TEAM BRAVO Team B MembersGretchen BrattSeth M KaplowitzEllen ChangLois McWayJuan GuerraMANCHESTER PROPOSEDSUBDIVISIONImage source:http://www.iloveazucar.com/ UCSD Extension: Project Management

SUMMARY OF PRESENTATION

Team and Project Overview Project CharterStatement of Work (SOW) and Scope StatementTeam Organizational Structure Responsibility Assignment Matrix (RAM)Roles & ResponsibilitiesWork Breakdown Structure (WBS)Feasibility Study Project ScheduleCommunications Plan Current Project StatusLessons LearnedProject Closure PlansReferences

Who is Team BRAVO?Team Bravo is a boutique land development, construction and consulting firm that focuses on assisting owners, real estate developers, builders and investment groups perform their project due diligence both in pre-development and active development phases.Assists individuals and companies that are not staffed with objective and experienced professionals to research the viability of a development or construction project.Provides an alternative to traditional land development and construction services by serving as the client's representative in an objective advisory capacity and not an adversarial role.

Team Bravo has found a niche in this questionable economic market where individuals and companies are doing more with less funds and staff, while relying on outside service providers to fulfill their in house needs.

Team Bravo takes the uncertainty out of the most crucial aspect of a project by offering a service that is tailored to the needs of their client by providing the necessary information for decision making at any stage of a project.In addition, Team Bravo provides forensic services for clients with under performing or risky projects as well as construction management of those projects.

Team Bravo's strategy works best when retained at the inception of the project and prior to any significant work being done by the client orprofessionals being retainedso that resources are not wasted or efforts turn out to be unproductive do to poor planning or execution.

*

Project Overview*Team Bravo has been retained by Steve and Suzanne Manchester to prepare a feasibility study to determine if their property can be subdivided into multiple conforming single family home building lots.

The feasibility study will provide the foundation for a Business Case that will help assess whether or not this is a good real estate investment will the properties provide a positive return?

Team BRAVO will provide all services required from due diligence through construction management

The due diligence conducted over the course of the feasibility study will determine:Whether or not the property is zoned for intended use, and how many lots could be providedMarket analysis to determine the sales price of homes and profile of the target marketWhat the application process entailsWhat governmental agencies would need to be included in the processTime frame for government entities to act on the applicationWhich professionals are needed to assist with Phase II and III of the overall projectDeliverablesFeasibility Study Report and OutbriefWeekly Status Reports

PROJECT CHARTER5

Project TitleManchester EstatesBudget $300,000 Start Date9/8/2010Phase I$100,000 Project MgrSeth KaplowitzPhase 2$25,000 Project ObjectivesPhase I complete by 11/15/10Phase 3$175,000 ApproachApproach: Determine milestones, Define measurement of success, time lines, Project Phases, Assignments, Key risks, how to communicate with group, SOP, Meeting times, expectations of groupSuccess Criteria:Determining that there are no restrictions that would impede the development of this property into multiple conforming single family building lots; preparing a feasible financial structure to support the project; creating a project team of professionals that have experience with the community government; all applications being approved Roles/ResponsibilitiesNameRolePositionContactSeth KaplowitzProject ManagerProject Director888-732-4348 x15Gretchen BrattTeam MemberProject Administration888-732-4348 x16Ellen ChangTeam MemberFunding/Financial Analysis888-732-4348 x17Lois McWayTeam MemberProcurement888-732-4348 x9Juan GuerraTeam MemberProject Finance/Controls888-732-4348 x12

Statement of Work This Statement of Work defines the scope of work to be accomplished by Team Bravo under the terms and conditions of this agreement. The tasks to be performed by Team Bravo and corresponding estimates are listed. Changes to this Statement of Work will be processed in accordance with the procedure described in the section titled "Change Control Procedure." The investigation and the implementation of changes may result in modifications to the Estimated Schedule, Charges, or other terms of this Statement of Work. Objective The objective of this Statement of Work (SOW) is to provide our client, the Manchesters, with an estimate for developing their property for single family homes.Detailed Requirements & Approach The following are activities to be included in this Statement of Work (SOW). 1.Zoning department to confirm zoned for determining the conformity to the zoning ordinances 2. Planning Department to determine if there are any impediments to processing an application for subdivision approval 3. Engineering/Building Department to research any particular codes, community specific regulations and processing procedure 4. Coastal Commission to determine if the potential application would need CC approval and if so, what are the applicable regulations 5. Real estate marketing report establishing the comparable sales prices for the neighborhood for determining the sales price vs construction pricing 6. Requests for Proposals from professionals that would be retained if the Manchesters decided to move forward with the project, ie. civil, soil and structural engineers, architect, attorney for processing the application, general contractor or construction manager or both 7. Financial Analysis to determine the viability of the project.8. Preparation of Feasibility Report.9. Should Client's decide to move forward based on the results of the Feasibility Report, the deliverable for Phase One, Phase Two would begin by retaining a civil engineer and architect to prepare a preliminary layout to submit for technical review by the appropriate governmental agencies and departments.10. Should a favorable decision be made by the appropriate governmental agencies and departments Client's would need to determine if they would like to engage the required professionals to begin the formal process, Phase Three, of filing an application for subdivision approval ..*

Statement of Work (2)Statement of Work ContinuedDeliverables Team Bravo will prepare a detailed feasibility studyintegrating all of the information collected with recommendations based on the analysis.Acceptance CriteriaThe Manchester's, as clients, provided with enough quality information for purposes of decision making with regard to the pursuit of the project. Team Bravo will be satisfied with client's acceptance if the balance of the project is paid in full. Special Requirements None noted at this time Change Control Procedure The following provides a detailed process to follow if a change to this Statement of Work (SOW) is required. A Project Change Request (PCR) shall be the vehicle for communicating change. The PCR must describe the change; the rationale for the change and the effect the change will have on the project. Team Bravo will prepare and review the proposed change and and seek clients approval as to time and cost. If the change request is agreed upon and authorized, Team Bravo shall get written authorization from client for the PCR and provide any confirmation of funding, as specified in the PCR, in a timely manner in order to allow the work defined in the PCR to be performed within schedule.*

Communications PlanStakeholder communications requirements: Team BRAVO plans to use interviews, checklists, and status meetings to ensure project communications stay on track. Our plan includes communications requirements for suppliers (outsourced consultants) to the team.Communications Summary: It is important to understand that the clients are a married couple. The tendency to becontacted by both clients individually is possible. No authorizations to perform any task or change without the consent of both clients is permissible. All such conversations must have a memo sent to the client and our file.*

FORMAL COMMUNCIATIONS PLANStakeholdersCommunicationsDelivery Method/FormatProducerDue Date/FrequencyClientProject Kickoff and Summary BriefingShort Meeting; hard copy and in-person presentationProject Team; led by Project MgrKickoff - no later than 1 week after project start; Summary - end of projectProject TeamWeekly Status Reportemail - includes status of work, where help is needed, and any schedule riskAll team membersWeekly; Mondays at 7pmSuppliersWeekly Status Report Draft Report on Comps Midway Through Final Report on Compsemail - includes status of work, where help is needed, and any schedule risk; final report - hard copyReal Estate Comps consultantweekly; final: Nov 8, 2010

Team BRAVO Project OrganizationManchester Feasibility Study (Phase I)*

Team BRAVO Project OrganizationManchester Feasibility Study (Future)*

Roles & Responsibilities (1)

Roles & Responsibilities (2)

Team BRAVO RAM

Team BRAVO Feasibility Study (Phase I) WBSPhase IPhase 2Phase 3

Feasibility Study Project Schedule

Current Status Report

Project NameManchester Feasibility StudyProject Status for Week Ending 11/12/2010Project ManagerSeth KaplowitzProject AdministratorGretchen BrattMilestonesPlanned DatesActual DatesCommentsProject Kickoff9/23/20109/27/2010Customer excited about project - provided additional guidance on what they were looking for (non-contractual)Feasibility Draft Review11/1/201011/8/2010Date slipped a week - not all team members available to fully review final draft. Project Outbrief11/15/2010Work Accomplished This Reporting PeriodCommentsTask:Receive/Review Real Estate Comps RptReviewed RE Comps; provided a few comments to the RE Consultant and received updateTask:Complete Construction Financing Source Section of ReportComplete - initial strategy developedTask:Provide draft Feasibility Study for Team ReviewNeed to ensure this task stays on track - that team stays focused. Not much time for recovery if there are drastic errors or rework.Plans for Next WeekProject Outbrief11/15/2010

Project Closure

Project Closure Project NameManchester Feasibility StudyFinal Deliverables Delivery Date/Final BudgetFeasibility Study11/19/2010; $100,000Feasibility Study Outbrief11/15/2010Met Expectations/Comments: Team BRAVO met my aggressive deadline for a feasibility study so that we could evaluate the real estate investment potential we were considering. They proactively communicated with us, allowing us to have insight into their progress, which made us feel they were on the right track and would do a superb job for us.Customer SignoffSteve & Suzanne Manchester

Project Lessons Learned*

Project Lessons LearnedA. Discuss Project Scope, Time, Cost GoalsBudget$85,000 Internal budget for project was $85,000, while price to customer was $100K. Our final cost was approx $88,000, having negotiated a fee waiver for the cost of Real Estate Comps consultant.ScopeWe interfaced with the Client at least weekly, providing them our report. This allowed good dialogue. The client appreciated the ability to obtain feedback; however, at times, we were challenged to manage our scope. In the end, we were successful.B. List this projects three biggest successes. (What Went right)DescriptionFactors that Promoted this SuccessProject KickoffMany projects do not do a project kickoff - which pulls all team members together to ensure we are all on the same page with regards to scope, schedule, objectives. Our kickoff was successful because it identified a few areas where we were not on the same page, and so we could address those areas right off the batInterim Milestones - deliverable reviews - set earlyDisciplined Comms PlanC. List areas of potential improvement along with high-impact improvement strategies: (What Went Wrong)DescriptionFactors that Promoted this SuccessRoles/ResponsibilitiesWe should have defined roles and responsibilities prior to the Kick Off and then sorted out questions at the kickoff. This wasn't a big issue, all in all, but did cause some confusion in the beginningTeam ExpectationsWe should have went over our expectations for each other at the outset (Kickoff); we ended up working through individual work-habit differences in the end, but up front discussion would have prevented some frustration, and enabled the team to gel earlier. D. Transition PlanDocument RepositoryEnsure all team members know where project documents are stored, to include minute from meetings as well as client comments on project outbrief. Ensure procurement management/materials are included (for the hiring of the RE consultant)Hot WashConduct final hotwash post Client Outbrief with team - to ensure all are available/committed for Phase II

REFERENCESFederal, State, County and Municipal OrdinancesMunicipal DepartmentsDirect Interviews with OfficialsPlanner/Zoning Officials and AssistantsEngineering Officials and AssistantsBuilding and Sub-Code Officials and Assistants State DepartmentsCoastal CommissionPlanningDepartment of Environmental Protection (DEP)County Departments Department ofEnvironmental Protection (DEP)PlanningCoastal CommissionFederal AgenciesArmy Corps of EngineersEnvironmental Protection Agency (EPA)Local Utility Companies for 'Will Service Letters Electric, Gas, Water, Sanitary, Cable, Telephone(Will Service letters insures that there is enough capacity and availability to provide the service to the project. If there was a moratorium, drought or inferior infrastructure a 'will service' letter would not be forthcoming and a denial or wait list would be given.)

*Project Charter Defines below:Project ObjectiveApproach to ProjectSuccess CriteriaRoles & ResponsibilitiesFormal Contract to group memberDetermines initiation of the projectWBS Dictionary. 1.1 Project Management: this element includes the general management of the project, establishment and operation of the cost and schedule tracking systems, generation of financial and technical reports (for internal and external use), organizing project reviews. Costs related to project management will be captured in this WBS element.1.1.x Sub Elements the listed boxes are not an exhaustive list, but represent key elements of the project management plan

1.2 Feasibility Study this element captures all work related to constructing the feasibility report; the sub elements (1.2.x) denote the specific areas of study that will be completed.*