technology in the eh&s space
TRANSCRIPT
Technology in the EH&S Space:Efficiency through Compliance Reporting
Software
All lines will be muted. Communicate via the questions tab in your
webinar panel.Unanswered questions will be personally after
the webinar.Webinar recording and slides will be emailed to
you tomorrow.
During This Webinar
Meet Your PresenterMike AlbertOnsite Support Services Manager, New [email protected]/in/michaelalbert1
• Worked with Triumvirate for 7 years• Managed large onsite support teams• Understands major regulatory bodies
federally and state wide• Interacted with several diverse EHS
software systems• Understands development options for
better software systems
Key TakeawaysFederal and state agencies
agree systems meet regulation requirements
Electronic compliance programs are efficient
How they will improve your program
What Triumvirate does currently
AgendaEHS Software
Audit Preparedness
Program Improvement
Triumvirate’s Option
Our Key Message
EHS software is becoming a key
indicator for compliant, efficient and cutting edge compliance
programs
Poll Question: Why have you not switched to a compliance
software program?
a) Never thought about itb) We like what we do nowc) We want to change but need to find the right fitd) Cost prohibitivee) None are flexible enough for what we need
You Might Be Thinking
Most federal and state agencies still need paper
copies
Cost is too high for what we want
We are OK doing what we
do now
Software programs add time don’t take
time away
Do I Need Compliance Software?
EHS Programs
Inspection tools used to gather data
in an electronic format
Groups who need better tools to track
and trend compliance
Efficient & Sustainable
Overall Institution
Compliance
Healthcare: EOC rounds
Higher Education: Lab Audits
Life Sciences: FDA approval guidelines
Any program needing to
track metrics
Paper copies not useful anymore
Need to show quickly to a regulator
Internal tracking and trending of
metrics (Potentially PI/KPI’s)
The Compliance Technology Landscape
Why Are You Looking?
Source: NAEM 2015 EHS and Sustainability Software Buyers Guide
Why Are You Looking?
Source: NAEM 2015 EHS and Sustainability Software Buyers Guide
Overall Restraints
Source: NAEM 2015 EHS and Sustainability Software Buyers Guide
Timelines to Purchase
Source: NAEM 2015 EHS and Sustainability Software Buyers Guide
Who Decides?
EHS
Source: NAEM 2015 EHS and Sustainability Software Buyers Guide
Our Key Message
EHS software is becoming a key
indicator for compliant, efficient and cutting edge compliance
programs
Audit Preparedness
Program Improvement
Triumvirate’s Option
EHS Software
Agenda
“Hello, my name is John Smith from the
EPA, we are here to do a 3 day audit of your
program…”
Paper vs. DigitalPaper
Active Documentation
Could be mis-placed
Tracking and Trending?
Digital
Active Documentation
Back up on CD, Cloud storage for
forever use
Tracking and Trending!
Both?
Electronic and back up paper if needed
Combination of potentially misplacing
information but storing electronically
Active tracking and trending
electronically. Easy to pull data
Your Needs
Proof of Compliance
Accuracy of Information
Ease of Access
Your Own Digital Pocket Guide
Audit Preparedness
Program Improvement
Triumvirate’s Option
EHS Software
Agenda
What Can Be Learned From Data Collection?
Time
Com
plia
nce
Measuring the Impact
Time
Cos
t
Key Groups to TrackResearch
Show compliance with
lab audits
Drive new initiatives
Educate
Public
Inform the public of performance
against standards
Monitor public interaction and
rounding
Manufacturing
Rounding audits
SOP conformity
Safety inspections
Training
Track last completed
training
Compliance Calendars
Document storage
• What about trending?• Improvements based on
lagging indicators!• Can lagging indicators turn
into leading indicators?• Overall efficiency of data
in/data out
Paper is OK but…
Reminder!
Audit Preparedness
Program Improvement
Triumvirate’s Option
EHS Software
Agenda
Analytics Developed for Visionaries In Safety & Environment
The ADVISE System
ADVISE
Inspections
Manifests/
Profiles
Inventory
Documents
Messages
Compliance Calendar
What it Means to You!Data Collection
Accurate data collection tool
iPhone/iPad collection
Customizable question sets
Tracking/Trending
Track/Trend all data – variety
of ways
Easy to use – pre-loaded
reports
Customizable reports to fit your needs
Notification System
E-mail notification
Automatic notifications
for compliance
Send to your customers
Compliance Calendar
Track due dates to stay in compliance
Track last completed
training
Document storage
This Is Why We’re Different
What Others Say
We have been working with our program in this manner for years, we
don’t need to change it.
Those programs cost way too much and we cannot afford it.
Unless the program offers everything we need, I don’t want to go with it.
What We Say Instead
This is an innovative technology that can drive efficiency in your program.
Many programs can offer customizable options to fit budgetary
needs in almost any institution.
Get a program that will fit many of your needs and build from it. Discuss future options with a representative
and customizable options.
Inspections
Inventory
Manifests
Formulary
Compliance Calendar
Data Collection & Reporting
Data Collection and Reporting
Action PlanEvaluate all the different
surveys, inspections, audits completed
Start small – don’t go after the entire picture first!
How efficient can you become?
Budget…Budget…Budget
What Will You Do Now?
QUESTIONS?
Parting Words• Remember, technology is a way to be ready for an
audit quickly and check your program BEFORE agencies come in!
• Continuously improve your program based on data at your fingertips.
• Sustainability and efficiency within your program can lead to cost savings and development.
• Time to implement is fast!
Thank You For Attending!
• Please fill out our survey• Reach out with any additional questions• Contact us if you would like a demo
Sourceshttp://www.naem.org/
http://www.verdantix.com/
https://www.forrester.com/