team roles & responsibilitiesdidp.gov.ph/lgrep-phase1/materials/team roles_...
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Team Roles and
Responsibilities
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5 KEY TEAM ROLES
Team LeaderTeam Leader Team FacilitatorTeam Facilitator
Team RecorderTeam Recorder Time KeeperTime Keeper
Team MembersTeam Members
Like players, team members fill specific, Like players, team members fill specific,
defined rolesdefined roles
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TEAM LEADER
Every Team Needs One!
Focusing team members on the purpose and task of the project;
Organizing the group, securing meeting space, resources and clearing organizational boundaries.
Working closely with the facilitator to create agendas, planning outcomes and ensuring next steps are assigned, etc.
Recognizing and celebrating accomplishments.
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KEY ROLE OF A TEAM LEADER
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FACILITATOR
� Keeps Everybody On Track
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3 Primary Responsibilities
� Make things happen with ease.
� Help the group with the process.
� Help the group with the "how" decisions.
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Makes things happen with ease...
� develop and manage the process for the team
� helping them to stay on track and proceed through ground rules
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Helps the group with the process...
neutralizing potentially dominating people
a process reflecting the group's collective brain power
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Helps the group with the "how"
decisions...
� skilled at using the tools and helping teams realize their potential
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The job of the facilitator is to:
� Remind the team of its schedule.
� Bring to their attention options and consequences.
� Solicit input from everyone regarding the next move.
� Help redirect the team toward their new goal.
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Remember this...
� The facilitator's role is to move the team through the process. Facilitators should avoid making decisions or offering opinions.
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TEAM RECORDER
� Keeps Notes, Documents Decisions
�responsible for writing down
the team's key points, ideas
and decisions.
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Some thoughts to consider:
The recorder is responsible for documenting the team's process, discussions, and decisions.
� Don't editorialize!
� Consider two recorders
� Be prepared & organized
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Remember this...
Every good
team has a
good
recorder!
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TIME KEEPER
� Minute by Minute...
�Monitor how long the team is taking to accomplish its tasks.
�Provide regular updates to the team on how well or poorly they are using their time.
�Collaborate with the team leader, facilitator and others to determine new time schedules if the agenda has to be adjusted.
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Remember this...
Consider volunteering to assume timekeeper responsibilities at your next meeting. It's a good way to familiarize yourself with team functions.
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TEAM MEMBERS
� Everyone Else!
Team members don't have
specific responsibilities, but
their participation is critical
to the team's success.
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Team members must agree to:
� Be enthusiastic and committed to the team's purpose.
� Be honest and keep any confidential information behind closed doors.
� Share responsibility to rotate through other team roles like facilitator, recorder, and timekeeper.
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Team members must agree to:
� Share knowledge and expertise and not withhold information.
� Ask questions, even seemingly "dumb" ones. Often the new perspective of "inexperienced" team members can provide insight.
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Team members must agree to:
� Fulfill duties in between meetings.
� Respect the opinions and positions of others on the team, even if the person has an opposing view or different opinion.
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INFORMAL ROLES:
Teams can have unofficial, informal roles too. Some are helpful and some are not so helpful.
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Helpful Roles
� A knowledgeable subject matter expert who can clarify technical issues.
The Expert
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Helpful Roles
Often, a "big picture" person who helps to Often, a "big picture" person who helps to
sum up items.sum up items.
The Summarizer
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Helpful Roles
Experienced negotiators who can Experienced negotiators who can
help bring opposing views together.help bring opposing views together.
The Bridge Builder
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Not Always Helpful Roles
Always telling jokes to the extent that others Always telling jokes to the extent that others
can't accomplish their goals.can't accomplish their goals.
The Joker
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Not Always Helpful Roles
Hates to make decisions, or reach closure; Hates to make decisions, or reach closure;
always looking for more information or wants always looking for more information or wants
to "think things over a little bit."to "think things over a little bit."
The Blocker
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Not Always Helpful Roles
Always busier, harder working and has more Always busier, harder working and has more
responsibilities than others.responsibilities than others.
The Busier Than Thou
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Not Always Helpful Roles
If they aren't interrupting for some reason, If they aren't interrupting for some reason,
Disrupters like to hold side conversations or Disrupters like to hold side conversations or
generally disturb the group.generally disturb the group.
The Disrupter
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Not Always Helpful Roles
Doesn't like to participate, rarely Doesn't like to participate, rarely
contributescontributes
The Loner
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How to Handle the Not Always
Helpful Roles
� Set clear time limits for making decisions and remind people often of the time
� Clarify expectations
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Remember this...
� Team members must commit to the success of the group and promise to participate.
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ALL FOR ONE, ONE FOR ALL!