tender for providing vehicle on hire for …...tender for providing vehicle on hire for...

TENDER FOR PROVIDING VEHICLE ON HIRE FOR OPERATIONS/MAINTENANCE/ROU

ACTIVITIES IN MANGLYA-GUJRI SECTION OF MMBPL.

1. Bharat Petroleum Corporation Limited is a Fortune 500 Navratna PSU engaged in manufacturing

and Marketing of diverse range of Petroleum Products.

2. We intend to rent vehicles for various activities in Manglya-Gujri section of MMBPL. We are pleased to invite the BIDS for the above mentioned job, as per tender specifications (enclosed).

3. EARNEST MONEY DEPOSIT (EMD): EMD of amount as mentioned below as applicable is required to be submitted, in physical form at our office in a sealed cover addressed to Chief Manager P&CS, with following boldly super-scribed on the cover/ envelope:

i. CRFQ Number: ii. Item: iii. Closing Date/Time: iv. Name of the Bidder:

Sr No. Item Value

INR

1 VEHICLE ON HIRE FOR MANGLYA-GUJRI SECTION OF MMBPL 1,00,000

The BIDDERS shall ensure that the EMD in the form of DD, drawn in favor of “Bharat Petroleum Corporation Limited”, payable at Mumbai, from any Branch of Indian Nationalized Banks. It should be delivered to Chief Manager P&CS or sent by Registered Post / Couriered to the following address so as to reach on or before the due date & time of the tender:

P&CS Dept, South Block, Admin Building Mumbai Refinery, Mahul Gaon, Mumbai-400 074.

BPCL will not be responsible for non-receipt of instrument (s) due to postal delay/

loss in transit etc. Bid received without the EMD, if applicable, is liable to be rejected.

Scanned copy of EMD shall be uploaded on BPCL eprocurement website and later

shall be sent to above mentioned address before due date of the tender.

EMD shall be valid for period of 8 months from the date of submission of bids.

4. EXEMPTION FROM EARNEST MONEY DEPOSIT:

o Micro and Small Enterprises registered with District Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises, are exempted from payment of Earnest Money provided -

o Vendors have to upload the necessary documents as mentioned above to claim

exemption for Earnest Money Deposit.

5. EMD FOREFEITURE AND RETURN OF EMD:

i. EMD submitted shall be returned on finalization of the order. No interest on this

EMD is payable.

ii. EMD will be forfeited in the event of:

1. Withdrawal of offer while the offer is under consideration during the

offer validity period. 2. Bidder not accepting our Purchase Order, if placed without prejudice to

our rights to recover damages on account of breach of contract. 3. Non-confirmation of acceptance of order within the stipulated time after

placement without prejudice to our rights to recover damages on account of breach of contract.

4. Any unilateral revision made by the Bidder during the validity period of the offer.

6. This is a TWO-PART-BID Tender. E-bids should be submitted online through BPCL’s e-

procurement site https://bpcl.eproc.in “Two Bid System”, i.e. Part-I: Bid Qualification Criteria and Techno-Commercial Un-Priced Bid and Part-II: Priced Bid. Bidders are required to register

themselves at BPCL’s e-procurement site https://bpcl.eproc.in .

For any assistance regarding online submission of e-bids on BPCL E-Procurement web site,

bidders may contact on all working days (Mon - Fri) on Tel. Nos. +91-9833091866 or +91-22-25540717 between 09.00 hrs to 17.00 hrs. IST or helpdesk of M/s. C1 India Pvt. Ltd. on email

[email protected] or on Telephone no. +91-22-66865600 between 09.30 hrs to 18.30

hrs. IST.

7. The Techno-Commercial / Unpriced Bids shall be opened on 31.07.2014 at 14:00 hours

PART - A: QUALIFICATION CRITERIA & TECHNO-COMMERCIAL (OTHER THAN PRICE)

BID

The attached tender document consists of the following Attachments:

BID-QUALIFICATION CRITERIA.

TENDER DOCUMENT WITH SCOPE OF WORK. GENERAL TERMS AND CONDITIONS.

MEMORANDUM OF AGREEMENT. SPECIAL SAFETY CONDITIONS.

FINANCIAL DETERRENT FOR VIOLATION.

GENERAL CONDITIONS OF CONTRACT FORM A

DEVIATIONS REPLY TO POINT NO 13.

TYPE OF COMPANY.

Information pertaining to Bid Qualification, Technical, Techno-commercial & Other Details

shall be filled, signed, stamped and uploaded on bpcl eprocurement website under respective categories.

https://bpcl.eproc.in/

https://bpcl.eproc.in/

mailto:[email protected]

PART - B: PRICE BID.

Vendors have to submit Price Bids directly on the eprocurement website.

8. All the tender documents and Annexure and Price Bids shall be required to be duly signed and

stamped the authorized signatory. The authorized signatory shall be:

a) Proprietor in case of proprietary concern. b) Authorized partner in case of partnership firm. c) Director, in case of a limited Company, duly authorized by its board of directors to sign.

OPENING OF BIDS: This being Two-Part-Bid, the Qualification Criteria and Techno-Commercial Bid will

be opened first and evaluated. Bidder to note that qualification of bidder and evaluation of bid is being

taken up simultaneously and therefore issue of TQ/CQ and or Techno-commercial discussions shall not be

construed as the bidder is qualified.

9. The vendors who are on BPCL’s Black /Holiday List will not be considered.

10. BPCL reserves the right to accept/ reject any or all the Offers at their sole discretion without

assigning any reason whatsoever.

11. BPCL decision on any matter regarding Bid qualification of vendors shall be FINAL and any vendor shall not enter into correspondence with BPCL unless asked for.

12. BPCL would also consider information already available with them regarding Vendor’s Credentials.

13. BPCL may call for additional documents if required.

14. For clarifications, if any, please feel free to contact undersigned on 022-25533265 on any

working day between 09:00 am to 4:00 pm

Thanking you, Yours faithfully,

For Bharat Petroleum Corporation Ltd. ___________ U S N Bhat Chief Manager (P&CS)

BID QUALIFICATION CRITERIA Vendors have to satisfy the following bid-qualification parameters to become eligible for further technical and commercial evaluation:

There is a requirement of seven (07) vehicles (MUVs) Air Conditioned Mahindra Xylo or equivalent at places specified in the tender document.

Qualification criteria shall be as follow:

1. Average Annual financial turnover during the last 3 years, ending 31st March of previous financial year should be Rs. 17.15 lakhs.

2. Experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following on annual basis:

Three similar completed works, each costing not less than the amount equal to Rs. 22.87 lakhs or

Two similar completed works, each costing not less than the amount equal to Rs. 28.59 lakhs or

One similar completed work, costing not less than the amount equal to Rs. 45.74 lakhs.

3. Financial net worth of the bidder shall be positive as per the latest audited annual report and certified by the Chartered Accountant. The certified copy of the net worth of bidder should not be older than last financial year. Similar work shall mean the experience of executing contract of providing Air-Conditioned Vehicles on hire for movement of company officials on a continuous basis for at least twelve months. The contractor should upload the documentary proof related to pre-qualification criteria as stated above on the BPCL eprocurement website.

The Bidder shall submit following documents along with Pre Qualification bid:

i) Company profile, registration certificate of company/partnership deed as applicable.

ii) Experience on similar completed works executed in the form of Purchase Order / Contract copy during the last five years: and details like monetary value, clients, proof of satisfactory completion (Annexure A)

iii) Information regarding jobs in hand (Annexure-B & C), current litigation (Annexure D), orders regarding exclusion/expulsion or black listing, if any. Declaration that the bidder has not been banned by Indian Government or quasi-Indian Government agency or Indian PSU.

iv) Documentary evidence of adequate financial standing, certified by

bankers, Audited Profit & Loss A/c and Balance Sheet, Annual turnover in last five years, access to adequate working capital.

v) List of vehicles proposed to be deployed for the subject contract (Documentary proof for RC book and fitness certificate of the vehicles) or Vehicles proposed to be purchased on award of job.

vi) Service Tax Registration Certificate. vii) Permanent Account Number (PAN)

The Vendors shall also be in a position to provide further information as and when required by BPCL.

BPCL, at its discretion reserves the right to verify information submitted and inspect the facilities to confirm their capabilities

Material/Services required at:M/s. MMPL, RefineryBharat Petroleum Corporation LimitedBPCL,RefineryMUMBAI - 400074India_______________________________________________________________________SUBJECT : TENDER FOR "VEHICLE ON HIRE AT MANGLYA-GUJRI SECTION FOR MMBPLDEPT".

You are invited to quote online through BPCL E-Procurement websitehttps://bpcl.eproc.in for above subject as per the enclosed Tender Documents.

VALIDITY : Your quotation shall be valid for period of 120 Days from theQuotation due date indicated above.

SUBMISSION OF TENDER ON LINE:

Bidders are requested to submit / upload their UNPRICED & PRICED BIDS, on orbefore the due date by 14.00hrs, on BPCL E-Procurement websitehttps://bpcl.eproc.in maintained by M/s C1 India Private Limited.

For any assistance regarding online submission of bids on BPCL E-Procurementweb site, bidders may contact on Tel.No. 9833091866 or 022-25540717 on allworking days (Mon - Fri) between 09.00 hrs to 17.00 hrs. or helpdesk of M/s.C1 india Pvt. Ltd. on Telephone no.022-66865600/05 between 09.30 hrs to 18.30hrs.

Hard copies of the bids shall not be submitted,unless specially asked for byBPCL.

DEVIATION :

You are requested to have all your queries clarified before bidding. However,if you still have deviations from our RFQ and the attachments (specifications/ scope of work / Drawings ) etc. please indicate deviations in your offer ina separate attachment titled 'DEVIATIONS', appearing in Bid commonforms,giving reference to RFQ clause no. Deviations appearing in seperateattachment titled 'DEVIATIONS',appearing in Bid common forms, shall only beconsidered while evaluating the offer. In case there are no deviations, pleasesubmit "NIL DEVIATIONS". Deviations mentioned elsewhere shall not beconsidered for evauation.

To,M/s. BPCL ESTIMATEMUMBAI . India - 400038.Ph:,Fax:.Vendor Code:300648

Quotation Due Date/Time:31.07.2014/14:00:00

For Bharat Petroleum Corporation Ltd.Vendor Sign & Stamp

REQUEST FOR QUOTATION Collective RFQ Number/ Purchase Group 1000213976 / N18-P&A/MMPL SERVICES Contact person/Telephone NARKHEDE N P/- Fax : - Email:[email protected] Our ref.:

RFQ No/Date: 6000754118 / 14.07.2014

Page 1 of 19

Your quoted rates shall be inclusive of all applicable taxes and duties exceptVAT and service tax which shall be quoted separately if applicable. Pleasenote that submission of this FORM-A along with Technical / Unpriced Bid ismandatory. Form-A is to be submitted on-line with the technical / unpriced bidonly. Your rates shall remain firm till completion of work. The applicabilityof service tax and VAT as a percentage rate on total quoted price shall beclearly mentioned in the Form A. If the information is not provided, it willbe assumed that service tax and VAT is not applicable. No claim for theservice tax and VAT will be entertained subsequently.

GROSS AMOUNT :

Kindly mention Gross amount in words & figures. All item rates shall bequoted in words also.

VALIDITY :

Your quotation shall be valid for period of 120 Days from the Quotation duedate indicated above.

NEFT PAYMENT :

Payments to contractors etc. shall be made by National Electronic FundTransfer (NEFT) only. Payment by cheque will be made only to those vendorswhose bank is located in the city where NEFT payment facility is presently notavailable. Bids received from vendors who are not accepting the NEFT paymentterms are likely to be rejected.

Clause regarding EMD acceptance from NSIC/MSE units

Units registered with National Small Industries Corporation (NSIC) and/orMicro or small Enterprises (MSE) are however, exempted from payment of EMDsubject to:

1. The unit being registered for the item tendered2. Registration certificate being valid as on date of quotation

The photocopy of the valid NSIC registration certificate/review certificateduly attested by a gazetted officer/notorised and/or Valid MSE registrationwith any notified body specified by ministry of micro, small and mediumenterprises should accompany the bid documents. Failing which such bid will betreated as bid received without EMD and liable to be rejected.

OPENING OF TENDERS :

Bids (Technical Bid and Price Bid) will be opened on-line through BPCLe-procuremnt site.

Please submit the reply of point no.13 of special safety conditions along with

RFQ Number :6000754118 Date : 14.07.2014To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

For Bharat Petroleum Corporation Ltd.Vendor Sign & StampPage 2 of 19

techno-commercial bid.

Contractor must submit along with his tender.

a) Complete work injury records per year for the last three years &b) Total man-hours worked per year for the last three years.c) Safety assurance plan.

Quotation must clearly indicate the number of Supervisors & skilled orunskilled workers, which will be deployed for the job, from time to timeduring execution of the contract.

The above information will be taken into view during tender evaluation.

FOLLOWING DETAILS ARE MANDATORY TO MENTION IN YOUR OFFER:

A. PAN NUMBER:-

B. TYPE OF COMPANY :-

Please mention your #Type of Company# correctly, out of following options :-

01 Partnership02 Private Ltd.03 Public Limited04 Central PSU05 State PSU06 Individual07 HUF08 Sole Proprietorship Firm09 Association of Persons (AOP)10 Body of Individuals (BOI)11 State Govt. Dept.12 Central Govt. Dept.13 Local Authority14 Co-op Society15 Trust

Also please mention whether your Unit/Company is registered with NationalSmall Industries Corporation (NSIC) and/or Micro or small Enterprises (MSE):YES/NO

In the event of award of contact, the Memorandum of Agreement shall besubmitted duly attested with Rs.100/- stamp and shall be returned along withacceptance copy of Purchase Order.

BPCL reserves the right to cancel this tender without assigning any reasons.

In case of any further queries, please contact Mr. Santosh Sahu on telephone



no.25524258 before submitting bids.______________________________________________________________________________________________________________________________________________ Item Material Qty Unit Unit Basic Rate

Description Delivery date (in Figures)_______________________________________________________________________00010 VEHICLE ON HIRE AT MANGLYA 18.08.2014_______________________________________________________________________ The item 00010 covers the following services: 10 9010168 18 MON

HIRNG MUV-A/C MONTHLY 2000KM-24HRS (Months)

HIRINGHIRING OF VEHICLE FOR MAINTENANCE SUPPORT

Hire charges towards supply of good conditioned, closed body, Air-conditionedDiesel MUV (Multi Utility Vehicle) on monthly basis. Quoted rate shouldinclude running cost of the vehicle including fuel, oil, lubricants, repairsand maintenance services and driver's salary, bhatta, road tax, insurance andother statutory requirements/ cost of running the vehicles etc. complete inall respect. Quoted rate shall be for per Vehicle per Month basis. -

For running of 2000 Kms per Month and 24 hours a day. _________________________________________________________________Lumpsum monthly hire charges towards supply of good condition closed bodyAir-conditioned MAHINDRA XYLO or equivalent Diesel Jeep including driver andas per scope of work and general terms and conditions of the tender includingcost of running of 2000 Kms per month on 24 Hrs. basis (One Vehicle/month forEighteen Months) HQ - Manglya. Quoted rate shall be for per Vehicle per Month.

_________________________________________________________________

Service Item 10: Unit basic rate in words ________________________________

_______________________________________________________________________ 20 9010172 18 MON




For running of 4000 Kms per Month and 24 hours a day. _________________________________________________________________Lumpsum monthly hire charges towards supply of good condition closed bodyAir-conditioned MAHINDRA XYLO or equivalent Diesel Jeep including driver andas per scope of work and general terms and conditions of the tender including



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________cost of running of 4000 Kms per month on 24 Hrs. basis (One Vehicle/month forEighteen Months) HQ - Manglya. Quoted rate shall be for per Vehicle per Month.

_________________________________________________________________


_______________________________________________________________________ 30 9010166 72 MON

HIRNG MUV-A/C MONTHLY 3500 KM-12HRS (Months)



For running of 3500 Kms per Month and 12 hours a day. _________________________________________________________________Lumpsum monthly hire charges towards supply of good condition closed bodyAir-conditioned MAHINDRA XYLO or equivalent Diesel Jeep including driver andas per scope of work and general terms and conditions of the tender includingcost of running of 3500 Kms per month on 12 Hrs. basis (Four Vehicles/monthfor Eighteen Months) HQ - Manglya. Quoted rate shall be for per Vehicle perMonth.

_________________________________________________________________


_______________________________________________________________________ 40 9010175 61,200 KM

HIRNG MUV-A/C - EXTRA KM (Miles/Kms)


Air-conditioned Diesel MUV (Multi Utility Vehicle)Extra Running cost of the vehicle including fuel, oil, lubricant, repair andmaintenance, service charges etc. beyond running of minimum specifiedkilometers.

_________________________________________________________________



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________Charges for running extra Kms beyond the total minimum kms of a location asdecribed in scope of work for Item 10, 20 & 30 above

_________________________________________________________________


_______________________________________________________________________ 50 9010176 4,320.0 HR

HIRNG MUV-A/C - EXTRA HRS (Hours)


Air-conditioned Diesel MUV (Multi Utility Vehicle)Extra Hire charges of the vehicles for each hour beyond normal working hoursincluding driver bhatta.

_________________________________________________________________Overtime charges for running the Jeep for Extra Hours before/after normalworking hours for Item 30 above

_________________________________________________________________


_______________________________________________________________________ 60 9010177 720 EA

HIRNG MUV-A/C - NIGHT-BHATTA (each)


Air-conditioned Diesel MUV (Multi Utility Vehicle)Extra Hire charges for the vehicle including driver's bhatta for outstationnight stay.

_________________________________________________________________Drivers Bhatta for night stay for Item 30 above

_________________________________________________________________




Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________

_______________________________________________________________________Service Tax%____________ VAT%________________ CST%________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________00020 VEHICLE ON HIRE AT GUJRI 18.08.2014_______________________________________________________________________ The item 00020 covers the following services: 10 9010168 18 MON




For running of 2000 Kms per Month and 24 hours a day. _________________________________________________________________Lumpsum monthly hire charges towards supply of good condition closed bodyAir-conditioned MAHINDRA XYLO or equivalent Diesel Jeep including driver andas per scope of work and general terms and conditions of the tender includingcost of running of 2000 Kms per month on 24 Hrs. basis (One Vehicle/month forEighteen Months) HQ - Gujri. Quoted rate shall be for per Vehicle per Month.

_________________________________________________________________


______________________________________________________________________________________________________________________________________________ 20 9010175 3,600 KM

HIRNG MUV-A/C - EXTRA KM (Miles/Kms)


Air-conditioned Diesel MUV (Multi Utility Vehicle)Extra Running cost of the vehicle including fuel, oil, lubricant, repair andmaintenance, service charges etc. beyond running of minimum specifiedkilometers.

_________________________________________________________________Charges for running extra Kms beyond the total minimum kms of a location asdecribed in scope of work for Item 10 above

_________________________________________________________________





_______________________________________________________________________Service Tax%____________ VAT%________________ CST%________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________* 01 SCOPE OF WORK

PROVIDING VEHICLES ON HIRE AT MANGLYA (Madhya Pradesh) and GUJRI (MadhyaPradesh)

Mumbai-Manmad-Bijwasan pipeline (MMBPL) is 1389 KMs in length starting fromMumbai in Maharashtra to Bijwasan in Delhi. MMBPL has many locations along thepipeline route and it is required to hire vehicles for Operations, Maintenanceand ROU activities of Pipelines. It is intended to hire vehicles on monthlybasis for eighteen months period.

1. The vehicles to be provided on monthly basis at various locations of MMBPLand it's type shall be as mentioned below in schedule I:

Schedule ISr. LOCATION TOTAL TOTAL NO. OF TYPE OF VEHICLENo KMS/Month HOURS/Day VEHICLES

1 MANGLYA 2000 24 1 MAHINDRA XYLO 4000 24 1OR EQUIVALENT 3500 12 4 VEHICLE

2 GUJRI 2000 24 1 MAHINDRA XYLO OREQUIVALENT VEHICLE

2. The indicative running of each vehicle per month is as indicated in theSchedule I. Actual running of each vehicle may vary from the indicative KMsmentioned above. However, the total minimum commitment per month for alocation shall be as given below in Schedule II.

Schedule II:Sr. No.Location Total KMs Remarks1 Manglya 20,000 Cumulative running of Six (06) vehicles at Manglya2 Gujri 2,000 Only One (01) Vehicle at Gujri

Whenever cumulative running KM of the vehicles provided at each location & ascategorized in Schedule I, exceeds minimum commitment KM per month as



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________mentioned in Schedule II, the extra KMs shall be paid as per rates quoted bythe vendor for respective categories at each location.

During the contract period if for any reason any one or more vehicles usage isterminated as indicated in Schedule I, minimum KM of that vehicle shall bededucted accordingly for calculation of Cumulative KM of base location asindicated in Schedule II.

3. The vehicles provided must be in excellent condition, clean andmechanically sound. The vehicles which will be provided for the above jobshould have registration and Chassis Mfg date on or after 1st February 2014and in good condition with comfortable seats, head rest, clean seat covers,windows fitted with tinted glasses/paper and shall be kept clean at all times.The vehicle model selected shall be as mentioned in Schedule I. Non-AC modelwith extra fitted AC is not acceptable. The vehicle shall have commercialregistration. Contractor will have to take an approval from Engg-In-Chargeprior to deployment/change of any Vehicle. BPCL will have the right to inspectthe vehicles at their discretion during the contract period. If anydeficiencies are noticed or the vehicles are found without proper maintenance,BPCL reserves the right to reject/suspend the vehicles from operation. Thecontractor is required to provide the replacement immediately but in any casenot latter than 24 hours from the time of intimation, failing whichappropriate deduction as per clause 7 will be made from the monthly bills ofthe contractor.

4. Vehicles provided by the contractor on hire shall have the drivers inuniform, ensure that they are neatly dressed and should have a valid licenseand are competent to drive. These vehicles will be used by BPCL for movementof its staff, with their tools and tackles (not exceeding the laden weight)and authorized persons to various locations of MMBPL such as Pumping stations,Valve stations and Pipeline route or as directed.

5. The Contractor have to provide details of the vehicles in the format as perAnnexure 1 in the technical bid, which would be position by him in case ofbeing a successful bidder and it should be inline with our requirement asmentioned in Schedule I.

6. The contractor shall also be responsible for providing suitable vehiclereplacement immediately, if the vehicle breaks down. The replacement vehicleprovided shall be of equivalent Vehicle model to the break down vehicle. Ifthe vendor does not have equivalent vehicle model immediately, then he canprovide an equivalent sedan car model for the time being but not exceeding 10days from the date of vehicle breakdown.

7. In all cases, if the vehicle fails to report at the required time/place asindicated in the respective tender schedules or as intimated by BPCL Officerit will be considered as non provision of vehicle for the day, necessary



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________deduction as explained below will be recovered from the monthly bills of thecontractor.

a) If BPCL manages with out hiring an additional vehicle for the day,necessary deduction on pro-rata will be recovered from the monthly bills ofthe contractor.

b) If BPCL has to arrange a vehicle on its own then the company will deduct asum of Rs. 2500/- for each day, per vehicles, towards penaltyin addition to deduction on pro rata basis from monthly charge of vehicle.Such amount will be recovered from the monthly bills of the contractor.

8. Any overtime due to breakdown of the vehicle shall be on the account ofcontractor and not to be charged to BPCL.

9. The vehicles provided should meet the requirements and specifications aslaid down by the concerned Statutory Authorities and should comply with therequirement of the Motor Vehicles Act: Madhya Pradesh and the Central MotorVehicle Act and amendments thereto issued from time to time.

10. The contractor shall obtain Comprehensive Insurance Cover from any PublicSector Insurance Company for each vehicle and shall keep such policy in forceat all times to cover all risks of every nature whatsoever to the vehicle andoccupants including loss of life, disablement, injuries, Third Party claims,accident caused due to fire, riot or due to any other reason whatsoever, losson the account of theft and natural calamities. Contractor shall produce forverification the original insurance policy and proof of payment of allinsurance premium and charges in respect thereof as and when demanded by BPCLand shall renew all such insurance cover at least seven days before the expirythereof.

11. It shall also be the contractor's sole responsibility to ensure that thevehicles are always and exclusively driven by a person appropriately qualifiedand licensed under the Motor Vehicle Act. It shall be contractors soleresponsibility to ensure that the driver of the vehicle:a) Have the necessary qualifications as laid in the Rules under the CentralMotor Vehicles Act currently in force and any subsequent amendments thereto.b) Are educated about the safety rules and regulations especially in apetroleum installations and abide by the same.c) Do not smoke or light a flame or use mobile while driving the vehicle.d) A reliever is provided in case the vehicle is extended for service for morethan 12 hours at the place of posting. In no case shall the driver be allowedto do work beyond 12 hrs (including the normal duty of 8 hours).e) Preferably have good knowledge of road routes, condition of roads etc.f) Shall be in possession of all relevant documents pertaining to the vehiclesuch as Insurance policy, registration book etc. at all time while on duty.g) He should be easily accessible on his mobile phone all the time.




12. It is also essential that the contractor shall give the identity badge toeach and every driver for the vehicles operating inside the Plant premises andalso perform the entry pass formalities for the vehicles from the PlantOfficials required as per the BPCL rules. The contractor also needs to obtainthe police verification done of all the drivers deployed to drive the vehicleand proof of the same should be submitted to BPCL Engg-In-Charge within 45days from the date of deployment. The contractor shall remain solely andexclusively responsible for all consequences of actions carried out by hisdrivers or his representatives during execution of the contract.

13. The contractor shall maintain necessary records of the persons deployedfor the work in a proper format with necessary proofs. The records shouldprovide relevant details of domicile, education, residential address, recentpassport photograph, police verification certificate etc. contractor shouldalso maintain all the records of cost as per the statutory guidelines andshould be in a position to produce the documents as and when requested bystatutory authority or BPCL Engg-In-Charge from time to time.

14. The contractor shall be responsible for and shall pay any compensation totheir employees payable under the Workmen's Compensation Act/ESIC and theamendments thereto for the injuries caused to the workmen. The contractorshall be responsible for and pay the expenses for providing medical treatmentto any of their employees whom may suffer any bodily injury as a result of anyaccident.

15. If during the contact period, the service is found unsatisfactory thecontract will be terminated with one months prior notice. BPCL reserves theright to terminate the contract with one months notice without assigning anyreason thereof. The contractor cannot claim any compensation/damages for thesame.

16. The contractor shall be liable for all payments to their personnelemployed for the performance or carrying out the said work and in respect ofall claims and liabilities of the contractor and BPCL shall in no event beliable or responsible for any such payment. The contractor will indemnify BPCLand keep indemnified from and against any claim whatsoever that may be madeagainst BPCL in relation to or arising out of this contract and undertake tosee that BPCL are absolved of any liabilities whatsoever any third party onaccount of this contract.

17. The contractor shall abide by the Payment of Wages Act./ Minimum WagesAct/Provident Fund Contribution and other relevant Labour Legislation inforce. Contract shall provide documentary proofs of all such payments alongwith monthly RA bills.

18. The contractor shall observe and implement all applicable statutes and



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________Rules framed there under which are beneficial to the staff/workmen employed byhim/them and BPCL shall in no event be liable or responsible for any defaultthat will arise out of non-observance of such law/rules on the part of thecontractor and that the contractor shall indemnify and keep indemnified BPCLthe same and from the proceedings in respect thereof.

19. The contractor shall not assign or sublet the contract or any partthereof to any person/party without the specific permission of the employer inwriting. All the vehicles deployed under this contract should be registered inthe name of the successful bidder and deviation in this should be brought toBPCL Engg-In-Charge's notice.

20. Contractor shall bear and pay solely and absolutely the entire operatingcost of the vehicles and the rates shall include and be deemed always toinclude the following:

a) All expenses, costs and charges incurred for the driver whose servicesare utilized in relation to the vehicles including their salary, emolumentsand other perquisites, whether statutory or not.b) Cost of fuel and lubricating oils, tyres and spares etc.c) Cost of maintenance, repairs and replacement of vehicles or any partincluding fittings thereof.d) Road Tax, Vehicle Tax, Municipal Tax, all other taxes, levies etc. forrunning the vehicle as commercial vehicle. The contractor shall bear and payall taxes and levies and increases, which are attributable to the vehicles.e) PUC of Vehicle shall be carried out as per the RTO norms.f) Cost of the Comprehensive insurance as mentioned earlier.

21. The contractor shall pay the vehicle entry tax for inter state movementand claim along with RA bills. The same shall be reimbursed by BPCL againstthe actual receipt duly certified by the BPCL Officer who availed the vehicle.

22. Toll tax shall be paid by the BPCL Officers / Authorised persons who areusing the vehicles.

23. Normal working hours would be 12 hrs a day, except wherever mentioned inthe Schedule of Work for 24 Hrs with separate Drivers for each shift. Thereporting time for each jeep will be as advised after award of work. MinimumTwo drivers should be deputed for vehicles with 24 hrs working with a maximumof 12 hrs shift for each driver. If the second driver is not provided, penaltyof Rs 1500/- per day shall be imposed on the contractor.

24. The vehicles should be made available on all days of the month.

25. The starting point/closing point of the vehicles will be BPCLs officementioned in the schedule as Headquarters in tender document as mentioned forthe purpose of calculation of the mileage run for the day. However, if the



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________vehicle has to start/ close at a place other than the Headquarters asmentioned in the schedule, the extra mileage/time i.e. the difference on thisaccount would be added to the starting/closing point as appropriate.

26. BPCL shall have the right to change the starting time andstarting/closing point of any vehicle after giving at least one weeks noticeto the contractor.

27. On tour to out station, the contractor shall make all arrangements suchas stay, food etc. for their drivers night halts and for normal duties.

28. All drivers engaged shall undergo medical check up once a year and copyof certificate to be submitted to BPCL Engg-In-Incharge.

29. Drivers should be changed only with prior approval from Engg-In-Charge orthe officer authorised by them. Similarly, if any driver is found to beindulging in unsafe driving practices/acts, he shall be replaced immediatelywithin 72 hours from the time of information by BPCL Engg-In-Charge.

30. Drivers should have sufficient money while on tour for the requirement ofdiesel, vehicle repairs etc.

31. The total requirement of vehicles is Seven (07) Nos. only, however ifthere is requirement of additional vehicles then contractor will have toprovide the same within 30 days from the date of intimation by BPCL. The ratesapplicable for the additional vehicle would be same as that quoted by thesuccessful bidder in the respective schedule of price for that location.

The vehicles are required at Manglya and Gujri as indicated in the Schedule I.The company at its own discretion may shift either one or more jeeps to anypipeline locations at any time. During this period the rates applicable shallbe as quoted in schedules for location.

32. The contractor shall ensure ready availability of the following items atall time in each vehicle." One torch in good working condition" Spares like hose pipes, fan belts, etc." Spare tyre in good condition" Tool kit with all types of tools and tackles with jack." Portable Fire Extinguisher." First Aid Box.

33. Daily log sheets for the vehicle running has to be maintained and it willbe responsibility of the driver to obtain the signature of staff for theopening as well as the closing meter reading by the user from the BPCL.Monthly bills raised by the contractor for payment shall be accompanied withoriginal copy of the log sheet, the format for the log sheet will be as



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________required by BPCL. Monthly RA bills are to be submitted to Engg-In-Charge forhis certification. Any Penalty levied by the Engg-In-Charge will be informedto the contractor.

34. Whenever the vehicle is used for night traveling beyond midnight (i.e.24.00), night halt allowance will be paid in addition to the overtime. In caseof night halt at out station, the vehicle will be closed after use and shallbe opened as and when required. In such cases night halt allowance shall bepaid and over time shall be calculated up to time of close/open of the vehicleon that particular day.

35. The number of vehicles required at each location is given in therespective schedules. However, the contractor has to be in a position tosupply all the required number of vehicles at a particular location. Supply ofpart number of vehicles at one location is not acceptable and such offers willnot be considered for evaluation.

36. BPCL reserves the right to change the date of placement of the vehiclesat a particular location. BPCL also reserves the right to discontinue anexisting vehicle from operation with a notice period of one month citing noreason what so ever.

37. The contractor whose quotation is accepted has to supply the vehicles atdifferent locations as advised by BPCL from time to time. The quoted rateshould be firm till the completion of the contract period.

38. All the vehicles are required to be fitted with spark arrestor whileentering the BPCL premises. The drivers should ensure that he maintains aspeed limit of less than 25 Kms or speed limit as applicable inside therespective Plant area at all times.

39. The rates quoted shall remain firm throughout the tenure of the contract.However, revision in rates both upward and downward shall be applicable onaccount of fluctuation of diesel prices only when the variation in dieselprice is more than 10 percent w.r.t the diesel price on the date of creationof RFQ. Escalation on running cost will be paid on the following basis:

(Escalated Price) - (Prevailing market Price as on date of creation of RFQ*)

Escalation on = ------------------------------------------------running cost/KM 12

Based on the above, the contractor will be paid additional charges forincrease in Diesel price (only when the variation in diesel price is +/- 10percent) for the Actual Distance (in KM) traveled subsequently to the date ofprice escalation. Similarly, for decrease in diesel price, appropriate



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________deduction will be made. No other rate/charges shall be charged on account ofprice variation of diesel. The price of diesel per litre prevailing on thedate of creation of RFQ at the time of quoting is required to be provided asunder:

As on the date of creation of RFQ:

Diesel price in Manglya (Madhya Pradesh) : Rs _____________

Diesel price in Gujri (Madhya Pradesh) : Rs _____________ ________________________________________________________________________________________________________________________________________* 02 CONTRACT PERFORMANCE

The contractor is required to submit along with monthly bills vehiclePerformance Evaluation Sheet for each vehicle as per Annexure 2 certified bythe Engg-In-Charge. The contractor's performance shall be measured based onthis reports. In case contractor performance goes below satisfactory levelthen BPCL reserves the right to penalize the contractor as deemed fitsubjected to maximum of Rs. 5000/- per vehicle per month.

The contractor's performance will be evaluated based on the monthlyperformance ratings received and also on a cumulative ratings of last sixmonths (including the month for which bill is submitted). For the contractperformance to be satisfactory or above the following criteria shall be met;a) Monthly performance rating for which the bill is submitted shall be morethan or equal to 67 marks andb) Average performance rating for last 6 months (including the month for whichthe bill is submitted) shall be more than or equal to 70 marks.

The contractor is required to submit a sign and stamped copy of PerformanceEvaluation Sheet as a token of acceptance along with the technical bid. ________________________________________________________________________________________________________________________________________

* 03 INDEMNITYThe Contractor shall indemnify and keep indemnified the Company, and its everymember, Officer and staff against all actions, proceedings, claims. Costs andexpenses whatsoever in respect of or arising out of any failure or default bythe Contractor in due performance of his obligations under this contract. ________________________________________________________________________________________________________________________________________

* 04 PAYMENT TERMS100% payment will be made against monthly bills after making deductions suchas Income Tax etc. as applicable at the time of release of payment and only onsubmission of documentary evidence by contractor of payments of wages todrivers as per the Minimum wages act of Central/State government whichever ishigher.

Service tax shall be paid on production of documentary evidence forregistration with sales tax department for the specified service.

BPCL shall endeavor to make the payment within 30 days of receipt of bills



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________along with supporting log sheets, duly certified for payment. No follow-up forthe payment within 30 days from the date of submission of bill will beentertained.

Payment shall be made against monthly RA bills, based on actual executedquantities and due certification by BPCL.

A sum of 10 % of the awarded contract value shall be deposited by thesuccessful bidder as the security deposit with BPCL in the form of BankGuarantee / Demand Draft in favour of Bharat Petroleum Corporation Limited,Mumbai on acceptance of LOI / Purchase Order.

Bank Guarantee shall remain valid for period of eighteen months from the dateof award of Purchase Order. Further, the Bank Guarantee shall have a claimperiod of 3 months beyond the date of expiry & the same shall be mentionedclearly in the Bank Guarantee.

Payment will be settled thru National Electronic Funds Transfer (NEFT) modeonly. Successful Bidder shall be required to furnish NEFT mandate form. ________________________________________________________________________________________________________________________________________

* 05 COMPLETION PERIODThe completion period of the contract shall be 18 months from the date ofPurchase Order or from the date of Instruction from BPCL to commence the job. ________________________________________________________________________________________________________________________________________

* 06 GENERAL TERMS AND CONDITIONSLIST OF ENCLOSURES :

GENERAL TERMS & CONDITIONS :MEMORANDUM OF AGREEMENT :SPECIAL SAFETY CONDITIONS :FINANCIAL DETERRENT FOR VIOLIATION OF HSE :GENERAL CONDITIONS OF CONTRACT:FORM #A#

QUOTATION EXCLUDING VAT (NEW FORM-A)Bidder shall quote rate inclusive of all taxes and duties except VAT (WCT) andservice tax. BPCL shall pay VAT (WCT) and service tax extra as per prevailingrates. PLEASE NOTE THAT REGISTRATION FOR SERVICE TAX AND VAT IS MANDATORY.IN ABSENCE OF REGISTRATION WITH SERVICE TAX AND VAT AUTHORITY YOUR OFFERWILL REMAIN INVALID AND WILL NOT BE CONSIDERED FOR EVALUATION. Please notethat submission of this FORM-A along with Technical/Unpriced Bid ismandatory. FORM- A is to be attached with the technical/ unpriced bid only.Rate of service tax shall be indicated separately in Form- A. Bidder shallfill in Form-A with all details namely Service Tax Registration Number,Maharashtra VAT Reg No. (TIN No) along with the copy of registrationcertificate. All the invoices raised shall be "Tax Invoice" and shall in themanner set out under Section 86 of the Act, so as to ensure that Input TaxCredit could be availed by BPCL on payments to the Contractor.



Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures)_______________________________________________________________________REGRET FORM :

________________________________________________________________________________________________________________________________________ Grand Total (inclusive of all taxes, duties/charges etc) In figure: In Words :

_______________________________________________________________________



TERMS & CONDITIONS_______________________________________________________________________ Important Notice_______________________________________________________________________ Sr.No Description_______________________________________________________________________ 001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount, Excise, S.T., Charges, Transport, Packing & forwarding, Octroi, etc. as applicable.

003 In case you are unable to quote, kindly send the quotation with a regret for our records. Non-receipt of a regret will adversely affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and signature.

005 Your quotation must be strictly in enclosed envelope indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code Collective RFQ Number & RFQ Number.

007 Retention Money 10 % shall stand deducted from each and every running bill submitted in the event of contract is awarded.

LIST OF ENCLOSURES1. SCOPE OF WORK2. CONTRACT PERFORMANCE3. INDEMNITY4. PAYMENT TERMS5. COMPLETION PERIOD6. GENERAL TERMS AND CONDITIONS

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)


-------Tear off Portion to be pasted on the envelope containing offer------------_______________________________________________________________________

Collective RFQ No. : 1000213976

Our Reference: Due Date : 31.07.2014RFQ No. : 6000754118 Due Time : 14:00:00Subject:

To,BHARAT PETROLEUM CORPORATION LTD-MUMBAI REFINERYP & CS DEPT .SOUTH BLOCK, 2ND FLOOR,MAHUL, CHEMBUR,MUMBAI400074

Purchase Group : N18-P&A/MMPL SERVICES_______________________________________________________________________

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
