tender for the 2021 core programme - architecture.com
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Tender for the 2021 Core programme
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Background The RIBA is a global professional membership body driving excellence in architecture. We serve our members and society in order to deliver better buildings and places, stronger communities and a sustainable environment. Being inclusive, ethical, environmentally aware and collaborative underpins all that we do. Our primary focus has always been on our members and we will improve how we communicate, support and engage our members, wherever they are located. Our key strategic plan includes:
• Lead and support the highest professional and ethical standards
• Attract and retain the best and most diverse talent
• Provide access to education, knowledge and skills
• Help our members engage with the challenges and opportunities of a changing world
• Build a body of knowledge and facilitate collaboration, research and innovation in practice
The RIBA CPD (Continuing Professional Development) programme is designed to help members and other delegates access the CPD they need. Methods of CPD learning are as diverse as the topics they can cover and can be completed easily through seminars, articles, podcasts and online learning, or even factory tours and trade show visits. However, the RIBA Core CPD 2021 can provide delegates with all their annual Core requirement needs. They are able to dictate the route their Continuing Professional Development takes, choosing the subjects that will strengthen their expertise and broaden their knowledge.
Requirements for the RIBA Chartered members:
• 35 hours of CPD input per year (at least 50% should be ‘structured’ learning e.g. seminars)
• 20 of the 35 hours should come from the 10 RIBA CPD Core Curriculum topics
• Award at least 100 points to the annual CPD activities carried out
• Record CPD activities using the online CPD recording manager
Description of the services to be delivered are as follows:
The RIBA Core programme will cover the 10 Core Curriculum topics. In 2021, two programmes of 10 topics will be delivered in two separate strands and formats:
1. 10 Core topics delivered as on-demand content: The Presenter (the Supplier) is recorded in a socially distanced, professional recording studio in November 2020, in Crowthorne. A 2-hour video of the Presenter delivering the content will be produced for on-demand delivery in 2021.
2. 10 Core topics delivered as live webinars: The Presenter (the Supplier) will deliver 3 x 2-hour live webinars in 2021, from their preferred location (home or office) with excellent wifi connectivity (minimum 3 MBPS of upload speed) between March and July 2021.
The tender process commences on Thursday 27 August 2020, ending on Monday 28 September 2020. Submissions will be evaluated by a panel of up to 6 RIBA representatives and Presenters will be appointed on Thursday 1 October 2020. Expression of interest must be submitted no later than 5pm on Monday 28 September 2020. All invited participants are asked to confirm their intent to
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submit a response via email to [email protected] no later than Wednesday 23 September 2020.
The table below shows key dates in the each strand of on-demand and webinar programmes. Any responses should confirm they are able to work to the timeframes and flag if any key dates cannot be made.
On-demand programme key dates
Action Date
Tender issued Thursday 27 Aug2020
Confirm intent to submit a response to the RfP by the
presenter
Wednesday 23 Sep 2020
Tender closes Monday 28 Sep 2020
Tender evaluation by the RIBA selection panel 29 and 30 Sep 2020
Presenter appointment Thursday 1 Oct 2020
Contracts issued by the RIBA Monday 5 Oct 2020
Detailed seminar brief of learning content by the Presenter Tuesday 6 Oct 2020
Biography and short synopsis by the Presenter Tuesday 6 Oct 2020
Contract signed by the Presenter Tuesday 6 Oct 2020
RIBA-branded PowerPoint template issued by the RIBA Thursday 1 Oct 2020
Comments on detailed brief by the RIBA Thursday 8 Oct 2020
First draft presentation by the Presenter Tuesday 13 Oct 2020
Comments on first draft presentation by the RIBA Thursday 16 Oct 2020
Production Deck: Final submission of the presentation slide deck, using the RIBA-branded template in PowerPoint format by the Presenter (no more than 50 slides). See more information in Appendix 2
Thursday 22 Oct 2020
Presentation Deck: Supporting slide deck including Presenter’s notes by the Presenter (not to be viewed by delegates – more information in Appendix 2)
Thursday 29 Oct 2020
Recording in studio w/c 02 Nov 2020
Programme launch Thursday 11 Feb 2021
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Live webinar programme key dates
Action Date
Tender issued Thursday 27 Aug 2020
Confirm intent to submit a response to the RfP by the
presenter
Wednesday 23 Sep 2020
Tender closes Monday 28 Sep 2020
Tender evaluation by the RIBA selection panel 29 and 30 September 2020
2021 schedule issued by the RIBA Tuesday 1 Oct 2020
Presenter appointment Tuesday 1 Oct 2020
Biography and short synopsis submitted by the Presenter Tuesday 6 Oct 2020
RIBA-branded PowerPoint template issued by the RIBA Tuesday 6 Oct 2020
Confirm 2021 schedule for live webinars by the Presenter Wednesday 7 Oct 2020
Contracts issued by the RIBA Thursday 8 Oct 2020
Detailed seminar brief by the Presenter Thursday 15 Oct 2020
Contract signed by the Presenter Thursday 15 Oct 2020
Comments on the detailed brief by the RIBA Thursday 22 Oct 2020
First draft presentation by the Presenter Monday 2 Nov 2020
Comments on the first draft presentation by the RIBA Tuesday 17 Nov 2020
Final presentation slide submission, using the RIBA-branded PowerPoint template by the Presenter
Monday 4 Jan 2021
Live delivery by the Presenter between February and July 2021
The Presenter will be selected based upon the response that is considered to provide the most
advantageous solution to RIBA, the charity, and on commercially competitive terms and in meeting
of the strict timelines set out above. The Procurement process will be to review the responses
against our criteria internally and shortlist to up to 4 presenters. These presenters may be contacted
to provide further clarification on areas based on questions raised by the selection panel.
The RIBA will not be liable for any costs incurred by presenters responding to this RFP. The submission of the Proposal will be made without obligation by the RIBA to acquire any of the items or services included in the Proposal. The RIBA is committed to the promotion of equality and diversity principles and to ensuring that those principles are embedded in its culture and work. RIBA expects its Presenters to demonstrate a similarly high level of commitment to promoting equality and diversity.
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Confidentiality and data security Please ensure that the following confidentiality requirements are adhered to:
• All documents the RIBA provides to you are kept strictly confidential, in whatever media they are sent to you,
• Confidential information is only shared with those of your employees who need to see it to enable you to submit a response/ deliver the Services (if appointed),
• Documents and information provided by either party in connections with this tender must not be disclosed or allowed to be disclosed to any third party, and
• Any personal data shared with you in order to deliver the Services (if appointed) will be stored and processed solely for these purposes and in a manner compliant with data protection legislation and to high standards of data security
RIBA may require the return or destruction of any materials in your possession in with confidential information or personal data is contained. Payment Terms / Purchase Orders / Invoicing RIBA operates on a minimum of 30 days payment terms and does not as standard pay for goods or services in advance. Once a Presenter is selected and awarded the contract, the Presenter will be required to complete the New Supplier form (see appendix 4) and a purchase order will be raised to cover the value of the works. Upon completion invoices should be sent to the following address or email below and must quote the purchase order number, failure to do may result in delays to payment Lorraine Scanlon RIBA North 21 Mann Island Liverpool, L3 1BP Email: [email protected] Submission of response A draft Services Contract is attached (Appendix 3) you are not required to make any comments but to be aware of RIBA’s standard contractual structure. We draw your attention to Schedule 1 that details the requirements of this tender. The response should include those items set out in Schedule 2. Please email your response to [email protected]
Main Contact Procurement Contact
Name Mona Devereau Phil Keys
Position Head of CPD Programmes Head of Procurement
Telephone +44 (0)794 250 3844 +44 (0)207 580 5533
Email Address [email protected] [email protected]
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Schedule 1 – Overview and Requirements The RIBA is inviting appropriate individuals and organisations to express an interest in developing one or more of the listed topics in this RFP and deliver these modules in the proposed formats listed below. If required, more than one Presenter (no more than 2) can share the delivery of each topic.
1. 10 Core topics delivered as on-demand content: o Each module / topic will be recorded in a socially distanced, professional film studio
located at Technology House, 10 Pinehill Road, Crowthorne, RG45 7JD. Read more in Appendix 2.
o Recording will take place over one morning or afternoon during w/c 2 November 2020.
o Production Deck: The Presenter(s) will develop and supply an electronic presentation slide deck in PowerPoint format, using the RIBA-branded presentation slide deck supplied by the RIBA on 25 September 2020. This will have no more than 50 slides and will only include key information, images, graphs, bullet points, charts and important data that is crucial to be viewed by the delegate. This will be submitted no later than 9 October 2020.
o The RIBA’s Digital CPD Production partners will enhance the above presentation slide deck, adding animation, images and any other footage. The video footage of the Presenter(s) will be composited with the enhanced slide deck to make a compelling final presentation.
o A 2hrs video of the recording, produced by the RIBA’s Digital CPD Production partners will be uploaded onto the RIBA Academy learning platform for delegate consumption in 2021: architecture.com/RIBAAcademy
o As part of the Production Desk, the Presenter(s) will also deliver a 30 second summary of the module with 2-3 introductory slides using the RIBA-branded presentation slide deck supplied by the RIBA. This will be used to promote the module on the RIBA’s website and elsewhere.
o Presentation Deck: The Presenter(s) may also develop a second, more comprehensive, slide deck for the purpose of Presenter’s notes to be viewed on a separate monitor on the day of the recording. This can have any number of slides and there is no restriction on the content and can be submitted via email, by 29 October 2020. For more information on both presentation decks, please refer to Appendix 2.
o See indicative detailed briefs for each topic in this strand in Appendix 1.
2. 10 Core topics delivered as live webinars: o The Presenter(s) will deliver three live webinars between February and July 2021. o Each webinar will be delivered over 2.5 hours in total; 2 x 1-hour learning sessions,
either side of a 30min comfort break o The Presenter(s) will develop and supply a presentation slide deck in PowerPoint
format, using the RIBA-branded presentation template supplied by the RIBA. o The final slide deck will be used for the live delivery of the webinars. o Webinars will be delivered from Presenter(s) preferred location (home or office)
with excellent wifi connectivity (Minimum 3MBPS upload speeds) o The RIBA will provide training on live webinar delivery using Go To Webinar and will
supply equipment such as professional headsets, if required
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o The three webinars will be delivered over three time slots: ▪ 10am to 12:30pm; 30min break at 11am ▪ 2pm to 4:30pm; 30min break at 3pm ▪ 5pm to 7:30pm; 30min break at 6pm
o See indicative detailed briefs for each topic in this strand in Appendix 1.
This tender calls for expressions of interest from individuals/organisations who have the necessary skills to develop online learning content for roll-out by the RIBA. 19 topics included in the Core CPD 2021 on-demand and live formats are as follows. The indicative brief for the proposed seminars can be found in Appendix 1, however, this should be taken as a guideline only: On-demand programme:
1. Ethical practice management: support the growth of your practice 2. The changing workplace and its effects on productivity and mental wellbeing 3. Developing business strategies: how to win work 4. Site inspection: ensuring delivery meets design 5. Procurement: how to demonstrate social value in bidding for work 6. The RIBA Sustainable Outcomes Guide: looking to the future 7. Building inclusivity: designing a truly inclusive housing stock 8. Design for adaptability in a changing social landscape 9. Radical heritage and cultural democracy: embodying diverse histories through conservation 10. Future offices: design and the changing nature of the workplace
Liver webinar programme:
1. To be confirmed 2. Principles of personal site health and safety 3. Starting from scratch: setting up a practice in challenging times 4. Changes to the fire safety regulations: what is the proposed new Building Safety Bill and
what does it mean for architects? 5. Procurement and tendering processes: navigating the current procedures 6. Whole Life Carbon: strategies for smaller scale projects 7. Optimised learning environments: inclusive design for all 8. Place equity: developing places that encourage positive public and mental health 9. Assessing new buildings in sensitive historic areas: a comprehensive guide for designers 10. Future culture: design and the changing requirements of performance spaces and
community buildings
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Schedule 2 – Form of Response
All invited participants are asked to confirm their intent to submit a response via email to [email protected] no later than Wednesday 23 September 2020.
Please email your expression of interest including:
1. Creative response to the brief including vision for the sessions, key components and learning outcomes. Maximum of 300 words
2. Presenter (s) profile including accreditations and past training experiences. If more than one Presenter is delivering seminars, please include assigned individuals and their Presenter profiles. Maximum of 100 words per Presenter
3. In your response advise whether you can deliver against all our technical and functional requirements, detailing why and if this will be met in the future
4. Fee breakdown for delivery: a. This is inclusive of all expenses, development costs, etc. b. For on-demand content, please include licencing fees for unlimited use of content
(with assumed cap of 100,000 users) per annum c. Please also provide a rate card for any adhoc changes / work
Management, recording and production as well as marketing and administrative costs will be covered by the RIBA.
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Appendix 1: Indicative detailed brief for each of the topics The indicative brief for the proposed seminars should be taken as a guideline only: On-demand Core programme:
2 On-demand
The changing workplace and its effects on productivity and mental wellbeing
This session will explore how practice leaders and managers can promote a healthy work- life balance, advocate healthy working hours, and lead by example. It will also cover what employees could expect from team leaders when it comes to mental health support in the workplace.
In a world where home working has become the norm, the session will question the benefits and downsides to home-working, the future of home-working in a post-covid world and explore inclusive, comprehensive guidance and strategies for staff and employees.
The module will cover:
Productivity and mental health in the current climate
• Pre-lockdown: o The profession’s response to mental health in the workplace o HSE and Thriving at Work Review o Productivity in the UK and within the profession o Challenges and opportunities
• During and post-Covid: o The RIBA Covid-19 Survey: findings and implications o Home-working: the benefits and downsides and lessons learned for the
future o Understanding why people respond & cope in different ways during
change o Mental health and loneliness o Spatial, equipment and infrastructure limitations o Managing employer expectations and changes in productivity and
caring responsibilities o Financial concerns and its impact on mental health o Work / home boundaries: dual function spaces and working hours o Inclusive return to work strategies and lessons learned
Practice culture, strategies and guidance for managers and other staff - the biggest portion of the session
• Health and wellbeing: work-life balance
• Organisational culture: setting expectations and leading by example
• Management style and it’s impacts on mental health: o Focus & goal setting o Identifying and challenging behaviours for change o Giving and receiving feedback o examples of good leadership/management practices o six styles of leadership to get the balance right
• Psychological safety: providing a safe environment for open communication
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• Understanding how different people respond to and cope with change and how to help the team adapt during uncertainty and change
• How to spot signs of mental health issues within the team
• When to act: actions required to support the team
• How to act: robust HR protocols and guidelines including details such as covering, disclosure and non-disclosure of sensitive personal information and benevolence bias
• The Mental Health First Aider: the role and an overview Support for employers and employees
• Mental health first aider within the practice: how practical is this for architecture practices
• Guidance and resources
• The Architects Benevolent Society and its support
• The Architects Mental Wellbeing Forum and its Covid19 toolkit • Other institutes such as Mind (free toolkits for Wellness action plans, etc.) and
ACAS This topic supports RIBA Core Curriculum 2: Health, safety and wellbeing
3 On-demand
Developing business strategies: how to win work
This session will provide delegates with professional insight and practical advice, helping them get a better understanding of their business and clients, especially at this unprecedented time. Using case studies, the module will demonstrate the value and importance of developing and monitoring a marketing strategy and explores business development opportunities.
Understating the business:
• Branding and company structure
• Online and physical presence
• Client profiling
• Detailed market research: identifying markets and sectors Marketing strategy
• How to write a marketing strategy
• Writing and following a detailed marketing plan
• Setting a marketing budget: maximising impact by understanding your market
• Digital marketing and social media platforms and the latest technology / tools / reporting and analytics
• Media presence and the design press
• Learning from others Business development
• Client feedback: continual improvement of services and client relationship
• Diversification of services
• Collaborations, exhibitions and awards
• Setting fee levels, monitoring fees and profitability and maintaining efficiency
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• Choosing profitable projects, and assessing when to walk away
• Entering new markets: broadening your portfolio and new ways of working
• Business resilience and profitable commissions throughout their lifecycle This topic supports RIBA Core Curriculum 3: Business, clients and services
5 On-demand
Procurement: how to demonstrate social value in bidding for work
This session will explore the capture of social value. It will examine the Public Service (Social Value) Act and procurement of public sector projects, tendering and procurement processes. It will look at recent guidance for the built environment such as the UK Green Building Council’s ‘Delivering Social Value: Measurement’, and how this is shaping the way the success of a project is measured.
Through case studies, the session will assess and it will examine:
Overview and background
• What is Social Value and how does it advocate high quality sustainable developments?
• UK Green Building Council: Delivering Social Value: Measurement
• Social Value: different methods and measurement approaches
• The development lifecycle
• Responsible stakeholders within the Built Environment: thought leadership, community involvement, and sustainable decision-making
The Public Service (Social Value) Act
• Overview
• Suitable development
• Procurement Value; social, environmental and economic wellbeing
• Procurement and commissioning and threshold
• Direct and indirect impacts of the act on design The Social Value Toolkit for architects
• Key principles: dimensions of social value in the context of the built environment
• Wellbeing impact of design and placemaking
• Monetising outcomes
• Social value survey
• Post Occupancy Evaluation and Social Value
• Long term Social Value Added
• Examples and case studies
The challenges of implementation
• Cost benefit analysis and Social Return on Investment how is it calculated and outcomes measured?
• Social value and small practice
• Assessing positive and negative impacts and disseminating experiences to drive future decision-making
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This topic supports RIBA Core Curriculum 5: Procurement and contracts
6 On-demand
The RIBA Sustainable Outcomes Guide: looking to the future
This module will review the RIBA Sustainable Outcomes Guide in the context of the global declaration of an environment and climate emergency and what it can mean for the practice.
The session will examine the sustainable outcomes metrics, the RIBA Climate Challenge as well as sustainability assessment tools. The changes to the RIBA Plan of Work 2020 in the content of the Sustainable Outcomes will also be covered including Post Occupancy Evaluation and Plan for Use.
Through the use of case studies the session will cover:
Context and introduction:
• Declaration of an environmental and climate emergency
• What is expected by 2050: Net Zero Carbon Future
The RIBA Sustainable Outcomes
• UN Sustainable Development Goals
• RIBA Sustainable Outcomes and metrics
• The RIBA 2030 Climate Challenge o Domestic and non-domestic metrics o Checklist: including operational and embodied energy and carbon
emission
• Sustainability Assessment Tools
• Post Occupancy Evaluation (POE) o Reporting metrics o The performance gap and how to close it o Building knowledge: pathway to POE o Professional Indemnity Insurance and POE
• Sustainable outcomes and associated metrics
• The Plan for Use: in use approach to design
• Sustainability strategy and champion
• Relevant case studies and successes This topic supports RIBA Core Curriculum 6: Sustainable architecture
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Building inclusivity: designing a truly inclusive housing stock
In the context of the economic impact of Brexit and a global pandemic, this session will examine the future of the housing sector in the UK. It will explore opportunities and challenges facing architects and designers, communities and local authorities in designing and developing truly inclusive, future-proof homes.
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Through the use of case studies this interactive, live session will explore UK housing needs and the current challenges and opportunities, whilst providing best practice guidance.
Background and context
• Housing: an overview of UK housing stock and future increased needs
• Impact of Brexit and COVID
• Planning for the Future o Supporting communities to deliver more homes, ensuring safe, green,
beautiful and affordable homes for everyone o The Affordable Homes Programme o The Housing Infrastructure Fund o Overhauled planning process and its impact on housing: permission in
principle, permitted development, etc.
• Forecast for accessible homes: Accessible housing in local plans
• Building Better, Building Beautiful commission – Living with beauty: promoting health, well-being and sustainable growth
• The links between economic inequality, social justice and the built environment
• What is place poverty
• What makes a great place? https://www.pps.org/article/grplacefeat Inclusive design principles:
• Living well: impact of inclusive design on mental health
• User-centric design: understanding the UK demographics and the current and future needs when it comes to housing
• Designing for a diverse population: designing for wheelchair users and those with profound disabilities, dementia, autism, etc.
• Inclusive design approach: o offering choice when a single design solution cannot meet all user’s
needs o responsive to people’s changing needs o flexible and adaptable o convenient and used without undue effort or ‘special separation’ o ‘belonging’ o accommodating
• Flexibility and adaptability: understanding how the space will be used
• Convenient and enjoyable for all users
• What is place equity, and how does it contribute to inclusive design? Best practice guidance for inclusive and adaptable housing:
• Benefits of inclusive design principles
• Lifetime homes principles of inclusivity, accessibility, adaptability, suitability and good value
• Impact of COVID in future of homes and space adaptability
• Case studies and exemplar projects
• Link to Happi research https://www.housinglin.org.uk/Topics/browse/Design-building/HAPPI/
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• RIBA Case for Space
• Manual for streets https://www.gov.uk/government/publications/manual-for-streets
• BS9266 (relevant in NI, wales and Scotland)
This topic supports RIBA Core Curriculum 7: Inclusive environments
8 On-demand
Design for adaptability in a changing social landscape
With a growing population, the need for more homes, work places and infrastructure is
on the rise. The Planning for the Future white paper issued in August 2020 contains
new initiatives to encourage reuse of brownfield sites, including Brownfield Land Fund
to support the associated development costs. Whilst development of permanent
structures is a necessity in UK’s growing towns and cities, this session will explore the
‘re-imagination’ of existing spaces through meanwhile uses and examine the future of
adaptable urban design and architecture.
Covering the impact of COVID on the urban landscape and the transformation in the built environment as a result of the pandemic, the session will examine innovative solutions to creating adaptable spaces.
Through the use of case studies the session will cover:
COVOD and temporary urbanism
• Impacts of the pandemic on our public places
• Meanwhile use of underused spaces during the pandemic: e.g. airport parking
lots as test centres
Meanwhile spaces
• Temporary urbanism vs permanent architecture
• What shortens the lifespan of a permanent structure? Change of use,
commercial failure, listed buildings with restrictions of change of use, etc.
• Meanwhile spaces: what is a temporary structure / space? Going beyond the pop-up stands for the day / week
• Benefits of public space adaptations:
o Community engagement
o Collaborative work – often local
o Experimental design
o Urban acupuncture: unique opportunities to test small scale interventions to transform the wider urban context
o Use of existing resources and potentially reduced costs
o Diversification opportunities for smaller practices
o Cultural benefits for the inhibitors and making cities and towns more
inclusive
o Whole life designing as opposed to short-term architecture
Design strategies and talking points
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• The transformation and reimagining of public outdoor spaces, social distancing
and designing gathering spaces
• Spaces without walls: night-time economy and daytime uses, where space
carved out for new functions meet residential areas
• The high street: How can vacant units become a playground for new ideas and
a market place for exploration?
• The role of young architects: creativity reimagine the public realm
• How can temporary or ‘meanwhile uses’ develop a range of vibrant community
orientated uses to suggest future development
• Successful project exemplars This topic supports RIBA Core Curriculum 8: Places, planning and communities
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Radical heritage and cultural democracy: embodying diverse histories through conservation
This session will look at how we explore and engage with our cultural heritage, what we revere and value, and how we can strive for equality in our built environment. It will explore how architecture shapes identity and how it represents and communicates cultural values. The session will question how we should engage with and conserve buildings that celebrate a troubled past and leave a potentially damaging cultural legacy.
Cultural democracy is not only evident in the historic buildings that we care for but also in the craftsmanship and skills that they display. As museums question what they should ‘collect’ and preserve to fully represent diverse ethnic groups, religions, regions and class structures, so too should we examine the role of conservation architecture in narrating diverse histories and sharing and communicating cultural values with future generations.
Through the use of case studies the session will cover:
Context and background
• Challenges for heritage conservation
• Economic and cultural value
• Cultural heritage and globalisation Heritage and the community
• The UK’s diverse communities
• The current demographics in comparison to the diversity of the architectural landscape and manifestations of cultural heritage
• How equality is expressed through the built environment, urban history and historic built record
• Cultural fusion: exploration of how communities engage with cultural heritage Heritage structures
• Examination of what is revered and valued about historic buildings
• Structures with a troubled past and their cultural legacy
• Construction and craftsmanship skills from diverse cultures and communities
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• The National Heritage List for England and the assessment criteria
• Listed building status and buildings of national importance
• Bridging historic divides through positive action This topic supports RIBA Core Curriculum 9: Building conservation and heritage
10 On-demand
Future offices: design and the changing nature of the workplace
Against the backdrop of media speculation about the future of offices in varied sectors,
this session will explore the future of workplace design. The global pandemic provided
reflection opportunities to explore the workforce’s need for a physical office space.
Whilst the ability to physically gather and engage in lively debate has been greatly reduced, technology advancement in the field of communications and information management in such short timeframe has provided new opportunities for engagement, project management and keeping in touch. This session will review the behavioural, spatial and technological changes to workplace design and provide insight in what the future ‘office’ might look like.
Workplace strategies
• Office design and business performance
• Office typologies and building types
• Future of the design studio
Design strategies and delivery: is flexibility and adaptability the future?
• Space adaptability for future use
• Flexible workspace
• Smart buildings: adapting to ever changing needs of the occupants
• Sustainable design
• Energy solution
• Specification and detailing
• Design deliverables and procurement
Technology and the future of the office
• Digital transformation since the pandemic
• Date and information management
• Communication and infrastructure
This topic supports RIBA Core Curriculum 10: Design, construction and technology
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Live webinar Core programme:
2 Live
Principles of personal site health and safety
The RIBA is introducing a requirement for all members to demonstrate their Health and Safety competence based on the newly published RIBA Health and Safety Guide. Whilst the comprehensive guide covers a much wider programme of content, this session will primarily focus on one aspect, providing practitioners with guidance on personal site safety.
Introduction and context
• Overview of the RIBA Health and Safety competency requirements and new Health and Safety Guide
• Personal health and safety for architects on site, before and during construction
• Covid-19 and its continued impact on site health and safety Preparing for site visits
• Different types of sites and the associated requirements: o occupied vs unoccupied o constructions site vs an empty field
• Research and site surveys
• Clothing, Equipment and PPE
• Weather conditions and first aid
• Employee management before and during site visits
• Undertaking risk assessment
• Awareness and overview of site hazards
Undertaking site visits
• Safe transportation to and from site
• Personal site safety
• Roles and responsibilities on site
• Clear signage and navigating around the site
• Inspection
• Communication and site behaviour
• Emergencies and associated actions
Ongoing aspects
• Post site visit activity
• Keeping control measures in good working order and changing promptly to meet changing advice and regulations
• Tracking and enforcing measures
• Reporting and other responsibilities This topic supports RIBA Core Curriculum 2: Health, safety and wellbeing
3 Live
Starting from scratch: setting up a practice in challenging times
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Against the backdrop of Brexit and a global pandemic, obstacles and challenges can also lead to new opportunities. At all levels of experience, setting up a new practice can be daunting and having the correct foundation in place is essential.
This session will:
Before setting up: getting the foundations right
• Strategy and feasibility study and escape routes
• Business mentors
• The business case o SWOT Analysis o Market research and identifying the right clients o Networking and training o Funding opportunities
• A robust business plan o The company, name and business arrangements o Finance o The business offer o Resilience: working in different types of clients and sectors
Business structure:
• Practice culture: vision for the practice and running a professional and happy firm
• Design ethos and methodology
• Information and knowledge management
• Training and health and safety
• Developing standards, policies and guidelines
• Office premise and equipment
• Professional obligations
• Legal and financial obligations
• Diversification: providing added value – research, construction, photography, etc.
Key to success: standing out
• Constant physical and online presence: create a strong identity
• Specialist work and services
• Unique approach to design: set yourself apart
• Financial resilience: alternative cash flow models, payment plans and advanced payments
• Alternative business models: shared resources This topic supports RIBA Core Curriculum 3: Business, clients and services
5 Live
Procurement and tendering processes: navigating the current procedures
As we move toward a post pandemic architectural landscape, with uncertainties associated as well as Brexit, the profession has responded with dexterity in adjusting to new limitations.
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With a focus on challenges faced by smaller practices, this session will examine existing public sector tendering processes, to provide clarity on assessment and to support successful PQQ/ framework applications.
Overview and background
• Regulatory and legislative update
• Uncertainties: the pandemic and Brexit
• the RIBA Ten Principles for Procuring Better Outcomes
• Understanding public sector frameworks
• Competition principles
• Social Value and public procurement
• ED&I and procurement
• Best practice guide, including Architecture, Design and Urbanism Panel (ADUP)
Small practice access to public procurement – biggest part of the session
• What are the current challenges: staff numbers, minimum turnover, minimum PI, portfolio, etc.
• How to best to navigate the current procedures
• consortia bid from smaller practices
• Strength and weaknesses of the practice and project selection
• Response to a tender invite
• Demonstrating best value beyond lowest fee bid
• Competition, the notice and brief
• Consultant capability assessment
• Suitable building contracts
• Dos and don’ts and learning from feedback This topic supports RIBA Core Curriculum 5: Procurement and contracts
6 Live
Whole Life Carbon: strategies for smaller scale projects
The WLC assessments provides architects with the opportunity to examine and minimise the carbon emission associated in their design over the entire life cycle of the building.
Increasingly, clients in all sectors are commissioning Whole Life Carbon (WLC) assessments as part of the project requirements. Whilst the strategy enables clients meet environmental aspirations, it can also provide other benefits including a better understating of the sourcing and processing of materials and products; an understanding of long term post completion considerations such as maintenance, durability and lifespan; and making plain the carbon value of retaining existing built fabric.
How accessible and achievable is WLC for smaller practices, primarily working on smaller scale and / or domestic projects with usually smaller budgets? Through the use of the RIBA Stages and practical case studies, this session will provide detailed examine the WLC assessment process, focusing on smaller scale projects.
• British Standard and introduction o Carbon emission and the built environment: scope 1, 2 and 3 o Overall principles of embodied and whole life carbon measurements in the
built environment
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o The assessment of the environmental performance of buildings o Environmental performance of individual products
• RICS whole life carbon assessment for the built environment professional statement guide
o Spatial boundaries o Physical characteristics o Assumed building life span for various building types o Life cycle Assessment (LCA) o Floor area measurements o Quantities measurements: estimated from drawings, and BoQ, the BIM
model o Units of measurements o Embodies carbon data sources o Biogenic carbon o Grid decarbonisation o RICS PS structure
• RIBA embodied and whole life carbon assessments for architects guide: o Applying RICS PS through the RIBA Stages o Design strategy o Specification strategy for smaller scale projects
• Perceived and actual challenges when implementing WLC on smaller projects o Client’s brief, priorities and approach o Access to training for architects o Lack of contractors for smaller scale projects with limited resources to
invest in energy literacy for their workers
• Case studies and resources o Carbon Counts: Feilden Clegg Bradley Studios o Hawkins\Brown: Emission Reduction Tool o Other small scale project case studies
This topic supports RIBA Core Curriculum 6: Sustainable architecture
7 Live
Optimised learning environments: inclusive design for all
This session will explore educational spaces within special and mainstream learning institutions. It will question how the design of a space can impact on the user’s ability and readiness to learn.
The session will explore:
Background and context
• Current guidance on inclusive design within learning environments
• The content and special educational provision
• The School Building Programme 2020: opportunities for more inclusive learning environments
• Inclusive educational spaces and neurodiversity.
• Understanding special educational needs (SEN)
• Meeting children’s needs
• Impact of COVID: short term and long term
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The design approach and principles
• Existing building vs new build
• The buildings: net area, non-net area and supplementary area
• The site: soft and hard outdoor, hard and soft informal and social areas
• Design process: questioning and responding to individual needs, enriching learning experiences
• All users: pupils, staff, visitors, etc.
• Physical and emotional barriers by different user needs
• Spatial sensitivities: Hypo and Hyper responses, stimuli and sensory overload
• Access and circulation
• Learning spaces for different learning groups
• Detailed design and construction: specification and detailing
• Fire safety and evacuation
• Case studies
This topic supports RIBA Core Curriculum 7: Inclusive environments
9 Live
Assessing new buildings in sensitive historic areas: a comprehensive guide for designers
Against the backdrop of the NPPF, and in light of relevant guidance from heritage bodies,
this session will explore the process of managing change in historically sensitive areas by
looking at how proposed new developments in historic settings should be appraised,
assessed and reviewed. It will explore both specific criteria and general concepts that
should be used and considered when assessing new buildings in historic areas and will
highlight areas of work requiring specialist knowledge and competence.
This session will provide guidance for designers and architects as well as assessors.
Overview and background
• Heritage and townscape visual impact assessments: overview
• Professional bodies: current guidance assessment criteria
• Designing within a heritage context: consideration at RIBA Plan of Works Stage 0
when appraising planning considerations
Understanding a proposal
• Predefined key viewpoints, verified views, individual fixed vantage points and visual truth in comparison to sequential or kinetic views
• Demonstrating the heritage fabric and the underlying character: enhancing physical
characteristics alongside intangible heritage assets
Submission assessment
• Assessing tall and mid-range buildings in historically sensitive areas
• Appraisal matrix and quantifying reasons for approval or rejection
• Reviewing the current guidance and a potential appraisal ‘toolkit’ for assessment criteria or metrics to assess against
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• Assessing physical and material impact alongside the intangible, character or spirit of the place, questioning psychological connections or place attachment in contemporary architecture
This topic supports RIBA Core Curriculum 9: Building conservation and heritage
10 Live
Future culture: design and the changing requirements of performance spaces and community buildings
Cultural institutions, theatres and performance spaces are an integral part of our cultural heritage not only through dialogue, debate and performance, but also through the buildings that house them, from large scale theatre to small gig.
The session will explore the impact of the pandemic on the cultural experiences and
question the innovations, creativity and imagination that architects can bring to cultural
institutions and consider the performance space of the future.
Context and background
• Funding concerns: fewer audiences, sponsorship and sales in shops
• The Projected Economic Impact of Covid-19 on the UK Creative Industries
• Art Fund Museum sector research report on the challenges facing museums and
galleries
• Government investment
• Digital culture
• Reaching new audiences and new ways of reaching audiences
• COVID’s impact on cultural spaces and looking at how other countries have been dealing with the issues raised by social distancing Innovative immediate responses
• Innovation and response: how has the design of performance spaces changed to
provide temporary facilities outdoor and re-use of large disused buildings.
• Rapidly changing regulations
Opportunities and possibilities in future
• Historic architecture limitations and opportunities: traditional theatre design an overview
• The connection between performance and historic architecture
• Revaluating the future of the industry
• Design strategies:
o Navigation and way finding
o New experiences for audiences
o Digital technology and material innovations: materiality and hygiene,
indoor air quality
o Beauty and sustainability
o Diverse uses and space flexibility / adaptability: future resilience
o Outdoor spaces and venues This topic supports RIBA Core Curriculum 10: Design, construction and technology
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Appendix 2: Recording studio process for on-demand content The module will be filmed by the RIBA’s Digital CPD Production partners in a modern, purpose-built, green screen studio in broadcast quality with professional audio and lighting equipment. Use of this facility allows video of the Presenter(s) to be and compositede it with the RIBA branded slide deck in a similar way to the weather forecast on TV. Presenter(s) can sit or stand during filming and can either stay mostly still and talk to camera, or use their hand to indicate areas on the current slide that are important or pertinent as they speak. Presenter(s) may produce up to two slide decks. Whilst the Production Deck is an essential requirement of this RFP, the Presentation Deck is for the purpose of the Presenter’s notes and only produced if required by the Presenter:
Production Deck
This slide deck will be used as the basis
for the slides that appear behind the
Presenter(s) when the final module is
uploaded online. It is produced by the
Presenter, using the RIBA-branded
PowerPoint template provided by the
RIBA. The RIBA’s Digital CPD Production
partners will then enhance the slides in
this deck, and synchronise them with the
footage of the Presenter(s) delivering the
module, shot in the studio. The
Production Deck should contain no more
than 50 clear, uncluttered slides which
focus on the key messages. Charts and
graphs should be bold and use colour to
best communicate the data. Copyright
cleared photography and video clips can
be included and will help make the
presentation more compelling. Photos
and videos should be sharp and clear.
Photos must be at least 1920x1080 pixels
in size and video clips at least HD
(1280x720 / 720p) quality.
The Production deck equivalent for the same slide
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Presentation Deck
If preferred, the Presenter(s) may also
create a second slide deck: the
Presentation Deck. This can simply be the
Production Deck including additional
Presenter’s notes or a more
comprehensive slide deck. This deck will
be displayed to the Presenter(s) during
filming and can have any kind of cues that
are helpful when presenting to the
camera. Presenter(s) have complete
freedom with the content and number of
slides in this deck, although simple slides
with bold key points may be preferred.
Presenter(s) may prefer to use an
autocue, in which case they should supply
a script rather than a Presentation Deck.
Example slide from a Presentation deck
Presenter(s) must also record a 30 second summary presentation for the module with 2-3
introductory slides using the RIBA-branded PowerPoint template. This will be filmed alongside the
main presentation and will be used to promote the module on the RIBA website, the RIBA Academy
learning platform and elsewhere.
For the latest update on the health and safety protocols and procedures put in place based on the
latest Government guidance for the date of recording, please contact [email protected].
Recording date and / or location may change based on the latest guidelines.
Below are some examples of similar modules created by the RIBA’s Digital CPD Production partners:
25
26
27
Appendix 3: Contract Terms
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The response does not need any comments on our standard terms of contract however RIBA wants to highlight that any contracts to be put in place will be based on the attached, with a statement of work detailing the deliverables.
RIBA CPD Webinar Speaker Agreement – 2021
Name
Address
Date
Dear Name,
RIBA CPD Webinar Speaker Agreement – 2021
Following our previous correspondence, I am pleased to confirm your appointment as a speaker
(Speaker) for the delivery of the seminar(s) set out in the table overleaf (RIBA CPD Speaker
Acceptance Form).
In the month prior to each event you will be contacted by the RIBA to reconfirm all arrangements such
as accessing the venue/room, equipment, etc.
Please send your invoice for the Fee by email after each event to the RIBA Head of CPD Programmes
(contact details below).
The enclosed RIBA Speaker Agreement (the Speaker Agreement) is a standard document. If you have
any queries or require any additional equipment other than that stated within, please do not hesitate to
contact us.
You will also find enclosed an acceptance form confirming the booking of your services and your
acceptance of the Speaker Agreement.
I would be grateful if you could please sign and return this appointment letter to the below email as soon
as possible.
Kind regards,
Mona Devereau
Head of CPD Programmes
T: 0207 307 3848
M: 0794 250 3844
RIBA CPD SPEAKER ACCEPTANCE FORM
29
I hereby accept the terms of this letter and of the RIBA Speaker and Licensing Agreement, and agree to present the below Webinar(s):
Date Title/Topic Location Time Speaker(s)
The RIBA will pay the Speaker a total of £XXX per Webinar presentation (the Fee), as described in the Agreement (together, the Fee).
The Fee is exclusive of VAT and is payable according to the terms of the Agreement.
Please read the details of the RIBA Speaker and Licensing Agreement overleaf before signing.
Signature of this acceptance form indicates acceptance of the attached Speaker and Licensing
Agreement as well as the terms of this appointment letter. Acceptance of this Agreement by the
signatory Speaker shall constitute acceptance by all speakers delivering the Webinar(s).
Signed:
Signed:
RIBA WEBINAR SPEAKER AND LICENSING AGREEMENT
Signature
____________________________________
Print name
____________________________________
Date
Signature
____________________________________
Print name
____________________________________
Date
30
DEFINITIONS:
Intellectual Property Rights: patents, copyright and related rights, moral rights, trademarks and
service marks, goodwill and the right to sue for passing off, rights in designs, database rights, rights to
use, and protect the confidentiality of, confidential information (including know-how and trade secrets)
and all other intellectual property rights, in each case whether registered or unregistered and including
all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim
priority from, such rights and all similar or equivalent rights or forms of protection that subsist now or in
the future in any part of the world
Location: Speaker’s preferred location with excellent wifi connectivity which could include their home
or office
Webinar(s): any documents or other materials whatsoever produced by the Speaker in the course of
performing the Services (including without limitation, video footage and/or photographs)
Speaker Obligations
• The Speaker shall grant the RIBA permission to record the Webinar(s), for live viewing and later on-demand internal use or distribution to delegates who have missed the original webinar due to unforeseen circumstances
• Viewer feedback will be collected after each Webinar and scored against a CPD scoring matrix. The Speaker will be required to score at least a 85% ‘good’ or ‘excellent’ rating for each Webinar. The Speaker may be required to amend the presentation if they score below this rating. If after adaptation viewer feedback indicates a further low rating, the RIBA reserves the right to remove the Webinar(s) from its online platform (see “Payment” and “Removal”).
• If a Webinar is to be delivered by more than one speaker, the Speaker who signs this Agreement will act as the lead and will be responsible for ensuring the other speaker(s) comply with the terms of this Agreement. Acceptance of this Agreement by the signatory Speaker shall constitute acceptance by all speakers delivering the Webinar(s).
• The Speaker shall hold professional indemnity insurance with a suitable insurance provider, to cover the Webinar(s) while they are on sale by the RIBA.
• The Speaker warrants to RIBA that the use of the Webinars or the Intellectual Property Rights in
the Webinars by RIBA will be free and clear of any claims by, and will not infringe the rights of, any
third party
• The Speaker shall indemnify RIBA against all liabilities, costs, expenses, damages and losses,
loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full
indemnity basis) and all other reasonable professional costs and expenses suffered or incurred by
the RIBA arising out of or in connection with any claim brought against the RIBA for actual or
alleged infringement of a third party’s Intellectual Property Rights as a result of the Speaker’s
breach of this Agreement
• For the duration of the Agreement and while the Webinar(s) are on sale by the RIBA, the Speaker will exclusively deliver and license the Webinar(s) for the RIBA.
• In compliance with the General Data Protection Regulations, the Speaker will be required to destroy any attendee lists or personal data that they hold after delivery of the Webinar(s).
31
• In the event of any further Webinars being delivered by the Speaker for the RIBA, the terms of this Agreement shall apply if agreed in writing between the Parties. Writing shall include email where receipt of that email is confirmed.
Presentation Requirements
• The Speaker is required to use the RIBA-branded Power Point template for the presentation.
• If the Webinar is sponsored, the Speaker shall accept the RIBA’s choice of sponsor and shall be required to include a sponsor logo (“Sponsor Logo”) on the holding slide at each recording. The sponsor logo(s) will be supplied to the Speaker in advance in jpeg format.
• There shall be no overt advertising as part of the presentation other than that relating to the RIBA’s agreed sponsor. The Sponsor Logo may be displayed on slides and overheads and appropriate reference can be made to a company’s activities in support of the content of the seminar, but it is not permissible to advertise specific products and services.
• The Speaker will supply the presentation, in line with the briefing provided, a minimum of two months in advance. The RIBA acknowledges that the presentation may be updated and evolve after this point.
• The Speaker will submit an electronic copy of the presentation slides in the RIBA-branded template, a minimum of one week prior to the Webinar date, in PowerPoint format.
• Speakers can be provided with a professional headsets if required. The Speaker shall confirm any additional equipment required for the Webinar(s) a minimum of 14 working days prior to the presentation.
• The Speaker shall use best endeavours to join the live webinar at least one hour prior to the Webinar start time to accommodate quality checks testing.
• The Speaker shall comply with the Presentation Guidelines as instructed by the RIBA prior to the Webinar.
▪ Polls: If the Speaker wishes to incorporate a poll, the poll question and answer options must be submitted with the slides a minimum of one week prior to the Webinar date.
▪ Acronyms: Speakers are requested to avoid acronyms and terms some attendees may not understand.
▪ Videos: Speakers are requested to avoid using more than five videos (that require audio) during their presentation. There are no limits to the number of mute videos.
▪ Practice run: If the Speaker has not previously used Go to Webinar for Webinar delivery with the RIBA in the past, the Speaker will arrange a virtual practice run with the CPD Digital Co-Ordinator.
▪ Q&A: Where appropriate, the Speaker will answer attendee questions during the final 15 minutes of the presentation.
RIBA Obligations
The RIBA shall:
• Agree the detailed logistics with the Speaker no later than one month before the Webinar(s)
• Pay the Speaker the Fee according to the terms of this Agreement
• Distribute the presentation/notes/reading list as a pdf in an email to viewers of the Webinar(s)
• Obtain viewer feedback at the end of each Webinar. A consolidated feedback summary will be provided to the Speaker by the CPD Programmes Manager
32
• The RIBA warrants to the Speaker that any image content of the Webinar(s) shall be used solely
in connection with the Programme entitled “RIBA Academy” for educational purposes only. The
RIBA shall not use the image content of the Webinar(s) for any other purpose without prior consent
from the Speaker
Speaker’s Fee
The Recording Fee and Licensing Fee (together, the Fee) described in the Speaker Acceptance Form are exclusive of VAT which, if applicable, shall be payable in addition.
The Fee will cover all expenses including course material preparation, delivery of each event and all associated expenses including travel and subsistence. No other costs will be covered unless agreed in writing with the RIBA in advance.
Payment
Payment of the Fee shall be made within 30 days of receipt of an appropriate invoice.
Invoices for the Recording Fee should be sent to the CPD Programmes Manager after each Webinar presentation.
The RIBA reserves the right to withhold payment of the Fee, cancel the Webinar(s) if viewer feedback repeatedly indicates scoring below the required rating (see also “Cancellation” and “Removal” below).
All payments from the RIBA to Speakers will be made by BACS transfer. All Speakers are required to provide their bank details (bank account name, account number, sort code and email address) on their invoices. Speakers will only need to provide this information once unless they notify the RIBA of a change in their details. If a different payment method (quarterly, separate speaker invoicing, etc.) is preferred, the Speaker should notify the RIBA Head of CPD Programmes upon signature of this Agreement.
Cancellation
The Speaker
Should the Speaker be unable to carry out the presentation on the agreed date(s), then he/she is required to notify the RIBA Head of CPD Programmes as soon as possible. The Speaker will be required to find a substitute or assist in the nomination and briefing of a substitute to deliver the same or a very similar presentation. Final approval of any replacement Speaker will be at the RIBA’s discretion.
If the Speaker fails to deliver a Webinar without having given the RIBA Head of CPD Programmes at
least 24 hours’ prior notice of cancellation and without having nominated and briefed an available
substitute, then the Speaker agrees to deliver a rearranged Webinar without requiring payment of the
Recording Fee. The Fee is a genuine pre-estimate of the costs incurred by the RIBA as a result of the
cancellation of the webinar on less than 24 hours’ prior notice including costs incurred for the AV and
delegate compensation and shall preclude the RIBA seeking compensation under any other provision
of this agreement.
The RIBA
Should the RIBA be required to cancel/postpone a Webinar, as much notice as possible will be given to the Speaker. All reasonable efforts will be made to ensure a new date is agreed with the Speaker and the above terms and conditions will apply.
Should the RIBA choose to exercise the right of cancellation for scoring below the required feedback rating, the RIBA will notify the Speaker and this Agreement will terminate with immediate effect, with no further liability to the RIBA.
33
Removal
The RIBA may, at its discretion, exercise the right to remove the Webinar(s) from its online platform for scoring below the required feedback rating, or for any other reason, including updating the content it provides. In such cases, the RIBA will notify the Speaker of removal and will cease to pay the Speaker the Licensing Fee.
Any provision of this Agreement that expressly or by implication is intended to come into or continue in force on or after termination or expiry of this Agreement shall remain in full force and effect.
Travel
The RIBA is committed to reducing its carbon footprint, including where possible the reduction of carbon
emissions. In meeting these objectives, Speakers are encouraged to use economy rail transport where
possible.
For the avoidance of doubt, the RIBA shall not reimburse Speakers for travel under this Agreement.
34
RIBA CPD On-demand Speaker and Licensing Agreement – 2021
Name
Address
Date
Dear Name,
RIBA CPD On-demand Speaker and Licensing Agreement – 2021
Following our previous correspondence on XXX, I am pleased to confirm your appointment as a speaker
(Speaker) for the delivery of the seminar(s) set out in the table overleaf (RIBA CPD Speaker
Acceptance Form).
In the month prior to each event you will be contacted by the RIBA to reconfirm all arrangements such
as accessing the venue/room, equipment, etc.
Please send your invoice for the Fee by email after each event to the RIBA Head of CPD Programmes
(contact details below).
The enclosed RIBA Speaker Agreement (the Speaker Agreement) is a standard document. If you
have any queries or require any additional equipment other than that stated within, please do not
hesitate to contactthe writer.
You will also find enclosed an acceptance form confirming the booking of your services and your
acceptance of the Speaker Agreement.
I would be grateful if you could please sign and return this appointment letter to the below email as soon
as possible.
Kind regards,
Mona Devereau
Head of CPD Programmes
T: 0207 307 3848
M: 0794 250 3844
35
RIBA CPD SPEAKER AND LICENSING ACCEPTANCE FORM
I hereby accept the terms of this letter and of the RIBA Speaker and Licensing Agreement, and agree to present and license the below On-demand Content:
Date Title/Topic Location Time Speaker(s)
Recording
date
Recording studio:
Technology House
10 Pinehill Road
Crowthorne
RG45 7JD
The RIBA will pay the Speaker a total of £xxx for the one time recording of the On-Demand Content within the Location(the Recording Fee) as well as a total of £xxx per year (the Licensing Fee), as described in the Agreement (together, the Fee).
The Fee is exclusive of VAT and is payable according to the terms of the Agreement.
Please read the details of the RIBA Speaker and Licensing Agreement overleaf before signing.
Signature of this acceptance form indicates acceptance of the attached Speaker and Licensing
Agreement as well as the terms of this appointment letter. Acceptance of this Agreement by the
signatory Speaker shall constitute acceptance by all speakers delivering the Webinar(s).
Signed:
Signed:
____________________________________
Print name
____________________________________
Date
Signature
____________________________________
Print name
____________________________________
Date
Signature
36
RIBA ON-DEMAND SPEAKER AND LICENSING AGREEMENT
DEFINITIONS:
Intellectual Property Rights: patents, copyright and related rights, moral rights, trademarks and
service marks, goodwill and the right to sue for passing off, rights in designs, database rights, rights to
use, and protect the confidentiality of, confidential information (including know-how and trade secrets)
and all other intellectual property rights, in each case whether registered or unregistered and including
all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim
priority from, such rights and all similar or equivalent rights or forms of protection that subsist now or in
the future in any part of the world
Location: Technology House, 10 Pinehill Road, Crowthorne, RG45 7JD
On-Demand Content: any documents or other materials whatsoever produced by the Speaker in the
course of performing the Services (including without limitation, video footage and/or photographs)
Licencing fee: The licencing fee is payable for the duration of this contract and for as long as the On-
demand Content is suitable to be featured on the RIBA Academy: architecture.com/RIBA Academy
Practice: A Practice within which the Speaker has the right to hold Seminars
RIBA Policies: RIBA’s mandatory policies, copies of which are available on request
Speaker Obligations
• The Speaker shall grant the RIBA permission to record the On-Demand Content for on-demand distribution
• The Speaker shall deliver the On-Demand Content for the purpose of recording at the Location or as an online Webinar at the Practice, as shall be specified by the RIBA in writing prior to the On-Demand Content or live Webinar.
• The Speaker shall comply at all times with appropriate RIBA Policies (such as the RIBA Data Protection Policy, Modern Slavery Statement, Anti-Bribery, Corruption and Data Protection Policies and Procedures and RIBA Health and Safety guidance in relation to working at the Location) during the term of this Agreement.
• In consideration of the Licensing Fee, the Speaker shall assign to the RIBA an exclusive license of all applicable Intellectual Property Rights and its recording, in all forms and all media, during the full legal term of copyright and any extensions, renewals and revivals thereof, as well as full publishing rights in respect of the On-demand Content in all media (now known or hereafter devised), whether in full or in part.
• Should the content of the On-demand Content become outdated or require amendments, in keeping with changes in the law, regulations or policy, the Speaker will be given the opportunity to update the On-Demand Content (and re-record it in parts, if necessary) to ensure that the On-Demand Content remains on the RIBA’s online platform.
• If the On-demand Content is to be delivered by more than one speaker, the Speaker who signs this Agreement will act as the lead and will be responsible for ensuring the other speaker(s) comply
37
with the terms of this Agreement. Acceptance of this Agreement by the signatory Speaker shall constitute acceptance by all speakers delivering the on-demand Content.
• The Speaker shall hold professional indemnity insurance with a reputable insurance provider, to cover the On-demand Content while they are on sale by the RIBA.
• The Speaker warrants to RIBA that the use of the On-demand Content the Intellectual Property
Rights in the On-demand Content RIBA will be free and clear of any claims by, and will not infringe
the rights of, any third party
• The Speaker shall indemnify RIBA against all liabilities, costs, expenses, damages and losses,
loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full
indemnity basis) and all other reasonable professional costs and expenses suffered or incurred by
the RIBA arising out of or in connection with any claim brought against the RIBA for actual or
alleged infringement of a third party’s Intellectual Property Rights as a result of the Speaker’s
breach of this Agreement
• For the duration of the Agreement and while the On-demand Content is on sale by the RIBA, the Speaker will exclusively deliver and license the on-demand Content for the RIBA.
• In compliance with the General Data Protection Legislation, the Speaker will be required to destroy any attendee lists or personal data that they hold on behalf of the RIBA after delivery of the On-Demand Content and confirm this in writing to Head of CPD Programmes.
• In the event of any further delivery of the content as live Webinars by the Speaker for the RIBA, the terms of this Agreement shall apply if agreed in writing between the Parties. Writing shall include email where receipt of that email is confirmed.
Presentation Requirements
• In line with the briefing provided, the Speaker will develop and supply a presentation slide deck, including no more than 50 slides for the purpose of the recording. This slide deck will only include key information, images, graphs, bullet points, charts and important data that is crucial to be viewed by the delegate. The Speaker is required to submit this slide deck using the supplied RIBA-branded template by the RIBA at the point of appointment. Charts, graphs and some data within the presentation may be animated by the RIBA’s Digital CPD Production partners for production value. The Speaker may develop a more comprehensive slide deck for the purpose of presenter’s notes to be viewed on the monitor on the day of the recording.
• If the On-demand Content is sponsored, the Speaker shall accept the RIBA’s choice of sponsor and shall be required to include a sponsor logo (“Sponsor Logo”) on the holding slide at each recording. The sponsor logo(s) will be supplied to the Speaker in advance in jpeg format.
• There shall be no overt advertising as part of the presentation other than that relating to the RIBA’s agreed sponsor. The Sponsor Logo may be displayed on slides and overheads and appropriate reference can be made to a company’s activities in support of the content of the seminar, but it is not permissible to advertise specific products and services.
• The Speaker will submit an electronic copy of the presentation slides a minimum of twenty one (21) days prior to the recording date, in PowerPoint format.
• The Speaker shall use best endeavours to arrive at the Location at least one (1) hour prior to the recording start time.
• The Speaker shall comply with the Presentation Guidelines as instructed by the RIBA prior to the recording of the On-demand Content.
• Speakers are requested to avoid acronyms and terms some attendees may not understand.
38
RIBA Obligations
The RIBA shall:
• Agree the detailed logistics with the Speaker no later than 14 days prior to the recording date
• Pay the Speaker the Fee according to the terms of this Agreement
• Distribute the presentation/notes/reading list as a pdf within the RIBA Academy learning platform to viewers of the On-demand Content.
• Obtain viewer feedback quarterly. A consolidated feedback report will be provided to the Speaker by the RIBA CPD Programmes Manager.
• The RIBA warrants to the Speaker that any image and / or video content of the On-demand Content
shall be used solely in connection with the Programme entitled “RIBA Academy” for educational
purposes or promotion of the On-demand Content on RIBA website and other promotional means.
The RIBA shall not use the image content of the On-demand Content for any other purpose without
prior consent from the Speaker.
Speaker’s Fee
The Recording Fee and Licensing Fee (together, the Fee) described in the Speaker Acceptance Form are exclusive of VAT which, if applicable, shall be payable in addition.
The Fee will cover all expenses including course material preparation, delivery of each event and all associated expenses including travel and subsistence. No other costs will be covered unless agreed in writing with the RIBA in advance.
Payment
Payment of the Fee shall be made within thirty (30) days of receipt of an appropriate invoice.
Invoices for the Recording Fee and the initial Licensing Fee should be sent to the CPD Programmes Manager after the recording of the On-demand Content.
Any follow on invoices in relation to the Licensing Fee should be sent annually by email the CPD Programmes Manager [email protected], following receipt of a written confirmation from the RIBA to extend the period in which the On-demand Content is featured on the RIBA Academy platform.
The RIBA reserves the right to remove the On-demand Content from its online platform if viewer feedback repeatedly indicates scoring below the required rating or if the content is no longer in providing up to date advice (see also “Cancellation” and “Removal” below).
All payments from the RIBA to Speakers will be made by BACS transfer. All Speakers are required to provide their bank details (bank account name, account number, sort code and email address) on their invoices. Speakers will only need to provide this information once unless they notify the RIBA of a change in their details.
Data Protection
Definition Data Protection Legislation: (i) unless and until the GDPR is no longer directly applicable in the UK, the General Data Protection Regulation ((EU) 2016/679 (GDPR)) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 2018, as amended from time to time
39
Both Parties will comply with all applicable requirements of the Data Protection Legislation. This clause
is in addition to, and does not relieve, remove or replace, a Party’s obligations under the Data Protection
Legislation.
If either Party is required to process or disclose any Personal Data in the course of this Agreement the Parties shall enter into a separate data sharing agreement in respect of such processing. The Parties agree to comply with their respective obligations in accordance with the data sharing agreement. This paragraph is intended to be legally binding.
Cancellation
The Speaker
Should the Speaker be unable to carry out the presentation on the agreed date(s), then he/she is required to notify the RIBA Head of CPD Programmes in writing at least fourty eight (48) hours in advance of the agreed date(s). The Speaker will be required to find a substitute or assist in the nomination and briefing of a substitute to deliver the same or a very similar presentation. Final approval of any replacement Speaker will be at the RIBA’s discretion.
If the Speaker fails to deliver the recording of the On-demand Content without having given the RIBA
Head of CPD Programmes at least (one) 1 week prior notice of cancellation and without having
nominated and briefed an available substitute, then the Speaker agrees to deliver a rearranged On-
demand Content without requiring payment of the Recording Fee. The Fee is a genuine pre-estimate
of the costs incurred by the RIBA as a result of the cancellation of the recording studio on less than
(one) 1 week prior notice including costs incurred for the studio, Audio Visual and equipment and shall
preclude the RIBA seeking compensation under any other provision of this agreement.
The RIBA
Should the RIBA be required to cancel/postpone a recording, as much notice as is reasonably possible will be given to the Speaker. Non-refundable travel costs incurred prior to the event will be reimbursed by the RIBA, on presentation of the applicable receipts. The Recording Fee shall not be payable, but all reasonable efforts will be made to ensure a new date is agreed with the Speaker and the above terms and conditions will apply.
Should the RIBA choose to exercise the right of cancellation for scoring below the required feedback rating, the RIBA will notify the Speaker and this Agreement will terminate with immediate effect, with no further liability to the RIBA.
Removal
The RIBA may, at its discretion, exercise the right to remove the On-demand Content from its online platform for scoring below the required feedback rating, or for any other reason, including updating the content it provides. In such cases, the RIBA will notify the Speaker of removal and will cease to pay the pro rata annual the Licensing Fee.
Any provision of this Agreement that expressly or by implication is intended to come into or continue in force on or after termination or expiry of this Agreement shall remain in full force and effect.
Travel and health and safety
The RIBA is committed to reducing its carbon footprint, including where possible the reduction of carbon
emissions. In meeting these objectives, Speakers are encouraged to use economy rail transport or any
other reasonable safe mode of transport, where possible.
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For the avoidance of doubt, the RIBA shall not reimburse Speakers for travel expenses outside of those
described under this Agreement.
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Appendix 4