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Vasantrao Naik Marathwada Krishi Vidyapeeth,
Parbhani (MS)
TENDER DOCUMENT
e-Tendering System
For the work of : Printing of Krishi Dainandini-2019
https://adf.maharashtra.etenders.in
Email:- [email protected]
Directorate of Extension Education Vasantrao Naik Marathwada Krishi Vidyapeeth
Parbhani 431 402 (M.S.)
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INDEX
NAME OF WORK : PRINTING OF KRISHI DAINANDINI-2019
Sr. No. Chapter
I E- Tender Notice. II Tender Schedule III Instructions to the Participating Agency
1 Invitation of offers 2. Guidelines to Bidders on the operations of Electronic
Tendering System of VNMKV, Parbhani.
A Pre-requisites to participate in the Tenders processed by the university
1 Enrolment and Empanelment of printing agency on Electronic Tendering System
2 Obtaining a Digital Certificate
3 Payment for Service Provider Fees
B Steps to be followed by Agency to participate in the e-Tenders processed by the Krishi Vidyapeeth.
1 Preparation of online Briefcase
2 Online viewing of Detailed Notice Inviting Tenders
3 Download of Tender Documents
4 Online Bid Preparation and Submission of Bid Hash (Seal) of Bids
5 Close for Bidding
6 Decryption and Re-encryption of Bids
7 Short listing of Contractors for Financial Bidding Process
8 Opening of the Financial Bids
9 Tender Schedule (Key Dates)
IV Tendering Procedure 1 Eligibility Criteria
2 Two Bid System
3 Rejection of e-Tender
4 Technical verification of manufacturing facilities
5 Opening of Tender
6 Tender Units
7 Rate Offer
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Sr. No. Chapter
8 Validity of e-Tender
9 Price Negotiation
10 Splitting of Tender
11 Retender
12 Earnest Money Deposit
13 Award of Tender , Execution of Agreement
14 Submission of Proofs for Approval
15 General Terms and Conditions of Contract , Validity Period of the Agreement
16 Delivery Destination and Submission of the Bill
17 Verification , Sampling and Testing
18 Security Deposit
19 Payment
20 Failure in supply of order/agreement quantity and forfeiture of Security Deposit
21 Other Important
22 Right to Change/Modify the order, Terms/Conditions, etc
23 Arbitration
24 Jurisdiction for Legal Matter V Tender Form (Price Bid) VI Agreement VII Brief
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E-TENDER NOTICE E-TENDER NOTICE NO: DEE/PUB/2/2019/2018-19 (Second Call) FOR THE
YEAR 2018-19.
VASANTRAO NAIK MARATHWADA KRISHI VIDYAPEETH, PARBHANI Online e-Tenders in the following work is invited by the Director,
Extension Education, Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani. Phone No. 02452-228601; E-mail : [email protected]. deemau@ rediffmail. com on Government of Maharashtra Electronic Tender Management System https://adf.maharashtra.etenders.in Online bids are invited for the following works from 20/11/2018, 10.00 hrs.
The details can be viewed and downloaded online directly from the Government of Maharashtra e-Tendering Portal https://maharashtra.etenders.in on Sub Portal of http://adf.maharashtra.etenders.in from 20/11/2018, 10.00 hrs to 29/11/2018, 23.00 hrs (IST) Sr. No
Name of work
Size Quantity Time limit for
completion of work
Earnest money Deposit
(Rs.)
Cost of Blank tender
form (Rs.)
1. Printing of Krishi Dainandini-2019
1/8 Crown (18 cm x 24 cm) pages 368
10000 1½ months
15000 2,000
For more details regarding the tender and bidding process please visit the above mentioned portal. NOTE :
1. All eligible/interested printers are mandated to get enrolled on e-Tendering portal (https://maharashtra.etenders.in)
2. To process the tenders online, to encrypt their bid and to sign the bid hashes, bidders are required to obtain digital certificate. For details bidders may contact Help Desk.
3. Printers can contact Help Desk for any clarification of their doubts regarding the process of Electronic Tendering System. Help Desk through Email ID [email protected] or on Phone No. 020 - 30187500.
4. Tender fees ( non-refundable) and EMD should be paid online only through Debit card / Credit Card / Net Banking / RTGS / NEFT. If the tender fees and EMD is not credited in above accounts as time specified in key schedule the tender will be summarily rejected.
Director Extension Education
Vasantrao Naik Marathwada Krishi Vidyapeeth Parbhani
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I. TENDER SCHEDULE
Sr. No.
MKV stage Vendor stage Start date and time
Expiry date and time
1. Main tender release
-- 19.11.2018 from 11.00
20.11.2018 upto 09.50
2. -- Main tender document downloading
20.11.2018 from 10.00
29.11.2018 upto 23.00
3. -- Online Bid preparation (T1 & C)
20.11.2018 from 10.00
30.11.2018 upto 20.00
4. Close for bidding of main tender
-- 30.11.2018 from 20.01
30.11.2018 upto 23.00
5. -- Re-Encryption of main tender (T1 and C1)
30.11.2018 from 23.01
03.12.2018 upto 16.00
6. Tender opening and short listing (T1)
-- 03.12.2018 from 16.01
05.12.2018 upto 16.45
7. Tender opening and short-listing (C1)
-- 04.12.2018 from 14.00
05.12.2018 upto 16.45
Note:
1. All eligible/interested tenderers are to be enrolled on portal https://adf.maharashtra.etenders.in before downloading tender documents and participate in e-tendering.
2. Tenderers are requested to contact on following telephone number any doubts/information/difficulty regarding on line enrollment or obtaining digital certificate Sify Technologies Ltd. Nextender (India) Pvt Ltd. Phone No. 020 – 30187500
3. Tender should be submitted online with the related document. 4. Other instructions can be seen in the tender form. 5. The related rules and regulations of Maharashtra Agricultural Universities
Act 1983, Maharashtra Agricultural University Statutes 1990 and Account Code 1991 are applicable to the concerned. These documents are available on VNMKV website http://mkv2.mah.nic.in.
6. The Electronic tendering system for Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani of Government of Maharashtra will be available on separate Sub Portal with URL https://adf.maharashtra.etenders.in as part of the Electronic Tendering System of Government of Maharashtra which is available on the Portal https://maharashtra.etenders.in.
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II Instructions to the Participating Agency
1. INVITATION OF OFFER 1.1 Sealed e-tenders (in Two Bid System) are invited for Supply of printed
Krishi Dainandini 2019 in Marathi language. 1.2 Blank Tender Forms can be downloaded from the e-tendering
Portal of Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani, Government of Maharashtra i.e. https://adf.maharashtra.etenders.in after online payment towards Tender Fees as per the Tender Schedule. 1.3 Tenderers should have valid Digital Signature Certificate (DSC)
obtained from any Certifying Authorities. In case of requirement of DSC, interested Bidders should go to https://maharashtra.etenders.in/mah/DigitalCerti.asp and follow the procedure mentioned in the document “Procedure for application of Digital Certificate‟ 1.4 The contractor shall pay Rs. 2000/- (Rupees two thousand only) as tender Fees by depositing through Debit card / Credit Card / Net Banking / RTGS / NEFT in the VNMKV bank account 1.5 The Tenderers have to make a payment of Rs. 1092/- online as service charges for the use of Electronic Tendering during Online Bid Data Decryption and Re-encryption stage of the Tender.
1.6 For any assistance on the use of Electronic Tendering System, the Users may call the Landline No.- 020 – 30187500 1.7 . Tenderers should install the Mandatory Components available on
the Home Page of https://maharashtra.etenders.in under the section “Mandatory Components” and make the necessary Browser Settings provided under section “Internet Explorer Settings” 2. Guidelines to Bidders on the operations of Electronic Tendering
System of Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani. https://adf.maharashtra.etenders.in
A. Pre-requisites to participate in the Tenders processed by the Krishi Vidyapeeth 1. Enrolment and Empanelment of printing agency on Electronic Tendering System:
1. The printers interested in participating in the Tenders of Krishi Vidyapeeth processed using the Electronic Tendering System shall be required to enroll on the Electronic Tendering System to obtain User ID.
2. After submission of application for enrolment on the System, the application information shall be verified by the Authorized Representative of the Service Provider. If the information is found to be complete, the enrolment submitted by the Vendor shall be approved.
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3. For participating in Limited and Restricted tenders the registered vendors have to apply for empanelment on the sub-portal of Krishi Vidyapeeth in an appropriate class of registration. The empanelment will have to be approved by the respective officer from the Krishi Vidyapeeth. Only empanelled vendors will be allowed to participate in such tenders.
4. The printers may obtain the necessary information on the process of enrolment and empanelment either from Helpdesk Support Team or may visit the information published under the link Enroll under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System.
2. Obtaining a Digital Certificate:
1. The Bid Data that is prepared online is required to be encrypted and the hash value of the Bid Data is required to be signed electronically using a Digital Certificate. This is required to maintain the security of the Bid Data and also to establish the identity of the printers transacting on the System.
2. The Digital Certificates are issued by an approved Certifying Authority authorized by the Controller of Certifying Authorities of Government of India through their Authorized Representatives upon receipt of documents required to obtain a Digital Certificate.
3. Bid data / information for a particular Tender may be submitted only using the Digital Certificate which is used to encrypt the data / information and sign the hash value during the Bid Preparation and Hash Submission stage. In case during the process of preparing and submitting a Bid for a particular tender, the Contractor loses his / her Digital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online. Hence, the Users are advised to store his / her Digital Certificate securely and if possible, keep a backup at safe place under adequate security to be used in case of need.
4. In case of online tendering, if the Digital Certificate issued to an Authorized User of a Partnership Firm is used for signing and submitting a bid, it will be considered equivalent to a no objection certificate / power of attorney to that User to submit the bid on behalf of the Partnership Firm. The Partnership Firm has to authorize a specific individual via an authorization certificate signed by a partner of the firm (and in case the applicant is a partner, another partner in the same form is required to authorize) to use the digital certificate as per Indian Information Technology Act, 2000.
5. Unless the Digital Certificate is revoked, it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed on the Electronic Tender Management System of Government of Maharashtra as per Indian Information Technology Act, 2000. The Digital Signature of this Authorized User will be binding on the Firm.
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6. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorized User.
7. The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In this case, the Authorization Certificate will have to be signed by the Director of the Company or the Reporting Authority of the Applicant.
8. For information on the process of application for obtaining Digital Certificate, the printers may visit the section Digital Certificate on the Home Page of the Electronic Tendering System.
3. Payment for Service Provider Fees:
In addition to the Tender Document Fees payable to Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani, the Contractors will have to pay Service Providers Fees of Rs.1,092/- through online payments gateway service available on Electronic Tendering System. For the list of options for making online payments, the Contractors are advised to visit the link E-Payment Options under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System
B. Steps to be followed by Agency to participate in the e-Tenders
processed by the Krishi Vidyapeeth. 1. Preparation of online Briefcase:
All Contractors enrolled on the Electronic Tendering System of Government of Maharashtra are provided with dedicated briefcase facility to store documents / files in digital format. The Contractors can use the online briefcase to store their scanned copies of frequently used documents / files to be submitted as a part of their bid response. The Contractors are advised to store the relevant documents in the briefcase before starting the Bid Preparation and Hash Submission stage. In case, the Contractors have multiple documents under the same type (e.g. multiple Work Completion Certificates) as mentioned above, the Contractors advised to either create a single .pdf file of all the documents of same type or compress the documents in a single compressed file in .zip or .rar formats and upload the same.
It is mandatory to upload the documents using the briefcase facility. Therefore, the Contractors are advised to keep the documents ready in the briefcase to ensure timely bid preparation.
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Note: Uploading of documents in the briefcase does not mean that the documents are available to Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani at the time of Tender Opening stage unless the documents are specifically attached to the bid during the online Bid Preparation and Hash Submission stage as well as during Decryption and Re-encryption stage.
2. Online viewing of Detailed Notice Inviting Tenders:
The Contractors can view the detailed Tender Notice along with the Time Schedule (Key Dates) for all the Live Tenders released by Vasantrao Naik Marathwada Krishi Vidyapeeth on the home page of Marathwada Krishi Vidyapeeth e-Tendering Portal on https://adf.maharashtra.etenders.in under the section Recent Online Tender.
3. Download of Tender Documents:
The Pre-qualification / Main Bidding Documents are available for free downloading. However to participate in the online tender, the bidder must purchase the bidding documents by online payment towards the cost of Tender Form Fee.
4. Online Bid Preparation and Submission of Bid Hash (Seal) of Bids:
Submission of Bids will be preceded by online bid preparation and submission of the digitally signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates) published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the templates provided by the university. The templates may be either form based, extensible tables and / or uploadable documents. In the form based type of templates and extensible table type of templates, the Contractors are required to enter the data and encrypt the data using the Digital Certificate.
In the up-loadable document type of templates, the Contractors are required to select the relevant document / compressed file (containing multiple documents) already uploaded in the briefcase.
Notes: a. The Contractors upload a single document or a compressed file
containing multiple documents against each up-loadable option. b. The Hashes are the thumb print of electronic data and are based on one -
way algorithm. The Hashes establish the unique identity of Bid Data. c. The bid hash values are digitally signed using valid Digital Certificate
issued any Certifying Authority. The Contractors are required to obtain Digital Certificate in advance.
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d. After the hash value of bid data is generated, the Contractors cannot make any change / addition in its bid data. The bidder may modify bids before the deadline for Bid Preparation and Hash Submission as per Time Schedule mentioned in the Tender documents.
e. This stage will be applicable during both, Pre-bid / Pre-qualification and
Financial Bidding Processes. 5. Close for Bidding (Generation of Super Hash Values):
After the expiry of the cut-off time of Bid Preparation and Hash Submission stage to be completed by the Contractors has lapsed, the Tender will be closed by the Tender Authority. The Tender Authority from Vasantrao Naik Marathwada Krishi Vidyapeeth generate and digitally sign the Super Hash values (Seals).
6. Decryption and Re-encryption of Bids (submitting the Bids
online): After the time for generation of Super Hash values by the Tender Authority from Vasantrao Naik Marathwada Krishi Vidyapeeth has lapsed, the Contractors have to make the online payment of Rs. 1,092/- towards the fees of the Service Provider. After making online payment towards Fees of Service Provider, the Contractors are required to decrypt their bid data using their Digital Certificate and immediately re-encrypt their bid data using the Public Key of the Tendering Authority. The Public Key of the Tendering Authority is attached to the Tender during the Close for Bidding stage.
Note: The details of the Processing Fees shall be verified and matched during the Technical Opening stage.
At this time, the Contractors are also required to upload the files for which they generated the Hash values during the Bid Preparation and Hash Submission stage.
The Bid Data and Documents of only those Contractors who have submitted their Bid Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be available for decryption and re-encryption and to upload the relevant documents from Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data / submit documents during the stage of Decryption and Re-encryption of Bids (submitting the Bids online).
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7. Short listing of Contractors for Financial Bidding Process:
The Tendering Authority will first open the Technical Bid documents of all Contractors and after scrutinizing these documents will shortlist the Contractors who are eligible for Financial Bidding Process. The shortlisted Contractors will be intimated by email.
8. Opening of the Financial Bids:
The Contractors may remain present in the Office of the Tender Opening Authority at the time of opening of Financial Bids. However, the results of the Financial Bids of all Contractors shall be available on the Vasantrao Naik Marathwada Krishi Vidyapeeth e-Tendering Portal immediately after the completion of opening process.
9. Tender Schedule (Key Dates):
The Contractors are strictly advised to follow the Dates and Times allocated to each stage as indicated in the Time Schedule in the Detailed Tender Notice. All the online activities are time tracked and the Electronic Tendering System enforces time-locks that ensure that no activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Tender Schedule.
At the sole discretion of the Tender Authority, the time schedule of the Tender stages may be extended.
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II. TENDERING PROCEDURE 1. ELIGIBILITY CRITERIA :
1. This is time bound activity. Participant must have capacity to do the job in stipulated period. Reputed printers with own printing facility can apply.
2. E-Tender complete in all respects should be submitted in Two Bid System online at the e-Tendering portal of Govt. of Maharashtra at https://adf.maharashtra.etenders.in.
2. TWO BID SYSTEM: 1. Online submission of e-Tender : Scanned Copies of all e-tender
documents viz. 1) Registration Certificate 2) PAN Card , 3) GST Registration 4) Tender fee and EMD Receipts
5) Income tax return 2017-18 6) Experience certificate 7) Valid EMD Exemption Certificate of SSI, Co-operative Units and
Govt. Parties etc. or limited EMD certificate 8) Other if any should be up- loaded.
2. Digitally singed technical-bid and Price-Bid has to be submitted online only.
3. Technical Details along with relevant documents and acceptance of terms and conditions of the e-Tender form should be digitally singed for online submission
4. Other documents in support of claims if any may be up- loaded digitally signed.
3. REJECTION OF E-TENDER: 1. Any party not fulfilling the conditions of Technical Bid shall be out rightly
rejected. 2. Offers with alternatives to the specification given in the tender will be out
rightly rejected. 3. Conditional tender shall not be considered. In case any terms and
conditions of the Contract applicable to this invitation are not acceptable to tenderers, they should clearly specify deviation in their tender. VNMKV reserves the right to accept or reject them. VNMKV shall not be bound to give reasons for the refusal to consider the tender with deviations.
4. Tender analysis will be done, technically and commercially eligible parties, as decided by the competent Authority of VNMKV will only be considered eligible.
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5. No erasure or alteration is permitted in the documents submitted by e-Tender Parties (either in Technical or Price Bid), any such erasure or alteration if done, should be countersigned, failing which tender is liable for rejection.
6. Price Bid of eligible party will only be opened.
4. Technical verification of manufacturing facilities: 1. The Technical committee of VNMKV Officials (if feel necessary) will visit
the place of working of the tender parties for verification of Infrastructure claimed by the parties in the tender. The tender of all those parties will be rejected whose facilities are not found satisfactory for ensuring the supply of quality material quoted by party in time. The decision of VNMKV technical committee will be final and will be binding to all tender parties and will carry no legal claim.
2. The team may visit (if necessary) immediately after Tender opening to tenderer’s site and hence could not inform to any tender party for the same in advance.
5. OPENING OF TENDERS : On the date specified in the Tender Schedule, following procedure will be adopted for opening of the tender : a. ENVELOPE NO.1 : (Documents)
First of all Envelope No. 1 of the tender will be opened online to verify its contents as per requirements. If the various documents contained in this envelope do not meet the requirements of the University/Directorate, a note will be recorded accordingly by the tender opening committee and the said tenderer's Envelope No.2 (Financial Bid) will not be considered for further action, but the same will be recorded. The decision of the Tender opening authority in this regard will be final and binding on the printer/agency/contractor.
b. ENVELOPE NO.2 : (FINANCIAL BID) This Envelope shall be open online immediately after opening of Envelope No.1 only if contents of Envelope No. 1 are found to be acceptable to the University/Directorate and or fulfill the Qualifying Criteria. The tendered rates or estimated rates quoted shall sealed and intimated to printer/agency/ contractor through e-mail.
6.TENDER UNITS The tenderers should particularly note that the unit mentioned in the Schedule on which the rates are based. No change in the units shall be allowed. In the case of difference between the rates written in figures and in words the correct rate will be one, which is lower of the two.
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7. RATE OFFER: 1. The rates offered should be for items specified in tender along with the
terms and conditions. 2. The rates should be along with packing, forwarding, free door delivery at
the office of Directorate of Extension Education, VNMKV, Parbhani and including all taxes , duties and charges, GST, Sales Tax, LBT, Octroi, etc.
8. VALIDITY OF e-TENDER The e-tenderer shall keep the offer open for acceptance for a period of at
least 90 days from the date of opening of tender. If the day up to which the offer is to remain open has been or is declared as closed holiday for the office of the university the offer shall remain open for acceptance till the next working day or as desired by the competent authority. 9. PRICE NEGOTIATION
Tender shall be finalized on lowest rate of the tender. However, If the rates offered by the bidders are not found suitable and lucrative, the right for price negotiation is reserved by the VNMKV. VNMKV is free to decide the course and method to be adopted for the negotiation purpose. 10. SPLITING OF TENDER:
VNMKV reserves the right to split the order amongst more than one party at the tender lowest rates, without assigning any reason thereof. The party who offered lowest rate will be given preference and competent authority will decide the number of parties amongst whom the order should be splited. 11. RETENDER:
1. The Item shall be re-tendered under the situation that during evaluation of tender (Technical Bid) the number of eligible tender parties found are less than two. However if Competent Authority thinks that the item required urgently, one eligible tender can be considered.
2. Extension of time and date for acceptance of Tender shall be considered, keeping in view the No. of tenders received up to due date and time.
3. The item shall be re-tendered when the lowest rates received in the tender are not acceptable to VNMKV.
12. EARNEST MONEY DEPOSIT 1. Earnest money deposit of an amount Rs. 15,000/- (Rupees Fifteen
thousand only) should be paid online during uploading the e-tenders on the e tendering portal of Govt. of Maharashtra www.mahatenders.gov.in.
2. The scanned copies of PRN number received from bank against the online payment of EMD must be uploaded during online submission.
3. Earnest money in any other form or cash or cheque will not be accepted. 4. The Parties claiming for the valid SSIs, Co-operative Units and Govt.
parties are allowed to deposit limited EMD. In this case while uploading e-tender, the option “ EMD Exemption” should be opted. However, in such case scanned copy PNR towards EMD must be uploaded.
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5. For getting above concessions necessary valid/renewed documents for the current year should be uploaded. Otherwise the claim will not be considered.
6. No interest will be allowed on the Earnest Money from the date of its receipt until it is so refunded.
7. The EMD amount shall be converted into a part of Security Deposit if the party desires. A written consent must be provided for the same.
8. The amount of earnest money will be forfeited, in case a successful contractor does not pay the amount of security deposit within the time specified.
9. Earnest money of the unsuccessful Tenderers will be refunded on their application only after an intimation of rejection of their tender is sent to them or on the expiry of the validity period whichever is earlier.
FORFEITURE OF EMD: 1. In the event of a tenderer, whose tender is received within the closing
date and time of the tender as specified, withdrawing his tender before the receipt of final decision or in the event of tenderer whose tender has been accepted, failing to execute an agreement within 7 days from the date of giving the offer and/or failing to deposit Security amount within 10 days from the date of executing an Agreement, the Earnest Money deposited by such tenderer shall be forfeited without any intimation and in the later case the tender also shall be cancelled and order will be placed with other party/parties either from tender process or from open market and any excess expenditure incurred by VNMKV shall be recovered from the defaulting party.
2. When the party has declared in Technical Bid that his offer is as per the tender specifications but eventually differ in specifications given in Price-Bid his offer shall stand invalid and the EMD will be forfeited.
3. When the party is declared in Technical Bid that party has infrastructure available for supplying item quoted and when the same is not confirmed during the visit by committee of officials for technical verification of manufacturing facilities/ infrastructure the EMD of such parties will be forfeited.
13. AWARD OF TENDER, EXECUTION OF AGREEMENT: 1. The successful parties shall be awarded the tender considering their
capacity and if feel necessary based on the report of the technical committee. Decision for the quantity to be ordered to the successful tenderer and splitting the order quantity is reserved by VNMKKV.
2. The successful tenderer will have to submit signed letter of agreement on bond paper of Rs. 100/- (Rupees one hundred only). The cost of the stamp paper will have to be borne by the tenderer.
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14. TYPING, DESIGNING AND SUBMISSION OF PROOF FOR APPROVAL: 1. The university will provide only hard copy of matter and photographs and
no soft copy of matter will be provided in any condition.
2. Successful tenderer will have to do the work of typing/DTP, Designing, setting etc.
3. The Agency should submit the proofs of printing work as and when required and final printing should be done only after approval of proof.
4. The number of pages of Krishi Dainandini may vary little however, the agencies/printers should quote the rates by considering the number of pages mentioned in the tender form
5. University reserves the right to increase or decrease the number of copies to be printed as per situation arises.
6. The Krishi Dainandini-2019 should also be provided in electronic form ( PDF form)
7. The University reserves the right to cancel the order, if the materials used and work of printing is not as per specifications and up to the standards.
15. GENERAL TERMS AND CONDITIONS OF CONTRACT VALIDITY PERIOD OF THE AGREEMENT: (RATE VALIDITY)
1. Validity period of the agreement (Rate) will be for a period of Six Month from the date of signing the agreement.
2. During this validity period, VNMKV considering the exigencies may place the additional orders for supply of material, over and above the agreement quantity.
3. If the tenderers are a firm or company, they should in their forwarding letter mentioning the names of all the partners together with the name of person who holds the power of attorney authorizing him to conduct all transactions on behalf of the body, along with the tender. The power of attorney shall be valid and registered before the notary office.
16. DELIVERY DESTINATION AND SUBMISSION OF BILL: 1. The Agency has to supply entire quantity of the nearly printed Krishi
Dainandini within 45 days from date of firm order. Any delay in the delivery will not be entertained and penalty will be levied.
2. Entire quantity of Krishi Dainandini should be supplied at office of Directorate of Extension Education door delivery with free unloading, within time schedule and modifications made if any made in the orders.
3. The University will not make any advance payment against the work. The bill will be paid only after satisfactory completion of work.
4. The bill inclusive of all taxes along with VAT for the supplies should be submitted in the name of The Director, Extension Education, VNMKV, Parbhani for effecting payment.
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17. VERIFICATION, SAMPLING and TESTING: 1. The printed items supplied by the agency will be inspected and examined
by the officers of university at party’s factory/ our Head Office. 2. The sample of material may be tested in any laboratory for its quality. 3. The party trying to supply substandard material will be black listed and the
EMD/SD/Retention Money will be forfeited and penalty may be imposed as directed by the Competent Authority of VNMKV.
4. In case of rejection of material party must lift the material within 15 days of intimation failing which storage charges decided by the university will have to be paid by the party.
5. VNMKV presumes that the materials dispatched are exactly as per contracted specifications, therefore, may utilize the material even before the receipt of the inspection report of the said consignment. If the material is found having inferior in quality later, deductions from payment shall be made on pro-rata basis for the used quantity plus penalty if proposed by Competent Authority.
18. SECURITY DEPOSIT 1. Successful Tenderer will have to deposit 5 % of the tendered amount as security deposit in favour of the Comptroller, Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani payable at Parbhani before issuing firm order. 2. Successful SSI / CO-Operative Unit/Govt. party will have to remit security
Deposit @ 3% of the value of agreement. 3. With the written consent of the contracted party, EMD if any with the this
office will be converted into Security Deposit. 4. The security deposit of working agency will be returned only after
satisfactory completion of work. 5. No interest is payable on security deposit till it is released.
19. Payment: 1. Payment will be made only after delivery of entire ordered quantity of
Krishi Dainandini in good condition duly verified and acknowledged by the receiving unit and after making necessary deductions if any towards liquidated damages, outstanding, Inferior quality on pro-rata basis or as decided by the Competent Authority.
20. Failure in supply of order/agreement quantity and forfeiture of Security Deposit:
1. The contracted firm should supply the Krishi Dainandini as per delivery schedule.
2. VNMKV will have rights to forfeit the Security Deposit in the event of failure of supply the Krishi Dainandini.
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3. VNMKV reserves the right for acceptance of the delayed supplies by imposing penalty with the grace period of maximum 15 days from the last date of delivery schedule or as per decided by University Authority. Thereafter party will be considered as failure.
21. OTHER IMPORTANT: 1. Joint venture is not allowed. 2. Liability towards GST, sale tax, income tax etc. will be of suppliers only. 1. Supplier will be responsible for loses till door delivery and in any case
university will not be responsible for such losses or damages etc. 22. RIGHT TO CHANGE/MODIFY THE ORDER TERMS/CONDITIIONS ETC.:
1. VNMKV reserves the right to accept / reject the tender in part / full, alternation/changes in the terms and conditions or to terminate the process at its own discretion.
23. ARBITRATION: 1. All disputes or differences in relation to this Contract or the interpretation
of any of its terms or implementation thereof or arising out of, or concerned directly or indirectly with the agency/contractor will be referred to the Arbitration of the Vice Chancellor, VNMKV, Parbhani who shall have the power to inquire into all the facts of case and to interpret the terms of this agreement and whose decision shall be binding on both the parties.
2. The venue of Arbitration shall be Parbhani. The Arbitration Act, 1996 of India shall apply to the Arbitration proceeding. The Arbitrator shall have power with the consent of the parties to extend the time for making and publishing the award.
24. JURISDICTION FOR LEGAL MATTERS:
1. Any dispute / court matter in the process/work will fall under the Parbhani jurisdiction.
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V. TENDER FORM (PRICE BID)
DIRECTORATE OF EXTENSION EDUCATION VASANTRAO NAIK MARATHWADA KRISHI VIDYAPEETH, PARBHANI
Date: / /2018 To, The Director Extension Education Vasantrao Naik Marathwada Krishi Vidyapeeth,Parbhani. I/ we hereby quote the rates as mentioned below for the “Printing of Krishi Dainandini-2019” to be published by the Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani. The specifications/details of the printing work : Sr. No.
Particulars Specifications
1 Number of copies to be printed
10000 (Ten thousand)
2 Size of Krishi Dainandini 1/8 Crown 3 Outer Size (LXW) 24.5 cm X18 cm (finished) 4 Inner Size(LXW) 24 cm X17.5 cm (finished) 5 Cover Page quality Front and back cover will be of following
components 1. A Grade super quality Sinarmas Art
paper of 130 GSM 2. Good quality 1.8 mm Kappa Board of
German make 6 Printing of cover Multicolour printing with Mat/ Glossy lamination
and UV coating (Spot lamination) with Gold foil in book cover.
7 Cover back page Cover back page of front and back cover on 130 GSM Sinarmas Art paper with multicolour printing on one side and other side pasted to the kappa board i.e inner side of cover.
8 Inner multicolour pages No. of pages : 16 multicolour printing on both side on 130 GSM Sinarmas Art paper
9 Inner two colour pages No. of pages : 336 +16 , two colour printing on both side on 70 GSM A Grade Ballarpur Maplitho Paper with high brightness
10 Side die punching Perfect side die punching with printing and indexing on the pages.
11 Binding Section stitching and hard bound binding with imported kappa bound finishing and binding of the diary should be of excellent quality.
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12 Page marker Good quality page marker for each diary containing satin less with paper attachment. Paper attachment of 5.5 cm X 11 cm size on A Grade 300 GSM Sinarmass Art Card with multicolour offset printing on both side and die cutting.
13 Lay out/Art Work VNMKV,Parbhani will not provide any lay out and Art work design and responsibility of whole Lay out/Art Work/designing lies with printing agency. Supplier has to submit a dummy of diary before proceed for the final printing.
14 Delivery Door delivery. Diaries should be packed in sturdy boxes and delivery should be made at VNMKV Parbhani campus.
Rate per copy of the printed Krishi Dainandini 2019 (Inclusive of all taxes along with GST, VAT, etc. and transportation) Rs………………………………………….. (Rupees………………………………………………………………………………)
Place: Name and signature of the Date: Agency with stamp
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VI. AGREEMENT
(To be submitted on bond paper of Rs.100/-)
I/We agree and accept the terms and conditions of the Tender and
also it is binding on me / our part to fulfill all the requirements as specified in the
Tender Form for Printing of Krishi Dainandini - 2019 published by the
Vasantrao Naik Marathwada Krishi Vidyapeeth, Parbhani.
.
Name of the Firm with full Address Signature with Seal
Place:
Date: GST No.
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VII) BRIEF (SCANNED COPY BE UPLOADED ALONG WITH TECHNICAL BID WHILE ONLINE SUBMISSION)
1 Name of the Printer 2 Address along with e-mail, mobile etc. a Head Office
b Factory/Press Address c Whether the Unit is at the
approved Industrial Area. (Yes/No)
d Whether the Unit is a SSI unit/Co-op/Govt.
Please attach copy of certificate.
e Whether the Unit has ISO- 9000-2000 ISO Company (Yes/No)
If yes please attach copy of certificate.
f Whether the Unit comes Under Factory Act (Y/N)
If yes please attach copy of certificate.
3 Name of Proprietor / Partners / Directors
Registration Number Please attach copy of certificate
4 Name of authorized contact persons and their Mobile & e-mail. if any
5 Date of establishment of unit
6 Infrastructure/ Printing Machinery etc
Please attach details
7 Income Tax/PAN No.
Please attach copy of certificate
8 Sales Tax No.
Please attach copy of certificate
9 GST No.
Please attach copy of certificate
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10 Service Tax No. Please attach copy of Certificate
11 Nature of main Activities Attach details
12 Annual Turnover details for last 3 years 2017-18 2016-17 2015-16
Enclose audited financial statement/ C.A. Certificate
13 Principal Bankers Address 14 Details of having executed
order of supplying similar type materials in a year to Public Sector Undertaking / Large organization within last two years. (Proof to be enclosed)
15 Declaration : Self declaration on the firm company’s letterhead that there is no any outstanding Income Tax/ Sales Tax dues should be enclosed.
16 Cliental List
17 Any other related information, if any
Please attach separate sheet if space is insufficient
I/we have read all the terms and conditions of tender and hereby agree to
abide by the said conditions. I/we here by also undertake that the infrastructure required for supply of the item quoted is available with us and we abide that we will supply the item in stipulated time mentioned in tender or as per the orders issued by the competent authority.
Yours faithfully, (Signature of the Authorized person) Full name of the Authorized person Designation
Seal of the firm and date