team finance! presented by dustin whitaker and lori myers kcsea 2014
TRANSCRIPT
TEAM FINANCE!
PRESENTED BY DUSTIN WHITAKER AND LORI MYERS
KCSEA 2014
THE TEAM
Central Receivables Unit
◦Dustin Whitaker- Manager
Brandon Donohue- IVD Recoveries – Credit Reporting Chris Casto- Young Williams – Employer Database Donna Reed- Young Williams – Interface Reports Marie Valdivia- Sunflower - Administrative Enforcement Francisco Febles- 18th and 29th – Cost Recovery Fees
TEAM CRU DUTIES
IV-D Recoveries
Manual Distribution
Releasing/Refunding Suspense
Releasing Passports
Special Projects/Reports
TEAM CONTRACTORS
YOUNGWILLIAMS◦ Lori Myers- Supervisor
8 Finance Workers
Veritas HHS◦ Lori McCauley
Sunflower CSS◦ Sheryl Kunze
18th JD Court Trustee◦ Glenda Shumate◦ Betty Carson
TEAM FINANCE WORKER DUTIES
Working Financial AlertsArrears CalculationsObligating DebtsMaking Adjustments on DebtsDEROGSExemptionsRole/PEPR changesError DisbursementsEmancipation
SUSPENSE ALERTS
Alert:◦SUSP $ FUTURE - FUTURE SUPPORT AVAILABLE SUSP
$$ CRD: XXXXXXXXXX , PRSN: XXXXXXXX, CT OR: XXXXXXXXXX
IWO terminations and modifications need to be done within _______ business days
Contact employer if incorrect amount is being sent it and IWO modification has been completed
EMANCIPATION ALERTS
Alert:◦CHILDS EMANCIPATION DATE ARRIVED - REVIEW
CASE CSE Person XXXXX expected to emancipate on 2014-10-21.
CHDS
OPAY
Select the accruing obligation.PF15 MtnOb.
OACC
PIF CASES
Alert:◦OBLIGATION TYPE CS SATISFIED FOR ASSOC OBLIGOR.
CHILD SUPPORT OBLIGATION TRANSACTION PAID OFF FOR THE SUPPORTED
Finance workers depend on you submitting the orders asap! Money may be sitting in suspense.
Do not term IWO prior to PIF calc
Do not close incoming interstate until sure order is PIF (communicate with other state)
INTERGOVERNMENTAL ALERTS
Incoming intergovernmental cases and KS program opens for child(ren)◦Alert:
AE OR CC OPENED ON EXISTING INTERSTATE CASE
If workers become aware that a KS program opened on an incoming intergovernmental case prior to finance, let finance know!
URA ALERTS
Alerts:
◦ ADD_MJ_AS_URA
◦ ADJ EXCESS MEDICAL URA SUPPRESS
◦ ADJ EXCESS OVER URA SUPPRESSION
◦ EXCESS OVER MEDICAL URA SUPPRESS 30 DAYS
◦ EXCESS OVER URA SUPPRESSED 30 DAYS
◦ FN_COLLECTIONS_EXCEED_URA
UNREIMBURSED PUBLIC ASSISTANCE
By the assignment of support rights, the state is granted the right to retain support otherwise for the family (or child in state custody) as reimbursement for public assistance paid to the family.
This is commonly referred to as Unreimbursed Public Assistance (URA). The state may never keep more than was paid out to the family (or child in state custody) or the total amount of unpaid child support, whichever is less.
NA-UD
There can be some issues with releasing NA-UD monies right away, and not allowing the system to release after the 60 day time frame.
Such as, if the CP reopens TANF during the time before the 60 days is up, and more URA builds which would allow CSS to retain the collection. If at all possible, wait the 60 days for the monies to automatically release.
FINANCE WORKERS ONLY
ExemptionsSetting Manual DistributionsUpdating PEPR/ROLE when debts exist
CLOCK IS TICKING
Submit requests to finance with all the supporting documents (court order, pay record, etc.)
PEPR/ROLE SCREENS
PEPR Screen◦When money is paid on an order, the program on
PEPR dictates if the money is assigned. If the money is not assigned to the State, the systems looks at ROLE to see who receives the money.
Role Screen◦Case roles determine who is participating in the
case and in what capacity. A change in caretaker case role in a Non-TANF case will alter to whom NA disbursements will be paid.
NOAs
NOA TYPE KPC ORDER STATUS
COMMENTS
NOA-1 IVD Tells the court that DCF is involved. KPC sends all payments to DCF/KAECSES
NOA-2 NIVA DCF is not involved in the active current support. Case is open for state owed arrears. KPC sends current support to CP and all other payments to DCF/KAECSES.
NOA-3 NIVD Tells the court and KPC that DCF is no longer involved.
TRIBAL PER CAPITA PAYMENTS
All tribal per capita payments are REIPed on the system using the ‘A’ collection type and a source code of TRIBAL. These collections must show posting on NA since the family received the collection.
AGREED ORDERS
When NCP has the child or if CP/NCP are now together, an agreed order needs to be filed with the court!
If CP waives arrears, a satisfaction of judgment needs to filed (full or partial-whichever is applicable)
Provide the documents to finance!
FOSTER CARE/JJA
Services are automatically continued unless a written case closure request is received
Send the continued services letter
Notify finance as they may need to change the CP!
If child returns to both parents, an agreed order needs to be completed
Let finance know!
FINANCE REQUEST
http://srsshare/CSS/FR/default.aspx
BE APART OF THE TEAM!
Use the down arrow to select the correct
task
WE ARE ON THE SAME TEAM!
18th JD
CT
Veritas HHS Su
nfl
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William
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DCF
CHEERS TO YOU FOR ATTENDING!
Dustin WhitakerFinance [email protected] 785-368-7147
Lori MyersYoungWilliams Finance [email protected] ext. 403