template release notes - supplyon · 2020. 3. 5. · © 2020 supplyon ag release notes supplyon...

© 2020 SupplyOn AG

Release Notes

SupplyOn Logistics & Finance (SCM)

Release SCM 2020-Apr (A)

Go Live: 26th April 2020

© 2020 SupplyOn AG | | 2

Summary

SCM 2020-Apr (A)

Functionality Impact

Frontend Backend

1. SCM Demand

1.1 Display of order confirmation document number in the orders overview and download Yes No

1.2 Migration of the Delfor process to a new database structure No Yes

2. SCM General

2.1 SCM Dashboard Yes No

2.2 Change of SCM e-mail templates according to the corporate design Yes No

3. SCM FPA/ASN

3.1 Enhanced Booking logic for Goods Receipt (type DESADV) No Yes

3.2 Limit field input characters to allowed storage maximum for ASN No. Yes No

3.3 Smart logic buttons for "Due Deliveries Schedules Lines" screen Yes No

3.4 Implementing hard validation for UN Number Yes Yes

4. SCM E-mail Access

4.1 Display of the E-mail delivery status in the order details Yes No


Summary

SCM 2020-Apr (A)

Functionality Impact

Frontend Backend

4.2 Automated decline of order positions if the e-mail notification cannot be delivered Yes Yes

5. SCM Master Data

5.1 New user interface for material master data Yes No

6. SCM Planning

6.1 Time zone and server time in VMI Outbound and Rating Message configuration table Yes No


SCM Demand

1.1 Display of order confirmation document number in the orders

overview and download (1/2)

Challenge

› In the orders overview and in the CSV download SupplyOn

is just showing the message number of the incoming order or

order change, not the confirmation message number sent

with an order confirmation. The already existing inbound

message number serves as valuable information for the

supplier, which can be used as identification for a certain

order document.

› A message number for the order confirmation, which is

already stored in the database after each transmission, is

currently not available for the user in the web interface.

Prerequisites and required actions

› The additional column is not displayed in the standard

overview and must be activated if necessary.

!

Impact on:

Buyer: Additional column with the message

number of the order confirmation both in the

order overview and in the download.

Seller: Additional column with the message




SCM Demand

1.1 Display of order confirmation document number in the orders

overview and download (2/2)

Solution

› The message number of the order confirmation is displayed in an additional column in the orders overview after successful transmission.

The number is already available in the advanced search and in the CSV download of the order confirmation.

› Note: relevant for EDI suppliers:

› SupplyOn replaces the document number transmitted by an EDI supplier with a new, unique number, which is displayed in the

overview after export to the customer. For this reason, the original message number sent by the EDI supplier is not displayed.

Impact on:

Buyer: Additional column with the message



Seller: Additional column with the message




SCM Demand

1.2 Migration of the Delfor process to a new database structure

Solution

› Refactoring of the code and database structure.

› There is a risk of process side-effects – We strongly recommend to test your process in upcoming customer QA starting calendar week

11 on QA-system.

Challenge

› The Delfor process currently has outdated code and

database structures, which lead to increased complexity and

technical debts.


› None

Impact on:

Buyer: No impact

Seller: No impact

!


SCM General

2.1 SCM Dashboard (1/7)

Challenge

› The current main page reaches its limits in terms of

displaying important information. Therefore a new user

interface is introduced, which allows the user to see and edit

important information faster.


› To activate the new user interface, the user must select

"New Dashboard (Beta)" at the top right of the navigation

bar:

› In the new dashboard there is also a button to use the old

dashboard again.

› This setting will be saved and the next time the dashboard is

accessed based on the last selection.

› Important: Parallel availability of both user interfaces is only

temporary → By the release SCM 2020-Jul (B) the old user

interface will be deactivated.

Impact on:

Buyer: New user interface for the main page.

Seller: New user interface for the main page.

!


SCM General


Solution

› The user interface for the main page has been completely redesigned.

The table form was replaced by widgets, which now display important

information / necessary actions for the specific processes. The scope

of processes which is already considered will be explained in the

following slides.

› A click on one of the elements allows the user to quickly jump to the

important information / necessary actions to view or process.

› In addition, a search bar is located at the very top, which makes it

possible to execute specific search queries for the specific processes

from the main page and to display the search result directly in the

selected process.

› The navigation to single SCM processes is available on the

left-hand side and grouped in superior categories „Demand“, „Planning“

„Delivery“, „Monitoring“ and „Invoicing“.

Impact on:




SCM General


Solution

› Confirmation of Orders and Scheduling Agreements

› Using the widget „Confirmable Orders“ supplier and customer receive information about the confirmation status of orders. Via the

„Confirm Orders“ button supplier users are enabled to prefilter orders in the Orders application for which a confirmation is required.

› In case of Scheduling Agreements a separate widget with same functionality exists for customer and supplier users.

Impact on:




SCM General


Solution

› Kanban

› Supplier and customer users do have a

widget in terms of Kanban delivery status,

which is broken down into open, partially

delivered and printed Kanban cards.

› VMI (IPR)

› Supplier and customer users do have

a widget providing information about

inventory alerts as well as the

material situation at the end of today.

› Invoicing

› The widget „Invoicing“ provides

supplier and customer users an

overview about the total amount of

billable items as well as billable items

which are already due.

Impact on:




SCM General


Solution

› Forwarder Pickup Advice / Advance Shipping Notice

› Seller and customer users do have separate widgets for forwarder pickup

advice and advance shipping notice process. Those widgets provide

information regarding due deliveries and pending advices.

› In addition supplier users are able to initiate the creation of pickup advices

and shipping notifications.

› Alerts

› The widget „Alerts“ provides supplier and

customer users an overview about the total

amount of new alerts and its types.

Impact on:




SCM General


Solution

› Settings and master data

› For supplier and customer users general settings

and material master data adaption is available

in a separate widget.

› Search function

› On the top of the new user interface user are

able to search in selected processes for order

or material numbers as well as plant codes.

Impact on:



For customer user: The creation of

supplier views is possible via „Login as

Supplier“. The created view is currently

only available in the old user interface.


SCM General


Solution

› Interactive Tour

› Via the “Interactive Tour” users have the option

to experience several parts of the new user

interface interactively.

› Feedback

› By use of the function “Feedback” users can

rate the new user interface as well as provide

comments which might be considered during

the further development of the user interface

by SupplyOn.

Impact on:




SCM General

2.2 Change of SCM e-mail templates according to the corporate

design

Solution

› Standardization of the layout for system-generated e-mails taking the SupplyOn corporate design into account.

Challenge

› Currently all system generated e-mails don't have a common

design and deviate from each other. Furthermore the layout

of the e-mails don't correspond to the SupplyOn corporate

design.


› None

Impact on:

Buyer: Style of the e-mail templates changes

for received e-mails.

Seller: Style of the e-mail templates changes

for received e-mails.

!


SCM FPA/ASN

3.1 Enhanced Booking logic for Goods Receipt (type DESADV)

Solution

› In future, only the information that is required for a clear determination of the target object (ASN) needs to be transmitted. If e.g. the

delivery note number and item are already unique, SupplyOn no longer requires the material number and the shipping notification

number to be sent with the receipt notification.

› If the information transmitted does not allow a clear conclusion, e.g. because the delivery note number is assigned twice, SupplyOn

replies with a booking error.

Challenge

› In order for an incoming goods receipt to be matched to an

ASN, the sender must transmit all the information that is

specified in the ASN (material number, ASN number, delivery

note number, delivery note item). Not every recipient of

goods is (technically or procedurally) able to transmit this

information in full.


› Functionality is activated in the control point profile by

SupplyOn consultant (Parameter CRNFUZZYMATCH in

TCPPROFILES_SCD)

Impact on:

Buyer: Customer must send with their receipt

notification only those information, that

uniquely describe the target ASN.

Seller: No impact

!


SCM FPA/ASN

3.2 Limit field input characters to allowed storage maximum for

ASN No.

Solution

› The field ASN number now reflects the maximum amount of characters which is configured. An entry exceeding the configured amount is

not possible.

Challenge

› Until now the entry field of ASN number did not allow

maximum limitations and led to an error message after

validation.


› None

Impact on:

Buyer: No impact

Seller: User interface

!


SCM FPA/ASN

3.3 Smart logic buttons for "Due Deliveries Schedules Lines"

screen

Solution

› To improve the system, to avoid additional steps and unnecessary error messages the buttons behavior was changed to be interactive

and now are only active, in case selection is possible.

› In this case the buttons of overview "Due Deliveries Schedule Lines" were adapted. Only after selection of a line buttons “Create ASN”

and “Delivered outside SupplyOn” become active.

Without selection: With selection:

Challenge

› Buttons on overviews are not intuitive and the user does not

know, if actions are required for using the buttons.


› None

Impact on:

Buyer: No impact


!


SCM FPA/ASN

3.4 Implementing hard validation for UN Number

Solution

› With implementing a new parameter a "hard" validation can be configured, so that sending ASNs with an invalid code is not possible any

longer. While entering a number potential UN Numbers are suggested to the user.

Error message prevents user from sending invalid codes: Dynamic suggested UN Numbers:

Challenge

› The current implementation just gives a warning in case ofinvalid entries for field UN Number, which can be ignored bysupplier user. Linked systems can't work with invalid codes,so the code would get ignored and the information getsmissed.

› Sending invalid or empty codes can lead to wrong handlingof freight.


› Configuration by SupplyOn consultant is necessary.

Impact on:

Buyer: No impact


!


SCM E-mail Access

4.1 Display of the E-mail delivery status in the order details (1/2)

Challenge

› For E-mail Access suppliers who are not registered in

SupplyOn, a notification is sent via e-mail containing a link to

the order document. The supplier can only logon to

SupplyOn via this link.

› If the notification for an order cannot be delivered for any

reason, e.g. due to an incorrect, non-existent e-mail address,

unavailability, or any other reason, the buying company will

not receive any information about the undeliverability of the

e-mail.


› None

!

Impact on:

Buyer: Yes

Seller: Yes


SCM E-mail Access

4.1 Display of the E-mail delivery status in the order details (2/2)

Solution

› To avoid problems in the Supply Chain and to avoid unnecessary costs and efforts, SupplyOn is going to show the e-mail notification

delivery status in the web interface in the area of "Order Details".

› The buying company will have the possibility to query the current e-mail notification status via the "Create View" functionality.

› The user logs on with the SupplyOn account, creates a view on the unregistered supplier, opens the corresponding order and finds the

following text on the right-hand side in the order details: "E-mail delivery status".

› To the right of this text there is an "E-mail" symbol. A click on the symbol opens a window in which all recipients of the unregistered

supplier are listed as well as the corresponding symbol showing the current e-mail delivery status:

› "Received„

› "Undeliverable„

› "Pending„

› "Unknown"

Impact on:

Buyer: Yes

Seller: Yes


SCM E-mail Access

4.2 Automated decline of order positions if the e-mail notification

cannot be delivered (1/2)

Challenge

› A customer sends an order via the SupplyOn Service "E-mail

Access" to an unregistered supplier. In case, the e-mail

notification with the link to the demand object cannot be

delivered to a supplier mailbox, the customer will not receive

any notification of undeliverability.

› The current lack of notification of undeliverability can lead to

problems in the supply chain and cause costs and efforts.


› In order to send an order confirmation by e-mail, it is

necessary for the customer to provide a valid e-mail address

for the buyer or contact person in the order

› EDIFACT: NAD+BY, CTA, COM (EM)

› IDOC: E1EDKA1.PARVW = AG

!

Impact on:

Buyer: Yes

Seller: No impact


SCM E-mail Access

4.2 Automated decline of order positions if the e-mail notification

cannot be delivered (2/2)

Solution

› To avoid problems in the Supply Chain, SupplyOn sends two different messages to the customer informing them about the

undeliverability of the e-mail notification.

1. ORDRSP: Sending an order confirmation via the EDI connection

› The purchase order items are declined via an automated confirmation

› SupplyOn sends the value "Undeliverable" as a supplier reference

› As a position comment SupplyOn sends the text "Order could not be delivered to any of the unregistered supplier recipients

due to the following reason: Undeliverable"

2. E-mail: Send an order confirmation e-mail

› In addition to the EDI message, SupplyOn sends a confirmation e-mail to the customer's mailbox, which is specified in the

"Customer" section of the order, analogue to the information in the EDI order confirmation

Impact on:

Buyer: Yes

Seller: No impact


SCM Master Data

5.1 New user interface for material master data

Solution

› New overview tables are offered for the management of

the material master data.

› The old user interface is still available during the beta phase.

Challenge

› The old user interface reaches its limits to clearly present the

constantly growing range of functions.


› To access the new material master data user interface, the

user needs to select "New user interface (Beta)" at the top

right of the navigation bar.

Impact on:

Buyer: New user interface

Seller: New user interface

!


SCM Planning

6.1 Time zone and server time in VMI Outbound and Rating Message

configuration table

Solution

› Next to the column "Time" a new column with the "User time zone" as well as a column with the SupplyOn "Server time" is added. The

server time is calculated automatically by defined time, the user's time zone and the time zone of the server. The fields' properties in both

columns are defined as read-only.

Challenge

› In the configuration table for VMI Outbound messages, the VMI

administrator of the buying company determines when the

outbound messages are to be created and sent. Since there is

no information about the user's time zone in the table, it is

relatively cumbersome to calculate the correct server time which

is required for support cases, in particular the message tracking.

› In order to simplify the support process and make it more

efficient, SupplyOn adds two more columns to the configuration

table, specifying the user's time zone and the SupplyOn server

time.


› None

Impact on:

Buyer: Two new columns with user's time zone

and SupplyOn server time are added to

the table where VMI outbound

messages are configured.

Seller: No impact

!

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