BIOEUPARKS

Kick-off Meeting

Berlin - 23rd and 24th April 2013

Financial Management

Diego Mattioli

Article 5 PROJECT STEERING COMMITTEE – Composition

Project Steering Committee is composed of one representative of each of the Parties.

Each representative of the Project Steering Committee shall have one vote.

Minutes of the meetings of the Project Steering Committee shall be drafted by the Coordinator's representative and transmitted to the other Parties. The minutes shall be considered as accepted by the other Parties if, within fifteen (15) days from receipt, no other Party has objected in writing to the Coordinator.

Article 5 PROJECT STEERING COMMITTEE- Decision Making The Project Partner Committee shall be in charge of:

(a) Monitoring the progress of the Project;

(d) Laying down and reviewing or amending procedures for publications and press releases with regard to the Project;

(h) Approving a proposal from a Party for the substitution of key personnel in the project

Decisions shall be taken by a simple majority of the votes of the Parties present or represented by proxy. If no majority is reached to find a decision, the vote of the Coordinator shall decide.

(b) Reviewing and/or amending the Work Programme defined in Annex I together with the allocation between the Parties of the contribution provided by the EACI under the Grant Agreement, and the reallocation between the Parties on the basis of the approved amended Work Programme;

(c) Making proposals to the Parties for the review and/or amendment of:

(i) the terms of the Grant Agreement;

(ii) the costs or time schedules under the Grant Agreement; or

(iii) the termination date of the Grant Agreement;

Decisions shall be taken by a qualified majority representing at least the 2/3 of the votes of the Parties present or represented by proxy.

(e) Making proposals to the Parties (other than a Defaulting Party) for the service of notices requiring remedy of breach and terminating this Consortium Agreement with respect to the Defaulting Party taking account of the corresponding provisions of the EC Contact and of the amendments connected therewith;

(f) Submission of proposals to the Parties concerning the further procedure owing to an application by a Party to withdraw from the project;

(g) Submission of proposals to the Parties for the acceptance of a new Party or a number of new Parties to take over the work of a Party which has withdrawn. Acceptance of a new Party or a number of new Parties shall be possible only if this Party/these Parties state(s) that it/they agree(s) to comply with the provisions of the Grant Agreement and this Consortium Agreement and if one or more of the remaining Parties does/do not take over the work of the Party which has withdrawn. This selection of the new Party is only possible when the selected candidate is approved by the EACI;

decisions shall be taken unanimously by all of the Parties with the exception of the Defaulting Party or the withdrawing Party.

Article 6 – WORK PACKAGE / Task Leaders 

The Work Package and task leaders are the Parties defined as such in Annex I of the Grant Agreement.

 

The Work Package or task leader supervises the activities of the Project’s day-to-day management within the corresponding Work Package or task, respectively. He can interact as necessary with the Project Partner Committee. In particular he is responsible for the active Project planning and progress monitoring in conjunction with the Coordinator.

 

Each Work Package/task leader can invite other Parties to exchange information. All recommendations concerning the overall Project will be handled in the Project Partner Committee.

 

Each Work Package/task leader reports to the Coordinator regularly and upon request on the status and progress of his Work Package or task.

Article 8 - Obligations of the Parties 8.1 Each Party undertakes to use all reasonable endeavourspromptly to supply to the Coordinator and the Project Steering Committee all such information or documents as the Coordinator and the Project Steering Committee may require to prepare and present the reports and documents to be submitted to the EACI in a period of 10 working days to perform on time the tasks and Work Packages assigned promptly to notify the Coordinator and each of the other Parties of any delay in performance, the reasons for the delay and the probable duration of the delay;to inform all Parties regarding the contact points for the different activities.

 

8.2 The reports provided by the Parties or other documentation intended for the EACI shall be transmitted to the Coordinator electronically. Each technical deliverable should be peer reviewed and approved by the Project Steering Committee

 

Each Party shall be obliged to revise the part of a report provided by it or the documentation provided by it at the request of the EACI, the Project Steering Committee or the Work Package/task leaders concerned. The requests shall be communicated to the Party concerned directly by the Coordinator, the Project Steering Committee or the Work Package/task leader. Requested revisions of the reports or documents must be carried out without delay. If the revision cannot be made within a short time or be completed by a time limit laid down in the individual case, notification of this must be made by the Party concerned in good time in advance to the Party which requested the revision and to the Coordinator. If this delay is considered unacceptable by the responsible Party, actions can be taken via the Project Partner Committee.

 

8.3 In supplying any information or materials to any of the other Parties hereunder or under the Grant Agreement each Party undertakes to use all reasonable endeavours to ensure the accuracy thereof and (in the event of any error therein) promptly on being notified to correct the same.

Article 9 - COSTS - COMMON CHARGES - PAYMENTS

9.5 The payments from the EACI received by the Coordinator shall be transferred directly to the Parties to their accounts as specified in Appendix A (bank details) of this Consortium Agreement.

In accordance with Article I.3 (h) of the Grant agreement, the only exception to this policy is if a particular Party or Subcontractor has defaulted on his tasks and responsibilities as indicated in Articles 8 and 10 of this Consortium Agreement. In this case, the Party or Parties will not be paid until the issue is

resolved to the satisfaction of the Project Partner Committee.