TENDER DOCUMENTS FOR SUPPLY OF

LABORATORY EQUIPMENTS & INSTRUMENTS

AT RIPANS, AIZAWL, MIZORAM

Ph: 0389-2350521; Fax: 0389-2351130 email: ripans.aizawl@gmail. website: www.ripans.in

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General Terms and Conditions

1. The tender should be super scribed on the cover as “ TENDER FOR SUPPLY OF LABORATORY INSTRUMENTS & EQUIPMENTS AT RIPANS” addressed to the Director, RIPANS, Aizawl, Mizoram – 796017.

2. All tenders should be accompanied by Earnest Money Deposit (EMD) amounting to

Rs.20,000/(Rupees twenty thousand) only for non-tribal tenderers and Rs.10,000/- (Rupees ten thousand) only for tribal tenderers in the form of Deposit at Call Receipt (DCR) in original from any Indian Scheduled Bank duly pledged in favour of the Director, RIPANS, Aizawl, Mizoram or Bank Guarantee of any Scheduled Bank. EMD of the successful bidder shall be retained till completion of the tender period but shall not carry any interest. If the successful bidder fails to execute the supply within the specified terms or withdraws his bid within the validity period of the bid, the EMD shall be forfeited. The EMD of the unsuccessful bidders will be returned within 30 days from the date of finalization of the tender.

3. The non-tribal tenderers should affix a Non-Judicial Court fee Stamp worth Rs.10/- and

should furnish photo copy of valid up-to-date CST/VAT and Income Tax Clearance certificate up to the latest year for which assessment has been made by the concerned authority and duly attested by gazetted officer or notary. Original certificate should be produced at the time of opening of the tender if demanded.

4. The tribal tenderers should furnish photo copy of valid professional tax clearance

certificate, VAT clearance certificate up to the latest year for which assessment has been made by the concerned authority and duly attested by gazetted officer or notary. Attested photo copy of tribal certificate should also be furnish. Original certificate should be produced at the time of opening of the tender if demanded.

5. Only equipment of reputed brands and duly registered (Registration certificate to be

enclosed) shall be quoted. Quotations for unregistered brands/assembled equipments will be summarily rejected.

6. Attested copy of ISO/Quality assurance certificate, quality control certificate, authorized

dealership certificate/ registration certificate has to be furnished. Detailed specifications for the quoted equipments should be given in the quotation and should be supported by product catalogue/brochure of the manufacturer.

7. Rate should be quoted clearly both in figure and in words FOR RIPANS, Aizawl

inclusive of all taxes/levies, packing, forwarding, freight, transit insurance, octroi, delivery charges, installation and demonstration.

8. Bid shall be type written and correction, if any, in the bid shall invariably be attested under

signature of the bidder with date. Correction done with correction fluid will not be accepted.

9. The bid and all correspondence and documents shall be in English language. 10. The bidders/representative may be present at the time of opening of bids, if they so

desired. 11. The tender shall be signed by the tenderer in all pages with seal. Failing to sign all tender

documents will straight away invite rejection.

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. 12. Rate quoted should be valid for at least 1 (one) year from the last date for receipt of the quotations. 13. Supply must be completed within the specified date, failing which the order may be

cancelled. 14. SECURITY DEPOSIT :

The successful bidder shall be required to submit Security Deposit as Performance Security @ 5% of the order value in the form of Fixed Deposit receipt from a Commercial Bank/Bank Guarantee from a Commercial Bank or any Indian Scheduled-A Bank in favour of Director, RIPANS, Aizawl, Mizoram.

15. PENALTY FOR DELAYED DELIVERY :

(i) In case of delay in delivery beyond the stipulated period as mentioned in the purchase order, there will be reduction in price @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.

(ii) Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions. (iii) If the successful bidder/supplier fails to execute the order within the stipulated time, the tender inviting authority will be at liberty to make alternative arrangement for purchase of the items for which the purchase order has been placed, from any other source. Under such condition, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance. In case it is decided to go for the next lowest bidder, negotiation may be considered to bring down their price nearer to the originally evaluated lowest bid.

16. PAYMENT PROVISIONS :

No advance payment will be considered to the successful bidder. Payment towards the supply of the product will be made strictly as per rules of the tender inviting authority. Full payment will be made only after satisfactory completion of supply of entire ordered quantity and subject to furnishing of requisite Bank Guarantees.

17. The equipments/instruments should meet the specifications in the tender document and

any deviation in that matter may result in rejection. 18. At least one year warranty should be provided from the date of delivery and installation

and free services should be provided at the Institute during this period. Supply will be made at supplier’s risk and any damage before the installation/delivery has to be replaced by the supplier without any extra cost.

19. In case of poor quality and unsatisfactory operation of equipment, the Institute reserves the

right to reject them at the time of delivery and installation. 20. The dealer/ manufacturer has to provide manufacturer’s quality control/test certificate of

each equipment without fail at the time of delivery.

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21. Details of supplies made during the last 3 years, if any, may be submitted with copies of purchase orders and performance certificates as per Annexure-I.

22. Average annual turnover during the last 3 financial years i.e. 2012-13, 2013-14, 2014-15

in the specified format (Annexure-II) certified by the Auditor/Chartered Accountant should be furnish.

23. Undertaking in the form at Annexure-III confirming acceptance of all terms and

conditions of the tender. 24. In case of any legal disputes and litigations arising out of this tender or its terms, such

dispute would be subject to the jurisdiction of the Court within the city of Aizawl only. 25. The Institute authority reserves the right to accept/reject any or all of the tenders received without assigning any reason thereof. 26. At any time prior to the date of submission of bid, the authority inviting tender may, for

any reason, whether at his own initiatives or in response to a clarification from a prospective bidder, modify the bidding documents by an amendment, all prospective bidders who have received the bidding document will be notified of the amendment in writing and the amendment shall be binding on them. In order to provide reasonable time to take the amendment into account in preparing the bid, the authority inviting tender, may at his discretion, extend the date and time for submission of bids.

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QUOTING INSTRUCTIONS 1) No clear mentioning of packing, forwarding, freight and insurance charges in the tender

will be considered as incomplete and will be rejected. 2) Optional accessories offered by the bidder would not be taken into consideration for the evaluation of bid. 3) Alternate offer is not permitted. In case of quoting of more than one offer, only the lowest

one will be considered as valid one and the others will not be considered for evaluation of bid.

4) Quote must include all accessories. If the accessories are not detailed in the product

brochure it must be clearly mentioned in the tender along with their price. Otherwise, it invites rejection on the ground of incomplete quote.

5) Expected working life of the equipment is an important specification and may clearly be mentioned in the quote for all items. 6) Only certified, legible copies of valid dealership/ manufacturer certificate will be

entertained. If the copies are not legible, it may invite rejection. 7) Only original/ certified, legible copies of product brochure containing complete “technical

specifications” will be entertained. In case, the product brochure does not give the detailed technical specifications, a separate sheet giving complete technical specifications and duly signed by the bidder may be enclosed. The technical specifications must include details on capacity, functionality of the equipment, expected working life of the equipment, specifications of mechanical parts, optical parts, battery, battery life, etc. Quote without product brochure and the product brochure without detailed specifications invites rejection.

8) The tenderer shall mention whether he/she has supplied identical or similar equipment to

any Institution/ laboratories in the preceding three years. If yes, details of such supplies with summary of purchase orders and performance certificates are to be separately highlighted.

9) It may be noted that rates quoted should be quoted keeping in view the specific

requirements for installation of the equipments. The Institute will not provide anything except for the space, water and electricity.

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How to Quote ?

a) The complete quote for equipments/instruments must clearly mention the following parts -unit price of the equipments/instruments (conforming to complete specifications including accessories).

b) Institutional discount offered for equipments/instruments including accessories. If

no discount is offered, it shall be mentioned as nil. c) Taxes/duties/levies/surcharge of Govt. of India, state government, etc. d) Packing, forwarding, freight, insurance charges for the items quoted. If no extra charges are required, it shall be mentioned as nil. e) Other charges, if any. f) Total prices for F.O.R.RIPANS (Add all the above from a to e)

All above items from “1” to “26” shall form the complete quote.

1) The bidder shall quote equipments/instruments wise, clearly mentioning the item serial no.

and items code no. mentioned in the tender document. Each quote shall be complete in all respects fulfilling complete specifications including accessories and all the terms and conditions.

2) Warranty offered for the equipment. 3) Terms of Delivery. 4) Delivery schedule. 5) For all the items the bid shall be submitted item wise along with item serial no. and item

code no. as per tender document all put together in a single envelope with superscription as mentioned in the general terms & conditions.

6) All the bidders shall give information on availability of Annual Maintenance Contract/After Sales Service.

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LIST OF LABORATORY INSTRUMENTS, EQUIPMENTS & MODELS

1 Microtome Per unit

2 UV Torch Per unit

3 UV Box Per unit

4 Hot Air Oven Per unit

5 Conductivity Meter Per unit

6 Coulorimeter Per unit

7 Kjeldhal Instruments Per unit

8 Digital Disintegration Apparatus Per unit

9 Spirometer Per unit

10 Accelerated Solvent Extractor Per unit

11 Incubator Per unit

12 Horizontal Gel Electrophoresis Per unit

13 Bomb Calorimeter Per unit

14 Polymerase Chain Reaction Unit Per unit

15 Physical Therapy Skeleton Per unit

16 Deluxe Demonstration Skull Per unit

17 Classic Unisex Torso 12 parts Per unit

18 Unisex Torso with fixed head, back and Shoulder open

Per unit

19 Deluxe Dual Sex Torso with open back Per unit

20 Skin, Block model Per unit

21 Brain with arteries on based of head Per unit

22 Lungs model with Larynx, 7 parts Per unit

23 Classic Heart, 2 parts Per unit

24 Classic Heart with conducting system Per unit

25 Free standing urinary system, Male Per unit

26 Dual Sex Urinary System, 6 parts Per unit

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27 Tracheotomy Care Simulator Per unit

28 Endotracheal Intubation Simulator Per unit

29 Deluxe Laryngoscope Per unit

30 Desktop Ear model Per unit

31 Heart Model Per unit

32 Sanitary Well Per unit

33 Insanitary Well Per unit

34 Deep Shallow Well Per unit

35 Deep Tube Well Per unit

36 Step Well Per unit

37 Barkefeld Filter Per unit

38 Slow Sand Filter Per unit

39 Rapid Sand Filter Per unit

40 House Drainage System Per unit

41 Chamber Type Incinerator Per unit

42 Activated Sludge Process Per unit

43 Bore Hole Latrine (Pit Latrine) Per unit

44 Dug Well Latrine Per unit

45 French Latrine Per unit

46 Septic Tank Latrine Per unit

47 Biogas Plant Per unit

48 Smokeless Chula Per unit

49 Syringe Pump Per unit

50 Nebulizer Per unit

51 Centofix Duo Per unit

52 Steam Inhaler with stand Per unit

53 Cardiac Table Per unit

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54 Bedside Cardiac Monitor MP30 Per unit

55 Bedside Cardiac Monitor MP50 Per unit

56 Single Adult Small Reusable NIBP Cuff 17-26 cm Oem compatible 1726

Per unit

57 Traspac IV Disposable Pressure Transducer Per unit

58 Invasive Pressure Module Per unit

59 SpO2 Probe Cable Per unit

60 Intra-Arterial BP (IABP) Probe Cable Per unit

61 Calorimeter Per unit

62 Incubator Per unit

63 Water Bath Per unit

64 Automatic Staining Machine Per unit

65 Automatic Tissue Processor Per unit

66 Microwave Oven Per unit

67 Magnetic Stirrer Per unit

68 BP Instruments (complete set) Per set

69 Loose Prism (Luneau-France) Per set

70 Lens Rack +ve and –ve double Per unit

71 Stereo Fly Test Per unit

72 Lang Fixation Stick Per unit

73 Lang Fixation Cubes Per unit

74 Eye Patch Per unit

75 Lea Symbols Book –Distance Per unit

76 Worth 4 Dot Torch light Per unit

77 Hiding Heidi LC Face Test Per set

78 Brock String Per unit

79 Flipper +/-2D Per unit

80 Life Saver Cards Per unit

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81 Eccentric Circles Per unit

82 Multiple Pin Hole Glasses Per unit

83 Recumbent Prism Spectacle Per unit

84 Near Vision Drum Per unit

85 Fixed PD Child Trial Frames Per unit

86 Progressive Lens Layout Chart Per unit

87 RGP Trial Lens Box (-3.00DS) set Per set

88 Rose K Trial Contact Lens Box set Per set

89 Visual Evoked Potential Instrument (VEP) Per unit

90 Electroretinogram (ERG) Per unit

91 Electrooculogram (EOG) Per unit

92 Schiotz Tonometer Per unit

93 Titmus Test Book Per unit

94 Swimming Goggles Per unit

95 Blow Torch Goggles Per unit

96 Welding Goggles Per unit

97 Aviation Goggles Per unit

98 Face Shield Per unit

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ANNEXURE – I

PROFORMA FOR PAST PERFORMANCE STATEMENT (FOR THE PERIOD OF 2011-12, 2012-13 & 2013-14)

Name of Firm ________________________________________________ Sl No

Product Name Name & full address of the purchaser

Supply order no & date

Quantity supplied

Scheduled date of completion of supply as per contract

Date of actual delivery in respect to the supply order

Remarks indicating reason towards late delivery, if any

Signature and seal of the Bidder _____________________________________________ Note :- Copies of Purchase Orders and Performance Certificates to be submitted along with Annexure-I.

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ANNEXURE – II

FORMAT FOR ANNUAL TURN OVER STATEMENT

The Annual Turnover of M/s ____________________________________ for the past 3 years certified that the statement is true and correct.

Sl.No Year Turnover in Lakhs (Rs)

1

2012-13

2

2013-14

3

2014-15

TOTAL - Rs.___________________ lakhs

Average turnover per annum - Rs.___________________ lakhs Date : Seal :

Signature of Auditor/Chartered Accountant (Name in Capital)

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ANNEXURE – III

UNDERTAKING To,

The Director Regional Institute of Paramedical And Nursing Sciences Zemabawk, Aizawl, Mizoram – 796017.

Ref : Tender Ref No. Subj : Supply of Laboratory Equipments. Sir,

1. I, Shri ________________________, on behalf of M/s _____________________ having registered office at ______________________, do hereby declare that I have gone through the terms and conditions mentioned for the above and undertake to comply with all tender terms and conditions. The rates quoted by M/s _____________________ are valid and binding on M/s _______________ for acceptance for a period of one year from the date of award of contract to M/s _________________________.

2. I/We the undersigned hereby bind myself/ourselves to the office of _______________ to supply _______________________. The rates quoted by M/s __________________ for the items tendered for are specified against each. It is certified that rates quoted are lowest quote for any institution in India and not higher than the MRP/prevailing market rate.

3. The equipments shall be strictly as per specification and of the best quality as per requirement of the Institute. The decision of the office of ____________ (hereinafter called the said Purchaser) as regards to the quality and specification of the equipment shall be final and binding on M/s ______________________

4. We agree to the conditions of the tender under which the EARNEST MONEY DEPOSIT and PERFORMANCE SECURITY DEPOSIT shall be forfeited by us.

5. We undertake to pay then penalty as per the terms and conditions of the contract for delayed supply of the ordered items.

6. We agree to accept the amount of the bill to be paid by the purchaser after completion of all formalities and should any amount of the bill found by the purchaser/auditors to have been over-paid; the amount so found shall be refunded by M/s _________________________.

7. We, hereby, undertake to supply the items during the validity of the tender as per direction given in supply order within the stipulated period.

8. The tender inviting authority has the right to accept or reject any or all the tenders without assigning any reason.

9. We understand all the terms and conditions of the contract and bind myself/ourselves to abide by them.

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10. We, hereby, declare that there is no vigilance/CBI or court case pending/contemplated against us at the moment. SIGNATURE : NAME & DESIGNATION : DATE : NAME & ADDRESS OF FIRM : SEAL :