TEAM HANDBOOK 2011-2012

Team OrganizationPractice Schedules

Team TravelCommunications

Budget

Sacramento Synchronized Swim Team, Inc.PO Box 60011

Sacramento, CA 95860Phone: (916) 932-6606www.sacsynchro.com

Tax ID, 501(c)(3): 94-3062185

Additional Resources:http://sports.groups.yahoo.com/group/Sacsynchro/

Mission Statement

To promote, instill and develop the best combination of coaching and competition to provide swimmers with the opportunity to develop

self-discipline, confidence, skill, and fitness, while being part of a team.

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Table of Contents

History......................................................................................................................................................... 5

Fall Training................................................................................................................................................. 6

Fall Workout Schedule............................................................................................................................. 6

Routine Selection......................................................................................................................................... 6

Coaches Decisions.................................................................................................................................. 7

Changes in routine placement/assignment throughout the season..........................................................7

Removal from practice/competition/routine/SSST....................................................................................7

Commitment to the Team......................................................................................................................... 7

Team Rules & Expectations........................................................................................................................ 8

Athlete's Synchro Code of Conduct.........................................................................................................8

Parent's Synchro Code of Conduct..........................................................................................................8

Conflict Resolution................................................................................................................................... 8

Arrival & Attendance.................................................................................................................................... 9

Arrive on time to practice and meets........................................................................................................9

Attend all practices/competitions..............................................................................................................9

Excused Practices due to Illness/Injury....................................................................................................9

Excused Absences due to Academic Events...........................................................................................9

Unexcused Absences.............................................................................................................................. 9

Exceptions............................................................................................................................................. 10

Travel Policy.............................................................................................................................................. 10

Safety & Sportsmanship Rules for meets...............................................................................................10

Miscellaneous Rules.................................................................................................................................. 10

Uniform, Equipment and Costumes...........................................................................................................11

Required Items....................................................................................................................................... 11

Optional Equipment & Items..................................................................................................................11

Costumes............................................................................................................................................... 11

SSST Pre-Competition Checklist:..........................................................................................................12

SSST Parent Club Objective.....................................................................................................................13

Getting Involved..................................................................................................................................... 13

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Opt Out Option for Bingo........................................................................................................................ 13

Communications........................................................................................................................................ 14

Email...................................................................................................................................................... 14

Family Box............................................................................................................................................. 14

Website.................................................................................................................................................. 14

Team Meetings...................................................................................................................................... 14

Budget....................................................................................................................................................... 15

Team Overview.......................................................................................................................................... 16

Team Structure...................................................................................................................................... 16

Board of Directors & Jobs Descriptions.....................................................................................................18

SSST Parent Volunteer Positions..............................................................................................................20

Fee & Schedule......................................................................................................................................... 23

Payment Policy...................................................................................................................................... 24

Tuition Calendar..................................................................................................................................... 24

Registration and Pool Fee...................................................................................................................... 24

Team ByLaws can be found onlinewww.sacsynchro.com/membership

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HistorySacramento Synchronized Swim team, also known as Sac Synchro and SSST, was established in 1985 with 14 founding members and coached by nationally ranked swimmers. For the first two years, SSST practiced at the Arden Hills Country Club and was known as Arden Hills Synchro. Due to high membership fees for the country club, the team name was changed to Sacramento Synchronized Swim team and moved to various locations around the Sacramento area, including Rancho Arroyo and Consumes River College. In approximately 1993, SSST partnered with the YMCA and found their permanent home at Mira Loma High School, a YMCA run pool facility. The SSST family is proud that Kathryn Freer, one of the original coaches, is still involved with the team today. Her experience and guidance is a true asset to the team.SSST is a non-profit, year-round competitive synchronized swimming program that competes in competitions all over the United States. Our team ranges in size from 15-45 swimmers between the ages of 6 and 18 years, who bring our team an abundance of ethnic diversity, talent, enthusiasm, and pride for a sport that they love and to a club that is committed to all around excellence. In 2004, the Masters division of our team was created for 20-99 year olds who wish to continue their love of the sport for a lifetime of fitness. SSST has hosted two national championships for the Masters level and multiple West Zone competitions. The Parent Club's countless hours in support of the club's many activities including fund raising and production of water shows is testament to the devotion, which exists within the Sacramento Synchro family.

Sacramento Synchro PhilosophySacramento Synchro is committed to developing its swimmers to their fullest athletic potential. With an open approach on the part of the athlete and his/her parents, the coaches’ mission is to offer a dynamic opportunity to develop the following qualities: Confidence

Building a deep, lasting and resilient belief in one’s ability to achieve goals Building the ability to stay confident even when not performing well; staying positive,

motivated, intense, focused, and emotionally in control when necessary Not being negative and uncertain in difficult competitions and not overconfident in easy

competitions Building confidence that enables athletes to perform at their highest level consistently

Teamwork Team goals are placed ahead of individual success Ability to suppress ego for the good of the team Trust in teammates & coaches

Competitive Spirit Motivates individual & team to overcome failure & maximize performance Preparation is the ultimate benchmark of success, not medals and ribbons Winning is a result of practice, good teamwork & execution of good fundamentals

Work Ethic Working hard and 100% effort are pre-requisites for membership on Sac Synchro Athletes perform to the best of their ability & maximize their talent at every practice Stretching and cross-training outside of practice are encouraged and often required

Sportsmanship Respect for competitors, teammates, coaches, judges and referees and most importantly the

sport of synchronized swimming How does the athlete handle winning and losing- Grace in both victory & defeat Represent the Sacramento Synchro in a positive manner both in and out of the pool

Coachability How the athlete faces the limitations of his performance enables him to grow and not wallow

in self-pity, blaming others, or external factors Does the athlete take constructive feedback or make excuses for actions Ability to listen to instruction & apply the techniques to enhance performance

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Fall TrainingEach season begins with a fall training tradition called “fall workout.” During this time, the athletes focus on getting back into “synchro” shape. Fall training workouts will focus on swim conditioning, flexibility, strength training, routine swimming, training new figure elements and/or reviewing foundational figure movements. The goal is to build strength, increase cardiovascular endurance, improve foundational techniques and learn new skills. The athletes will participate in a wide range of exercises and drills: split stretching, speed swimming, ballet legs, eggbeater, figures, routine swimming and more. During the fall workout, the coaches will be watching the athletes’ overall coachability, work ethic, general strengths and determining areas where more work is needed.

Fall Workout ScheduleSeptember 6 – October 8, 2011

Level MON TUE WED THU FRI SAT (AM)

Novice Team 5:00-7:00 5:00-7:00 8:00-10:00

Intermediate Team 5:00-7:00 5:00-7:30 5:00-7:00 9:00-12:00

10 & UnderAge Group Team

5:00-7:30 5:00-7:30 5:00-7:00 9:00-12:00

11-12Age Group Team

5:00-8:00 5:00-8:00 5:00-7:30 8:00-1:00

13-15Age Group Team

5:00-8:00 5:00-8:00 5:00-7:30 8:00-1:00

16 & Over Age Group Team 5:00- 8:00 5:00- 8:00 5:00- 8:00 8:00-1:00

Masters 6:00-8:00 6:00-8:00Novice

11:00-1:00Vets

1:00-3:00

Fall ClinicMake-ups & Bonus Swim6:00-7:00

12:30-2:00

Routine SelectionDuring the last two weeks of Fall Workout coaches will be conducting “skills testing” to assist with decision making for individual and team routine assignments. Routine assignments will determine which level/age group the athletes will train with for the duration of the season. Some swimmers may “move up” to a higher age group to match levels and complete routine needs. Training and skill testing evaluations will consist of flexibility, swimming and synchronized swimming specific conditioning and skills. This testing is encouraged by US Synchronized Swimming (our governing body) and will be performed throughout the season to track progress.

Placement in routines is based on previous seasons performances, evaluation of the athlete’s current routine swimming, figures/elements, flexibility, presentation, mental competitive strengths, coachability, ability to understand and practice patterns with teammates, work ethic, attendance, commitment to the

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team, and input from former coach(es). Placement on a team routine is made by the coaching staff and is based on 3 broad categories and is weighted as follows:

33% Attendance and perceived attitudeTakes corrections with ease and eagernessDemonstrates self-motivationIntense work ethic

33% Future potentialLand and water flexibility; strengthProgress demonstrated throughout fall workoutSpeed swimming abilityExtension

33% Synchronized Swimming SkillPast figure scoresPresent figure/basic skill abilityRoutine swimming

Coaches DecisionsThe selection of routines will be at the sole discretion of the coaching staff. Placement will be justified but is not up for negotiation.

The participation of alternates will not be discussed. Coaches will swim those athletes whom they deem to be the best cohesive unit at the time.

Coaches’ decisions will not be a topic of conversation at any time during the season, for any reason. The coaching staff needs support and the swimmers and parents are to be respectful of their decisions at all times.

Once routine announcements have been made, swimmers and parents will be given a period of one week to accept their placement. Should a swimmer elect not to swim, the next swimmer will move up immediately. If there is a problem, you are required to contact your respective coach but not during practice hours. If the conflict cannot be resolved, please contact the Parent Club President.

Changes in routine placement/assignment throughout the seasonIt is important to understand that routine selections may not be the final placement of a swimmer for the season. At the coach’s discretion, a swimmer may be moved to another team due to specific meet’s qualifications, and continued exceptional performances or for a lack of contribution to a routine. All appropriate coaches will make theses decision. These decisions will be justified but will not be negotiable.

Removal from practice/competition/routine/SSSTPlacement in a routine is a privilege. A swimmer can be removed from a practice, competition, assigned routine or the team altogether at any time during the season for discipline reasons or if the coach deems it necessary for the betterment of the team.

Commitment to the TeamOnce your daughter makes the decision to join SSST and you support her decision, she is to be a part of the team for the entire season.

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Team Rules & ExpectationsIt is each swimmers responsibility to know and abide by the following team rules and expectations for conduct, attendance, and travel.

Athlete's Synchro Code of Conduct Demonstrate good attendance, high level of commitment, and positive attitude Cooperate with your coaches and teammates; behave respectfully and appropriately at all times,

displaying good sportsmanship Be responsible for yourself and help other teammates Maintain good health habits - sufficient sleep and eat properly Set personal goals and objectives with coaches. Work to achieve these goals Swimmer's behavior, which interferes with a coach's ability to coach, will not be tolerated. The

swimmer will be given two (2) warnings, and if behavior continues, the swimmer will be asked to leave the pool and parents will be called to immediately pick up the swimmer to leave practice. The coach will determine the appropriate disciplinary action and if necessary, a parent conference will be arranged. Behavioral problems are a reason for dismissal. It is the coaching staffs desire to make each practice as productive and efficient as possible. Proper pool behavior and respect for others is mandatory.

Follow through at home with land drilling, choreography, stretching, and any other assignments Remember that your image as an athlete and competitor reflects upon the team

Parent's Synchro Code of Conduct Be supportive and help your daughters meet the above responsibilities Assist your child in setting realistic goals and expectations Be supportive and respectful of coaches, other parents, officials, and judges; be a role model for

good sportsmanship Watching practice: Remember that the pool is a classroom and swimmers need to concentrate.

Parents are allowed to remain and watch practice but coaches ask that you honor the following request:

o Stay clear of immediate practice area and sit in designated area.o Avoid analyzing practiceo Refrain from communicating with your swimmer during practice

Remember that coaches have a plan for each practice and many times they will be focusing on some factors to the exclusion of others. When a coach is working in some capacity with swimmers, please do not interfere. The coaches will try to make time to speak with parents as needed, but their first priority is the swimmers. If you wish to speak with a coach, try to contact her before or after practice.

Refer all questions about scores to your coach. Do not approach competition officials. Keep the coaches informed of any illnesses or injuries Be prompt in arrival and pickup at practices and competition events In the case of mid-season resignation of your swimmer, as per our by-law Article 2, Section 5,

you are still obligated to pay any yearly dues, assessments and fundraising obligations for the entire swim season

Conflict Resolution Questions and concerns about team issues should be directed to the swimmer’s Coach. If issues

are not resolved satisfactorily, the Head Coach should be contacted next. Please schedule a time to discuss concerns with your assigned coach outside of practice time (not on deck or in parking lot)

If an issue cannot be resolved with the Head Coach, contact the Parent Club Board President

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Arrival & AttendanceArrive on time to practice and meets

Arrive 10-15 minutes early to practice to get situated--prepare stretching area and special equipment needed (e.g. yoga mats, fins, buoys, paddles) as per coach’s instructions. Practice will begin at the specified time.

Arrive dressed in appropriate athletic swimsuit with cap, goggles and nose clips available promptly. Do not wear SSST team suit to practice. This swimsuit is reserved for competition and special events.

Attend all practices/competitions Sac Synchro seeks to be competitive on a regional and national level; therefore, all swimmers are

expected to attend 100% of practices and competitions. For two (2) weeks prior to competition, swimmers are required to attend every practice. Please do

not schedule vacations during this time. Swimmers (not parents) are expected to notify their respective coach in well in advance if they

are going to be late to practice or are going to miss a practice. This is a common courtesy which should always be extended to your teammates and coaches.

Should a swimmer need to miss a practice the swimmer is required to contact her respective coach. Only in extreme cases of illness will contact by a parent to excuse a swimmer from practice be acceptable.

Swimmers will beexcused for illness and academic graded events only. To avoid having unexcused absences, the swimmer can arrange a limited number of personal absences in advance with their coach.

Participation in meets: our meet schedule is available from the Pacific Association in mid-October and distributed following an estimated cost analysis in mid-November. Our coaches spend considerable time working together to plan out a successful competitive season for all the swimmers. It is expected that all swimmers will attend every meet indicated on their meet schedule. Deciding which competitions to compete in is a coaching decision.

If your swimmer cannot attend a particular meet listed on their schedule, please let their coach know immediately. This will allow time to plan for routine alternates as may be necessary.

Sac Synchro's swim season begins in September and runs through the middle of August. To be trained for the competitive objectives of the team, all swimmers are expected to swim through the entire swim season.

Excused Practices due to Illness/Injury Swimmers with a serious illness that requires them to stay home from school (flu, strep throat,

fever etc.) are excused from practice Swimmers with minor illness or injury (for example, mild cold, outer ear infection, sinus infection,

muscle strain, broken bone), if circumstances permit and a coach feels it would be valuable, should attend a practice or a portion of a practice in an effort to keep abreast of new techniques, learning a routine or routine choreography. A swimmer may be able to participate in land drill sessions, stretching or assist with coaching figures/elements.

Excused Absences due to Academic Events Graded academic events (includes SATs), extracurricular school events, such as performances

for a grade, will be considered an excused absence.

Unexcused Absences Sporting events (football, basketball games) dances, homework, or study groups are NOT

considered academic events. Swimmers may participate in these types of events by scheduling one of their personal absences (see Exceptions: Personal Absences section)

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Exceptions Family Events: Scheduled events such as family weddings, reunions, out of area parental visits,

graduations, and/or illness in the family require the swimmer to notify their coach in writing at least four (4) weeks prior to the event. The note must include the reason, date(s) of absence and expected return date to practice.

Personal Absences: Each swimmer is allowed up to eight (8) excused "personal" absences throughout the current swim season (examples: social events, weekend travel, homework, study group work). Attendance roll will be taken at the beginning of each practice. Your coach will let you know where you stand in regards to your personal absences. At no time can a personal absence occur twoweeks prior to competition.

Travel PolicySafety & Sportsmanship Rules for meets

Athletes must be in team attire at all times--during travel to and from competition, outings (dinners), athlete events, etc. Jeans and street clothes are NOT allowed unless by special permission from Coach. Swimmers in uniform are representing Sacramento Synchro and should always demonstrate their SSST pride, good sportsmanship and respect for others.

Never go anywhere alone. This means across the street or around the block. Always travel in groups of three or more Never go anywhere without reporting to a chaperone . They need to know where you are at all

times. Remember to report to a chaperone not a coach or a parent Hotel doors are to be locked at all times. Do not open the door until you have asked and

determined that you know the person on the other side. Do not leave your door open with the lock on to keep it ajar.

Report immediately any illness, usual occurrences or problems to chaperones. Let the chaperones know right away if you are on medication or have a physical problem.

When finally bedded down, no one is to leave her room for any reason. Call the chaperones if you need help or are ill.

Hotel phone use is for emergencies only. Use a cell phone as there is very often a charge to use the hotel room phones.

Men and boys are strictly forbidden in the hotel rooms Remember the safety of others. Unplug all appliances like curling irons when not in use. Stay off

ledges and balconies. No jumping on the beds. Please keep the room neat at all times Be considerate of other people staying at the hotel. Keep the noise to a minimum. Chaperones are responsible for the kids even if parents are at the meet. Contact the chaperone

and if need be, they will contact the parent Support the girls from other teams. You can develop very good friendships with these girls many

of whom may be competing with you for a long time. Be proud. You are a member of the Sacramento Synchronized Swim team. Have a good time and do your best

MiscellaneousShower usage: due to multiple false alarm responses from the Fire Department that SSST was responsible for in 2009, 2010 and 2011, we will no longer be allowed to use the locker room showers.

Sun Safety: Especially on Saturdays, please send your athletes to practice with sunscreen already applied. Sunscreens often take 30 minutes to set and there is not time built-in to practice to wait for sunscreen to set. Coaches understand that time should be given for re-application mid-practice.

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Uniform, Equipment and CostumesRequired Items

The following must be purchased from SSSTo Team swim suito Team jacket and sweatpantso Team t-shirto Team swim cap

The following can be purchased at any sporting goods storeso Black Figure Suito White competition capo Swim finso Buoyo Paddleso Nose Clipso Sunscreen, Waterproof/resistant (SPF 15 or higher)

Hair & make-up items can be purchased at any store o See “Hair & Make-up” below

Optional Equipment & Items Yoga matt MP3 (Finis) Tempo Trainer (Finis) Black athletic shorts Team Parka Team Backpack (Speedo)

CostumesSSST will pay for team routine costumes. Suits will either be reused from previous seasons or created new for the routine. Individual routine suites will be the responsibility of the parents

Hair & Make-upTo save money and to ensure that everyone has their supplies ready for the competitive season, we are asking all families to buy enough quantity of supplies for the whole season, just prior to the first routine meet. Coaches will do a supply check on Monday, January 23, 2012.

Lg. container Knox Gelatin, 16 oz. (Smart & Final) Lg. container Bobby Pins (Sally Beauty) Bun Form (Sally Beauty) Make-up as above (liner, mascara, remover) 16 hairnets nets (Raley’s, Sally Beauty) 20 hair bands Gel Equip: brush, cups, comb Portable Box to carry everything, labeled

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SSST Pre-Competition Checklist:

1. Stretch an additional 20-30 minutes daily for one week prior to meet2. Remove nail polish from fingers and toes before leaving home (deductions in figures) and all

jewelry – rings, bracelets, anklets, earrings watches, etc. and leave at home.3. To be prepared for swimming:

Red and black team suit (no need to label, name is stitched) Black figures suit (label as these get quite confused after they are hung to dry) SSST swim cap White figures cap Team sweats & SSST shirt (label the pants and t shirt for sure!) 3 noseclips (need to wear two during routine) Goggles for warm-up and figure competition only. May bring both clear and dark goggles. Towels (2-3 suggested) Stretching mat - optional

4. To be prepared for knoxing: Knox gelatin in plastic bag or packets (4 minimum per meet if packets) Paper

/coffee/plastic cup Stirrer (plastic spoon or knife) Hair color brush (not paintbrush) Sturdy ponytail holders (3 per meet) Bun form (matching swimmers hair- blonde or brown) Bun hair nets (at least two per meet, sometimes they tear) Full package of bobby pins in your own labeled package Rag hand towel to hold while being knoxed

5. To be prepared for makeup: Waterproof mascara- black (not water resistant!!) Waterproof eye liner – black liquid and/or Pencil Waterproof makeup remover; typically an oily liquid

6. Other items: Portable container to hold hair and makeup supplies listed above with swimmers name

on box Sunscreen, SPF 15 or higher (preferred)

7. Day of meet: Wake up early, eat Knox according to coach instructions (come knoxed or come to meet to knox) Remove ALL jewelry including earrings BE ON TIME!! Parents who stay at meets are not allowed to call out to, coach, hold towels for, or visit

with their children on the pool deck. If you need to send a message to your child, send the message with the team mom who will check with your child at an appropriate time.

8. After the meet: Refill supplies to be ready for the next meet

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SSST Parent Club ObjectiveThe SSST Parent Club is the primary fundraising organization of the team and coaching staff support. Each of us who has a child on the team is a member of the Parent Club.

Getting InvolvedYour involvement in your child’s life, including her athletic passions, is one of the most important factors in raising a happy, healthy child. Joining our team is a big commitment both for swimmers and parents. Our team depends on volunteer effort on the part of all families. Fundraising is a crucial part of our annual budget, which helps to keep our dues reasonable. For this reason, all families are expected to complete 35 hours of volunteer service per season (approximately 2 hours and 10 minutes per month from September thru August. These hours are in addition to Bingo and hosted meets in which all parents are required to help. A $35 assessment will be charged for each hour not met.

There are many volunteer opportunities:

Attend Parent MeetingsAssist CoachesWebsite SupportAll parent volunteer positions (see page 18-22)

Deck CleaningVideotape routinesVideotape at meetsTeam Photos

Shed Clean-upGarage SaleVideotape FiguresEquipment Asst.

Board MemberDecorating CostumesPoker PartySoliciting Sponsors

Excluded Volunteer Hours Parents will be asked to help at all meets that their daughter s attend Parents will be asked to assist with local meets that Sac Synchro hosts Bingo Hours should be submitted monthly via the appropriate form or team website

Opt Out Option for BingoFamilies may opt out of working 12 bingos for the team by making an$1800 donation in lieu of service. Payment is due by October 1, 2011.

Club fundraisers to offset travel costs Laps-4-Cash Fundraiser: Each swimmer is expected to participate and donate the first $50 to the

general team fund. Monies raised over the first $50 go directly in to your swimmers travel account. Monies raised can be used to pay for team clothing or to offset team travel expenses. Monies may not be used to offset monthly dues

Bingo: 13th bingo worked and more Car Washes Other Fundraisers to offset costs to team travel do not count towards the 35 required hours

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Communications

EmailThe primary mode of communication will be via email. All families must have an email account.

Family BoxEach swimmer and board member will have a folder in the team shed. You will be notified via email to check your folder or the box will be pulled from the shed to the exit door for special circumstances

WebsitePlease check the website often for the team calendar, events and news. A special member’s only section of the website will feature all pertinent team news and documents. This is our primary source for team-facing information.

www.sacsynchro.com

Team MeetingsOccasionally the need arises for the swimmers and/or parents to meet together to discuss team issues in a small group setting (by age group or level). These meeting should be planned prior to or after practice with advanced notice to all parties.

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Budget

IncomeBingoMasters MeetFundraisersClinicsDues

11,840.006,000.008,200.001,900.00

50,896.00

Total Income 78,836.00

ExpensesAdministrationRegistrationCoachingCostumesEquipment & MusicPoolMembership Services

2,731.001,386.00

52,496.00900.00

1,550.0016,473.00

500.00

Total Income 78,836.00

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Team Overview

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Parent Club Board of Directors:

President: Sonia Susac VP: Eric VanderbiltSecretary: Meeyoung SongTreasurer: Terri HalahanMembership: Linda O’ConnellPublicity: Kimmie KwongSocial Coordinator: Mary GwaltneyFundraising: Aram BeloianMember-at-Large: Kathryn FreerMember-at-Large: Masters Rep.

Head Coach

Olga Molotilova

Assistant Coaches:

Robin MizellKristin WaltonHeather Freer

Other Specialty Staff:

Consulting CoachesSue Ahlf

Kathryn FreerSonia Susac

Judges

Team Moms:

Novice/Int10 & Under

11 & 1213-15

16 & Over

General Membership Parents

All familiesVolunteer Positions

Team Structure

Sac Synchro Board of Directors and Parent Volunteer Structure

Pres

iden

t

Vice

-Pre

side

nt

Secr

etar

y

Trea

sure

r

Fund

rais

ing

Mem

bers

hip

Publ

icity

Soci

al C

oord

inat

or

Ove

rsee

s

Board of Directors

*Shed Manager

*EquipmentManager

Merchandise*

CompetitionCoordinator

*NominationCommittee

*Oversees

Hosted Meet Managerss

TeamPictures

Travel WaterShow

*Sponsors

*Scrip

*Laps-4-Cash

*Garage Sale

*Other

Fundraisers

Registration*

Clinics*

NewSwimmers

Advertising*

Videographer*

PhotographerHistorian

*Website

Hospitality*

Big/Little Sister

Program

Res

pons

ibili

ties

DevelopingBudget

*Presides

OverBoard

*Enforces SSST

Policy*

ConflictResolution

*Coaches

Contracts

AssistsPresident

*Research

Additional Pools

*DevelopsCalendar

*Oversees

Nominations*

Coordinates Pools

*Maintain Pool

Site

Arranges Board

Meetings*

Records & Distribute

s Board Minutes

*Arranges for team pictures

Develops Budget

*Reports

delinquent accounts

*Collections of Dues and

travel8

Banker of club

activities*

Prepares Annual Report

*W-9

Tax Forms

CoordinatesFundraising

Activities*

Oversees all FundraisingCommittees

MaintainDatabase and

Roster*

Answer SSST phone

*Online

Registration of members on

USSSI website

Coordinates Team publicity

*Notify media of

competition results

*Publicize team

events*

Maintain Website

Plan team social events

*Plan team

Parties*

Plan Awards Banquet

*Helps with

new swimmer

clinic

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Board of Directors & Jobs DescriptionsPresident

Presides over all SSST board meetings Ensures all SSST policies are adhered to Provides general direction and organization of the team Represents SSST at USA Synchro meetings and events Represents SSST in community affairs Assists the Head Coach in personnel matters when needed Prepares agendas Works with Head Coach and Board of Directors Assists to fulfill parent volunteer positions if not filled Oversees Board of Directors, Shed Manager, Equipment Manager, Team Manager, Team

Secretary

Vice President Performs the duties of the President in his/her absence Coordinates with the YMCA and Sac Synchro Coordinates with Mira Lorna Staff and Sac Synchro Applies for grants Heads the Board's Nominating Committee Represents SSST in community affairs, along with the President Handles flyers for the team Oversees nominations for elections in July Oversees Merchandise, Competition Coordinator, Publicity, and Website Manager Ensures that locker room is maintained and clean and, if needed, contact YMCA to make

appropriate repairs or arrange for maintenance Researches additional pools for Sac Synchro use Assists to fulfill parent volunteer positions if not filled

Secretary Makes arrangements for all board meetings Records and distributes minutes of all meetings within a week after SSST board meetings. Prepares agendas for board Writes all correspondence for SSST: Thank you notes, Sympathy cards Distributes official club mailings throughout the year as directed by the board Checks P.O. Box and distributes mail to proper person Responsible for arranging for team and individual pictures taken in the spring

Treasurer Prepares monthly financial statements for the board Responsible for collection of dues and payment of bills from swimmers Reports delinquent accounts monthly to the President Banker of all club activities Prepares annual report for membership Collects travel costs prior to travel Responsible for Federal and State tax returns Collects receipts for expenses immediately upon the return from competitions Oversees travel

Fundraising Development activities and Sponsorship coordination

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Coordinates fundraising activities for the team Oversees all fundraising committees Oversees Hospitality, Car Wash Coordinator, Wreath Sales Coordinator, Swim-a- thon

Coordinator, Kings Booth Coordinator and Swim Show Producer Ensures parent volunteer position(s) are filled if not filled

Membership Recruitment Develop and maintain a database of past and current members Create mailing labels when requested by board or committees Create a team roster and hand out to general membership Keep rooster updated and inform membership of any changes Check SSST voice messages; keep a log of calls and forward to appropriate person. Oversees the recruitment of new swimmers Oversees summer clinic Recruit from schools, scouts and other organizations Oversees the Summer Clinic, Lady Bug Clinic and new swimmers Works with Publicity Verify all outgoing flyers meet team font guidelines established by Publicity/Marketing

Social Coordinator Meet with team parents monthly Plan team social events, holiday parties, end of year party and awards, Back to swim, new

swimmers clinic & meetings Works with the head coach to ensure that all monthly birthdays are being celebrated during the

monthly seminar Saturday practices Oversees Big Sister/Little Sister program and Hospitality Assigns family mentors to incoming families

Publicity Coordinates all the team publicity Notifies local and school newspapers and other media in a timely manner of meet results, team

events and other accomplishments Does all the publicity for team events Oversees all the team Marketing guidelines Manages the team publicity video library Assists Vice President with Website Management

Member(s)-at-Large • Attend Board meetings and perform duties that are requested by the Board or the President

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SSST Parent Volunteer PositionsBingo Coordinator (1-2 positions, can be divided by months)

Coordinates the volunteers at scheduled Bingo work nights to ensure enough workers at each shift; maintains sign-up sheets; keeps track of volunteers who have worked.

Reports to Fundraising Chair

Costume Coordinator (1 position) Responsible for storage and inventory of costumes and headpieces. Reports to Head Coach

End-of-the-Year Awards Banquet (1 position) Coordinate and plan the banquet for the end of the year for the athletes and their families;

determine location, food, decorations, raffle, etc. Report to Social Coordinator

Equipment Manager (1 position) Maintenance of sound system and other practice equipment; available for calls from coaches

while at practice (troubleshoot); makes purchases with prior approval from board for merchandise and other equipment needed; maintains warranty information.

Reports to President

Hospitality (1 position) Takes charge of snack bars for our hosted meets and team functions; Plans menu, obtains and

prepares food, set prices and work schedules for snack bar prep, set-up, serving, and clean-up during the meets; solicit food donations and kitchen equipment for the team whenever possible.

Reports to Social Coordinator

Meet Manager (2 positions) Organizes each meet that the team hosts, coordinates scoring volunteers, involved in host meet

computer input; obtain sanctions; Reports to Vice President

Competition Coordinator/Meet entries (1 position) Prepares entries and paperwork for host/away meets, and gets payment from treasurer for

payment of such meet fees; Maintain meet result history; forward notable results to website support; keeps a record of each girl’s achievements for the end of the year banquet; Acquires the awards for the end of the year banquet – coordinate this with coaches and Awards Banquet Coordinator at least two months prior

Reports to Vice President

Merchandise (1 position): Works with vice-president and Head Coach on whole team uniform design. Responsible to collect merchandise orders and money from team members; gives purchase

records to treasurer; Responsible for sizing individual swimmers when needed; Responsible for collecting all money due to the team for merchandise orders; coordinates embroidery needs for suits; stores all merchandise (caps and noseclips, additional sizes of uniforms)..

Reports to Vice President

Shed Manager (1 position) Responsible for the sheds maintenance and organization. Cleans shed quarterly (or when

needed) by organizing a workday with parents; transports equipment to and from team storage as needed; maintains pool area; maintains inventory list of tables, pop-ups and other equipment

Reports to the President

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Swim Show Producer (1-2 positions) Coordinates and oversees all committees for our swim show with Head Coach; forms committees

to for all aspects of event: program, food, decoration, script, raffle, etc. Write a final report on the event.

Reports to Fundraising

Team Mom (1 for each team, assigned by Head Coach) Assist coaches to design team competition swim suits and headpieces; Heads team telephone

tree; Submits articles about the team to the Sac Synchro newsletter and web site; work with the social coordinator to schedule team get-togethers throughout the year, including end of season party and coach appreciation; Keeps coach and president abreast of team concerns; ensures "post card" correspondence from out-of-state competitions to teammates.

Reports to Head Coach

Travel Coordinator Assistant (1 position) Help maintain and calculate travel/competition worksheet; Makes all travel arrangements and

determines estimated travel costs for Treasurer to bill parents in a timely manner. Reports to Treasurer

Website Manager (1 position) Maintains team website, including calendar and team events; public-facing and team-facing Reports to Publicity

Videographer for Figure/Routine Training (1 position per team) Videotapes swimmer figures and routines at coaches requests for training purposes and skills

testing; upload files to web as directed by coach; plans viewings at practice as directed by coach Reports to Head Coach

Laps-4-Cash Coordinator (1 position): Arranges a date with the board and coaches for swim-a-thon; Coordinates the pledge sheets for

the swim a thon from the swimmers and collection of the donations; maintains records of pledges and monies received from each swimmer; Plan snacks for swim-a-thon, gets adults to help count laps and record for each swimmer

Reports to Fundraising Chair

Garage Sale Coordinator (1 position): Arranges date with the board; finds location of sale; coordinates the donation, storage,

organization and pricing of items; organizes staff; publicizes Garage sale to the public; signage Reports to Fundraising Chair

Team Pictures (1 position) Arranges a time with board and coaches for pictures to be taken of team routines, individuals and

whole team; hires photographer; distribution of photos Reports to Secretary

Videographer/Historian: In charge of maintaining the team movie camera for coaches; organize, label, and store the tapes

in some sort of order in the shed for coaches to use; make sure the camera is charged and in working order before meets; make sure the chaperones have the cameras before leaving for meets; make sure someone tapes the local and away competitions according to the coaches’ instructions. Transfers videos to DVD for team viewing and history

Reports to Head Coach

Other Miscellaneous Jobs Recruiting Assistant (reports to Membership)

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Costume and Headpiece embellishment Pool Deck Cleaning & Maintenance (reports to Shed Maintenance) Swimmer Safety Sponsorship Solicitations (reports to Fundraising) Advertising Solicitations (reports to Meet Manager and Show Producter) Donation Solicitations Bingo Coordination Assistant Parent Hours Reporting Administrative Assistance

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Fee & Schedule

This schedule begins Monday, October 10, 2011, following Fall Workout.

Level & Fee MON TUE WED THU FRI SAT (AM)Novice Team$162 per month6 hours per weekRegistration & Pool Fee$203Note: $6.75per hr x 24 hrs a month

5:00-7:00 5:00-7:00 8:00-10:00

Intermediate Team$190 per month x 11 mo10 hours per weekRegistration & Pool Fee$203Note: $4.75per hr x 40 hrs a month

5:00-7:00 5:00-7:30 5:00-7:30 9:00-12:00

10 & Under Age Group Team$190 per month x 11 mo10 hours per weekRegistration & Pool Fee$203Note: $4.75per hr x 40 hrs a month

5:00-7:00 5:00-7:30 5:00-7:30 9:00-12:00

11-12 Age Group Team$245 per month x 11 mo13+ hours per weekRegistration & Pool Fee $203Note: $4.71 per hr x 52 hrs a month

5:00-7:30 5:00-8:00 5:00-7:30 8:30-1:30

13-15 Age Group Team$245 per month x 11 mo13+ hours per weekRegistration & Pool Fee $203Note: $4.71 per hr x 52 hrs a month

5:00-7:30 5:00-8:00 5:00-7:30 8:30-1:30

16 & Over Age Group Team$267.50 per month x 11 mo14+ hours per weekRegistration & Pool Fee$203Note: $4.52 per hr x 52 a month

5:00- 8:00 5:00- 8:00 5:00- 8:00 8:00-1:00

Fall Clinic$85 for 5 classes#1 Sep.10-Oct. 8, 2011#2 Oct. 15-Nov. 12, 2011Registration Fee $0

Make-ups & Bonus Swim6:00-7:00

12:30-2:00

Winter Clinic$85 for 7 classesDates: TBDRegistration Fee $0, Incl.nose-clip

4:30-5:30YMCA

Spring Clinic$85 for 5 SaturdaysDates: TBDRegistration Fee $0, Incl. nose-clip

12:30-2:00

Summer Camp#1 June 13-June 23, 2011#2 June 27-July 8, 2011#3 July 11-July 21, 2011#4 July 25-Aug 4, 20112012: TBD$100 for 2 wk session. All agesRegistration Fee $0 ($8.33 hr)

4:00-5:30 4:00-5:30 4:00-5:30 4:00-5:30

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Payment Policy Tuition is due on the 1st the month. $25 Late Fee will be assessed on payments received after the 10th of the month. A 5% discount is offered for a one-time annual payment if paid in full by October 1,, 2011. A 3%

discount is offered for 3 annual payments, paid in full by March 2012. All other monthly payments should be placed in the designated payments box located in the team

shed or sent to the team Treasurer. If payment has not been received by the 20th of the month, the swimmer will not be allowed to

swim. A $25 fee will be assessed for returned checks. Schedule subject to change.

Tuition Calendar In order to keep up with the facility and coaching fees, the tuition is scheduled on a yearly basis

and divided into 11 payments. We require your regular payment even during absences or vacation times.

Registration and Pool Fee There is an annual insurance registration fee with United States Synchronized Swimming, Inc.

($70), Pacific Association ($8) payable upon registration. A pool assessment fee of $125.00 per swimmer, is due October 1, 2011. Registration and September dues are due by September 1, 2011 to allow time for processing

prior to the first night of swim practice.

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