7/28/2019 Team Parent Fall 2013 Intro Letter

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TO: AYSO Team Parents

(This is given out at the team packet pickup= 8/21, 6:00-8:00pm, Crowley Park 749 Huber Lane)

FROM: Team Parent Coordinator, (teamparentcoordinator@glenviewayso.org)

SUBJECT: Team Parent Responsibilities & General Information

Thank you for volunteering to be your child's soccer Team Parent. This memo will give you specific instructions on

what to do, and should answer most of the questions that you or your team families may have. If you have not

done so already, you will need to sign up as a new or returning volunteer and take the AYSO Safe Haven training if

you have not already.

1. All volunteers must register each year. Got towww.eayso.orgClick on:

2. * New adult volunteers ONLY: Click on Print Form and print 1 copy of the form. Mail thisform and a copy of your drivers license Glenview AYSO, PO Box 772 Glenview, IL 60025

(or bring to packet pick up, U-5 parent meeting or any U-5 Game)

You must be certified in Safe Haven. This is a one-time training. If you have already been certified in a previous

year, you do not need to do so again. This training can be taken online (see below).

1. Getting Started: IT IS EXTREMELY IMPORTANT TO CALL YOUR TEAM COACH AS SOON AS POSSIBLE tointroduce yourself, make arrangements to get their information packets to them, and to obtain

information, such as first practice location and time. Arrange with your coach who will call each family;

some coaches may like to call and introduce themselves while others will ask the team parent to call.

Either way, contact the players families as soon as possible and let them know which team they're on, the

names and phone numbers of both the coach and team parent, and any other information you and the

coach wish to convey. If you find a player on your roster that is not planning on playing soccer this

season, ASAP please email: boys_team_formation@glenviewayso.org or

girls_team_formation@glenvieways.org

2. Playing Locations: Teams play at three locations(Kindergarten and up Girls Saturday/Boys Sunday - Noon to 5:00pm, U-5 play Saturday morning at Gallery,

boys at 9:00am, girls at 10:30):

Gallery Park: U-5 Kindergarten and first grade

Flick Park: second, third and fourth grades

Attea School: fifth grade and up (U-14 and up play on Sundays Attea Home field but

travel to other areas for games as well)

Consult your team schedule for your specific location and field.

3. Information:A. Enclosed in this packet: Included in your packet are team rosters, and other relevant information to

share with the coach and each family on your team. Feel free to make copies of the rosters and distribute

them to your team families.

B. Available online: In an effort to minimize our impact on the environment, we are providing some

materials on the glenviewayso.org website including schedules, the refreshment/net duty form and a

sample letter you can use for the team families.

-Schedules can be accessed on the Glenview AYSO website at (available 9/1 at latest):http://glenviewayso.org/schedules.html

-The refreshment/net duty form and sample letter for families can be downloaded from theVolunteers page of the glenviewayso.org website at:

http://glenviewayso.org/volunteers.html

Please ensure that each family has a roster, a completed refreshment/net duty form (see item E below) and a

family letter providing specifics about practices/ball sizes/etc. at the team's first practice. They must have them

before the first game of the season.

C. Kindergarten Schedules: Scheduled game times indicate the start of practice with the game time

or

http://www.eayso.org/http://www.eayso.org/http://www.eayso.org/http://glenviewayso.org/schedules.htmlhttp://glenviewayso.org/schedules.htmlhttp://glenviewayso.org/volunteers.htmlhttp://glenviewayso.org/volunteers.htmlhttp://glenviewayso.org/schedules.htmlhttp://www.eayso.org/

7/28/2019 Team Parent Fall 2013 Intro Letter

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beginning one-half hour later. Players should show up 15 minutes before game time so they are ready to go

on the field at their scheduled time.

D. Refreshments: Access the refreshment/net duty form online. You can use this form to assign

refreshment and net duty dates. Simply complete the form and ensure each family has a copy (either hard

copy or electronic). Water or juice is recommended. Please remember to offer the coaches and referees

cold drinks as well. Snacks - please try to keep them healthy =- and please ask your parents if their children

have any food allergies.

E. Nets: For fields at Gallery Park (Kindergarten and First) Your online schedule indicates which fields your

team will be playing on this season. Each week that your team is scheduled for the FIRST game on a field,

your team is responsible for putting up one of the goals. Please assign two families to show up 1/2 hour

early to help with this task. In addition, each week that your team is scheduled for the LAST game on a

field, the team is responsible for taking down one goal. Please do not assign coaches to net duty! For your

reference, net duty instructions for Gallery Park are available on the Volunteers section of the

glenviewayso.org website.

4. Uniforms: Please distribute uniforms prior to the first game. Your team will use the same uniforms forboth the fall and spring seasons.

5. Shin Guards: Shin guards are MANDATORY for all players at games and at practices. It is also requiredthat stockings completely cover the shin guards (e.g. put on the shin guards, and then the stockings;

putting on the stockings, then the shin guards, and rolling down the extra material over the shin guard is

NOT allowed).

6. Jewelry: Wearing of any jewelry INCLUDING EARRINGS (even if newly pierced) is strictly prohibited. Thisalso applies to hard hair ornaments and watches. Please remind the players and their parents of this rule

at the first practice.

7. Cancellation of Games: The general policy is that games WILL be played; rain or shine. Teams shouldassume that games will be played and proceed to the field. The website (glenviewayso.org) and voicemail

(729-AYSO) will be updated in the event games are cancelled. If games have been canceled, it is then your

responsibility to notify the coach first, and then all the team families. Similar applies if your team has

signed up for a practice session with a UK Trainer.

8. Team Composition: If you are asked about this, remind parents that many factors, including geography,team balancing, volunteer staff and receipt of registration, are carefully considered prior to assigning

teams.

9. Practice Safety: For proper supervision per AYSO Safe Haven, at least two adults must be present at allpractices. At least one of the adults must be the same gender as the players. Most teams have the

Coach, an Assistant Coach and/or an observing parent present at all practices. If this is not the case for

your team, you should discuss this with your Coach. It may be necessary to ask a parent to stay at each

practice. In case of an emergency, there must be someone to deal with the emergency, and another to be

responsible for the rest of the players. IT IS VERY IMPORTANT THAT THIS PROCEDURE BE FOLLOWED.

10. Trophies or medals: This is at the discretion of each team, but typically the team parent will coordinategetting trophies at the end of the year. They usually run about $7 each. You could poll the parents and,

those who wish to participate can pay the fee to you.

11. Questions: If you have any questions, please email me, or there are links to other AYSO board memberson the glenviewayso.org website.

Thank you for volunteering!

You will need to have already signed up as a volunteer at www.eayso.org. If you already signed up there is a forgot

email/password at www.eayso.org. or email eayso@support.ayso.org, or call 866.588.2976

Go to: www.aysotraining.org Enter AYSO ID Number and Last Name and log-In Select START NOWunder Safe

Haven Logo. Click on the save haven link to get started.

SAFE HAVEN

Course MT02 - AYSO's Safe Haven(60-70 minute course)

Course MT02 - De AYSO Refugio Seguro(60-70 minuto courso)

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