tender document for purchase of: hiring of vehicles

India Government Mint,A Unit of Security Printing and Minting corporation of India Limited(Wholly owned by Government of India)D-2, Sector-1,P.O. Box No.78, NoidaPin - 201301 India CIN: U22213DL2006GOI144763Ph. No: 91-120-4783113,Fax No: 0120-2537609Web: www.spmcil.com, E-Mail: [email protected] : 09AAJCS6111J1Z6

PR Number PR Date Indenter Department

11005205 09.06.2017 Jairam Meena ADMIN

Not Transferable

Security Classification:

TENDER DOCUMENT FOR PURCHASE OF: HIRING OF VEHICLES.

Tender Number: 6000009785/ADMINISTRATOR, Dated: 19.08.2017

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: RAJKUMAR R

Designation: Officer (Materials)

Address: IGMN (India Government Mint, Noida)India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number:6000009785

Section1: Notice Inviting Tender (NIT)6000009785 /ADMINISTRATOR 19.08.2017

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

1 Hiring of Vehicles

1.000 AU 31300.00INR

0.00

1 IGMN hiring of swift dzire AC or

eq 10hr 590.000DAY

2 IGMN hiring of swift dzire AC or

eq 10hr 313.000DAY

3 IGMN hiring of Innova or eqv

AC Vehicle 24.000DAY

4 IGMN hiring of swift Non AC or

eqv 8 hrs 75.000DAY

5 IGMN hiring of van 15 seater

Non AC 10.000DAY

6 IGMN hiring of 32 Seater Bus

Non AC 6.000DAY

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

TWO-BIDNational Competetive Bid EXPRESS

Dates of sale of tender documents: From 19.08.2017 to 01.09.2017 during office hours.

Place of sale of tender documents I.G. MINT, NOIDA

Closing date and time for receipt of tenders 01.09.2017 15:00:00

Place of receipt of tenders I.G. MINT, NOIDA

Time and date of opening of tenders 01.09.2017 15:30:00

Place of opening of tenders INDIA GOVT. MINT, NOIDA

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

RAJKUMAR ROfficer (Materials)

2. Tenderer may also download the tender documents from the web site http://igmnoida.spmcil.com andwww.spmcil.com and submit its tender by utilizing the downloaded document, along with the requirednon-refundable fee.3. Tender documents may be purchased on payment of non-refundable fee of 250/-.(Rupees Two Hundred FiftyOnly) in the form of account payee demand draft/ cashier#s cheque/ certified cheque, drawn on a scheduledcommercial bank in India, in favour of General Manager, India Government Mint, Noida payable at Noida.4. If requested, the tender documents will be mailed by registered post/ speed post to the tenderers, for which extraexpenditure per set will be 50/- for tenderer. The tenderer is to add the applicable postage cost in thenon-refundable fee mentioned in Para 3 above.5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.6. In the event of any of the above mentioned dates being declared as a holiday/closed day for the purchaseorganization, the tenders will be sold/received/opened on the next working day at the appointed time.7. The tender documents are not transferable.8. Late quotations will not be considered and postal delays will not be condoned on any account.9. NO conditional tender shall be accepted.10. Please send your detailed quotation as per attached format by 3:00 P.M on or before 01.09.2017 in sealed cover

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


to India Govt. Mint, Noida (U.P). The tender will be open on 01.09.2017 at 03:30 P.M.11. Envelopes containing quotations to be sealed and conspicuously marked "QUOTATION FOR HIRING OFVEHICLES" Due at 3:00 P.M on 01.09.2017. Failure in compliance of above instructions may liable your quotationfor rejection.12. Envelopes not marked as (9) above are likely to be opened in the normal course.13. Quotation should be preferably dropped in the Tender Box placed at Main Gate of Mint. However, HandDelivery or quotation sent by post will also be accepted.14. If you are unable to offer/quote, please pass on your enquiry letter to the likely supplier under intimation to us.15. If you have entered into Rate Contract with the DGS&D New Delhi, for the Article in question please quoteR/Contract Rate.16. As per the amendments to Companies Act 2013, companies are required to make certain disclosure pertainingto vendors registered under Micro, Small and Medium Enterprises Development Act 2006(MSMED Act 2006). If yourfirm/company is registered under MSMED Act 2006, please send us a copy of the registration certificate.17. India Government Mint, Noida reserves the right to accept any tender and to reject any or all tenders, to acceptin part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process andreject all tenders at any time prior to award of contract, without incurring any liability, what so ever to the affectedtenderer or tenderers.18. If found, any security breach by the contractor, will lead to:a) Termination of Contract.b) Payment of Damages.19. Suppliers or their nominees may be present at the time of opening of the tender. Authorized representatives ofthe tenderers, who have submitted tenders on time may attend the tender opening, provided they bring with themletters of authority as per the format in SBD XVII from the corresponding tenderers.

Note:(1) All other terms and conditions of NIT (including GIT, SIT, GCC & SCC) shall be remain as per SPMCILprocurement manual.(2) General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of thistender document.For details regarding GIT and GCC please refer links as below:http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf http://www.spmcil.com/spmcil/UploadDocument/GCC.pdf(3) Tender Document, duly signed, must be sent along with your offer with clear mention of your valid S.T/C.S.T.registration No.(4) BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENTOF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FORANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TOREJECTION OF OFFER.

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf(GIT contains 32 pages)



Section II: General Instructions to Tenderers (GIT)Part II: Additional General Instructions Applicable to Specific type of Tenderers

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf(GIT contains 32 pages)



Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 18 Earnest Money Deposit (EMD) Earnest Money Deposit (EMD): An amount ofEMD Rs. 31,300/- to be deposited by tenderer atthe time of quotation submitted by the tenderer infavour of "General Manager, India GovernmentMint, Noida" only in following forms: a) A/c PayeeDD b) Fixed deposit Receipt c) Banker's Cheque.

02 20.4 Number of Copies of Tenders to besubmitted

Single copy

03 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - A

(I) Micro and Small Enterprises firm are exemptedfrom submitting Tender fees and Earnest Moneydeposit. Please send the copy of valid registrationcertificate of Micro and Small Enterprises alongwith your bid / quotation otherwise your offer willnot be considered for above exemption.

04 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - B

(II)Price quotation in tenders: (a)In tender,participating Micro and Small Enterprises quotingprice within price band of L1 + 15 per cent shallalso be allowed to supply a portion of requirementby bringing down their price to L1 price in asituation where L1 price is from someone otherthan a Micro and Small Enterprise and such Microand Small Enterprise shall be allowed to supply upto 20 per cent of total tendered value.

05 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - C

(b) In case of more than one such Micro and SmallEnterprise, the supply shall be sharedproportionately (to tendered quantity).

06 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - D

(III) Special provisions for micro and smallenterprises owned by SC or ST: Out of 20 percent allowed for procurement from Micro andSmall Enterprises, a sub-target of 20 per cent (i.e.,4 per cent out of 20 per cent) shall be allowed forprocurement from Micro and Small Enterprisesowned by the Scheduled Caste or the ScheduledTribe entrepreneurs. Provided that, in event offailure of such Micro and Small Enterprises toparticipate in tender process or meet tender



Sr No GIT ClauseNo.

Topic SIT Provision

07 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - E

requirements and L1 price, 4% sub-target forprocurement earmarked for Micro and SmallEnterprises owned by Scheduled Caste orScheduled Tribe entrepreneurs shall be met fromother Micro and Small Enterprises.

08 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - F

(IV) As per para 4 of Circular No. 1(2)(1)2016-MAdated 10.03.2016 issued by Govt. of India,Ministry of Micro, Small & Medium EnterprisesPolicy, "In exercise of para 16 of Public ProcumentPolicy for Micro & Small Enterprises Order 2012,condition of prior turnover & prior experience w.r.tMicro & Small Enterprises in all public procumentsubject to meeting of quality & technicalspecifications.

09 21 Submission of Tender The Techno-Commercial Bid and Price Schedule(Section-XI) will be submitted separately in sealedcover on or before the due date of opening oftenders. Please note that price will not be quotedin the techno-commercial bid. If price is quoted intechno-commercial bid then the tender will besummarily rejected. The envelope containingtenders should be super scribedTechno-Commercial / Price Tender for Hiring ofvarious type A/C and Non-A/c vehicles for I.G.Mint, Noida due on 01.08.2017.

10 35 Addl. Factor & Parameter for Evaluation &Ranking of Responive Tenders

The evaluation and comparison of bids shall be onthe basis of lowest quote received. The lowestquote shall be considered on the basis of ratesquoted as per tender requirement by including 500K.M & 50 hour charges for extra K.M/time for dailyuse vehicle and 1 K.M & 1 hour for need basevehicle after discount and inclusive of other taxes /charges during the one year record.

18 Elegiblity/Qualification Criteria The tenderer should have successfully provided atleast one no. of car [(Swift Dzire/Innova/Van of 15seater/32 seater) or Eq.) for similar jobs/servicesin any one year during last five years ending 31stMarch, 2017 in any central PSU/State Govt.PSU/State Govt. Department/Central Govt.Department/Autonomous Bodies/institutions.



Section IV: General Conditions of Contract (GCC)

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GCC.pdf(GIT contains 28 pages)



Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 10 Terms of Delivery Contract will be valid for a period of 1 (one) yearfrom the date of issue of order.

02 19.3 Option Order The Purchaser reserves the right to increase theservice period by three months (i.e., 25% ofservice period) at any time, at the same rate &terms & condition till final date of the contract, bygiving reasonable notice.

03 21.2 Taxes and Duties 1. GST registration number to be provided.2. Tax applicablity/exemption.

04 22, 22.1, 22.2,22.4, 22.3,22.6

Terms and Mode of payments Payment will be made on monthly basis afterreceipt, acceptance, approval of concernedauthority & subject to submission of bill intriplicate.



Section VI: List of Requirements

ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

1 Hiring of Vehicles AU 1.000 31300.00 INR

0.00

Details of Vehicles required has been elaborated as below:

a) IGMN hiring of 1 swift dzire AC or eq. 10 hrs. - 590 days(Requirement of two cars, one each in day shift & night shift for a total period of 590 days or shift in a year).

b) IGMN hiring of 1 swift dzire AC or eq. 10 hrs. - 313 days

c) IGMN hiring of Innova or eqv. AC Vehicle - 24 days

d) IGMN hiring of swift Non AC or eqv 8 hrs - 75 days

e) IGMN hiring of van 15 seater Non AC - 10 days

f) IGMN hiring of 32 Seater Bus Non AC - 6 days

Required Delivery Schedule: Contract will be valid for a period of 1 (one) year from the date of issue of order.

Bidder should quote SAC code for "Hiring of Vehicle" service for each line item.



Section VII: Technical SpecificationsJob Description: Hiring of Vehicles

Service code: 996601

SCOPE OF SERVICES REQUIRED: -

1. In case any typing error/other clerical errors is noticed by the bidder, in the tender documents, the same must bepointed out and got clarified before submission of offer, or else, IGMN#s interpretation shall prevail & shall bebinding on the bidder.2. In case of the application being made by a partnership firm, a copy of Partnership Deed is required to besubmitted along with the tender.3. In case of the application being made by a Private Limited Company, a copy of the Certificate of Incorporationfrom the Registrar of Companies, Memorandum and Articles of Association of the company is required to besubmitted.4. Prior approval may be taken when vehicle run beyond free Km/Month.5. The bidder firm may quote rates for any one type of vehicle separately or for all vehicles6. For Sr. No. 10 and 20 Single shift comprises of Ten (10) hrs. per day and 2500 km per month. for Sr. No. 30 to 60vehicle will be hired on the basis of 8 hrs.' and 80 kms. as and when required. As per Item no 10 two vehicle isrequired one for day shift another for night shift. As per item no 20 one vehicle is required in day shift.7. Vehicles will be used on purely monthly contractual basis.8. Validity of rates: Once the contract is entered, the rates quoted in sec XI shall remain firm for the entire contractduration & will not vary on any account what so ever be the reason.9. The vehicles should be new, and the registration of vehicle should not be earlier than 2 year from the date ofaward of contract (copies of RC has to be given for vehicles on monthly basis). Drivers must be conversant withDelhi and NCR routes. The garage of the transporter should be within 10 kilometers radius of India GovernmentMint, D-2, Sector-1, Noida.10. The vehicles provided should be authorized to be used as taxis and should have proper permission of the areasto be travelled in Delhi / NCR.11. The drives engaged in the Taxis should have valid driving commercial license to operate, the taxi, issued by theTransport Authorities Other necessary certificates like Road. Tax clearance, pollution certificate etc. should be inexistence for all vehicles quoted & IGM NOIDA will not owe any responsibility in this regard.12. Risk Hire Clause:- In case the firm awarded contract fail to supply the requisite number of vehicles, this officereserves the right to hire taxi from other Taxi Stands at the risk and cost of the firm. The cost difference between thealternative arrangements and tender value will be recovered from the firm.13. In case of any break down while on journey, alternative arrangement shall have to be done by the contractorfailing which the taxi will be hired from the open market and the expenses incurred thereon shall be deducted fromthe monthly bill of the contractor /security etc. Besides, a penalty of Rs. 1000/- would be imposed for every suchlapse.14. Billing will start from and end with Office premises or designated place and not from & with the Taxi stand /garage.15. For each and every vehicle, the driver is required to maintain a log-book i.e. details of various journeysperformed during the day since morning till last duty separately and all the entries be got attested from the users. Incase, the signature mentioned above is not obtained, such journey will not be counted for the purpose of payment. .It will be driver#s responsibility to get it filled and signed by the representative/users of IGM, Noida.16. The vehicles will report to India Govt. Mint, Noida.17. All the papers/certificates related to hired vehicles must be in proper condition at all times.18. No uniform & accommodation will be provided by India Govt. Mint, Noida.19. The contractor will not be allowed to transfer their obligation or benefit under the contract either in full or in partto any other agency.20. All the security norms of India Govt. Mint, Noida are to be followed by the contractor#s staffs strictly. Eg. Policeverification21. The contractor will be responsible to comply with all Labour Laws, Contract Labour Act etc. in respect of drivers



of the hired vehicles. Except the monthly payment to the contractor, the Noida Mint is not responsible for any otherbenefits.22. No extra charges for drivers will be paid for Delhi / Ghaziabad /Gurgaon / Faridabad.23. The contractor will also furnish Declaration/Affidavit/Surety Bond on Rs.10 stamp paper for making loss good incase of property of India Govt. Mint; Noida is damaged /stolen by your employees during the contract period.24. The contract can be terminated at any stage, if satisfactory service is not provided.25. TDS and other Government taxes will be deducted from the bill as per prevailing Govt. rates, if any.26. The parking charges /toll tax, wherever applicable shall be paid at actual on submission of receipts.27. Vehicle tax, road tax, etc., shall be paid by the successful bidder. 28. CNG Gas kits are allowed as a fuel in anyvehicles as per govt. norms.29. The vehicle should have necessary permits from the transportDept./Authority. IGM NOIDA will not be responsible for any challan, loss, damage and accident to the vehicle or anyother vehicle or injury to anybody.30. The A/c vehicles should have functional A/c and in case the same is not in working condition, the rates shall bereduced appropriately.31. The vehicle should be registered with the concerned authority of Central / State Govt. for the designatedcommercial use.32. The agency/ firm should have adequate number of telephones for contact round the clock.33. The rates quoted should specifically mention the GST component as applicable.34. All the obligations under this contract will rest with thecontractor i.e. service provider and not on India Govt. Mint, Noida.35. In case of any dispute of any kind and in any respect whatsoever, the decision of IGM NOIDA shall be final andbinding. The contractor shall not engage any subcontractor or transfer the contract to any other person.36. The contract between IGM NOIDA and the Contractor can be cancelled with a notice period of one month fromIGM NOIDA side but with a notice period of two months from the Contractor side.37. There should be a first aid box and air freshener spray in every vehicle. Vehicle shall normally ply in Delhi/NCR.However, vehicle may also be sent outside NCR and no extra payment shall be considered except Toll Tax andother applicable Taxes.38. The service provider shall ensure that vehicle deployed under this contract is covered by a comprehensiveinsurance policy. Under no circumstances shall IGM, Noida to compensate for any loss or damage that may becaused to the vehicle by accident or complications arising out of such contingencies like fire, theft, riots, strike andterrorism damage whether inside or outside IGM, Noida premises while engaged.39. In case IGM, Noida be held liable for any loss, damage orcompensation to third parties arising from or in relation to transport operations done by the service provider, suchloss, damage or compensation shall be paid by the service provider to IGM, Noida together with the costs incurredby IGM, Noida on any legal proceedings pertaining thereto.40. The service provider is directly responsible for injuries/death of vehicle driver or any person employed by him aswell as to the third party occupants or other users arising due to accidents or otherwise of vehicle during thecontractual period. At any point of time, IGM, Noida will not be responsible for any loss/damage either to the personor to the vehicle arising out of accident of the vehicle for performing the contractual obligations.41. The owner/firm should be available round the clock on his own direct telephone (office as well as residence) soas to respond to the call for taxies in emergent cases. The Mobile Number must also be given. The firm should beable to provide vehicles on holidays I Sundays also.42. All the charges towards repair/servicing, salary of the Driver, petrol/Diesel/CNG expenses, any other incidentalexpenses on operations & maintenance of the hired car would be borne by the firm.43. The firm will ensure that vehicles and the drivers are not normally changed. Frequent changes of vehicles anddrivers will not be permitted. A penalty of Rs. 500/- will be imposed for changing of driver or taxi before 2(two)months' period from its coming into service.44. Penalties:· Sl. No. Cause of Penalties Amount (INR)· 1 Not reporting at all for duty 1000/- per day· 2 Older model (other than prescribed model) 10% reduction in quoted rate for each day of default. · 3 For latereporting per occasion 100/- per hr. or part thereof.· 4 Unclean or Non-road worthiness of vehicle deployed 200/- per incident.



· 5 Misbehavior of driver / Not followed instruction of SPMCIL 200/- per day or part thereof.· 6 Any lapse noticed during operation of contract other than listed in clause of penalties 200/- per incident· 7 For not providing mobile phone to driver 50/- per day · 8 Not picking up of phone more than thrice in a day(excluding at the time of driving) 100/- per incident45. Vehicle shall normally ply in Delhi/NCR. However, vehicle may also be sent outside NCR and no extra paymentshall be considered except Toll Tax and other applicable Taxes.46. All legal and statuary compliances shall be complied by the contractor& IGM Noida will not owe anyresponsibility in this regard.



Section VIII: Quality Control Requirements

Job to be completed as per section VII: Technical Specification.



Section IX: Qualification/Eligibility Criteria

Not Applicable.



Section X: Tender Form Date:

To,India Government Mint, NoidaA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Noida

Ref: Your Tender document No.6000009785 /ADMINISTRATOR dated 19.08.2017

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price Schedule

Ref. No. Date:

ToThe General ManagerIndia Government MintNoida - 201301, U.P.

Subject: Quotation for Hiring of Vehicles.

Sl.No. Type of Vehicle Qty. & Per day charge Extra K.M. Extra time Accounting Unit charges per hour

A. Vehicles required on daily basis:

1.a) One no. of Swift dzire AC/ 295equivalent A/c in day shift Daysfor 10hrs shift (free 2500K.M. per month per vehicle)on daily basis for I.G. Mint,Noida for 295 days.(Excluding 4 to 5 weekly off & 18declared holidays in a year by theMint. Quantity: 295 Days)

1.b) One no. of Swift dzire AC/ 295equivalent A/c in night shift Nightsfor 10hrs shift (free 2500K.M. per month per vehicle)on daily basis for I.G. Mint,Noida for 295 Nights.(Excluding 4 to 5 weekly off & 18declared holidays in a year by theMint. Quantity: 295 Nights)

2. One no. of Swift dzire AC/ 313equivalent in day shift Daysfor 10hrs per day (free 2500 K.Mper month per vehicle)on daily basis forI.G. Mint, Noida.(Car shall be used daily in a monthexcluding 4 to 5 weekly off)

B. Vehicles required on as & when required basis

1. Innova A/c / Eqivalent 24(80 KM or 8 hrs per day) on DaysAs & When required basis forI.G. Mint, Noida.

2. One Swift dzire A/C or Equivalent 75in a Shift of 10 hrs or 80 KM Days



per shift on As & When requiredbasis for I.G. Mint, Noida.

3. Van 15 Seater Non A/C on 10(80 KM or 8 hrs per day) DaysAs & When Required basisFor I.G. Mint, Noida.

4. Bus 32 Seater Non A/C on 06(80 KM or 8 hrs per day) DaysAs & When Required basisFor I.G. Mint, Noida.

C Less: Discount

D Add: Applicable GST

E Any other charges

Note:

1 Rates should be quoted all inclusive.

2 All the charges should be clearly specified in the appropriate column.

3 Cutting/Overwriting should be avoided.

4 No conditional tender will be accepted.

5 Bidder quoting lower rates shall be considered for award of work.

*For Tender Evaluation:

(a) Estimated charges for 500 K.M during one year period for daily use vehicle and 1 K.M for need base vehicle shallbe added to the quoted rate for evaluation purpose of extra K.M charges. However the payment shall be made asper actual usages.

(b) Estimated charges for 50 hours during one year period for daily use vehicle & 1 hour for need base vehicle shallbe added to the quoted rate for evaluation purpose of extra time charges. However the payment shall be made asper actual retention/deployment.

Signature of the service provider with seal



Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XIV: Manufacturer's Authorization FORMTo,India Government Mint, NoidaA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Noida

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:



Section XVII: Letter of authority for attending a Bid openingThe General Manger,India Government Mint, Noida.

Subject: Authorization for attending bid opening on 01.09.2017 in the Tender of HIRING OF VEHICLES..

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Section XIX: Proforma of Bills for Payments(Refer to Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................Bill No....................................................................Dated.......................................................Purchase order..................................................No...................................Dated......................Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.orqty.

Rate Rs.P.

Priceper Rs.P

Amount

1. C.S.T./Sales Tax Amount

2. Freight (if applicable)

3. Excise Duty (if applicable)

4. Packing and Forwarding charges (if applicable)

5. Others (Please specify)

6. PVC Amount (with calculation sheet enclosed)

7. (-) deduction/Discount

8. Net amount payable (in words Rs.)

Despatch detail RR No. other proof of despatch...............................................Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)

Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Excise Duty Gate pass........................................................................(enclosed)

Place and Date



Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part ofthe supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier



Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 SPMCIL Security Printing and Minting Security Printing and MintingSPMLDelhi 110001
