Technology and Advising: A Career Services Model for Doing a Lot with Very Little Andy Axsom, MBA Director of Student Development Jimmy Renfro, M.Ed. Assistant Director, Career Services Lauren Griffin, M.S. Coordinator, Career Services Who We Are The Advising Process UNTHSC Overview Texas College of Osteopathic Medicine Graduate School of Biomedical Sciences School of Public Health School of Health Professions Physician Assistant Studies Physical Therapy UNT System College of Pharmacy UNTHSC Degree Offerings School Degree #1 Degree #2 Degree #3 Degree #4 TCOMDO-1970 GSBSMS-1993PhD-1993 SPHMPH-1996DrPH-1999MHA-2009PhD-2010 SHPMPAS-2000DPT-2010 College of Pharmacy PharmD Fall 2013 MD School MD (under development) Enrollment Trend Historical FY 2009 Overview of Residency Application AAMC American Association of Medical Colleges ACGME American College of Graduate Medical Education AOA American Osteopathic Association ERAS Electronic Residency Application Service MSPE/Deans Letter Medical School Performance Evaluation NRMP National Residency Matching Program Number of contacts Increased class size Growing complexity of residency programs/specialties Higher level of student expectation Creation of Career Services office with dedicated advising Deans Interview/MSPE process Advising Implications Advising Trends Anatomy of a Deans Letter 1. Identifying Information/Unique Characteristics (from Student Profile/CV) 2. Academic History/Academic Progress (from Transcript/Curriculum) Clinical Comments Final Evaluation Summative rather than Normative comments 3. Deans Summary (from Interview and Profile) Career Services ERAS Page Career Services ERAS Page Online Sample > Career Services ERAS PageCareer Services ERAS Page Advising Roles Deans Office Residency Counseling formulating a strategy for applying to residency Deans Interview defining career goals and medical specialty Career Services Facilitating Deans letter process Maintaining application documents Advising on ERAS process Medical Student Fill out student profile Schedule Counseling and Interview Universal Log-In Deans Letter System Dashboard Interview Scheduling Deans Letter Student Profile FERPA Protection Page ERAS Profile Mirroring Optimize Use of In-House Technology Minimal expenditure No license agreement In-house team to tailor it to our needs Universal to entire university system Eliminates steps in the process [instead of adding] Can pull data from EIS, Clinical Comments, OrgSync API Students dont have to learn another system Maximize Student Engagement Meeting students where they are Student schedules are not necessarily 9-5 Can be accessed from anywhere with internet access Cuts out details allows time for other presentations Leverage growth Allows our office to reach out to other programs Remote site students Office growth