2021

August Election, 8/3/2021 November Election, 11/2/2021

SECTION 1 -The Jackson County Board of Election Commissioners requires a clean area with adequate heat and/or cooling,electrical outlets, lighting and restroom facilities unless other arrangements are noted in Section 1A.

SECTION 1A -________________________________________

SECTION 2 -The use of a poll location telephone is required under this contract unless other arrangements are noted in Section2A.

SECTION 2A -_________________________________________

SECTION 3 - Must provide adequate tables and chairs, to be determined each election by notice from this office.

SECTION 3A - PLEASE HAVE TABLES SET UP

SECTION 4 - It is necessary that someone be present on a predesignated day preceding the election so that voting equipment andsupplies can be delivered and someone must be present on a predesignated day following the election so that voting equipmentand supplies can be picked up unless other arrangements are noted in Section 4A.

SECTION 4A - _________________________________________

SECTION 5 - Election judges must be able to gain entry to the poll at 5:00 a.m. on election day and will remain there until allclosing procedures are completed after 7:00 p.m. There shall be no exceptions on Section 5.

SECTION 6 - Other conditions may be required at times due to changes in state statutes or Election Commission rules. Thesechanges will be noted in Section 6A.

SECTION 6A - ________________________________________

SECTION 7 -The Jackson County Board of Election Commissioners agrees that it will provide no obstructions to the conduct ofnormal and necessary business in this poll location and will make no obstructions to any common use areas, such as lobbies, halls,stairways and parking lots, other than those restrictions which are necessary to guarantee the conduct of the election under and asprovided by the statutes and the laws of the State of Missouri, and any changes in this paragraph will be noted in Section 7A.

SECTION 7A -__________________________________________

SECTION 8 -The Jackson County Board of Election Commissioners will provide liability coverage for the premises to be occupiedby them for use as a poll. This coverage is limited to operations preformed by, or on behalf of, the Election Board. Coverage isprovided only for the facilities owned or used by the Election Board in the conduct of the election.

Administrator

PLEASE VERIFY and complete any information not provided below:

On-site Contact Person

RETURN ONE COMPLETED COPY OF THIS CONTRACTBuilding must be open at 5:00 AM on election day.

Yes

(816)838-4445

Is Phone Available to Judges?

Phone Number:

Phone Location:

In the event that the building is not open at 5:00am on election day, election judge may call:

(list any available contacts who have keys)

In case of a facility issue on election day, contact:

Secure Equipment Storage Location

Instructions for Delivery Personnel:

Warehouse: COUNCIL CHAMBERS

Signed:

Representing Raytown City Hall

Date:

Print Name:

Date:

Print Name:

Signed:

1 / 22 / 2021

Lori Smith

Raytown City Hall Information Sheet

Address:

Phone 1:

Phone 2:

Cell:

Contact:

10000 E 59TH STRAYTOWN, MO 64133

Administrator

737-6000

737-6012

Email: [email protected]

Elect. Day Contact:

(816)838-4445

Judge Key?

Storage Location:

Onsite Phone?

Building: Raytown City Hall10000 E 59th StRaytown, MO 64133

Delivery Key?

Contact for Keys:

Last Used:

Voting Locations:

Receiving Staff:

Delivery Instructions: Warehouse: COUNCIL CHAMBERS

Phone:

Traffic Management:

Voter Parking: Doors to use: MAIN ENTRANCEDriving Directions: FROM BLUE RIDGE BLVD & 59TH ST , GO WEST ON 59TH ST. THEBUILDING IS ON THE NORTH SIDE OF 59TH ST. ENTER THROUGH SOUTH DOOR.

ADA Entrance / Notes: Handicap Parking? YesDoorways 32"? YesThresholds 1/2"? YesDoor Knobs? AutomaticNo Obstacles? YesRestrooms Handicap Accessible? YesGood Lighting? Yes

Other Notes: Cell Phone Reception? YesOutlets, East Wall: 2, West Wall: 2, 3 Prong? Yes

Notes for Judges: Special Key/Entry: CONTACT: JONDA DEMARCO, ASST/PUBLIC WORKS AT 737-6092.RAYTOWN CITY HALL ELECTRONICALLY OPENS BUILDING AND HAS A PERSON COMEAT 5AM TO MAKE SURE BUILDING IS OPEN ON ELECTION DAYS.Facility Notes: COUNCIL CHAMBERS/COURT ROOM. POLL ARE

Other Polling Place Contacts:

Contact Type Contact Address Phone / Email

TERESA M HENRY 737-6004 (alt)863-1743 (c)

Call List

JOSE LEON 737-6007(alt)(816) 642-4179 (c) [email protected]

Emergency Contact

TERESA HENRY 737-6004 (alt)863-1743 (c)[email protected]

Emergency Contact

CITY OF RAYTOWN 10000 E 59TH STRAYTOWN, MO 64133

737-6012 (w)Letter Recipient

CITY OF RAYTOWN 10000 E 59TH STRAYTOWN, MO 64133

737-6004 (w)[email protected]

Letter Recipient

January 22, 2021

TERESA M HENRY

CITY OF RAYTOWN

RAYTOWN, MO 64133

Dear TERESA M HENRY,

Jackson County, MO is requesting use of space in your building, Raytown City Hall, as a voter polling place for the 2021 elections.Details are provided in the enclosed agreement form. Elections will be held as follows:

Please review and complete the attached Polling Place Agreement within 14 days.

A reminder letter will be sent approximately 10 days prior to each election.

Thank you for making your facility available as a polling place for the residents of your community. Feel free to call or contact uswith any questions.

10000 E 59TH ST

The April Election will be held on Tuesday, April 6.

The August Election will be held on Tuesday, August 3.

The November Election will be held on Tuesday, November 2.

Sincerely,

Lori Smith


Date: January 28, 2021 Resolution No.: R-3354-21 To: Mayor and Board of Aldermen From: David Turner, Director of Raytown Parks Department Department Head Approval: Finance Director Approval: City Administrator Approval:

Action Requested: Authorize and approve use of the City of Raytown’s logo for the State of Missouri & Santa Fe Trail Bicentennial Commemoration, named: Festival of the Trails, scheduled on September 11, 2021. Recommendation: Raytown Parks Staff and Bicentennial Planning Committee recommend approval. Analysis: The Raytown planning committee for the Bicentennial Commemoration requests approval from the Board of Aldermen to include the City of Raytown Logo for the event which will be hosted in multiple locations along the original Santa Fe Trail corridor through Raytown. The committee consists of representative from the Raytown Parks, Raytown Chamber of Commerce, Friends of Rice-Tremonti Home, Raytown C-2 School District, Raytown Historical Society, the Santa Fe Trail Association, and the City of Raytown. Events will take place on the property of Cave Springs Park, Rice-Tremonti Home, and the Raytown Historical Society, all of which were along the original Santa Fe Trail. The events will be funded by each entity through sponsorships, donations, and through budgeted programming funds. The Planning Committee will also create a schedule for re-enactments, live demonstrations, games, period correct vendors, and food for participants of the events. Alternatives: Do not approve the request for use of the City of Raytown logo for the 2021 Bicentennial event. Budgetary Impact:

Not Applicable

Amount to Spend: Depends solely on funds collected Account Number: 201-92-00-100-54500 Parks Program budget Department: Raytown Parks Department

Additional Reports Attached: n/a

RESOLUTION NO.: R-3354-21

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A RESOLUTION AUTHORIZING AND APPROVING THE USE OF THE CITY OF RAYTOWN LOGO FOR THE STATE OF MISSOURI AND SANTA FE TRAIL BICENTENNIAL COMMEMORATION EVENT KNOWN AS THE FESTIVAL OF TRAILS

WHEREAS, the State of Missouri and Santa Fe Trail Bicentennial Commemoration has scheduled an event known as the Festival of Trails on September 11, 2021; and

WHEREAS, a committee consisting of representative from the Raytown Parks, Raytown

Chamber of Commerce, Friends of Rice-Tremonti Home, Raytown C-2 School District, Raytown Historical Society, the Santa Fe Trail Association, and the City of Raytown have been participating in the planning of said event; and

WHEREAS, the Board of Aldermen find it is in the best interest of the City to the support

this event and authorize and approve the use of the City of Raytown Logo for the Festival of Trails which will be hosted in multiple locations along the original Santa Fe Trail corridor through Raytown.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RAYTOWN, MISSOURI, AS FOLLOWS:

THAT, the use of the City of Raytown Logo for the Festival of Trails which will be hosted

in multiple locations along the original Santa Fe Trail corridor through Raytown is hereby authorized and approved.

PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of

the City of Raytown, Missouri, the 2nd day of February, 2021. ________________________________ Michael McDonough, Mayor ATTEST: ____________________________ Teresa M. Henry, City Clerk Approved as to Form: ________________________________ Jennifer M. Baird, City Attorney


Date: January 28, 2021 Resolution No.: R-3355-21 To: Mayor and Board of Aldermen From: David Turner, Director of Raytown Parks Department Department Head Approval: Finance Director Approval: City Administrator Approval:

Action Requested: Authorize and approve the Raytown Live Music Series, for the 2021 summer season. Recommendation: Raytown Live planning committee recommends the event for approval. Analysis: The City of Raytown planning committee for the Raytown Live Music Series would like to request approval from the Board of Aldermen to continue the Raytown Live Music Series for the 2021 summer season. The committee is planning on hosting 5 nights of music on the second Saturday of every month May through September in 2021. The Committee is requesting to use the Raytown City Green Space for the events, and host music from 7:00 p.m. to 9:00 p.m. on the second Saturdays. Events will be funded through sponsorships and donations. The Planning Committee will also plan for food trucks and possibly vendors to sell their wares for the spectators and participants of the events. Alternatives: Do not approve the request to host the 2021 Raytown Live Music Series, and do not host the music events for the public at the City Green Space. Budgetary Impact:


Account Number(s): 201-92-00-100-54500 Parks Program budget Department: Raytown Parks Department Amount to Spend: Depends solely on funds collected

Additional Reports Attached: n/a


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A RESOLUTION SUPPORTING THE MAYOR’S AD HOC EVENT COMMITTEE IN THEIR EFFORTS TO ORGANIZE A SUMMER CONCERT SERIES ON THE CITY’S GREENSPACE IN THE CENTRAL BUSINESS DISTRICT

WHEREAS, the City of Raytown owns property in the central business district; and

WHEREAS, the Mayor has appointed an Ad Hoc Event Committee to explore and organize a summer concert series to be held on the City’s property in the central business district; and

WHEREAS, the Raytown Park Board passed a resolution to support the summer

concert series and assigned staff to assist with the organization of the series; and WHEREAS, the Board of Aldermen find it is in the best interest of the City to the support

the organization of a summer concert series to be held on the City’s property in the central business district;


THAT, support of the Mayor’s Ad Hoc Event Committee in their efforts to organize a

summer concert series known as Raytown Live is hereby approved; PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of

the City of Raytown, Missouri, the 2nd day of February, 2021. ________________________________ Michael McDonough, Mayor ATTEST: ____________________________ Teresa M. Henry, City Clerk Approved as to Form: ________________________________ Jennifer M. Baird, City Attorney

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Date: January 28, 2021 Resolution No.: R-3356-21 To: Mayor and Board of Aldermen From: David Turner, Parks & Recreation Director Department Head Approval: Finance Director Approval: (only if funding requested) City Administrator Approval:

Action Requested: Board of Aldermen approval of a mowing contract for the Parks & Recreation Department with Stirling Lawn & Landscape Inc. Dba U.S. Lawns of Kansas City in excess of $15,000.00 but within budgeted amounts for fiscal year 2020-2021. Recommendation: Staff recommends, and the Raytown Park Board voted to award the mowing contract with Stirling Lawn & Landscape Inc. for the 2020-2021 budget year at their December 21, 2020 meeting. Analysis: The Raytown Parks & Recreation Department issued an invitation to bid regarding its 2020-2021 Mowing Contract. A total of six bids were received and Stirling Lawn & Landscape Inc. is recommended as the lowest and best bidder. The contract has an option to renew for an additional 3% per year for up to two additional years. Stirling Lawn & Landscape Inc. is currently the contractor for Blue Springs Public Works and Lee’s Summit Parks & Recreation Department. Staff recommends moving forward with the contract as they are a known vendor with appropriate equipment for mowing the Park grounds. Raytown Parks has budgeted $36,750.00 for mowing and is requesting approval to spend up to that amount, which has been approved in the City of Raytown 2020-2021 Budget. Alternatives: Do not approve resolution, and rebid the Raytown Parks mowing contract, with no guarantee that the City of Raytown will receive a lower price than the current contract. Budgetary Impact:

Non-Budgeted item-funds are available in Park General Unassigned Fund Balance Not Applicable Budgeted item with available funds Non-Budgeted item with available funds through prioritization Non-Budgeted item with additional funds requested

Amount Requested: $36,750.00 Account No.: 201.92.00.100.53999 Department: Parks & Recreation

Additional Reports Attached: Minutes of the December 21, 2020 Park Board meeting and Bid Tab


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A RESOLUTION AUTHORIZING AND APPROVING AN AGREEMENT WITH STIRLING LAWN & LANDSCAPE INC. FOR MOWING SERVICES IN AN AMOUNT NOT TO EXCEED $36,750.00 FOR FISCAL YEAR 2020-2021

WHEREAS, the City Parks & Recreation Department solicited sealed bids from qualified firms interested in providing mowing services to Raytown park areas; and

WHEREAS, the Parks & Recreation Department received six (6) sealed bids in response which were opened on December 9, 2020; and

WHEREAS, Stirling Lawn & Landscape Inc. submitted its bid and was determined to be

the lowest and best bidder qualified to provide such services; and

WHEREAS, the Board of Aldermen find it is in the best interest of the City to authorize and approve an agreement with Stirling Lawn & Landscape Inc. in an amount not to exceed $36,750.00 for fiscal year 2020-2021;


THAT an agreement for mowing services of park areas with Stirling Lawn & Landscape Inc. as set forth in “Exhibit A” for such purposes in an amount not to exceed $36,750.00 for fiscal year 2020-2021 is hereby authorized and approved; and

FURTHER THAT the City Administrator is hereby authorized to execute all documents necessary and to take any and all actions necessary to effectuate the terms of the contract and the City Clerk is authorized to attest to the same.

PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Raytown, Missouri, the 2nd day of February, 2021. __________________________________ Michael McDonough, Mayor ATTEST: ________________________________ Teresa M. Henry, City Clerk Approved as to Form: ___________________________________ Jennifer M. Baird, City Attorney


Date: January 28, 2021 Resolution No.: R-3357-21 To: Mayor and Board of Aldermen From: David Turner, Parks & Recreation Director Department Head Approval: Finance Director Approval: (only if funding is requested) City Administrator Approval:

Action Requested: Board of Aldermen approval for Parks & Recreation to purchase a 2021 Ford F-150, 1/2 ton, cab and chassis through the Missouri Department Co-op Bid #77-20 OA 2020-251-4 for a cost of $29,579.00 from Shawnee Mission Ford and $4,061.00 from Knapheide Truck Equipment for lift gate, back up camera & sensor, and 7-way socket Bul LK, for a total of $33,640.00. Liquidate current 2009 Ford F150 for highest possible value. Recommendation: Staff recommends approval as submitted. Analysis: This truck is a go-to truck for daily tasks and trash hauling in the Park's Department. It is equipped with a lift Tommy gate to load heavy objects. This vehicle is used to haul trash and dumped debris away from the Parks properties. Its size and capabilities make it an extremely useful piece of equipment. Staff recommends the purchase of a 2021 Ford F-150, 1/2 ton, cab and chassis through the Missouri Department Co-op Bid 77-20 OA 2020-251-4 for a cost of $29,579.00 from Shawnee Mission Ford and $17,188.00 from Knapheide Truck Equipment for lift gate, back up camera and sensor, and 7-way Bul LK for a total cost of $33,640.00. The Parks Dept. has budgeted $38,000.00 for the Ford F150 purchase in FY2021. Alternatives: Do not approve the bid and direct staff to seek alternate methods or contractors. Budgetary Impact:


Amount to Spend: $33,640.00 Account Number: 201-92-00-100-57000 Department: Raytown Parks Department

Additional Reports Attached: November 16, 2020 Park Board minutes and quote


A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF A 2021 FORD F150 FROM SHAWNEE MISSION FORD AND RELATED EQUIPMENT FROM KNAPHEIDE OFF THE MID AMERICAN COUNCIL OF PUBLIC PROCUREMENT COOPERATIVE PURCHASING CONTRACT IN AN AMOUNT NOT TO EXCEED $33,640.00 FOR FISCAL YEAR 2020-2021 WHEREAS, the City of Raytown in the adoption of its purchasing policy has approved the practice of purchasing equipment from competitive bids awarded by other governmental entities through the cooperative bidding process; and

WHEREAS, Mid American Council of Public Procurement has competitively bid and awarded a contract to Shawnee Mission Ford for a 2021 Ford F150 Extended Cab and related equipment from Knapheide to be used by the Raytown Parks & Recreation Department; and

WHEREAS, the City of Raytown finds it is in the best interest of the citizens of the City of

Raytown to authorize and approve the purchase of one Ford F150 Extended Cab from Shawnee Mission Ford and related equipment from Knapheide off the Mid American Council of Public Procurement in an amount not to exceed $33,640.00 for fiscal year 2020-2021;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE

CITY OF RAYTOWN, MISSOURI, AS FOLLOWS: THAT the purchase of one Ford F150 Extended Cab from Shawnee Mission Ford and

related equipment from Knapheide off the Mid American Council of Public Procurement in an amount not to exceed $33,640.00 for fiscal year 2020-2021, is hereby authorized and approved;

FURTHER THAT the City Administrator is hereby authorized to execute all documents

necessary to this transaction and the City Clerk is authorized to attest thereto. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of

the City of Raytown, Missouri, the 2nd day of February, 2021.

________________________________ Michael McDonough, Mayor ATTEST: Approved as to Form: _______________________________ ________________________________ Teresa M. Henry, City Clerk Jennifer M. Baird, City Attorney

Agenda 02-02-202101-19-21 Meeting MinutesBill 6557-20 KCATA Agreement FY20-21Bill 6568-21 Dangeous Dog Hearing ProceduresBill 6569-21 Storm Water Mitigation ProgramBill 6570-21 City Hall Polling PlaceR-3354-21 City Logo for State Fe Trail BicentennialR-3355-21 Raytown LiveR-3356-21 Parks Mowing ServicesR-3357-21 Parks Truck Purchase

tentative agenda raytown board of aldermen ...3a1dbd03...1 day ago · contact city clerk, teresa...

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