technology & archives: exchange forum programmer & archivist collaboration
DESCRIPTION
Technology and Archives: Exchange Forum - Programmer & Archivist Collaboration Robin Chandler, UC Santa Cruz Library (Facilitator) Kim Klausner, Industry Documents Digital Libraries, UC San Francisco Sven Maier, Industry Documents Digital Libraries, UC San Francisco Cristela Garcia-Spitz, UC San Diego Library Matt Critchlow, UC San Diego Library We live in the era when digital collections became the norm in all archives and libraries. They may contain digitized materials or be born-digital. Regardless of their nature archivists are charged with processing, preserving, and providing access to them. Many archives have been undergoing a shift from working with a stand-alone IT department or consultants to a new organizational structure. Increasingly, archival teams include programmers and developers who are now embedded in archives and libraries. Two teams from UCSF and UCSD, each consisting of an archivist and a programmer, will discuss their collaboration, how they found a “common language,” and share their experience of bridging different working cultures and styles. Successful collaboration between these two groups ensures better understanding of user needs and efficient service to the public. This forum will include presentations by four featured speakers, along with a facilitated discussion between the panel and the audience. *Session handout available here: http://www.calarchivists.org/Resources/Documents/SCA2014session4_handout.pdfTRANSCRIPT
Technology & Archives: Exchange Forum
Programmer & Archivist CollaborationSociety of California Archivists
May 9, 2014
Matt Critchlow & Cristela Garcia-SpitzUC San Diego Library
A Brief History….Digital Library
Steering Committee
Digital Library Products
Group
Digital Library Operations
GroupDigital Library Reformatting
Group
Metadata Policy Group
Digital Collections
GroupDigital Library
Development Program&
Research Data Curation Program
Team ApproachDigital Library Products Group• Oversees DAMS development• Consists of 8 members from Digital Library
Development, Research Data Curation, Technology Services & Metadata Services
• Meets bi-weekly
Jul-2012 Oct-2012 Jan-2013 Apr-2013 Jul-2013 Oct-2013 Jan-2014 Apr-2014 Jul-2014
Digital Library Products Group
Data Modeling Group DAMS4 Implementation Team
DAMS4 Usability Group
Collaboration
Communication
Feedback
Backlog
Sprints
Sprint Report
Sprint Report
Feedback
Pros & Cons
• Closer coordination & improved team work
• Broader communication & participation
• Promotes info sharing across projects
• Distributed decision-making & process overload
• Role ambiguity & occasional role conflict
• Additional costs associated with monitoring, controlling, & coordinating groups
ConsPros
1Ford, Robert C. and W. Alan Randolph. Cross-functional structures: a review and integration of matrix organization and project management. Journal of Management: June, 1992.
Community Interaction
Technical InformationDigital Collections Open-Source Technical References:• Project Hydra: http://projecthydra.org/• Project Blacklight: http://projectblacklight.org/
Digital Collections Communication Platform:• JIRA: https://www.atlassian.com/get-jira• Confluence: https://www.atlassian.com/software/confluence
Technical Tools and Services:• Github: http://github.com/ucsdlib/• Stash: https://www.atlassian.com/software/stash• Bamboo: https://www.atlassian.com/software/bamboo
Thanks!
Learn more:• http://libraries.ucsd.edu/about/digital-library/ • http://libraries.ucsd.edu/services/data-curation/
Check out Digital Collections Beta:• http://library.ucsd.edu/dc
Contact Us:• [email protected]