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TEACHING AND LEARNING Goal: To Further Advance Rigorous and Relevant Teaching and Learning

Initiative: Refine and Expand Co-Teaching and Inclusive Practices

Action Initiation

Date

Resources Person(s) Responsible Completion

Date

Notes/Update

1. Meet with co-teaching consultants to

assess status of program and frame next

steps

June 2014 Completed

evaluations of

previous co-teaching

trainings

Asst. Supt.,

Director of Pupil Services,

Principals

August 2014 October 2015 Update: Work

continues with regular meetings

between the Asst. Supt. and

Director of Pupil Services continuing

to take place. Mentors at the

elementary level and at AMS will

begin working with our consultant to

provide support to our newest co-

teaching partners.

2. Based on recommendations from

consultants, identify well-matched teacher

partners

June 2014 Staff Principals August 2014 October 2015 Update: Teams are

established annually.

3. Create schedules conducive to the

partnerships, inclusive of common

planning time

June 2014 Time Principals August 2014 October 2015 Update: Appropriate

schedules are created annually.

Principals provide some co-planning

time within schedules. The District

has provided pre-set dates for co-

teachers to have time set aside to

co-plan for two hours.

4. Provide continued coaching in the co-

teaching model by consultants

May 2014 Funds for Training Asst. Supt.


Principals and Consultants

August 2016 October 2015 Update: Coaching

continues with AHS having recently

completed a half day of training with

our consultants. New co-teaching

partners at other levels attend

training outside of the District.

5. Identify and train teachers as coaches

to sustain the co-teaching initiative

June 2014 Time, Funds for

Stipends, Support

materials and consults

Consultants and Principals August 2016 October 2015 Update: Several

teachers were trained as coaches

and will begin that work in the

coming months.

6. Identify potential staff increases of

special education teachers to enable the

expansion of co-teaching and make a

recommendation to Superintendent

October 2014 Staffing Inventory and

Student Needs

Director of Pupil Personnel

and Principals

October 2016 October 2015 Update: The FY16

budget reflects an increase in

special education staff at AHS. The

FY’17 budget cycle is just beginning

and the Director of Pupil Services is

looking closely at staffing across the

District.

7. Create parental awareness of the

benefits of the co-teaching model

Fall 2014 Articles, Websites and

SEPAC Agendas

Asst. Supt.,


Principals and Team

Chairs

Ongoing October 2015 Update: This work is

ongoing. Articles have been written

in school newsletters as well as in

the Auburn News to create

awareness. At curriculum nights,

Principals and/or teachers discuss

the co-teaching model. Recently the

Director of Pupil Services spoke to

the SEPAC regarding co-teaching.

8. Train Instructional Assistants in the co-

teaching philosophy and methodology

March 2014 Trainers Asst. Supt.,

Director of Pupil Services

Ongoing as

needed

October 2015 Update: Instructional

Assistants were trained during the

March PD days, with a focus on

differentiation and supporting

students within an inclusive setting.

Discussions are underway with our

IAs to ascertain what additional

training is needed.

Initiative: Develop a State-of-the Art English Language Learner Program Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Provide SEI Endorsement training to

all teachers and administrators

September 2013 DESE Approved

Trainer, Funds

and Time

Asst. Supt. August 2016 October 2015 Update: Thirty-seven

teachers have been trained to date.

Auburn is hosting two SEI Full

courses this fall and an additional

Long Bridge course in the Spring.

The District is committed to

providing this training to as many

individuals as DESE allows.

2. Increase hours of student support to

meet DESE guidelines

February 2014 Personnel,

Conducive

Schedules and

DESE guidelines

Asst. Supt., Principals December 2014

and annually

thereafter

October 2015 Update: Additional

staff was hired and DESE guidelines

are met. All ELL Tutors continue to

have schedules that meet the DESE

guidelines for service time.

3. Train all teachers and administrators in

WIDA standards

Fall 2014 Training Materials Asst. Supt. for, ELL Liaison,

Principals

Spring 2016 October 2015 Update: We continue

to wait for more direction from DESE

regarding WIDA and its use in

districts.

4. Create an ELLPAC (English Language

Learner Parent Advisory Council) and

hold an annual meeting to garner

feedback on the program and parent

needs.

Spring 2016 Reserved Room,

materials,

possibly

translators

Asst. Supt. Ongoing October 2015 Update: The

planning for this continues.

5. Create an online warehouse of

resources for ELL students and families

Fall 2015 MATSOL, Auburn

and other district

websites

Asst. Supt., Director of

Technology & ELL Staff

Fall 2016 October 2015 Update: This work

has begun and is a work in

progress.

6. Investigate and purchase appropriate

ELL curriculum materials

Fall 2014 Local Districts

and Funds

Asst. Supt. and ELL Staff Spring 2016 October 2015 Update: AHS has

purchased new materials for the

ESL class; new materials are being

purchased for the middle and

elementary levels; as well as the K-8

tutors are exploring available

materials throughout this year with a

plan to make additional purchases in

the late spring.

7. Create a peer-to-peer support for new

students

Spring 2015 Interest survey,

students

Asst. Supt., Classroom

Teachers, Guidance and

ELL Staff

Spring 2016 October 2015 Update: The AHS

ESL teacher drafted a proposed

plan to be implemented during the

2015-2016 school year.

The Assistant Superintendent will

meet with the ESL teacher at HS

and Guidance in the next few

weeks.

8. Provide English lessons for the

families of students

Fall 2016 Software program

or teacher,

funding

Asst. Supt. Spring 2017 October 2015 Update: The

subcommittee continues to explore

avenues that might accomplish this.

9. Transition from ELL tutors to ELL

teachers

Fall 2014 Funding Asst. Supt. and Leadership

Team

Fall 2017 October 2015 Update: This action

step will be further discussed

through the budgeting season.

Initiative: Provide Differentiated/Individualized Professional Development Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Create and administer a questionnaire

for teachers to identify areas of teacher

need

May 2014 Survey Monkey Asst. Supt. and Teaching &

Learning Subcommittee

June 2014 and

Annually thereafter

October 2015 Update: This survey

was sent to all staff on opening day

in 2014 and results have been

compiled. The survey will be re-

administered in the next few weeks.

2. Create and administer a questionnaire

for evaluators to identify areas of need for

staff

March 2015 Survey Monkey Asst. Supt. and Teaching &


September 2015

and Annually

thereafter

October 2015 Update: Rather than

a survey, this will be part of ongoing

discussions at Leadership Team

meetings.

3. Define categories based on data September

2014

Survey results Asst. Supt. and Teaching &


October 2015and

Annually thereafter

October 2015 Update: This work is

ongoing and addressed annually.

4. Identify in-house experts in various

categories

September

2014

Personnel Asst. Supt. and Leadership

Team

Ongoing October 2015 Update: This is

currently underway.

5. Identify outside consultants and

teachers to fill gaps

September

2014

Local Districts and

Funding

Asst. Supt. and Leadership

Team


ongoing and currently underway.

6. Plan methodology/system of delivery September

2015

School calendar and

Flow chart template

Asst. Supt. Leadership Team Ongoing October 2015: This work is

ongoing.

Initiative: Curriculum-K-5 Math Textbook Adoption Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Create a Mathematics Textbook

Adoption Committee which will meet

monthly

April 2014 Funds to pay

participants and

Room for meetings

Asst. Supt. May 2014 January 2015: Completed

2. Create a rubric to evaluate math

textbooks

May 2014 Teachers Asst. Supt. June 2014 November 2014 Update:

Completed

3. Identify and procure samples of math

textbooks/programs

April 2014 Samples Asst. Supt. and Math

Committee

July 2014 November 2014 Update:

Completed

4. Use the rubric to evaluate each

program and narrow it down to top two or

three

July 2014 Committee-

Created Rubric

Asst. Supt. and Math

Committee

February 2015 April 2015 Update: Completed

5. Invite representatives from book

companies to present to group

November 2014 Reps and a room Asst. Supt. and Math

Committee


6. Visit schools implementing these

programs using committee-created criteria

October 2014 Local Schools Asst. Supt. and Math

Committee

January/February

2015

April 2015 Update: Completed

7. Place sample materials in each school

to gather input from all teachers

January 2015 Teacher Feedback

Form


Committee


8. Committee will vote for final program for

adoption

February 2015 Format for voting Asst. Supt. and Math

Committee

March 2015 April 2015 Update: Completed

9. Create a plan for implementation

(additional action steps will result)

March 2015 Action Plan

Template


Committee

August 2015 October 2015 Update: Teachers

have had 2 PD sessions on “Go

Math” from the ”Go Math”

consultants with additional training

by our District Math Coach.

Initiative: Curriculum-Science, Technology and Engineering Alignment to New Standards Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Re-establish the Science Curriculum

Committee to meet monthly

September 2014 Staff Asst. Supt. and a Principal September 2015 October 2015 Update: Once MA

has adopted the standards, the

committee will reconvene.

2. Presentation on most up-to date

Massachusetts State Science Standards

October 2014 Time, reserved

room and MSSS

document

Asst. Supt,

Jen DiMeglio, Karin Loach,

Jeff Berg

October 2015 October 2015 Update: Once the

committee reconvenes, this will be

the first course of action.

3. Examine Massachusetts State

Science Standards by grade level to

identify strengths and weaknesses of our

current programs

November 2014 Time, reserved

room, MSSS

document, and

current Auburn

documents

Science Committee 2015-2016 School

Year

October 2015 Update: Already

completed work will be revisited

once the committee reconvenes.

4. Create a plan for addressing

programmatic needs by creating

curriculum documents

December 2015 Time, reserved

room, MSSS

document, and

identified list of

needs

Science Committee and

Secondary Science

Department

August 2016 and

Annually thereafter

October 2015 Update: Once

standards have been adopted and

the committee reconvenes this work

will be undertaken.

Initiative: Curriculum-K-5 ELA Program Adoption Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Create an ELA Textbook Adoption

Committee which will meet monthly

December

2015

Funds for

Stipends

Asst. Supt. January 2016 October 2015 Update: The

Textbook Adoption Committee has

met twice thus far and will continue

to meet monthly.

2. Create a rubric to evaluate ELA

textbooks/programs

January 2016 Sample Rubrics Asst. Supt. and ELA

Curriculum Committee

February 2016 October 2015 Update: An

evaluation tool has been selected by

the committee.

3. Identify and procure samples of ELA

textbooks/programs

September 2015 Vendors Asst. Supt. and Reading

Specialists

January 2016 October 2015 Update: Three

publishers have provided samples

for all grade levels.

4. Use the rubric to evaluate each

program and narrow it down to top two or

three

February 2016 Reserved Room

and time and

committee-

created rubric

Asst. Supt. and Committee

Members

June 2016 October 2015 Update: This work is

underway.

5. Invite representatives from book

companies to present to group

July 2016 Time and

reserved room

Asst. Supt. August 2016 October 2015 Update: This is

scheduled for February 9, 2016.

6. Visit schools implementing these

programs using committee-created

criteria

October 2016 Local Districts to

host us


Members

February 2017 October 2015 Update: These will

be scheduled soon.

7. Place sample materials in each school

to gather input from all teachers

January 2017 Enough Materials Asst. Supt. and Committee

Members

March 2017 October 2015 Update: Once the

subcommittee has reviewed all

samples they will be rotated through

the schools.

8. Committee will vote for final program

for adoption

March 2017 Final data

(rubrics, teacher

input, visit

feedback, etc.)

Asst. Supt. March 2017

9. Create a plan for implementation

(additional action steps will result)

April 2017 Samples from

other Districts


Members

April 2017

Initiative: Valid and Authentic Assessments Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Debrief with teachers and principals

who participated in the Field Trial of

PARCC

June 2014 Survey Asst. Supt., Director of

Technology, Principals

October 2014 November 2014 Update:

Completed

2. Create a training plan for all teachers -

differentiated based on whether that

grade tests

September

2014

Training materials Asst. Supt., Director of

Technology, Joyce McGregor

December 2014

and Ongoing

October 2015 Update: Principals

and the Assistant Superintendent

attended a PARCC practice session

hosted by DESE, then created a

training and implementation plan.

3. Training staff in PARCC June 2015 Training materials Asst. Supt., Director of

Technology, Joyce McGregor

June 2015 and

Ongoing

October 2015 Update: Ongoing

4. Identify and incorporate opportunities

for students to engage in similar types of

assessment (CEPA, etc)

June 2015 Training

materials,

Internet

Grade Level Teams June 2016 October 2015 Update: Teachers are

continually exploring these

opportunities.

5. Train students on PARCC specific tool September 2014 Computers,

iPads, Test

examples, Video

clips on Internet

Director of Technology, Staff Ongoing October 2015 Update The PARCC

Team created a plan which provides

opportunities for staff training as well

as student practice, etc. This work is

ongoing

6. Participate in the Grade 2 PARCC

online pilot assessment

Spring 2015 Online access to

PARCC

assessment

Director of Technology, Asst.

Supt., Primary Principals

June 2015 April 2015 Update: Completed

Initiative: Valid and Authentic Assessments- District Determined Measures Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Assess presently identified DDMs June 2014 Data, Staff

feedback

Educator Evaluation

Committee

June 2015 and

Annually

October 2015 Update: The Ed Eval

Team, comprised of teacher and

administrator representatives from

across the District meets on a regular

basis to plan for the successful

implementation of each component of

this process. This work is ongoing.

2. Define/Identify Scoring Parameters for

Low, Moderate and High Growth.

June 2014 Data Educator Evaluation

Committee

June 2015 and

Annually

October 2015 Update: This is done

annually each year based on a

formula used with every DDM.

3. Determine uniform approach to using

results of DDMs

July 2014 Data Educator Evaluation

Committee

June 2015 and

Annually

October 2015: The Ed Eval Team

continues their work in this area.

4. Collect data for 2-3 years Fall 2014 and

Ongoing

Data Educator Evaluation

Committee

June 2015 and

Annually

October 2015 Update: DESE

requires that trends in data be utilized

in making determinations regarding

impacts on student learning so this

work will be ongoing through 201.

5. Evaluate and refine choices based on

data

Summer 2015 Data Educator Evaluation

Committee


ongoing.

Initiative: Valid and Authentic Assessments - District Based Universal Screenings Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Conduct Needs Assessment April 2015 Survey Monkey Asst. Supt. June 2015 October 2015 Update: Completed

2. Use survey results to assess current

screening tools

October 2015 Data Asst. Supt., Principals,

Reading Specialists,

Department Heads, Math

Coach

December 2015 October 2015 Update: Surveys

completed.

3. Investigate alternative and additional

options

September 2015 Staff Asst. Supt., Principals,

Reading Specialists,

Department Heads, Math

Coach

June 2016 October 2015 Update: Assessment

subgroup is working to create an

assessment framework.

Initiative: Explore Options and Models for Increased Access to Preschool Programming Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Programmatic and Staffing Analysis

Survey

Summer and Fall

2014

Staffing data

sheets

Director of Pupil Services

and Superintendent

Fall 2014 and

Annually

October 2015 Update: A Preschool

Study Team was created to consider

all pertinent preschool expansion

opportunities, ultimately presenting

the same to the School Committee.

Completed

2. Visit area preschool programs Fall 2014 Time, Substitutes Preschool staff Spring 2015 October 2015 Update: Completed

3. Investigate additional potential Chapter

70 funding

Fall 2014 DESE, Chapter

70 funding

formula

Superintendent Spring 2015 October 2015 Update: The

Preschool Study Team continues to

investigate the potential Chapter 70

impact as part of its analysis.

Completed

4. Investigate need / option for full-day

programming

Fall and Winter

2014

Survey to

determine

interest,

Collected data

Superintendent, Asst. Supt.,


Pre-K Principal

Spring 2015 October 2015 Update: The

Preschool Study investigated the

need/option for full-day programming

for its 3 and 4 year old preschool-

eligible students with a survey sent to

parents of four year olds to determine

the level of interest.

Completed

5. Create a plan for expansion with

timelines

Winter 2015 Data Superintendent, Asst. Supt.,


Pre-K Principal

Spring 2015 October 2015 Update: The

Preschool Study Team recommended

a pilot program for the 2015-2016

school year for full-day for four year

olds and it is up and running

successfully with 20 students.

Completed

Creation of a timeline for expansion

will be drafted and presented as part

of the FY 2017 budget.

6. Begin Phase I of Implementation Fall 2015 Funding,

Materials, Space,

Staff

Superintendent, Asst. Supt.,


Pre-K Principal

June 2016 October 2015 Update: There is

presently a fee-based pilot full day

preschool program for four year olds

being housed at AHS. There are

currently 20 students enrolled with a

teacher and an IA. The District is also

offering before and after Preschool

care for several families for a fee.

TECHNOLOGY

Goal: To Support Learning, Communications and Operations

Initiative: 1:1 Student to iPad Program

Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Complete iPad acquisition for the 8th

and 9th grade program, and

corresponding insurance

May - June 2014 Leasing proposal

and targeted funds Business Manager and

Director of Technology Summer 2014

November 2014 Update:

iPads were acquired via lease

agreement over the summer and

distributed to students just prior to the

start of the school year. Insurance

premiums were set at $40.00 per iPad

and all premiums were collected at

the time of distribution.

Completed

2. Distribute iPads and provide parental

information sessions June 2014 iPads, parental and

student contract,

insurance, covers,

and presentations

Director of Technology,

Principals, and Teachers August 2014 November 2014 Update: Parental

information sessions held in June

2014, with parents unable to attend

able to view presentation on APS

website and acknowledge so doing

through electronic form

Completed

October 2015 Update: Required

forms were completed and monies

collected; this will occur annually.

3. Continued PD for iPad teachers Ongoing PD Budget, Time Director of Technology and

Asst. Supt. Ongoing October 2015 Update: Middle and

High School teachers continue to

receive training on utilizing the iPads

in their classroom both through

internal sources and externally

through EdTech Teacher. Middle and

High School teachers received

training prior to the start of the school

year on using iPads for Portfolio

Assessment and on Using iPads in

the Classroom (advanced). We have

maintained a relationship with EdTech

Teacher that allows us to provide

consistent and sustained PD to all

iPad teachers.

4. Construct and administer assessment

tool to collect and analyze data on the

impact on teaching and learning

Winter 2015 Assessment Tool

and data Asst. Supt.,

Superintendent,

Principals, Director of

Technology

May 2015 and then

Annually October 2015 Update: An

assessment tool was constructed and

administered last year. The tool will

be reviewed in the winter and

administered to all 1:1 parents and

students in the May of 2016.

5. Develop plan to expand program to

new AMS and 10th

-12th

grades 2014-2015

School Year Data from Current

program, budget Superintendent, Asst.

Supt., Director of

Technology, Principals,

2015-2016 School

Year October 2015 Updated: This

September we distributed iPads to all

students in grades 6-12, making both

our Middle and High School a 1:1

iPad to student school. Students

received the iPad, a rugged case, and

the necessary iPad apps to use in

their classes.

Completed

6. Develop technical and instructional

support structures to adequately support

teachers, students and parents

Summer 2014 Training and

protocols Director of Technology Ongoing October 2015 Update: In order to

better support our students, staff and

parents in the 1:1 program we have

increased our staff by an additional .5

FTE. We have also added an iPad

Program web page to our district web

page with necessary information for

parents and students. This web page

will continue to grow to meet the

needs of our users.

7. Research and assess opportunities for

elementary schools’ iPad programming Ongoing Research Director of Technology and

Principals November 2015 October 2015 Update: Starting this

school year we have redeployed our

existing iPad cart inventory to greatly

enhance the iPad program at our

elementary schools. The Swanson

Road Intermediate School now has

the necessary iPad carts to allow for

every two teachers to share one cart

of iPads. This 1:2 program is a

significant upgrade for our grades 3-5

teachers and allows for greater

classroom integration. We have also

added an additional iPad cart at both

Bryn Mawr and Pakachoag, giving

each a total of 3.

Initiative: Provide Ongoing Technical Support Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Support all staff with timely and

professional technical support

Ongoing Help Desk

software

Director of Technology Ongoing October 2015 Update: The technical

support staff continues to make every

effort to provide timely and

professional technical support to our

staff, students, and parents. This year

we increased our technical support

staff by an additional .5 FTE which

has helped address the issues

associated with the significant scaling

of our iPad program. We continue to

utilize our help desk software to track

problems and resolutions.

2. Develop technical support protocols to

address 1:1 program

Summer 2014 Exemplar from

1:1 Districts

Director of Technology Fall 2014 and

Ongoing

October 2015 Update:

The technology department is in the

process of updating support protocols

to address the significant changes

brought about by the new version of

the iPad operating system IOS 9.

Once the protocols are completed,

they will be posted to the iPad web

page. We expect that these protocols

will continue to change as Apple

continues to make significant changes

to their IOS software.

3. Provide training to technical support

staff to keep them up to date with latest

necessary skills

Fall 2014 Time for training Director of Technology and

Asst. Supt.

Fall 2014 and

Ongoing

October 2015 Update: The technical

support staff continues to access

training opportunities in order to keep

up with the rapidly changing

technology landscape. Much of our

training comes from online training

sessions, although there are times

when we utilize offsite opportunities.

4. Maintain Help Desk Software in order

to track & assess tech support issues

Summer 2014 Help Desk

Software

Director of Technology and

Tech Support Team

Ongoing October 2015 Update: Our help desk

software is functional and we have

seen increased use of the software to

track support issues. All technology

staff has access to the software and

all District staff can easily add tickets

to the system.

5. Plan and implement student run

technical support team or programs

Spring 2015 Time for training

& Tech Dept Staff


Principals

Fall 2015 October 2015 Update: Initial

discussions with the High School

principal have begun relating to a

student run help desk.

6. Regularly Assess Technical Support

staff to ensure adequate staffing

Fall 2014 Workflow data Director of Technology and

Superintendent

Ongoing October 2015 Update: The district

increased the technical support staff

by .5 FTE for the 2015-2016 school

year. This increase was in direct

response to the significant increase of

iPads as moved to the 1:1 program at

the Middle and High Schools. Each

year at budget time we will evaluate

the staffing totals for the technology

department and make necessary

adjustments as part of the budget

process.

Initiative: Professional Development Action Initiation Date Resources Person(s) Responsible Completion

Date

Notes/Update

1. Provide professional development for

all new staff on district technology

systems

Within 60 days of

new employees

hiring date and

ongoing

Web Site Asst. Supt. and Director of

Technology

Ongoing October 2015 Update: New teachers

will receive initial technology training

as part of their orientation day agenda.

2. Provide sustained professional

development in support of our 1:1

initiative

Ongoing Ed Tech Teacher,

High Quality

Programs

Asst. Supt. and Director of

Technology

Ongoing October 2015 Update: We continue

to provide sustained professional

development to all staff involved in the

1:1 initiative through our partnership

with EdTech Teacher. EdTech

Teacher has been working with our

teachers since our 1:1 pilot to ensure

that there is a consistent training

agenda and continuity of apps and

skills between grade levels and

schools. EdTech Teacher provided

training to our 1:1 teachers prior to the

start of the school year on using iPads

for Portfolio Assessment and Using

iPads in the Classroom (Advanced).

Their sessions are always well

attended and receive very positive

reviews. 3. Provide sustained professional

development to all staff on new Scholar’s

Choice program and web site system

Ongoing Time for training Asst. Supt and Director of

Technology

Ongoing October 2015 Update: The

technology support staff provides

training to secretaries, staff, and

administrators as necessary. Prior to

the start of the school year we held

additional training for secretaries on

TSC and the web page system. We

will be working with principals this

week to address additional needs they

have identified.

4. Explore and implement online

professional development

Fall 2014

Web Site


Technology

Recommendation

is Spring 2015 and

Ongoing

October 2015 Update: Online PD

has been piloted in the past to mixed

results. The technology department is

exploring using Google Hangouts in

order to provide online PD with video.

We will look to offer some sessions in

the late fall.

5. Provide varied technology-related

professional development opportunities

throughout the year that meet the needs

of all staff

Ongoing and

based on

identified needs

Time during

Professional

Develop. days


Technology

Ongoing and

based on identified

needs

October 2015 Update: The

technology department routinely looks

for opportunities to provide

professional development to all staff.

We utilize PD days, faculty meetings,

and other times to offer necessary

training sessions. The addition of the

Media Specialist positions at both

Swanson Road and the Middle School

are helping to address individual

needs of teachers. 6. Build tool to assess professional

development needs of staff

Summer 2015 Exemplar Tools Asst. Supt. and Director of

Technology

Fall 2015 October 2015 Update: This fall the

technology staff will work with the

Assistant Superintendent to build or

identify a tool to assess PD needs.

Initiative: Online Learning


Date

Notes/Update

1. Evaluate current online opportunities Summer 2014 Data from current

VHS and online

programs

Director of Technology, Asst.

Supt. and Principals Summer 2014 October 2015 Update: We currently

offer online learning through Virtual

High School and Edgenuity. We are

continuing to monitor usage and

success of these programs. We have

also seen a significant increase the

use of online classrooms which help to

extend the learning day and facilitate

cooperative learning and easy

distribution and submission of work.

2. Research online learning and

implementation models

2014-2015 School Year

Current research

and exemplary

programs


Asst. Supt. Fall 2015 October 2015 Update:

A new technology committee is in the

process of being constructed to look at

the entirety of the technology program,

and especially online learning. We

believe that online learning will play an

important role in education over the

coming years and we want to position

Auburn for success. We feel this is a

significant project that will require

input from a variety of stakeholders.

3. Provide professional development for

instructors and coordinators Summer 2015 TBD Director of Technology and

Asst. Supt. Winter 2015

4. Online opportunities piloted 2015-2016 Time and

coordination with

Asst. Supt. for

TLC

Director and Technology,

Asst. Supt. and Principals Spring 2016

6. Evaluate pilot results Spring 2016 Data from Pilots Director and Technology,

Asst. Supt. and Principals Spring 2016

7. Adopt online courses 2016-2017 School

Year Funding as

needed Director and Technology,

Asst. Supt. and Principals 2016-2017 school

year and Ongoing

Initiative: To Maintain and Provide Quality Data to Appropriate Personnel and Agencies Action Initiation

Date

Resources Person(s) Responsible Completion

Date

Notes/Update

1. Migrate data management system to

Scholar’s Choice

Spring 2014 Current data and

support from

Scholar’s Choice


District Data Manager

Summer 2014 Completed

2. Provide training to necessary staff:

grade book; WebPages; course calendars,

etc.

Spring - Fall

2014

Scholar’s Choice

Training


Trainer

Summer 2015 October 2015 Update: We are

continuing to work with staff to

provide additional training on web

page and online classroom options.

3. Implement SIF with DESE Ongoing SIF Program

through Scholar’s

Choice



Summer 2015 October 2015 Update: We are

working with the DESE for approval to

begin transmitting data through SIF.

Currently undergoing final testing.

4. Coordinate interfacing with other District

data systems

Ongoing Data from

Scholar’s Choice



Ongoing October 2015 Update: We have

used data exports to provide data to

other district systems such as the

library system, nursing system, and

instructional programs such as Lexia

and One Call Now. We will be

piloting automated data sync with

Nutrikids this winter.

5. Ensure data transmissions are safe and

secure and comply with all required legal

regulations

Spring 2014 Massachusetts and

Federal Law,

District Data

Manager



Ongoing October 2015 Update: All data

transmissions are encrypted and

secure.

COMMUNITY PARTNERSHIPS/COLLABORATION

Goal: To Strengthen and Create Collaborative Partnerships

Initiative: Advance Intergenerational Connections


Date

Notes/Update

1. Compile a list of current inter-

generational connections Fall 2014 Survey Monkey Community Partnership

Team Leader and

Leadership Team

Winter 2015 October 2015 Update: Completed

2. Add additional intergenerational

connections and empower them to

contribute

Fall 2014 Visit Senior Center,

churches, and

other related

groups in town

Community Partnership

Team Leader, Leadership

Team and Community

Partners Team

June 2015 October 2015 Update: We will identify

key stakeholders to be integrated into

our existing partnerships. We will invite

these people to our Collegial

Conversations Summit that will take

place in January 2016.

Committee members will bring lists to

the November Strategic Plan Update

meeting.

3. Encourage classroom visits or Skype

to share historical information relative to

the curriculum and/or life experiences

Spring 2015 Teachers referred

to compiled list of

resources (e.g.

database)


Team Leader & Leadership

Team

Ongoing October 2015 Update: Auburn Middle

School Student Council is currently

working with Life Care. The Community

Partnership Team will look to expand

opportunities through meetings in

January.

4. Identify existing or current service

learning opportunities in the senior

community

Fall 2014 Survey Monkey Community Partnership

Team Leader and

Community Partners Team

June 2015 October 2015 Update: Survey Monkey

did not provide enough data. We will

collect data from the Collegial

Conversations Summit meeting.

5. Expand service learning opportunities

with our senior population Spring 2015 Teachers and

Database Community Partnership

Team Leader and

Leadership Team

Ongoing October 2015 Update: The Community

Partnerships Team will identify contacts,

internal and external, that could help

facilitate this.

Initiative: Identify Resources within the Community for Potential Partnership Opportunities (Social

Services, School & Town Officials, Colleges, etc.) Action Initiation Date Resources Person(s) Responsible Completion

Date Notes/Update

1. Create a list of current resources and

agencies who partner with the schools Fall 2014 Individual

Schools/Survey

Monkey


Team Leader and

Leadership Team

Spring 2015 October 2015 Update: Completed

2. Create a list of needs/wants in regards

to potential partnerships Fall 2014 Survey data Community Partnership

Team Leader and

Leadership Team


3. Hold roundtable discussions with

community representatives (fire, police,

clergy, business, seniors) to refine needs

and identify common priorities

January 2016 Database and

Community

Groups


Team Leader and

Leadership Team

Ongoing October 2015 Update: The

Community Partnerships Team is

working to find a date in January 2016

to convene a Collegial Conversations

Summit. Doodle poll sent out by Team

Leader to establish a date. 4. Create a Community/School Task Force Spring 2015 Community at the

Roundtable Chairperson(s) of Task

Force Ongoing October 2015 Update: The

Community Partnerships Team will

identify and create at a January 2016

meeting.

Initiative: Expand, Promote, and Encourage Volunteerism between School, Community, and Beyond

Action Initiation

Date

Resources Person(s)

Responsible

Completion

Date

Notes/Update

1. Create a list of current resources and

agencies who volunteer and for whom we

volunteer

Fall 2014 Survey Monkey Community Partnership

Team Leader and

Community Partners

Team


2. Create and compile a list of needs/wants

in regards to potential partnerships Spring 2015 Yearly survey Local

Businesses and

Organizations


Team Leader Ongoing October 2015 Update: Completed

3. Raise names and organizations in

thanks Spring 2015 Banners, Flyers, etc. Community Partnership

Team Leader Ongoing October 2015 Update: Ideas being

considered: website praise; T-shirts;

special events from kids. In November

2015, we will discuss this more in

depth.

4. Solicit names from school personnel and

community members to serve on an

Innovation Service Task Force

Spring 2015 Face to Face

Invitations Community Partnership

Team Leader and

Leadership Team

June 2015 October 2015 Update: We will

identify members of the school

community to act as points of contact

for community-based activities.

5. Implement their findings Fall 2015 Time Chairman of Innovation

Service Task Force Ongoing October 2015 Update: Create

database of opportunities for both

students and community members.

Initiative: Evaluate Effectiveness of Existing Communication Tools


Date

Notes/Update

1. Through surveying, identify the most

effective methods of communication

between the school and community

Fall 2014 Survey Monkey Mobile Phones, Scans


Team Leader and Leadership

Team


2. Summarize findings and identify top

methods of communication January 2015 Leadership Team

Community Reps. Community Partnership

Team Leader June2015 October 2015 Update: Completed

HEALTH, WELLNESS AND SAFETY

Goal: To Promote a Positive, Safe Learning Environment

Initiative: Assess Safety Procedures at All Buildings


Date

Notes/Update

1. Continually monitor buildings with

school-based safety teams Ongoing Time and support

from Safety

Advisory Team

Safety Advisory Team Ongoing October 2015 Update: Under the

guidance of the Safety Advisory

Team and school-based teams,

locks are being updated in buildings.

Locks have been completed, next

working on BM, and then PAK.

2. Research state of the art security

technology (i.e. student & staff ID cards) Ongoing Time and

Expertise

Director of Facilities/each

school’s Safety Team

Ongoing

Spring 2016

October 2015 Update: Staff key

fobs have been implemented in all

schools as an additional security

measure; updated staff I.D. and

visitor I.D. system. Staff ID

w/lanyards complete. Additional

security software and school-based

initiatives moving forward.

3. Schedule drills during school year to

find possible deficiencies and necessary

changes

Ongoing Coordination with

Safety Team and

Principals

Principals and Safety

Advisory Team

Ongoing

Fall 2015

October 2015 Update: Under the


Team and all school-based safety

teams, drills are regularly practiced.

Police officers have fobs to get into

all buildings. District-wide ALICE

Training completed on September 1,

2015 and additional school-based

safety drills being schedule for the

year. Parent Night on Safety in our

District scheduled for November 9th

with a program offered at AHS.

Initiative: Analyze Safety of Student Transportation


Date

Notes/Update

1. Transportation survey to families to

assess needs January 2015 Survey Monkey Business Manager/Director

of Facilities

March 2015

May 2015

October 2015 Completed: New bus

routes implemented, adding an

eleventh bus.

2. Collaborate with the bus company to

determine bus routes based on needs

identified in surveys

February 2015 Time, Map of

Town to create

bus routes

Business Manager with

review by Safety Advisory

Team

September 2015 October 2015 Completed: An

eleventh bus was added and all runs

are operating successfully.

3. Identify need and areas of need for March 2015 Coordination with Business Manager, Safety May 2015 October 2015 Update: With review

crossing guards School Resource

Officer

Advisory Team and

Principals

by the School Resource Officer, this

has been successfully completed.

Crossing Guard training complete at

the start of the school year.

4. Continue regular bus evacuation drills

at all schools Annually each

Fall

Coordination with

the bus company

and School

Business Office

Business Manager,

Principals and School

Resource Office

Annually each Fall October 2015 Update: Done

annually.

Initiative: Continue and Improve Upon Initiatives to Promote Emotional Safety and Security


Date

Notes/Update

1. Research and implement a positive

behavior system at the high school level Spring 2014 Dr. Paul Poteat,

Boston College

AHS Principal and school-

based team

Spring 2016 October 2015 Update: The School

Psychologist who is trained in PBIS

has begun preliminary work to

expand PBIS to the AHS.

2. Continue to utilize and improve PBIS

in all schools Spring 2014 and

ongoing

PBIS supports Principals and School-Based

PBIS Team

Ongoing October 2015 Update: Remains a

vital program through grade 8.

3. Educate students about social media

and cyber-bullying at each grade level Spring 2014 District Attorney’s

Office and School

Resource Officer

Principals and School-Based

PBIS Team

Ongoing October 2015 Update: All schools

provide training in these areas and

will follow-up throughout the school

year.

4. Perform safety drills to empower

students’ increased sense of safety and

security

Ongoing Safety Advisory

Team

Safety Advisory Team and

School-Based Crisis Teams

Ongoing and

Annually

October 2015 Update: Under the


Team and all school-based safety

teams, drills are regularly practiced

Initiative: District-Wide Wellness Policy Initiatives

Action Initiation Date Resources Person Responsible Completion

Date

Notes/Update

1. Review current district wide wellness

policy Fall 2014 MASC Wellness

policy

Director of Food Services,

Athletic Director and School

Nurses


by the Wellness Team.

2. Update district wide wellness policy

based on federal regulations Winter 2014 MASC Wellness

policy



Nurses

April 2015 October 2015 Update: Completed

and approved by the School

Committee in Spring 2015.

3. Seek approval by School Committee

and communicate the wellness policy April 2015 Time for

presentation



Nurses

May 2015 October 2015 Update: Completed

on May 20, 2015.

4. Identify opportunities to educate

community on the wellness policy through

programs and events

Spring 2015 Collaboration

with Auburn Rec.

& Culture



Nurses

Winter 2015 into

Spring 2016

October 2015 Update: Will expand

outreach to Kristen Pappas, Auburn

Recreation and Culture Director, to

pursue further outreach to the

community on the District’s Wellness

Policy and initiatives. Will bring this

initiative to the Wellness Committee

for additional input. News Wellness

Committee Meeting scheduled for

December 21, 2015 to review

community initiatives.

Initiative: Enhance Nutrition, Health, Physical Education Programs and Physical Activity throughout the

District Action Initiation Date Resources Person Responsible Completion

Date

Notes/Update

1. Nutrition: a) Enhance school nutrition programs

district wide that meet state and federal

guidelines b) Expand breakfast program to all

schools district-wide

c) Goal continues to expand breakfast at

AHS during 2015-2016 (New)

Fall 2014 and

Ongoing

State and Federal

guidelines

Director of Food Services Fall 2015

May 2015 and

ongoing

October 2015

Ongoing

a) October 2015 Update: Target

goals met and exceeded

participation goals for 2014-2015

breakfast. Will present data

review to School Committee in

December. Brought in Project

Bread DESE for developing an

initiative to reach AHS students

through social media.

Lunch Launchers new at Bryn

Mawr in May 2015, introduction at

Pakachoag will take place in

October 2015. More lunch

concepts will be added at all

schools throughout the year.

Theme for this year will focus on

increasing school lunch

participation and access, “It’s

Lunch Time!” Continuing

introduction of new menu items.

b) October 2015 Update:

Completed and ongoing.

c) October 2015 Update: New goals

developed to revitalize AHS

breakfast and lunch to generate

more participation.

2. Prepare for and complete the USDA/

DESE Administrative Review for School

Nutrition Programs. New requirement for

all school nutrition programs every 3

years.

October 2015 DESE Director of Food Services,

Food Services Assistant,

Cafeteria Managers

Complete

preparation by

January 2016

Scheduled DESE

review in March

2016

October 2015 Update: Attend training

on October 13, and develop action plan

to complete requirements. Prepare for

audit with documentation. Will update

when date of review is assigned by

DESE. Smarter Lunchroom

assessments for AHS, PAK and SWIS,

staff training completed. Scheduled BM

and AMS assessments in December.

3. Introduction of the Smarter Lunchroom

Review through MA DESE and Cornell

University

October 2015 DESE/John Walker

Institute


AHS Cafeteria Manager and

other school café managers

when their schools are

scheduled

Fall 2015 -Spring

2016 and ongoing

October 2015 Update: Will begin our

first review scheduled for AHS on

October 14. Updates will be provided

after completion of the assessment and

staff training. All schools will be added

to the Smarter Lunchroom Assessment

process and review data in two months.

4. Health: a) Expand health and nursing education

for students by developing curriculum

units that support health and wellness b) Recommend full-time health

education teacher at the middle school

Spring 2015 Exemplars of

health curriculum

Asst. Supt.,, Health

Curriculum Team and

Athletic Director

Spring 2016 and

ongoing

October 2015 Update: Recommend

the addition of a school nurse to help

develop this initiative.

November 2015 – School nursing staff

representation needed for Wellness

Committee. Reviewed opportunities at

November 4th

Wellness Committee

meeting for fundraising for Wellness

Initiatives and for grant applications for

FUTP60 with NFL and Dairy Council,

and for Carol White PEP Grant for

Physical Education and Physical

Activity. Members of the Committee

will review these opportunities and

report back.

5. Physical Education:

a) Expand physical education

opportunities for students district wide

b) Assess current physical education

offerings to identify future

recommendations

c) Utilize National Association of Sports

and Physical Education guidelines as

reference to plan future initiatives

Winter 2014 National Assoc. of

Sports and PE

guidelines

Athletic Director/Health Staff,

Asst. Supt.

Fall 2015 through

Spring 2016

Winter 2015

Spring 2016

October 2015 Update: Recommend

the addition of a school physical

education staff member to develop this

initiative with the Strategic Planning

Committee. Decided not to pursue all

aspects of DESE Wellness Initiative for

Student Success (WISS) but will

complete the Smarter Lunchroom

Assessment section of WISS for all

schools.

AHS PE teacher to collect data from all

schools, with a report provided at next

Wellness Committee meeting.

Recommendation for representation of

one PE/Health educator from each

school to serve on Wellness Committee

6. Physical Activity:

a) Increase opportunity for physical

activity district wide, including intramural

opportunities at Auburn Middle School.

Winter 2014 Data of current

program

Athletic Director, PE

teachers

Spring 2016,

ongoing and

annual

October 2015 Update: Focus will be

middle and high students not involved

in coached sports. Recommend

assigning to Athletic Director and PE

teachers. District Goal: develop district-

wide physical activity opportunities

through pursuing application for district-

wide grants.

TRANSITIONS

Overarching Goal: To Build and Strengthen Supportive Transitions

Initiative: Freshman Academy Stage of a Student’s High School Experience


Date

Notes/Update

1. Freshman Academy Planning Spring 2014 Hybrid Curriculum: Academic Skills, 1:1 Anchor Apps,

21st Century Skills, Wellness Design, Self-Regulation

Principal, Asst. Principal,

Asst. Supt, Director of Guidance and

Faculty

Fall 2014 to be

reevaluated and

updated Annually

*Items should be on

a timeline

October 2015 Update: Work

remains ongoing. Discussions

regarding professional development

for Digital Portfolios in grades 6-12

(Ed Tech Teacher) and Flipped

Classroom for APS Faculty

2. June Step-Up Day June 2014 Juniors / Seniors Cafeteria

Department Chairs Quick Activity

Principal and Guidance Department

Annually October 2015 Update: Completed

as of June 2014.

3. 1:1 Implementation and Roll Out for

Grade 9 Late Spring 2014 CIP for funding

PD for teachers and Parent Orientation


Asst Supt. and

Principals

Fall 2014 and to be

reevaluated

Annually

October 2015 Update: Completed

in September 2015 and to be done

annually.

4. Parent/Student Night June and August

2014 Outline of student

expectations and

responsibilities; contact information

AHS Principal and

Guidance Department

Annually October 2015 Update: Completed

in Fall 2015 and to be done

annually.

Initiative: College/Career Readiness

Action Initiation

Date

Resources Person(s)

Responsible

Completion

Date

Notes/Update

1. College/Career Seminar (military) Spring 2014 Interest Inventories, Naviance,

College Search

Process, Military Presentations,

Two year and Technical

Schools Fair

Guidance Fall 2014 and to be

reevaluated

Annually

October 2015 Update: Held annually

in the fall for seniors and spring for

juniors.

2. Increase articulations with local area

post-secondary institutions Fall 2014 Outreach to community

colleges and technical

schools

Guidance Administration

Fall 2015 and

Annually October 2015 Update: Exploring

dual enrollment with Quinsigamond

Community College (QCC), with AHS

staff serving as adjunct faculty for

high school and college credit.

3. Increase partnerships with local area post-secondary institutions

Fall 2014 College faculty

connections Guidance

Administration Fall 2015 and


ongoing.

4. Internship (Shadow Day) for Junior

Students Spring 2015 Chamber of Commerce

and local business

collaborations

Faculty Administration

Fall 2015 and

Ongoing October 2015 Update: Working with

the Chamber of Commerce to create

shadow days for juniors.

5. Internships for Senior students Winter 2016 Chamber of Commerce

and local business

collaborations

Faculty Administration

Winter 2018 October 2015 Update: Work is

ongoing.

6. Implementation of Flipped Classroom Fall 2014 1:1 iPad-Grades 8 and

9 Teams and

Professional

Development

Grade 8 and 9 Faculty

and Director of

Technology

Fall 2014 and

Ongoing with

expansion to grades

6 & 7

October 2015 Update: In process,

with additional professional

development planned.

Initiative: School Building Transitions


Date

Notes/Update

1. Swanson Road AMS move to 9 West

Street June/July 2015 OPM and Movers Principal, Asst. Principal

and Director of Facilities June/July 2015

October 2015 Update: Successfully

completed, with only a few minor

punch list items remaining.

2. JB and PAK to Swanson Road June/July 2015 Central Office Line

Item and Movers Principals and

Director of Facilities July/Aug

2015



punch list items remaining.

3. MDS to Pakachoag June/July 2015 Central Office Line

Item and Movers Principal and

Director of Facilities July/Aug 2015



punch list items needing to be

addressed.

4. Staff at JB/PAK ● Logistics, scheduling, curricular

implementation alignment,

transfers/ assignments, team

February 2014

and Ongoing Central Office Line

Item Planning Time and

Funding

Principals, Teachers,

Director of Facilities, Superintendent, and

June/July 2015

October 2015 Update: Completed

building, traditions, principal &

asst. principal.

Asst. Supt.

5. Community ● Information Sessions: ongoing

communications with parents

and community

● Open houses New Middle,

Swanson Road Intermediate

and K-2 at Pakachoag

April 2014 and

Ongoing

Fall 2015

PTO/ARC and

Advertising Principals,

Guidance and Teachers

September 2015 October 2015 Update: Successfully

completed

6. Students ● Orientations K-2, 3-5 and 6-8

● Public Communication

Spring 2015 PTO/ARC and

Advertising Principals,

Guidance and Teachers

Fall 2015 October 2015 Update: Successfully

completed

Initiative: Student-Focused Transitions


Date

Notes/Update

1. Continue and expand upon current

transition plans, PreK-9 Ongoing Busing through

central office line

item

Principals Annually and

Ongoing October 2015 Update:

Start and end times of schools and

busing routes and times were

reviewed and updated.

2. Devise a new student enrollment

protocol – for School Choice/Special

Ed/ELL

June 2015 Scholar’s Choice Training for intake

personnel

Need IEP/504 or

ELL designation

Asst. Supt., Secretaries Principals

Annually and

Ongoing October 2015 Update: Summer -

Proof of Residency completed at

Central Office

Ongoing discussions regarding

ensuring students’ needs, upon

entry, are identified – form may be

created.

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