TENDER ENQUIRY

Dear Sirs,

SEALED TENDERS IN DUPLICATE, SUPER SCRIBING THE ENQUIRY NUMBER AND LAST DATE FORRECEIPT OF QUOTATIONS ON THE ENVELOPE, are invited in two separate covers as 'Part I Techno-Commercial' and 'Part IIPrice' for the supply of following materials so as to reach the undersigned on or before thelast date and time shown. Tender should be addressed to the DEPUTY GENERAL MANAGER (MATERIALS),COCHIN SHIPYARD LTD., P.B. NO.1653, COCHIN-682 015, KERALA, INDIA. Tenders will be consideredsubject to the General Terms and Conditions attached.

Enquiry No:

MATI PRM2il05/17-18

LAST DATE FOR RECEIPT OF TENDER TENDER OPENING DATE

Enquiry date: 14 Sep 2017 04 Oct 2017 04 Oct 2017

Dept. Materials/Purchase TIME: 15.00 HRS. 1ST TIME: 15.30 HRS. 1ST

S1. No Description Unit Qty Required Date

1. Switch board with Energy Meter & Breakers EA 04 Immediate

Indent No. 1050003085 Dtd 13.07.2017

MATI PRM2/l05/l7-18

Annexure:

1. Important Notice2. Technical Specification3. Price Bid Format4. General Terms & Conditions of Enquiry5. Special Conditions for Two bid system6. Commercial Check list7. Form of Bank Guarantee

Yours faithfully,

For COCHI~PYARD LIMITED

~?For DEPUTY GENE MAN~GER (MATERIALS)

For Clarification Please Contact:E-mail: nitha.k@Cochinshipyard.comPhone: 04842501401.

f.tm ~/NITHA K~/Manager

~~~Cochin Shipyard ltd.~ / Kochi-682 015

Annexure-a

IMPORTANT NOTICE

I

ASTH:~;::7~::~::~:::::::: :::::~:::::::::~;::;~ :::::::~~:::::~:Ftne IFOLLOWING POINTS WILL INVITE DISQUALIFICATION OF THE SUBMITTED OFFER WITHOUT ANY FURTHERCOMMUNICATION INonCE FROM THIS OFFICE IN THIS REGARD.

I. FOR THE CONSIDERATION OF THE OFFER AND ITS PRICE BID OPENING, SUPPLIERS SHOULD ENSURETHE COMPLIANCE OF FOLLOWING POINTS ( WHICH ARE MANDATORY IN LINE WITH THISPARTICULAR TENDER) AS STIPULATED IN THE GENERAL TERMS AND CONDITIONS OF ENQUIRY ANDCOMMERCIAL CHECK LIST HEREWITH.

1. LIQUIDATED DAMAGE2. PAYMENT TERMS3. VALIDITY OF OFFER4. SECURITY DEPOSIT & PERFORMANCE GUARANTEE

A. FOR ALL FIRMS WHO ARE REGISTERED WITH DISTRICT INDUSTRIES CENTRE AND COMEUNDER THE CATEGORY OF MICRO AND SMALL ENTERPRISES HOLDING A VALID EM PARTII CERTIFICATE OR UDYOG ADHAAR CERTIFICATE, THE FOLLOWING BENEFITS AREEXTENDED

I. TENDER FORMS SHALL BE ISSUED FREE OF COSTII. PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IS EXEMPTED

B. FOR ALL THE FIRMS WHO ARE REGISTERED WITH NSIC AND COME UNDER MICRO ANDSMALL ENTERPRISES HOLDING A VALID NSIC CERTIFICATE, THE BELOW BENEFIT IS ALSOEXTENDED IN ADDITION TO 'A' ABOVE.

III. WAIVER OF SECURITY DEPOSIT (SD) FOR THE PERFORMANCE OF THE CONTRACT(10% OF THE ORDER VALUE BYTHE WAY OF BANK GUARANTEE TILL THESUPPLIES ARE COMPLETED). HOWEVER TO ENSURE PERFORMANCE OF THE ITEMDURING THE GUARANTEE PERIOD A PERFORMANCE BANK GUARANTEE (PBG)(100;', OF ORDER VALUE BYTHE WAY OF BANK GUARANTEE) TO BE SUBMITTED BYTHE FIRM AS APPLICABLE.

C. PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL ENTERPRISES (MSES) IS/SHALLBE APPLICABLE.

5. GUARANTEE6. AUTHORIZATION LETTER FROM THE OEM (IF APPLICABLE)7. RISK PURCHASE8. MAKE AND MODEL NUMBER OF OFFERED ITEM.9. SUBMISSION OF RELEVANT CATALOG OF EQUIPMENT OFFERED.10. SELF CERTIFIED COPY OF MSEjNSIC CERTIFICATE, IF APPLICABLE.11. PRICE BID TO BE SUBMITTED IN THE PRICE BID FORMAT ATTACHED AT ANNEXURE-212. UNPRICED BID AS PER ANNEXURE-3 TO BE SUBMITTED ALONG WITH TECHNO COMMERCIAL BID

WITH DETAILS LIKE PERCENTAGE OF TAXES & DUTIES APPLICABLE AND DETAILS LIKEQUOTEDjNII/INCLUDED TO BE MENTIONED FOR EACH LINE ITEM

II. IT IS REITERATED THAT OFFERS SUBMITTED WITHOUT COMPLIANCE OF ANY ONE OF THE AFORESAIDPOINTS WILL NOT BE CONSIDERED FOR ITS EVALUATION AND SUMMARILY BE REJECTED ONCOMMERCIAL BACKGROUND WITHOUT ANY FURTHER CLARIFICATION / NOTICE / COMMUNICATIONIN THIS REGARD FROM MIS COCHIN SHIPYARD LTD., EVEN THOUGH THE OFFER IS TECHNICALLYACCEPT ABLE.

SD/-

DGM (MATERIALS)

Specification for Shore Supply connection switchboard/kiosk I1. Switchboard shall be fabricated with 2mm thick CR sheet, totally enclosed, IP-54 size as 1

. per drawing.

2. The switchboard shall be accessible from front and rear for maintenance purposes. Both

doors shall be provided heavy duty hinges and shall have screw knob locking

arrangement.

3. The switchboard shall contain the following:

a) RCCB,200A, 440VAC, 3 Pole, 50Hz - 1 No

Make: Schneider Electric, Model No: NSX250N OR equivalent

b) Voltmeter with Phase selector switch. Voltmeter range 0-600V - 1 No

Make: L&T OR equivalent

c) Multi-function digital energy meter - 1 No

Make: Schneider Electric, Model No: Conserv EM1200 OR equivalent

d) Current transformer - 3 Nos

Circular type, CT ratio: 250/5, Class 1, 15VA OR equivalent

4. The voltmeter, selector switch and digital energy meter shall be mounted inside the

switchboard, flush dead front as per drawing.

5. Internal wiring of voltmeter, selector switch, digital energy meter and CT's shall be done

using 2.5sqmm PVCinsulated wires and proper labeling/ferrules.

6. The incoming and outgoing to/from RCCBshould be by hard drawn aluminium bus bar

arrangement. The bus bar should be size 30X6mm (3 nos for RYB) or other size of equal

cross section.

7. Separate neutral and earth aluminium bus bar must be provided as per diagram of size

30x6mm.

8. All bus bar shall be insulated with corresponding colored heat shrinkable sleeves.

9. Bus bars should-be easily accessible on cpenlnq of front and rear doors for giving- __ .... _..J.~ _ _~_. ,

connections.

10.The switchboard shall be mounted on proper stand using 35mm ms angle

11.The switchboard shall be finished with powder coating of red shade.

12.Suitable caution board and labeling should be done on both sides of the kiosk.

13.The kiosk shall have suitable eyebolts for lifting purposes.

(M~~0~~~J~Kf(Af 1 12 ~/Mo~~

~~ordLtd.Coc~in Shlh~Y682015~/Koc 1-

Dimensions of shore connection box

(all dimensions are in cm and are approx)

o00

•

•

•••• -front view

Front view without front door

VOLTMETER

SELECTORSIAIlTCH

"

I• o o•

•NEUT~L' -~"-DBAR F·----,'

•...•..

RCCB

•ENERGY

~MEfER•

I

60I 45-() 35

I

I

() II

~- ~ EARtH

• BAR'r--'-o:---.:..t

•••side vif'1iV

Annexure -3

PRICE BID FORMAT

SL.DESCRIPTION QUANTITY RATE AMOUNTNO.

11. Switchboard with Energy Meter & Breaker - 200A 04 EA

a PACKING& FORWARDING CHARGES, IF ANY

b FREIGHT CHARGES LS

c INSURANCE

d UNLOADING CHARGES, IF ANY By CSL

e GST %

II TOTAL F.O.R/ CSL STORE PRICE

III Delivery period required at FOR CSL Store

IV .aINSTALLATION, TESTING AND COMMISSIONING CHARGESIF

LSANY- (Including Boarding, Lodginfh Conveyance etc.)

b.SERVICETAX/ GST IF ANY (for Installation, Testing and %commissioning)

Va. TRAINING CHARGES,IF ANY

b. AGENCYCOMMISSION IF ANY

c. Any other Charges

VI TOTAL COST

GST Registration No.

HSN Code No.

Signature

Name & Address of the firm

(Note: Un-priced bid to be submitted along with Techno Commercial bid with details like percentage of taxes & dutiesapplicable and details like Quoted/ Nil/ Included to be mentioned for each line item.)

Annexure -4

GENERAL TERMS AND CONDITIONS (ENOUIRY)

1. Tenderers are to carefully go through the terms and conditions and the technical specification of the items forwhich offers are called for. Deviations, if any, shall be specifically brought out in the offer.

2. Offers are to be furnished in duplicate and should be free from overwriting. Corrections and additions, if any,must be attested. Incomplete/ambiguous offers are likely to be rejected.

3. Indigenous tenderers should quote prices for delivery of materials at CSL stores. Insurance shall be arrangedby CSL.

4. Overseas firms should quote prices both on FOBand C&F Cochin terms

5. Prices should be valid for acceptance for a period of four months from the date of opening of tender.

6. No enhancement of rate for whatever cause will be allowed once the offer is accepted and an order is placed.Withdrawal of the quotation after it is accepted or failure to make the supply within the stipulated deliveryperiod will entail cancellation of the order and forfeiture of Earnest Money Deposit/Security deposit, if anyand/or risk purchase.

7. GST is to be indicated in the price part for single bid and in techno-commercial part for two bid. HSN code(Harmonized System Nomenclature code) for each item to be indicated in techno commercial bid.

8. Delivery time required for supplies should be indicated in the offer.

9. CSL terms of payment are 80% within 30 days from the date of receipt of machinery / equipment and balance20% on satisfactory completion of Erection and commissioning/Final Acceptance. Please confirm in your offerthat our terms of payment are acceptable to you.

10. The firm/bidder winning the contract shall sign an agreement with Cochin Shipyard Ltd for "Fall clause".Accordingly, during the contract period the firm/bidder cannot offer the item/s to anyone else at rates lowerthan the rates quoted, or the same lowest rate shall be applicable to the contract with CSL.

11. Manufacturer's name, their trademark and brand, if any, should invariably be mentioned and illustrativeleaflets giving technical particulars etc., should be attached to the offer.

12. Materials offered shall conform to CSL specifications and drawings.

13. Samples are to be supplied free of cost in the event of requirement by CSL. The detailed working drawing, ifcalled for, is also to be furnished for approval before commencement of manufacture.

14. The quantities in each item to be purchased may vary according to actual requirement at the time of placingorders.

15. Security Deposit: - The successful tenderer must remit a security deposit of 10% of the order value by way ofBank Guarantee as per CSL format from a Nationalised or Scheduled Indian Bank if an order is placed on himtowards satisfactory performance of the contract and for enforcement of agreed performance guarantee as perthe Guarantee clause. The Bank Guarantee should be initially valid till completion of supplies and laterrevalidated to cover the guarantee period indicated at clause 19 plus a grace period of 28 days.

16. Force Majeure condition: - Should failure in performance of the contract or part thereof arise from warinsurrection, restrain imposed by Government, Act of Legislature or other Statutory Authority or illegal strike,riot, legal lock-out, flood, fire, explosion, act of God or any inevitable or unforeseen event beyond humancontrol which may be construed as reasonable ground for an extension of time, CSLmay allow such additionaltime as is mutually agreed, to be justified by the circumstances of the case. The occurrence/ cessation of forcemajeure situation is to be informed with documentary evidence within 15 days from the date ofoccurrence/cessation.

17. Liquidated Damage: - In case of delay in supply of ordered materials beyond the stipulated delivery period,supplier has to pay Liquidated Damages a sum equivalent to 1f2%(halfpercent) per week or part of the week ofthe order value in the case of Machinery/Equipment and of the value of materials delayed in the case of allother items, subject to a maximum of 10%of the order value.

Annexure -418. Risk Purchase: -If the supplier fails to supply the items ordered within the delivery date or violate any of the

terms and conditions of the purchase order; CSL shall have the following rights.a) To terminate the contract with 15 days notice forfeiting the security deposit.b) To initiate alternate procurement action at the risk and cost of the supplier.

19. Guarantee: - The goods supplied shall be guaranteed for satisfactory performance for 12 months from thedate of final acceptance or for the cases commissioning is applicable 18 months from the date of supply or 12months from the date of final acceptance against faulty design, defective materials and bad workmanship.Supplier should supply and install free of cost immediately any part found to be defective for the abovereasons within the guarantee period.

20. Suppliers are allowed to depute their authorized representative to be present at the time of opening of theprice bid.

21. Indian Agent: - Cochin Shipyard Ltd. is a fully owned Govt. of India Enterprise and prefers to deal directlywith the supplier. However, if the supplier appoints an Indian Agent to deal with Cochin Shipyard Ltd., thecommission payable by the supplier to such an agency shall be intimated. The Indian agent shall be enlistedwith Director General of Supplies and Disposals under the compulsory registration scheme of Ministry ofFinance. "If manufacturer's effect supplied through Agents only, authorization in writing from manufacturersin favour of the Agent for supply to CSL shall be furnished. If Indian Agent submit offers on behalf of Foreignmanufacturers, copy of the Agency Agreement between them and their mutual interest in the basis to befurnished. In case where an Agent participates in a tender on behalf of a Foreign manufacturer with specificauthorization from the manufacturer, he should not quote on behalf of another Foreign manufacturer alongwith the first manufacturer in a subsequent/parallel tender for the same item. In other words one Agentcannot represent two suppliers or quote on their behalf in a particular tender. "

22. Jurisdiction: - All questions, disputes or difference arising under, out of, or in connection with contracts shallbe subject to the exclusive jurisdiction of the Courts at Ernakulam, Kerala, India.

23. Conditional discounts, if any, will not be reckoned for tender evaluation / comparison purposes.

24. Supplier should depute only persons who are entitled for exemption for income tax in India or any site work.In case the supplier does not depute such persons, the tax liability will be to supplier's account.

25. Packing Material should be eco friendly.

26. Supplier should follow the statutory requirements of products offered.

27. Products supplied shall be non toxic and harmless to health. In the case of toxic materials Material Safety DataSheet may be furnished along with the material.

28. After submission of tender, no unsolicited correspondence will be entertained.

29. Cochin Shipyard Limited does not bind itself to accept the lowest or any tender but reserves to itself the rightto reject any or all or a part of any tender at its discretion.

30. Deviations, if any, in the offer submitted from that of tender enquiry in any form, should be clearly furnishedin a separate document titled as "List of Deviations", failing which it will be presumed that all the terms andconditions are acceptable.

31. In any case of the above conditions is not acceptable to the tenderer, it should be specifically indicated in ettender failing which it will be presumed that all the terms and conditions are acceptable.

32. In a tender, either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but bothcannot bid simultaneously for the same item/product in the same tender

33. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf ofanother Pdncipal/OEM in the same tender for the same item/product. hi\ \~ 41

For Deputy~:e::l\~a~ager (Materials)

Annexure -5

CO CHIN SHIPYARD LIMITEDCOCHIN-682 015

SPECIAL INSTRUCTIONS FOR TWO BID SYSTEMS

1. MODE OF SUBMISSION OF TENDERS

Tenders should be submitted in two separate sealed covers superscribed in capital letters asPART-I "TECHNO-COMMERCIAL" & PART-II "PRICE" indicating the tender number,due date and name & address of the tenderer.

2. TECHNO-COMMERCIAL PART SHOULD CONTAIN FOLLOWING DETAILS

a. Technical specification &manufacturer's name and Modelb. Drawings &Technical Literaturec. Other conditions, if anyd. Deviation list, if anye. Overall size of Air/Seaworthy packages (L x W x H) and weight of each package should

be indicated.f. Technical Checklist duly filled, signed by authorized signatory and company seal.g. Copy of unpriced Price bid (Price bid without price & with percentage of taxes & duties

and details like quoted/Nil/Included need to be mentioned for each line item.)h. List of users of your equipment in India; Middle East.i. Commercial check list

3. PRICE PART SHOULD CONTAIN FOLLOWING DETAILS

a. Price break-up of each item/equipment. (Price shall be quoted separately for Equipment,Spares, Charges for Erection & Commissioning, Service Engineer etc.)

b. The quoted price of each equipment should include the service charges of the Engineersif any required as per the technical specification including to & fro airfare, boarding,lodging and local travel expenses.

c. Per day rate of additional service of the Engineer is to be indicated in the price part, incase additional services is required excluding to & fro airfare, boarding, lodging and localtravel expenses.

d. Price bid should contain both FOB,C&FCochin price separately

e. Income tax payable in India by the Service Engineer is included or not.

4. CSL reserves the right to alter, modify the scope of supply at their discretion and consistentwith the policy of the Government of India and statutory bodies under them as applicable tothe contract from time to time.

5. The Techno-commercial part alone will be opened initially on the due date of tender. Theprice part will be opened only after evaluation of the Techno commercial part. Firms will beintimated the date of opening of the price part, whose Techno-commercial bid is acceptable,in due course. Tenderers shall not be allowed to attend the Techno commercial bid opening.

6. Supplier should depute only persons who are entitled for exemption from income tax inIndia. In case the supplier does not depute such persons, the tax liability will be in thesupplier's account.

7 The Tenderer shall ensure that their Indian Agent is not representing any other suppliers forthe same Tender. In other words, Indian Agents are not permitted to represent more thanone firm for a particular Tender.

8. Deviations, if any, in the offer submitted from that of the tender enquiry in any form, shouldbe clearly furnished in a separate document titled as "List of Deviations".

9. Details of optional items, if any, should be indicated under separate heading in the technicalbid and the respective price details should be given in the price bid.

10. After submission of quotation / price opening, no unsolicited correspondence will beentertained.

11. Clarifications, either technical or commercial, should be submitted to points specially askedfor only. The opportunity so given should not be used for correcting/changing/amending thedata/conditions already submitted with the tender.

12. Price part should be submitted in the Price Format if provided. Price should be quotedseparately for each item shown in the format. Combining of figures against more than oneitem and ambiguous clauses will lead to rejection of the bid.

13. Check lists, both technical & commercial, duly filled & signed should be submitted alongwith Part-I "Techno-Commercial' bid. Non-receipt of this document may lead to rejection ofthe offer.

14. Offers should be clear and unambiguous. Incomplete/ambiguous offers are likely to berejected.

~?For Dy. General. Manager (Materials)

I Annexure-6COMMERCIAL CHECK LIST

SL. ! I COMPLIANCEINO. I DESCRIPTION

YES NOREMARKS

1 Submission of Tendel' in two parts - Price &Techno-commercial

2 Delivery date confirmation to yards delivery schedule

3 Validity of offer - 4 months

Payment Terms - confirm your offered mode of payment4

100% within 30 days from the date of receipt and acceptance of II

material at CSLstores. I5 The Prices offered should remain firm till the completion of delivery, in Icase the purchase order is placed with you.

6 Agency Commission payable to Indian Agent, if any, and if so amountpayable by the supplier

7 Have you included the minimum days of service/ commissioning/installation engineers

8 Have you quoted for the perdiem rate for additional days of stay atCochin of your service engineer

For indegenious suppliers: Have you quoted the rates for delivery atCochin Shipyard (FORCSLStore) basis.

9 For overseas firms only: Have you quoted rates for both FOB(indicating sea/airport) and C&F Cochin port. Prices to be quoted inUSD

10 A copy of price offer without price to be included in the techno-commercial offer. Please confirm

11 Have you specified Taxes, duties, levies, packing & forwarding etc., ifany, in the offer.Security Deposit for 10% of order value by way of Bank Guarantee tobe submitted towards satisfactory performance of contract on

12 placement of order. The BG should be initially valid till completion ofsupplies and later revalided to cover the Guarantee period as specifiedby CSL.

13 L.D.payable as per relevant Clause in the General terms of enquiry.

14 Disputes in connection with contract subject to jurisdiction of courts atCochin, India.

15 Willingness to come to Cochin for techno commercial negotiation

16 Termination of contract/Risk purchase as per relevant clause in theGeneral terms of enquiry.

17 Suppliers credit as per relevant clause in the General terms of enquiry

18 Will you furnish manufacturer's TEST& GUARANTEEcertificate.

The goods supplied shall be guaranteed for satisfactory performance19 for 12 months from the date of final acceptance against faulty design,

defective materials and bad workmanship.

20 Confirm all other terms and conditions of enquiry are acceptable.

Note: Whether there is non-agreement, deviations to be mentioned in detail

SignatureAddress of the Tenderer.

Annexure-7Bank Guarantee in lieu of Security Deposit!

Performance GuaranteeTOCOCHINSHIPYARDLTD(GOVT.OF INDIA ENTERPRISE,)PO BAGNo. 1653, PERUMANOORPO, COCHIN682 015.

WHEREAS (Name & Addres s of Supplier)(hereinafter called "the Supplier") has undertaken, in pursuance ofContract...............................................................................................................No.................................................Dated:..............................to execute . ...............................................................................(Name of Contract and brief description of works)(hereinafter called "the Contract") .

AND WHEREASit has been stipulated by COCHIN SHIPYARD LTD (The Buyerhereinafter called "CSL") in the said contract that the Supplier shall furnishCSL with a Bank Guarantee by a recognized bank for the sum specified therein assecurity for compliance with the Supplier's obligations in accordance with theContract.ANDWHEREASwe have agreed to give the Supplier such a Bank Guarantee.NOWTHEREFOREwe (Name of the Bank) having itsHead Office at (Address of HeadOffice) and acting through its branch office at (Address of theexecuting branch) (hereinafter called "the Bank") hereby affirm that we are theGuarantor and responsible to CSL, on behalf of the Supplier up to a total of................................................(amount of Guarantee) (in words),such sum being payable in the types and proportions of currencies in which theContract Price is payable and we undertake to pay CSL upon your first writtendemand and without cavil or argument, any sum or sums within the limits of...................................................(amountill of guarantee) as aforesaid without CSL needing toprove or to show grounds or reasons for CSL' s demand for the sum specifiedtherein.

We, the Bank, hereby waive the necessity of CSL demanding the said debt from theSupplier before presenting us with the demand.

We, the Bank, further agree that no change or addition to or other modificationof the terms of the Contract or of the Works to be performed thereunder or ofany of the Contract documents which may be made between CSL and the Suppliershall in any way release us from any liability under thisguarantee, and we hereby waive notice of any such change, addition ormodification.This guarantee shall be valid until 28 days from the date of expiry of theDefects Liability Warranty period.Notwithstanding anything contained herein:

1. Our liability under this Bank Guarantee shall not exceed Rs .(Rupees only).

2. This Bank Guarantee shall be valid up to (date) and3. We are liable to pay the guaranteed amount or any part thereof under this

bank guarantee only and only if CSL serve upon us a written claim ordemand on or before (date) .

Any claim shall be accompanied by a written statement stating:i) that the principal is in breach of its obligation (s ) under the

underlying contract, andii) the respect in which the Principal is in breach.

Yours truly,Signature and seal of the guarantor: .Name of Bank: .Address: .Date: .[Ii A!} amount shall be inserted by the Guarantor, representing thepercentage of the Contract Price specified in the Contract and denominatedin Dollars / Indian Rupees.