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AISBL under Belgian law. VAT number: BE0414.408.447 RPM Nivelles. Page 1 of 4
TANTALUM-NIOBIUM INTERNATIONAL STUDY CENTER
Chaussée de Louvain 490 1380 Lasne, Belgium Tel +32 2 649 51 58
www.TaNb.org [email protected]
FIFTY-EIGHTH GENERAL ASSEMBLY
AND SEVENTH TECHNICAL SYMPOSIUM
October 15th to 18th 2017 Vancouver, Canada
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Generously sponsored by KEMET Electronics Corp., Exotech, Inc., A&R Merchants Inc. and Krome Commodities Ltd
BOOKING
The special ‘early bird’ booking rate (for members and applicants only) closes on Friday August 18th 2017. The final booking deadline is Friday October 6th 2017.
It will not be possible to attend the event without booking in advance. Tickets will not be available on the door. A booking form is sent with this notice: please use one form per delegate. Delegates from non-member companies will only be confirmed after payment or receipt of credit card details.
REGISTRATION DESK
The T.I.C. registration desk will be open in the hotel lobby from 3 to 6p.m. on Sunday October 15th. Please come to the desk as early as you can to collect your papers and your badge. Please wear your badge at all times during any conference event.
PROGRAMME
The 58th General Assembly and 7th Technical Symposium of the T.I.C. is generously sponsored by KEMET Electronics Corp., leader in conflict-free socially sustainable tantalum supply chain management.
The Annual General Meeting (AGM) of the association will be held at 8.30a.m. on Monday October 16th. This year’s event will take the form of a Technical Symposium, with extended presentations. Technical presentations will be given on the mornings of Monday, Tuesday and Wednesday. Please do not schedule your side meetings during the technical sessions. The technical programme is attached as a separate document. There will be simultaneous translation from English to Chinese during the presentations.
The T.I.C. invites all delegates and accompanying persons to a Welcome Reception on Sunday evening, 6 to 8p.m. which has been generously sponsored by Krome Commodities Ltd.
Networking Breakfasts will be served on Monday, Tuesday and Wednesday, before the conference starts.
On Monday evening, all participants are invited to a Gala Dinner at the nearby Vancouver Convention Center (VCC) generously sponsored by Exotech, Inc. and A&R Merchants Inc.
Tantalum-Niobium International Study Center (T.I.C.) Chaussée de Louvain 490, 1380 Lasne, Belgium. www.TaNb.org
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DELEGATES (TECHNICAL MEETING)
Delegates of member companies:
The AGM at 8.30a.m. on Monday is restricted to delegates from member companies. All the delegates from a member company may attend, but only one delegate may vote. He or she will be required to sign in on arrival at the AGM on Monday morning so please arrive in time. If you have a vote, it is important that you attend.
Delegates of non-member companies:
People from companies which are not T.I.C. members may attend a maximum of two annual conferences as an observer/potential applicant or as a guest of a member company. If non-members are interested in attending more conferences they should apply for membership.
DIETARY REQUIREMENTS
Please inform the T.I.C. at the time of booking if you have special dietary requirements and we will endeavour to accommodate them.
ACCOMPANYING PERSONS (SIGHTSEEING)
Afternoon tea will be offered on Sunday from 2.30 to 4.30p.m., for accompanying persons to greet old friends and make new ones. People accompanying the delegates are invited to the Welcome Reception on Sunday evening and the Gala Dinner on Monday evening. Sightseeing tours for accompanying persons are also being arranged for Monday and Tuesday. Tour on Monday (9a.m. till 4p.m.): Vancouver City. After a drive through the world famous Stanley Park, a 1000-acre forest set in the heart of downtown, participants will take a guided tour of the Museum of Anthropology. The museum is renowned for its displays of world arts and cultures, in particular works by First Nations of the Pacific Northwest. Lunch will be taken just across the street at Keorner’s Pub.
Totem poles in Stanley Park
The group will then visit Queen Elizabeth Park to view the Sunken Gardens before driving through Chinatown and Gastown (a historical area built around 1900) and taking some free time at Granville Island, where fine arts, culture and food meet in and around a fascinating covered market.
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Steam clock in Gastown
Tour on Tuesday (9.30a.m. till 4.30p.m.): Sea to Sky Tour. Participants will take the coastal highway to Squamish, stopping at Shannon Falls, one of North America’s highest waterfalls. In Squamish, the Sea to Sky Gondola will take the group up Mount Habrich, to be greeted with breathtaking views of the coastal mountain range. A buffet lunch will be taken at the top, before descending with the cable car.
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Breathtaking views with the Sea to Sky Gondola
On the way back to Vancouver, the group will stop at the Britannia Mine Museum for a guided tour.
Accompanying persons are asked to book in advance (via the booking form to be sent to [email protected]) so that a place can be reserved for them. This is a special programme and fee for accompanying persons - persons who are in Vancouver for tourism only. If you are in Vancouver for business purposes, you must book as a ‘delegate’.
FAIRMONT WATERFRONT HOTEL
The AGM, the Technical Symposium, the Welcome Reception and the Networking Breakfasts will be held at the Fairmont Waterfront hotel, where a block booking of bedrooms has also been secured at a special rate for delegates.
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Tantalum-Niobium International Study Center (T.I.C.) Chaussée de Louvain 490, 1380 Lasne, Belgium. www.TaNb.org
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Further information about the hotel can be found on http://www.fairmont.com/waterfront-vancouver/
Exclusive room rates for delegates at the Fairmont Waterfront hotel (per night, for single or double occupancy, subject to change of tax rate):
- Fairmont Room: CAD 319 before taxes (currently at 17.5%), so a total cost of CAD 375 http://www.fairmont.com/waterfront-vancouver/accommodations/guest-rooms/ - West Coast Suite: CAD 719 before taxes (currently at 17.5%), so a total cost of CAD 845 http://www.fairmont.com/waterfront-vancouver/accommodations/suites/
These bedroom rates do not include breakfast, but the T.I.C. will host special Networking Breakfasts for delegates on Monday, Tuesday and Wednesday. High-speed internet access is complimentary in the bedrooms.
The hotel accommodation is not included in the meeting fee. The bill for your room, together with meals and other services outside the conference programme, must be paid to the hotel on departure.
All bedrooms are to be booked through the T.I.C. Please state your requirements on the booking form.
Changes to a hotel booking (at any time before check-in) are to be made through the T.I.C., not directly with the hotel. Guests will be able to shorten their stay without charge up to time of check-in. After check-in, an early departure fee of one room night will be charged. The group rates given above for bedrooms are available until September 12th, subject to availability. Beyond this date, any unused bedrooms will be released from the T.I.C. room block, so PLEASE BOOK EARLY. There are some private meeting rooms available. Please contact the T.I.C. for further information.
Check-in time is 3p.m. Check-out time is 12 noon.
ARRIVAL/DEPARTURE
From Vancouver International Airport (YVR), the Fairmont Waterfront hotel can be reached by taxi (around 30 minutes) or by taking the Canada Line Skytrain (25 minutes travel time from the airport to Waterfront Station, then 5 minutes on foot).
Note that international flights may be more economical if you change planes in Seattle (Washington state, USA).
VISAS / ELECTRONIC TRAVEL AUTHORISATION
Most people need a visa or an Electronic Travel Authorisation (eTA) to travel to Canada. Find out more by following this link: http://www.cic.gc.ca/english/visit/ Letter of invitation: If you require a letter of invitation for the purpose of applying for a visa, please contact [email protected] as soon as possible.
PRACTICAL INFORMATION
Currency: the currency in Canada is the Canadian Dollar (CAD). For reference, CAD 100 are currently worth around USD 74 or EUR 66. Weather: mild with light rain. Daytime temperatures should be around 10°C, but unfortunately, rain is frequent so bring your raincoat and umbrella. Internet: complimentary wifi internet access is available in the guestrooms, lobby and restaurant. Power supply: as in the U.S., power supply is 110V, 60 Hz. Sockets take plugs with two rectangular and one round pin (same as U.S.), so you may need an adaptor. Insurance: please arrange your own insurance, including travel insurance. The T.I.C. cannot be held responsible for accidents or mishaps. Clothes: for the Gala Dinner the dress code is ‘business suit with tie’ for men and ‘cocktail-style outfits’ for ladies. For the sightseeing tours for accompanying persons, please wear practical clothes and comfortable shoes and don’t forget your umbrella.
PARTICIPATION FEES
Technical meeting: AGM, Technical Symposium, networking breakfasts and lunches on Monday/Tuesday/ Wednesday, Welcome Reception, Gala Dinner:
Delegate of a member or applicant company: - Book by August 18th ‘early bird’: EUR 900 - Book by October 6th ‘standard’: EUR 1100
Delegate of a non-member company: - Book by October 6th: EUR 1100 (Note: non-members must pay to confirm their place)
Delegate from a non-commercial entity (NGO, Government, academia, associations…): - Book by October 6th: EUR 500 (Note: non-members must pay to confirm their place)
Accompanying person: afternoon tea, Welcome Reception, Gala Dinner, two sightseeing tours: - Book by October 6th: EUR 450
The T.I.C. will send you an invoice with payment details.
CANCELLATION POLICY
If you are obliged to cancel your booking or change your hotel reservation, contact [email protected] (not the hotel) immediately, please.
Delegates that cancel by September 15th will receive a full refund of the registration fee, less a processing and administration fee of EUR 50. Delegates that cancel between September 16th and September 30th will receive a 50% refund of the registration fee, less a processing and administration fee of EUR 50. After that date, no refunds will be made, although a colleague can be named to take the place. Delegates are responsible for cancelling their travel bookings.
We look forward to seeing you in Vancouver!
Tantalum-Niobium International Study Center (T.I.C.) Chaussée de Louvain 490, 1380 Lasne, Belgium. www.TaNb.org
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TIMETABLE
Please note that the technical programme is provided separately.
Generously sponsored by KEMET Electronics Corp., leader in conflict-free socially sustainable tantalum supply chain management.
Sunday October 15th 2017
3p.m. – 6p.m. Registration desk open (all participants must have booked in advance)
2.30p.m. – 4.30p.m. Tea for accompanying persons
6p.m. – 8p.m. Welcome Reception generously sponsored by Krome Commodities Ltd.
Monday October 16th 2017
7.30a.m. Networking Breakfast
8.30a.m. Fifty-eighth Annual General Meeting (AGM) of the Tantalum-Niobium International Study Center restricted to delegates of member companies, voting and non-voting
Voting delegates: please come in time to sign in
9.30a.m. Coffee break
Delegates of applicant and non-member companies join the group.
10a.m. – 1p.m. Technical session, with coffee break
1p.m. – 2p.m. Buffet lunch
9a.m. – 4p.m. Sightseeing tour for accompanying persons (Vancouver City Tour)
7p.m. Cocktails
7.30p.m. Gala Dinner generously sponsored by Exotech, Inc. and A&R Merchants Inc.
Tuesday October 17th 2017
8a.m. Networking Breakfast
9a.m. – 1p.m. Technical session, with coffee break
1p.m. – 2p.m. Buffet lunch
9.30a.m. – 4.30p.m. Sightseeing tour for accompanying persons (Sea to Sky Tour)
Wednesday October 18th 2017
8a.m. Networking Breakfast
9a.m. – 1p.m. Technical session, with coffee break
1p.m. – 2p.m. Buffet lunch
If you have any questions about the programme or the meeting, please do contact us, and we shall do our best to help. [email protected], Tel: +32 2 649 51 58